TutorBird

4.8 (261)
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Tutor management solution for private teachers & centers

Overall rating

4.8 /5
(261)
Value for Money
4.8/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support
4.8/5

98%
recommended this app
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261 Reviews

Tina
Tina
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I Love TutorBird

Reviewed on 2024/03/26

So far it has been great. The company is continuing to improve and update its services.

So far it has been great. The company is continuing to improve and update its services.

Pros

I love being able to manage almost every aspect of my online tutoring in one place.

Cons

There is a slight learning curve but I think this applies to almost everything in life.

James
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Great product some improvements needed for better international functionality

Reviewed on 2024/02/01

Pros

Ease of access and set up. Client user functionality, student access and overall userability are all excellent. A brilliant product.

Cons

Fundamental reason we use this product is for scheduling. However, we would like to see the ability to allocate the tutor to a timezone, where their lessons automatically change time based on the selected timezone instead of having to manually change this.

Bex
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 7.0 /10

Ok but glitchy

Reviewed on 2023/09/08

It’s really handy to have the app run the money side of the business. Invoices & documents for tax...

It’s really handy to have the app run the money side of the business. Invoices & documents for tax purposes are easily generated.

Pros

TB is helpful to run my sole operation but can be glitchy at times. It has improved over time though & there are updates regularly.

Cons

The glitchyness was pretty frustrating at first but it is improving. I’ve always used Tutorbird so it wasn’t enough for me to check out other options.

Yuvraj
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Feature request

Reviewed on 2024/12/02

It is great overall, I would to know if there’s a way to calculate commissions too.
For example, a...

It is great overall, I would to know if there’s a way to calculate commissions too.
For example, a student pays $100. The tutor completes the class and he needs to be paid $50. The tutoring business is run by two people in which the profits are split equally. So not only do I want to know that I have to pay the tutor $50, I also want to know how much is owed to each partner in the business which in this case will be equal. Partner 1 received $25 and Partner 2 also receives $25

Pros

Being able to easily see how much a tutor is owed at the end of the month.

Cons

Not sure what’s the difference between “absent, give make up credit” and “absent, no make up credit”? They both count towards the payroll

Lauren
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My business would not run the way it does without TutorBird

Reviewed on 2023/09/07

My business is as automated as it is because of Tutorbird. I spend 10% of the time on administrative...

My business is as automated as it is because of Tutorbird. I spend 10% of the time on administrative tasks as I would if I had to do them all manually every month.

Pros

Tutorbird is worth its weight in gold. Everything is integrated into one central place so tutors and families can access schedules, billing, lesson reminders, and resources. The time that it saves is invaluable and the customer service is top tier.

Cons

There are some billing features that I am still learning, but I'm slowly getting the hang of it and the customer support team has been very helpful.

Alternatives Considered

HoneyBook and Sawyer

Reasons for Choosing TutorBird

I learned about tutorbird from another tutor and once I did my complementary demo, there was no turning back.

Switched From

HoneyBook

Reasons for Switching to TutorBird

No other products have customer service that compare to Tutorbird's. This was a deal breaker for me and the deciding factor in choosing Tutorbird.
Deena
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

TutorBird is user-friendly and has great features with potential to do so much more

Reviewed on 2023/09/07

Pros

I like how Tutorbird is very user-friendly and has many great features all in one (scheduling appointments, billing clients, creating paystubs for tutors).

Cons

I think there are a lot of features that Tutorbird is missing such as the following:-Notifications to administrators when tutors book, cancel, or reschedule appointments-"Invoices" are actually statements and when clients make payments we can't match to specific appointments-Its integration with Quickbooks-There is no app

Elizabeth
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Useful Online Tutoring Tool

Reviewed on 2023/09/07

The customer service is amazing. If I can’t find something in the help menu, I can always ask a...

The customer service is amazing. If I can’t find something in the help menu, I can always ask a customer service rep. They are responsive and super helpful even if they have to research a solution.

Pros

I love the fact that my families can have an account and cancel or schedule sessions on their own. I also love the invoicing feature.

