Whatspot

4.7 (48)
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Simple booking system for spaces & resources in companies.

Overall rating

4.7 /5
(48)
Value for Money
4.7/5
Features
4.4/5
Ease of Use
4.8/5
Customer Support
4.8/5

96%
recommended this app
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48 Reviews

Diogo
Diogo
Overall rating
  • Industry: Real Estate
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing Platform and Support

Reviewed on 2024/03/01

Nothing less than exceptional service and dedication to the product they have. They are and should...

Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built.

Pros

Reaching a sales and support team was easy, and I was amazed at how flexible they were. Special note to [sensitive content hidden] who gave an amazing professional side from our moment of interest to after the purchase.

Cons

Nothing until the moment. I will see how much time would it take to develop certain requests that we ask. But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product.

Alternatives Considered

HubSpot Marketing Hub

Reasons for Choosing Whatspot

Unprofessionalism that that would bring to my company.

Switched From

Google Forms and Google Sheets

Reasons for Switching to Whatspot

Easy to reach and dedicated professional to follow quickly my case.

Response from Whatspot

Thanks for your positive feedback! We're thrilled you're happy with our support and platform. Your satisfaction fuels our commitment to excellence.

Tina
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Love Whatspot! It has been a gamechanger for my tutoring office.

Reviewed on 2024/03/26

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually...

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option.

Pros

I own a small tutoring company and our office has 2-3 meeting rooms. I love that Whatspot has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool.

Cons

No real cons. Whatspot is amazing and does pretty much everything I need it to.
However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features.

Response from Whatspot

Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows!

Fariñas
Overall rating
  • Industry: Leisure, Travel & Tourism
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simple and Efficient Workspace Managemen

Reviewed on 2025/01/22

I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet...

I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet fairly comprehensive tool.

Pros

Its simplicity and ease of use. Managing workspaces and meeting rooms is now much faster.

Cons

That users cannot create maps online or upload maps to assign spaces.

Response from Whatspot

Thank you for your feedback! We're thrilled to hear you find the tool simple and efficient. We’re excited to share that an interactive map self-service feature is in our near roadmap and expected to launch soon.

Kari
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 2.0 /10

Review of W

Reviewed on 2024/02/16

Pros

The calendar and booking. The spots make it possible for us to spearate booking between our locations.

Cons

I miss the automatic reply feature for our users. I also can't change my email address, the one I receive notifications at. I would really like to do this. Additionally, I want the option for participants to be approved on their first booking, without needing approval for subsequent bookings. I also miss information om how to get help with problems.

Response from Whatspot

We sincerely regret any inconvenience you've experienced and value your feedback highly. At Whatspot, we're dedicated to continuous improvement and take your concerns seriously:
Continuous Improvements: We regularly update the Whatspot system, incorporating valuable user feedback to enhance your experience.
Streamlined Processes: We're always looking for ways to make our platform more user-friendly, including simplifying booking and approval processes.
Billing Concerns: If there's been any issue with billing, such as being charged twice, we want to address it immediately. Please reach out to us at [email protected], and we're prepared to offer a full refund if a mistake has been made on our part.
Your satisfaction is our priority. For any assistance or to discuss your concerns further, please contact us directly at [email protected].
Best regards,
Marek

Armando
Overall rating
  • Industry: Maritime
  • Company size: 201–500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

We are very pleased with Whatspot for managing meeting room reservations

Reviewed on 2025/01/21

We are very pleased with Whatspot for managing meeting room reservations in our organization, as...

We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots. It has greatly streamlined and improved this process.

Pros

The simplicity and user-friendliness of the application make it highly intuitive, easy to manage, and operate.

Cons

There’s nothing I dislike, except for the inability to assign colors directly to spots instead of by spot type. Additionally, I would suggest adding the option to include guests in reservations and to send confirmation emails upon booking, along with reminders.

Response from Whatspot

Thank you for your detailed feedback! We're thrilled to hear Whatspot has streamlined your reservation process. Your suggestions for color assignment, guest inclusion, and email notifications are very helpful, and we’ll consider them for future updates. Thanks for sharing your experience!

Lucy
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Brilliant product!

Reviewed on 2024/06/21

As mentioned above, the demo was really clear and helpful. The trail period is 2 weeks which is a...

As mentioned above, the demo was really clear and helpful. The trail period is 2 weeks which is a great amount of time to be able to get a feel for the system and know what you're buying. [sensitive content hidden] was great and really responsive which helped out decision to use Whatspot. The system is clear and simple to use which is helpful for our staff who struggle with complicated systems. Thank you!

