Restaurant employee scheduling software
4.9/5 (74 reviews)Pros
Schedulefly's ease of use is amazing. Amazing level of detail. Value-added reports, team messaging, system dashboard for all locations, post to one or all locations. Zero learning curve for new hires. Affordable pricing plans. When people here we use an online system they love it. Web based app for mobile device. Shift transfers and time off request take no time, and you can track for each team member. Hours and hours of schedule preparation has been cut down to minutes for every department manager.
Cons
Honestly, I haven't found an issue with the service
Effective and effortless scheduling, happier and well-scheduled employees, excellent customer support, easy communication with our team.
Pros
We schedule between 55 and 60 employees each week and Schedulefly has enabled us to communicate with them effectively and effortlessly. It allows us the ability to partner with them in working their schedules and provides them the opportunity to engage with their fellow brigade members to give and pick up schedules. We have used Scheduelfly for ten years and have been extremely happy with the product and even more so with the support we have received from the Schedulefly team.
Cons
Other scheduling programs work in tandem with specific POS systems which is not the route Schedulefly has taken. This would enable realtime labor numbers however, we have found our POS system will do that based on clock-ins rather than the schedule which is even more accurate. Therefore, we are able to use Schedulefly for the purposes that we purchase it....scheduling and allow the POS system to do what we purchased it for.
Everyone is on board with how to use it so avaialbility gaps have been closed and shift trading is easy!
Pros
I enjoy how easy to use this software is. User friendly. Very organized. Easy to update information. Clean and to the point.
Cons
I would like to see a mobile app for easy access on a mobile device. Alos would like to be able to trade shifts the day of. The software only allows within a 24 hour time window but some employees need same day swaps
Patience, thank you for the nice review! We've got an easy shortcut for you for your mobile device. Shoot us a note to [email protected] and we'll show you. Also, your employer has a setting in place preventing shift trades within 24 hours. That setting can be changed by them to enable same-day shift trades.
Thanks!
Wil (member of the Schedulefly crew)
Schedulefly is especially great for a restaurant setting. We hire a lot of students and professionals in other industries with already busy schedules. Our staff enjoys the ease of switching shifts without having to come in to hand write on a paper schedule. The format is very clear and organized in a fast paced environment. There is also a great support system if any questions arise. I have already recommended using Schedulefly to friends of mine in the same industry, and they really enjoy it as well!
Pros
I really enjoy using this software. It makes the schedule very straightforward for the schedule makers and scheduled employees. Our employees really like the ease of checking schedules on their phone, the ability of switching shifts, and having communication with each other. I highly recommend using Schedulefly!
Cons
N/A - I have really liked it all - if I ever have a question the Schedulefly team is there to help me.
It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.
Pros
Schedulefly is a great tool for a multi-location restaurant unit. There's a parent login to each of your locations, and it's easy for staff who work between them to participate in multiple of them. The mass text feature is great for staff who aren't so great about checking email. In general, the tool has everything you need, and not a bunch of extra features that you don't.
Cons
The only complaint I have is that it isn't part and parcel of my POS, so there is a bit of redundancy.
Pros
The software's ease of use means no training is required and this means that a lot of formerly time consuming issues - shift trades and shift checking for example - are so easily done that I have forgotten what it was like before we started using Schedulefly. The price is also fantastic. As is the customer service.
Cons
There is nothing to dislike about this software. FYI capterra verified me through my linked in profile and it is making me use my distillery as my organization. I also have Top of the Hill Restaurant and Brewery and that is the organization I use Schedulefly for.
Already stated. It's good stuff.
Pros
It works, it's consistent, it eliminates so many unnecessary miscommunications, it empowers our crew and allows flexibility with scheduling across the board, whilst strengthening the teamwork mentality. It keep everyone accountable and connected without being invasive. The Schedule Fly crew are committed to their product and live it through their customer support as well as involvement in the restaurant industry as a whole.
Cons
Haven't found one yet. It is simplistic, functional and thorough by design, happy customer for several years now.
We've had a fantastic experience with Schedulefly. We started using it with our first restaurant and as we've grown we've continued to use it.