Cons

I don’t like how expensive the fees are with the online payment system. I also would prefer to have an accounting system within TutorBird. I would really like to be able to input expenses and create profit and loss statements at the end of the year for tax purposes. It would also be helpful to have an app for TutorBird to collect mileage and another app for families of my students.

Alternatives Considered

Google Calendar

Reasons for Choosing TutorBird

I loved the features that gave my tutoring families the ability to view bills, view their tutoring calendar, cancel appts, reschedule make up sessions.

Switched From

Google Calendar

Reasons for Switching to TutorBird

TutorBird has more helpful features.
Tony
Overall rating
  • Industry: Higher Education
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Excellent CMS for any Education Service

Reviewed on 2023/09/11

The main feature I wanted from Tutorbird was the ability to organise all my clients, their details,...

The main feature I wanted from Tutorbird was the ability to organise all my clients, their details, lessons, notes and emails with automated and quick/comfortable systems (instead of having to slowly input all the details in a spreadsheet, and individually email / bcc clients, which I did for years). TB absolutely smashed the ball out of the park in this regard!

Pros

My business mixes two different forms of education, Music and Martial Arts. Every other CMS service I looked at seemed to dedicate it's features to one or the other, not both subjects (including Tutorbird's sister site MyMusicStaff). Tutorbird was the CMS I was looking for, as I could specify different subjects and make the planning / organising / scheduling work well for both sectors. The automated BCC for emails and text messages has also been a wonderful feature. I started using TB a few years ago and it's been such a boon to my business! I'm thoroughly glad that I made the leap to this system.

Cons

There aren't really any features I dislike. I'd say the only 'con' if you can call it that, is having redundant features (for my business personally) like the Lending Library and the Website Builder. I'm sure these are also great features for other users, but they are just clutter for me. I'd like to have the option to 'hide' unused features.

Ludmilla
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Excellent tool

Reviewed on 2023/09/07

My experience at Tutorbird has been amazing so far.I left another tutoring management company for...

My experience at Tutorbird has been amazing so far.I left another tutoring management company for tutorbird. I AM SO HAPPY WITH TUTORBIRD. I felt like a huge load lifted off my shoulder. However there are many features in Ayotree that could serve tutorbird well but it was such a complicated tool and required a lot of administrative work.

Pros

I really like how neat the tool is. Using it is not complicated. And it removes a lot of administrative work.

Cons

There are some functionalities that are missing that are very important to tutors. For example, the ability to add a link that they can click on to access an online material. Right now we have to add the link in a word document and upload the document. It's much work for us this way. And some other feature would be needed as well maybe like a forum per class where students can share notes and thoughts.

Amy
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

TutorBird Works!

Reviewed on 2023/09/07

Pros

I like Tutorbird's calendar feature and the ability for my clients to cancel or reschedule. It takes the burden off of me to remember.

Cons

I would like more features to add to my website - such as a blog to which people can easily respond, the ability to send out newsletters, and also to have forms for new clients to fill out.

Alternatives Considered

QuickBooks Online

Reasons for Switching to TutorBird

It seemed that TutorBird was more valuable for the money. Quickbooks seemed too complicated for me.
David
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

TutorBird Review

Reviewed on 2024/05/12

Excellent. It has transformed my business.

Excellent. It has transformed my business.

Pros

It has helped my business grow by streamlining processes that were time consuming.

Cons

Setting it up. I got someone to do it for me who became my admin person.

Qutadah
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Fulfills my needs perfectly

Reviewed on 2024/04/28

Perfect, i cant say how much it actually helps me!

Perfect, i cant say how much it actually helps me!

Pros

Customer support is on point. There is great understanding of the product from the team.

Cons

One central timezone for all the business. I would like ti have different timezones for tutors.

Tracy
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I absolutely love Tutorbird!

Reviewed on 2023/09/15

Tutorbird has provided me an easy way to manage my tutoring business by using the calendar,...