Pros

The ease of the system is great - so clear and simple to use.
Demo was great - [sensitive content hidden] was very helpful and responsive to questions.
Quick and easy set up.

Cons

Unable to block book for longer then 20 weeks.

Response from Whatspot

We're thrilled to hear that you found our system clear and simple to use. It's great to know that the demo was helpful and that our team member was responsive to your questions, making the setup quick and easy. We're also pleased that the two-week trial period gave you a good feel for our system.

We appreciate your feedback regarding the limitation on block booking for longer than 20 weeks. We're actively working on improving recurring bookings and hope to have a solution for this in the near future.

Thank you once again for your kind words and support!

NURYANA
Overall rating
  • Industry: Logistics & Supply Chain
  • Company size: 51–200 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

The features are friendly user and straight forward. Friendly user.

Reviewed on 2024/01/15

Pros

Received notification to admin manager email straight after user booking.
can avoid miss looked. admin manager feature can decline / remove booking room to other option.

Cons

Once approved no space to communicate with user if there is some note to informed.

Response from Whatspot

Thank you for your review. We appreciate your feedback on the ease of use and the ability to create categories in Whatspot. Regarding your concern about booking slots less than one hour, Whatspot actually offers the flexibility to book shorter time slots. By default, the smallest time slot available is 30 minutes, and in the organization settings, this can be further reduced to 15 minutes. If you are encountering issues with this feature or need further assistance in configuring these settings, please don't hesitate to reach out to me at [email protected]. We're here to ensure your experience with Whatspot is as beneficial as possible. Your recommendation is highly valued, and we're committed to continuously improving our service.

Kurt
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Whatspot for reserving meeting and class rooms in a private school

Reviewed on 2023/10/06

Our teachers use Whatspot to reserve rooms for meetings. Our student's use the app to check to see...

Our teachers use Whatspot to reserve rooms for meetings. Our student's use the app to check to see if a room is free for a spontaneous chill session. Our administration staff uses the app to reserve rooms for external customers, who rent our space after hours.

Pros

The software has made it possible for us to begin renting out space after hours and helped keep us from going crazy during the day. With 240 students and 50 staff members, parent meetings and student activities, this tool isn't just helpful, its absolutely essential. We are happy to work with the Whatspot team, they are open to our feedback and doing a terrific job.

Cons

There isn't anything that we don't like. Editing events could be more intuitive. It's a minor issue.

Response from Whatspot

Thank you for your fantastic feedback! We're thrilled that Whatspot has been essential for reserving meeting and class rooms at your private school. We appreciate your input, and we're constantly working to improve the editing features. We're here to support your space management needs!
Whatspot Team

Abhimanyu
Overall rating
  • Industry: Program Development
  • Company size: 11–50 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 8.0 /10

Great product

Reviewed on 2024/01/14

Over all experience is great. I would recommend it.

Over all experience is great. I would recommend it.

Pros

Ease of use, it allows to make categories

Cons

It doesn’t allows to book slots lesser than one hour.

Response from Whatspot

Thank you for your review. We appreciate your feedback on the ease of use and the ability to create categories in Whatspot. Regarding your concern about booking slots less than one hour, Whatspot actually offers the flexibility to book shorter time slots. By default, the smallest time slot available is 30 minutes, and in the organization settings, this can be further reduced to 15 minutes. If you are encountering issues with this feature or need further assistance in configuring these settings, please don't hesitate to reach out to me at [email protected]. We're here to ensure your experience with Whatspot is as beneficial as possible. Your recommendation is highly valued, and we're committed to continuously improving our service.

Sergio
Overall rating
  • Industry: Import & Export
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Review from Whatspot

Reviewed on 2024/12/17

A good experience at a good price and it served us perfectly

A good experience at a good price and it served us perfectly

Pros

The way we can use the tool to make reservations is very simple and intuitive.

Cons

Because we are in Brazil, we have to make the payment with a currency other than ours, but nothing that is not normal like other tools or software

Response from Whatspot

Thank you for your feedback! We're glad the tool was simple and intuitive for your reservations. We understand the inconvenience of paying in a different currency and appreciate your understanding. We're always working to improve for our global users!

Betsabe
Overall rating
  • Industry: Environmental Services
  • Company size: 11–50 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 5.0 /10

Review Carbon Trust

Reviewed on 2024/01/15

Pros

How easy it is to use. The calendar is too friendly and everyone is pretty happy with the platform

Cons

The price. We are looking for a platform that are free or not that expensive because we use it just tu reserve 2 parking spaces.