Pros
The ability to communicate to our entire staff. We use the message wall for everything, and it's super user friendly and staff never miss a memo. We also sometimes communicate across all four restaurants in our group through a convenient dashboard which has eliminated the need for back and forth between managers.
Cons
Sometimes the schedule can be a bit difficult to read for some of our larger teams, but there's different ways to print so we work around it.
Pros
The time I save every day and how easy it is for my employees to view and manage their schedules are the best benefits of using Schedulefly for us. We went from a paper schedule with notes everywhere, sometimes lost in the shuffle, to a schedule that can be accessed and updated at any time, from anywhere, instantly. There is no excuse now for an employee not knowing their schedule or changes to the schedule!
Cons
There really isn't anything I would change. We have been using Schedulefly for more than 6 years and we love it.
You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.
Pros
Schedulefly is the absolute easiest, most obviously simple scheduling software for a restaurant EVER. It never misses a text to anyone, it always stays right on time. There are no complications if you have whatever kind of phone, Schedulefly works. You could have a flip phone from 2008, have no fear...Schedulefly is going to still send you real time notifications and send real time notifications to the management team.
Cons
The only thing I wish was that Schedulefly had more of a following. They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.
Communications with staff has increased dramatically. Staff is also able to request and offer shifts without manager involvement. As such, the time spent by management on scheduling has decreased dramatically.
Pros
Everything! The system is perfect for our use in contacting employees and scheduling them.
Cons
I have found nothing about this system that I dislike. However, it would be nice to be able to embed photos. I may simply not know how to do this, but would like to be able to let m y staff see actual promotional pieces and photos of specials etc.
The team at Schedulefly are always available and very easy to get in touch with. They are very responsive and I have not ever had an issue that wasn't resolved very quickly. This is my favorite scheduling software because it gives you the ability to do everything you need it to do without paying for a bunch of options that you will never use.
Pros
Ease of use and function. Very simple to use and allows you to get the information you need.
Cons
I cannot think of anything that has been a con with this software. It is very easy to use and gives me all of the information that I want.
amazing!!
Pros
scheduling for a restaurant is difficult bc so many different people have different schedules and different shifts. The Fly lets the employees request days off without having to tell me the whole song and dance etc etc etc. Just helps on so many levels. They can also trade shifts very easy and all I have to do is approve. 5 stars I have been using this for over 5 years
Cons
no problems whatsoever. If I have problems, the owners are always available
The interface, usability, various tools to utilize - all combine to give an outstanding platform for both our managers and the employees. All 10 of our restaurants use ScheduleFly and we can’t imagine our work life without it. Scheduling was surveyed as one of the worst things our managers had to deal with - this software changed that.
Pros
Extremely easy to use. It is versatile, as everything can be done on the fly via a smartphone.
Cons
Can’t think of any. It is a well-rounded product from the software to customer support.
We became more organized and efficient!
Pros
The software is extremely easy to use, but also comprehensive in its scope. It takes care of our scheduling (obviously), but also our staff communication & messaging. It even helps us track staff birthdays! We have several restaurants and it is easy to toggle between them - another plus!
Cons
Really, I can not think of one negative. We are looking forward to growing with them as we add more restaurants.
Schedulefly allows the entire team to see their schedule and know which of their coworkers are working. It helps when you are trying to find shift trades to see who is working when and who might be able to take your shift. Its clean and straight forward, making it easy to learn quickly.
Pros
Its very simple and straightforward as an employee to see your schedule and trade shifts. You can view what your schedule is weekly, and see the schedule for the entire team. I like the feature that allows you to see who is working right when you look. Its easy to pick up shifts as Schedulefly will email all employees when a shift is posted, and in the email there is a button that takes you to the webpage to pick up the shift.
Cons
There are not a ton of different features for Schedulefly, but as an employee, it fits my needs.
We have been able to lower labor cost, increase the ease of distribution of training documents, communicate with staff members on an official platform, and made scheduling easy!
Pros
ScheduleFly is easy to use, customer service is fantastic and employees love the simple interface. I have used this software across 13 restaurants at one time and the benefits for labor cost are incredible!
Cons
There is nothing that I don't like! ScheduleFly is amazing!