Tutorbird has provided me an easy way to manage my tutoring business by using the calendar, invoicing, session notes, and expense tracking. I am very grateful that I found this when I was first starting up my business!

Pros

My favorite features are the invoicing, calendar, and easy report generation for tax purposes.

Cons

I am still only using a fraction of what is available, and I'm only using it on my side. I haven't given links to students/parents because I'm still not really familiar with the appearance on their end. This really is more my fault, but even after watching the training clips on YouTube, I wasn't confident enough to integrate the parents and students. I hope to do that this year.

Kangie
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Loving TutorBird

Reviewed on 2023/09/08

Pros

Loving it as it helps me to manage the Scheduling of Lessons in an organized way and the taking attendance and keeping the lesson notes are really great help for me. I am using it almost everyday, as long as I have lessons.

Cons

Never really explore what other features I can use. Other than that, I am happy with it so far. If TutorBird allows to send messages to Parents via WhatsApp on the monthly fee, based on the scheduled lessons by just one click of button and also integrate with XERO to create invoices, that will be even better. But I don't as for more as TutorBird is really a great help for my business and thank you.

Joan
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Pros and Cons of Tutor Bird

Reviewed on 2023/09/08

I love the invoice feature and invoice reminders for my families. I also love the end-of-the-year...

I love the invoice feature and invoice reminders for my families. I also love the end-of-the-year reports that I give to my tax preparer and to my families for their taxes.

Pros

I like how easy it is to use the scheduling program. I love that I can drop and drag students easily to different days. Love the ability to schedule reoccurring appointments.

Cons

I dislike that all payment types incur a fee. If Venmo does not cost to do payments in their app it should not cost to do them in this program.I also wish that you had an integrated way to do video lessons with students. Something like the Site Pearl uses.

Megan
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Game Changer for Online Tutoring!

Reviewed on 2023/09/08

Tutorbird was a game changer for my small business. It has greatly helped me streamline all of the...

Tutorbird was a game changer for my small business. It has greatly helped me streamline all of the admin pieces of running a business (tracking attendance, calendar management, lesson reminders to clients, invoicing, parent notes/communication, tracking expenses, and even sending automotive birthday emails to my students! It seriously has everything I need to run a successful tutoring business.

Pros

As a reading specialist, my expertise is NOT in software, calendar management, invoicing, etc... Tutorbird allows me to not worry about that (and spend my valuable time on trying to manage the admin side of running a business)! I am able to focus on teaching. The emails and invoices are very professional and it is nice to have everything in one place.

Cons

Honestly, there are none at this time. My biggest was around lost notes because there was no autosave feature, which they just changed! YAY!

Cheryl
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The all-in-one product for my business

Reviewed on 2023/09/12

Mentioned above

Mentioned above

Pros

- I like that I can use TB for all my business needs - invoicing, calendar and schedule, managing of teachers, uploading and downloading worksheets, website integration for student enrolment- I also like the email function- Parents and students can use TB for calendar and schedule, uploading and downloading worksheets- The student and parent portal makes my business more professional

Cons

- A messaging function for tutors and parents/students would be good (similar to what Edmodo had) - Notification of when students/parents package is almost completed. For eg my students prepay lessons in packages of 6 or 10. Currently, I need to manually check student balances weekly.- Currently, any lesson notes sent and any following lesson notes sent for the same lesson is added to the same section and if we send out subsequent lesson notes for that same lesson, everything is consolidated. It would be good to separate future notes. For eg, after the lesson, I will send lessons notes and homework, etc. Then, after I have marked students' homework, I will send it to students at a future date. All this will end up consolidated as one and if I send an email, this will be sent out as one. We could separate this so that students/parents and teachers can see that a second note has been sent at a later date.- A homework assignment function like in Edmodo previously - A specific place for students to submit their homework/worksheets. And if students don't submit by the due date, a reminder will automatically be sent out. Currently I have to keep checking individual students to see if they have submitted - quite time consuming and confusing- Integration with Convertkit would be great as I have to manually add registrations to convertkit at the moment- More flexibility in registration form. Right now, the student email is optional but i need it to be compulsory

Darci
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

love Tutorbird

Reviewed on 2023/09/08

Pros

I use Tutorbird to schedule all my students and keep track of all my income and expenses. My invoices are automatically sent and my clients' cc is automatically charged without me even doing anything. It saves me so much time. At tax time I print out reports from Tutorbird to bring to my tax guy. I also use Tutorbird to write down a short note about what I have done during each session. There are other features on TB that I have not even used.