Response from Whatspot

Thank you for your review. We're glad the platform's ease of use meets your needs. Regarding pricing, we aim to balance affordability with quality service. Your feedback is valuable and will be considered for future improvements. If you have any concerns, please don't hesitate to contact us.

Julio
Overall rating
  • Industry: Civil Engineering
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

It's worth the money it costs!

Reviewed on 2023/09/26

It made booking meeting rooms a lot easier for us.It was possible to implement the solution and get...

It made booking meeting rooms a lot easier for us.It was possible to implement the solution and get it up and running in just 2 days (we have almost 100 users)!

Pros

Easy to configure (create users, create rooms, define access).Simple and intuitive for the user to check room occupancy and create reservations for rooms at unoccupied times.

Cons

It bothers me that configuring users always goes back to the beginning when I configure a user.In addition to deactivating a user that is no longer used, it should be possible to delete it.

Response from Whatspot

Thank you for the positive feedback! We're glad Whatspot has streamlined your room booking process.

We'd like to understand more about your concerns with user configuration. Could you please send us an email detailing the issues you've encountered? This will help us make the necessary improvements. Thanks for choosing Whatspot!

Egle
Overall rating
  • Industry: Commercial Real Estate
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Good value for money!

Reviewed on 2024/03/08

Pros

Simplicity of the use of the application.

Cons

We are using Whatspot for two months and so far we are happy with the application.

Response from Whatspot

Thank you for your positive feedback! We're thrilled to hear that you find Whatspot easy to use and that you see good value in our service. Your satisfaction is our top priority. If you have any suggestions or need further assistance, please don't hesitate to reach out. We look forward to supporting your continued success with Whatspot!

Kristina
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing Software

Reviewed on 2024/03/07

Smooth service, user-friendly and great support

Smooth service, user-friendly and great support

Pros

Great communication with the Product Manager, very supportive and always available when needed. Very good price for an amazing product!

Cons

There is nothing I could complain about

Response from Whatspot

Thrilled to hear you're enjoying Whatspot! Your praise for our support and user-friendly service means the world to us. We're here whenever you need us.

jerry
Overall rating
  • Industry: Computer Hardware
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Quick solution for organizing conference room meetings

Reviewed on 2023/10/17

We use to do manual booking due to limited space we have. Now people can book online - saves...

We use to do manual booking due to limited space we have. Now people can book online - saves everyone time.

Pros

Everyone can pick desired time and book conference room very easily.

Cons

Would like to see an app version of this.

Response from Whatspot

hank you for the review! We're thrilled to hear you find our system user-friendly for booking conference rooms. Your app suggestion is noted, and we're excited to share that we'll be working on an app version soon!
Whatspot Team

Verified Reviewer
Overall rating
  • Industry: Construction
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

Whatspot, what else?

Reviewed on 2023/06/21

Pros

We apply whatspot in our internal process in ten minutes

Cons

Nothing to declare. For our needs actual whatspot features’ are enough.

Response from Whatspot

Thanks for your feedback! We're delighted Whatspot fits your needs and is easy to implement. Your satisfaction inspires us to keep enhancing our platform.
Best regards,
The Whatspot Team

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great application to manage meeting rooms booking

Reviewed on 2023/05/17

Pros

Ease of use, simplicity, clean design, and price

Cons

Nothing missing. We were using the service very frequently without any issues.

Emily
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great, simple product at a fantastic price!

Reviewed on 2023/04/20

Excellent product at a great price, simple to use

Excellent product at a great price, simple to use

Pros

User friendly features and not over complicated. Aesthetically simple.

Cons

Addition of a 'mileage' input section to input kms travelled

Response from Whatspot

Dear Emily,
Thank you for taking the time to share your thoughts on Whatspot. We appreciate your detailed feedback and are thrilled to know that you find our product user-friendly, aesthetically pleasing, and affordable.
It's great to hear that Whatspot was able to address the issue you faced with your overwritten Excel spreadsheet.
Regarding your suggestion about adding a 'mileage' input section for kms traveled, we appreciate your input and believe it could be a valuable addition for many users. Our development team is always eager to hear suggestions from our customers, as it helps us continuously improve and enhance our product.
Once again, thank you for your kind words and constructive feedback. We're glad to have you as a part of the Whatspot family and look forward to continuing to serve your needs.
Best,
Marek

Kerry
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Everything we wanted.

Reviewed on 2023/03/06

Whatspot has been great to work with. When we had an issue, they were quick to resolve it and even...

Whatspot has been great to work with. When we had an issue, they were quick to resolve it and even rolled out a new update based on our feedback within just a few days.