Pros
Super easy to use. Relatively inexpensive for what you get. Schedule Fly has helped make my restaurants run more smoothly. I can't imagine not using Schedule Fly.
Cons
If there is one, maybe it's awareness- I didn't even know a Scheduling software geared toward independent restaurants was even available. For years I tacked Excel spreadsheets to a cork board. So happy I found Schedule Fly (through word of mouth).
Schedule Fly has taken a major problematic factor of the restaurant business (no call/no shows) and reduced it to a rare occurrence. Employees can connect directly and the manager is not spending time fixing scheduling conflicts.
They are very responsive and add a personal touch to business.
Pros
The interface for our business managers and staff is concise, easy to use and mobile friendly.
Cons
If there was more integration with our POS that would be beneficial.
Schedulefly allows our managers to focus on other tasks besides changing and managing schedules. The staff can be responsible for their own changes, etc...
Pros
Not only has our FOH staff enjoyed the product, the BOH staff also has really welcomed the different options of managing their schedules on their mobile devices.
Cons
I wish it was compatible with our POS system to help manage early clock-in times.
We have 4 locations and have been using Schedulefly for the past 12 years. It is great a management tool and the most efficient way to communicate, handle schedule requests, write, post and change schedules. Everyone appreciates the ease of use.
Pros
Ease of use
Communicate with the entire team with one message
Makes scheduling a breeze
Our teams love it
Cons
We haven’t found any cons in the 12 years we have used Schedulefly
I have been using schedulefly for years and really appreciate how Intuitive and reliable the product is.
Pros
Schedulefly is incredibly easy to use and the customer support is top notch.
Cons
I wish there was an app for schedulefly and that you could upload photos to the message wall.
Thanks for the nice review, we appreciate it! You can post photos on the Message Wall - there's a Share a Photo button next to Post Message.
A lot of times you do not get the personal support that you need when integrating new technologies into your businesses. Any questions, changes, or simple explanation that was needed the team was on it, nights/weekends didn’t matter. The functionality is great from a single location standpoint, but going multi location, the dashboard was great interface was great. Easy to teach my management, and for the first time in a while we are heading to target labor numbers due to templates, and the financial tie in. Scheduling with Schedulfly for the next year paid for itself in the first week! This team is great to work with.
Pros
Easy access to multi location, great reporting tools with fully integrated labor financials.
Very user-friendly, great template saving capabilities, for speedy scheduling.
Cons
That currently we do not have a POS that integrates with Schedulfly, but we are picking up a new POS that will, and excited to see the full integration.
Pros
We hire an average of 150 people to our team for summer, it is the only way to keep track, forecast payroll budget and communicate our day to day needs. I like that we keep our staff accountable and proactive.
Cons
For me the flaws are with the proper use and staff. I think a better tutorial on the payroll forecasting functions would be helpful
Pros
Makes giving up and picking up shifts super simple, it also keeps everyone in the restaurant updated on all changes so everyone is on the same page, which is very helpful for a restaurant with over 75 employees
Cons
I have not found a con yet, it's very user friendly. Small or large restaurant, this software will make your life so much easier!
We have been using Schedulefly since 2014 and loving every minute of it. From the first time we posted the schedule, and someone wanted to trade a shift - we directed right to Schedulefly. The ease of use for this system is absolutely amazing, while offering a level of detail you would find in systems costing thousands of dollars. There are so many cool features about Schedulefly - the one that we love the most is how the Company is run. When you call Schedulefly, you don't get sent to a call center with people reading a script - you actually talk with one of the 5 guys that created the system. In the years that we have used the system, we have called about 4 times, not for issues, but for adding a location, or asking for a little guidance on a report. Each call was answered by one of the guys and they were very pleased to talk with us, and guide us int the right direction. The system is so intuitive, you can be up and running in no time. The schedule is sent via text and/or email, along with being on the home screen for the user, you can view the schedule in graph (coverage) format, by person or by department. We have eliminated our manager log, as everything is recorded on the system. I absolutely love to tell our new hires about Schedulefly, and always get great feedback from the users. Rep. have created an amazing, value-added system - my review can't even do it justice. Thank you Schedulefly Team!