Cons

I like to sync my calendar with my google calendar and it takes about a day for it to sync. I wish it was faster becauseI like the view on google calendar better- that I can print out on 1 page showing a week all in 1/2 hour blocks.

Karyn
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Certified English Teacher

Reviewed on 2024/04/25

I am very pleased with TutorBird. I am very glad that TutorBird gave me the first 3 months free,...

I am very pleased with TutorBird. I am very glad that TutorBird gave me the first 3 months free, and I have been using it ever since. I just cannot be without it.

Pros

Everything. I like how easy it is to schedule students and other activities. Also, I like that an activity can be repeated for the rest of the year.

Cons

The invoicing is too expensive for the students and for me.

Robynn
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Critical part of my online school.

Reviewed on 2023/09/07

Tutorbird takes care of all my admin.

Tutorbird takes care of all my admin.

Pros

The way it keeps reliable track of all aspects of my school, teachers, parents, students, schedules, fees, invoices, salaries, etc so that I can relax and focus on teaching.

Cons

Currently there are only 2 methods of payment. One is PayPal which is very expensive and way too big to operate smoothly and the other is Stripe, which is not available in my country. For this reason all my incoming funds run a torturous and expensive route to get ro me.

Sheryl
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

TutorBird has saved me so much time

Reviewed on 2023/09/07

I have been extremely happy with TutorBird. If I have any questions, I can often find the answer in...

I have been extremely happy with TutorBird. If I have any questions, I can often find the answer in the "Help" section. If not, I contact someone and the answer comes quickly.

Pros

TutorBird makes scheduling, invoicing, student reporting, sending reminders, and even bookkeeping so easy. I hesitated using TutorBird until I saw a demonstration. I realized how much time I had spent trying to do all of these things using separate systems. TutorBird has it all in one place.

Cons

At this time, I have not found anything that I do not like about TutorBird.

Iram
Overall rating
  • Industry: Higher Education
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Enjoyed the free trial and I'm staying

Reviewed on 2023/09/07

Great I'm staying with it

Great I'm staying with it

Pros

The calendar is my most used feature. I don't think I could organise my students without this. Then it's the invoices.

Cons

I don't like how the payment for Tutors works There's only an option to pay tutors.I would like to have an option of 'pay tutors for last month/last week'. Basically a time frame

Janay
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing tool for my business!

Reviewed on 2023/09/07

I have had a great experience with Tutorbird and every time I have a question and call customer...

I have had a great experience with Tutorbird and every time I have a question and call customer service they are so friendly and helpful!

Pros

When I began using Tutorbird a few years ago it made my whole business run smoother and took so much stress off my plate!

Cons

It would nice to limit the amount of makeup credits someone can get per month without having to go back and change it monthly.

Deanna
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

TutorBird Drastically Improves my Business!

Reviewed on 2023/09/07

I love it and I feel like it has made my business more professional and productive.

I love it and I feel like it has made my business more professional and productive.

Pros

I love having a portal to keep track of clients, sessions and payments.

Cons

I just wish I had listened to my colleagues and started using it sooner!

Jenna
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A great time-saving piece of software

Reviewed on 2024/02/06

It has transformed the way I run my business and the Customer Service team are so prompt at dealing...

It has transformed the way I run my business and the Customer Service team are so prompt at dealing with enquiries.

Pros

I love how so can manage my calendar and students so efficiently and everything is in one place.

Cons

No cons for me I guess the only thing I think would make it even easier is if there was an app.