Pros

We were looking for a software with some specific criteria, including that it was public-facing so users didn't have to create an account to book a reservation, but we still had the ability to approve or deny listings.

Cons

I do wish we had the ability to embed it on a website, and to set specific hours for specific spots.

Verified Reviewer
Overall rating
  • Industry: Biotechnology
  • Company size: 2–10 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

whatspot

Reviewed on 2023/02/16

Overall we are really happy with the software.

Overall we are really happy with the software.

Pros

Free version of the application is quite effective for a small group. I really liked the product in comparison to expensive alternatives.

Cons

There is no smartphone app for this software for now, but they told me they are planning about this.

Bronwyn
Overall rating
  • Industry: Education Management
  • Company size: 5,001–10,000 Employees
  • Used Weekly for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

In house room management

Reviewed on 2023/02/24

We have one room used for meetings, lessons and departmental functions and it is to everybody's...

We have one room used for meetings, lessons and departmental functions and it is to everybody's advantage to be able to see the availability basically at the click of the mouse. We are able to book the room for single and recurring meetings and update or delete meetings as required.

Pros

The product is a pleasure to use - no frills, fuss or complications. We were able to download and set up our room booking in minutes. Whatspot's free version is ideal for managing a single room in the department that is used by different groups. We looked at many free room management products and none gave us the what Whatspot has. I highly recommend the product.

Cons

Our needs are simple and there is nothing about the product that we would want to change

Michiel
Overall rating
  • Industry: Online Media
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Easy to use, nice design

Reviewed on 2022/09/29

We're happy to have moved to Whatspot, it makes it easier for our coworkers to book desks and...

We're happy to have moved to Whatspot, it makes it easier for our coworkers to book desks and meeting rooms and see availability.

Pros

We've moved our coworking space to Whatspot and it works like a charm. It's really easy to use. Communication and support of the Whatspot team is great. The option to get QR-codes for the spots is also a really nice feature.

Cons

There are some minor bugs when using it in mobile. But probably it will be solved soon. Also it would be nice for our coworking to be able to book a spot for the whole day (the available hours of the spot) by clicking a box instead of manually choose begin and endtime.

Alternatives Considered

deskbird, Kadence and Skedda

Switched From

Basecamp

Reasons for Switching to Whatspot

We don't need that much features, we just needed a simple and easy to use booking calendar. Whatspot was the right choice.

Response from Whatspot

Thank you Michiel, We appreciate you taking the time to share your experience with us. We will work hard to make the app even better. Thanks again, Whatspot support team

Richard
Overall rating
  • Industry: Research
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The best Reservation and Booking software

Reviewed on 2022/06/23

Whatspot is simply incredible software for reservation/booking

Whatspot is simply incredible software for reservation/booking

Pros

A very friendly and easy to use software for reservation and booking

Cons

There is no single con about this software

Response from Whatspot

Thank you for the review. We appreciate it a lot. Whatspot team.

Marcela
Overall rating
  • Industry: E-Learning
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Excellent online booking and control software

Reviewed on 2022/07/25

We have an open office design and created several shared spaces to attend video calls, after the...

We have an open office design and created several shared spaces to attend video calls, after the covid-19 pandemic. It was necessary to have software to order and control those spaces, to give confidence to our collaborators.

Pros

Thanks to Whatspot now we have complete control of our shared spaces. It's straightforward to configure and use. Its user control allows you to set permissions to verify and confirm reservations or if you have public users, they can make it by themselves using QR codes or an URL.

Cons

There are sometimes when certain actions take longer than we expected. It seems like the server wasn't big enough to process actions.

Andrew
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 51–200 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Whatspot Review

Reviewed on 2021/07/18

Particularly simple to use. The cost is especially reasonable and less while compared with others....

Particularly simple to use. The cost is especially reasonable and less while compared with others. Fantastic client care accessible to help us and furthermore they do give proactive tips to have a superior encounter.

Pros

Everybody is energized that now they can without much of a stretch book meeting rooms and this interaction is coordinated. Expenses are low comparing with competitors, it appears as though a 2021 present day plan and the product is extremely simple to use.

Totally the best thing is the backup support from the team, and I have never had a decent encounter elsewhere.

They give month to month updates to the product which incorporate new highlights and bug fixes

Cons

Has a couple of translation issues. Nothing more to say here, as the support group is consistently accessible.

Response from Whatspot

Dear Andrew,
thank you for your kind words. We'll do our best to keep you satisfied also in the future. You can specify the language issues on [email protected] and we will be happy to fix them.
Marek Lustyk