I was recently on the hunt for a task management tool that I could run separate from the commercial products used at my workplace. This would allow me to add in personal tasks and lower level tasks that weren't appropriate to track in the enterprise boards I was a part of.
I came upon Kanban Tool and was immediately impressed by the set up options; At a basic level, you already have access to basic, time and event driven Kanban boards, as well as several types of team boards for collaboration. From there, you can further customize the columns, number of lanes, and functions. You can import and export tasks through .csv and and calendar, making everything portable.
In practice, I was impressed with the simplicity of the cards on the board. They can be created by color, helpful when trying to manage a bunch of different workflows like I am. At a glance, I can also see the priority, days until due (or past due days!), and the number of sub-tasks within a card. That's right - You can set up checklists WITHIN the card, which is hugely useful. If you like to have a card for each subtask, you can do that to, and mark subsequent tasks as blocked until the subtask is complete. I also enabled a cool extra that causes cards to "fade" over time, giving another visual cue to things that aren't getting done.
Time tracking for each task was a bit of a revelation. Once I got in the habit of shifting every task I was working (The timer starts as soon as you put it in the "in progress" zone), I got really good info on what type of tasks were chewing up time, and even on the fact that I was working on a lot of things throughout the day that I didn't think to track.
Finally, Kanban Tool offers what they call "Power-ups", which are basically plugins. The ones I have been really excited about are the ability to attach files to Dropbox or Onedrive, a custom Chromecast feature that allows the board to be cast up to a TV (Great for my family chore board in particular!), and one that allows you to manipulate checklists without opening cards.
In the end, the only real niggle I had with the product was that while I can manually arrange cards in the To Do area (I use multiple swim lanes), one lane can't be longer than the others.
I am an enthusiastic product researcher, so I was a bit surprised when my productivity management hunt just lost steam after starting with Kanban Tool. For flexibility and daily use, I couldn't ask for more.
Flexibility, extensibility, intuitive interface.
Not being able to fully manually arrange to do items.
Kanban Tool is truly one of the best Kanban applications I have seen. It is definitely a Kanban purist, providing functionality beyond simple boards with drag and drop functionality. It provides plenty of features to make this a very functional application for environments who truly embrace the use of Kanban boards. The UI is simple and clean... nothing fancy, just pure functionality.
Kanban Tool offers true kanban board functionality with an amazing number of features and customization abilities not found in other Kanban products. Kanban Tool lets you create Kanban boards of any size and style. Start with a default simple board and expand columns and swimlanes as needed. Customize the cards by various types, as well as customize the fields you wish to display. Kanban Tool starts with 11 fields and lets you add another 15 custom fields. Reconfigure your board and choose from about 2 dozen power up apps to make your experience better.
Kanban Tool avoided the eye candy most other developers often rely on to bring customers on-board. They left well enough alone. No fancy UI's, just truly functional product. In hind-sight, this is not necessarily a CON, but thought it deserved to be mentioned.
great tool overall.
Kanban is used by many departments for tasks.
We are able to track and disseminate tasks to team members and know were additional resources are needed. Very intuitive UI interface.
unable to sort tickets visually, search tool can be improved much more to do quick and more in depth search.
We highly recommend sorting cards by any chosen criteria, by right-clicking an empty space between cards in any column.
Kanban tool does what it claims to be best at facilitating smooth team collaboration in an easy, no-nonsense way. Love the new design they've brought out, love the ease of creating new projects, love the maintenance-free time tracking, love their quick support team.
This is probably one of the 3 easiest to get to know applications I have come across.
Not the best mobile support, I'm afraid.
The overall experience is fantastic because you can take note of every activity and make it done for sure!
Also it's funny to move cards and customize their colour, the visual impact is actually helping your work.
Finally a word must be said on Support Service: they are very professional!
The flexibility in task organisation, swim lanes are fantastic to group related tasks.
The possibility to add details, files, checklists, is great!
Also remainders and priority&due dates are very useful.
The software is free only for 2 users, this limitation is quite strict.
Improved efficiency and team output.
It's a great tool to improve team productivity. Whether you're in software development, sales, or marketing, it's awesome. You can easily view everyone's tasks on one board and then assign new ones, rate tasks based on difficulty and time needed, set deadlines, and more.
It is the best tool for project tracking and staying on task and productive. The only little complaint I have is that unless you log in, you can't easily see all the changes that have been made.
I love using this tool because I can easily manage and track the status of my projects. It helps to my team to update their assignments from time to time.
Limited user for the free version. A little bit expensive but worth it for the organizations to make it better.
I like this tool in managing and deliberations of task to my team. I can easily organized the activities and monitor their work.
So far I have no negative experienced in this software. The functions and features are very great and easy to use.
An easy visual for a team that spoke two different languages. There were also members of the sales team that had very minimal experience with project management requirements, documentation, and technology as a whole. The visual ease of this tool created less stress and everyone knew what expectations were required yesterday, today, and tomorrow. What held them up, what actions they had that held others in limbo, and of course the ability to celebrate in unison when the team accomplished a goal.
Language and cultural differences didn't slow down the learning of the team. The visual ease of the tool is phenomenal. Recording important files, checklists, due dates, and handoffs became very smooth.
There were older execs on the board that still preferred to see a Gantt chart for the integration of different services. This flies against what Kanban was meant to do. There was no easy way to export a report and create a Gantt chart for others. External reporting as a whole is not easy.
This has been a must have tool for me to organize everything I need to do. Without it, I would be incapable of getting anything done.
This tool is easy to use and doesn't require any training. The low cost is definitely a plus.
It isn't extremely sophisticated but I wasn't looking for anything like that anyways so I don't really see that as a negative.
Division of labour
Columns with names to illustrate where each element is in the workflow.
Assigns well-defined limits to the amount of elements that may be in progress in
every moment of work flow.
It measures the delivery time and optimizes it to make delivery as short as possible.
-Measure the delivery time and
optimizes the process to make the delivery time as small and predictable as possible.
-It has a panel dedicated to statistics, which is very suitable in the analysis of the work done over a period of time
the free version is limited to two users and two tables, if you want to add more users and tables you have to choose the paid option, in addition the free version is used to manage only simple projects with small teams
We're able to easily manage complex projects. The add-ons give it additional functionality that comes in handy, and we can add anything we need ourselves.
We mainly wanted to use the time tracker, but from a few months' perspective - it seems the overall increase in process visibility has been a huge improvement in how we work. The financial dep. are overjoyed with the possibility to automate recurring tasks - they're working just like clockwork. Overall, very useful application - the not too steep pricing also helps.
no training was needed - easy to use.
I can have 2 panels for work and personal tasks
I have an app on my phone and as well a web version I can use from my pc
I don't know how to remove items automatically from Done column after a period of time. I need to archive each of them. The Done column becomes too big after a while.
Sorin, glad to see you're enjoying the service.
We recommend using the "archive all" option for the Done column - it is available under a right-click menu on the column header.
I use this tool to organize all tasks within our little two person department. I started some weeks ago because I had so many notes in my paper organizer, in Outlook and sticky notes. It takes only minutes to setup and create tasks in Kanban. Since this day my colleague and I are using it every day and can see efficiency increasing already. For our needs a very well developed solution. Thank you.
Create your "first" draft within minutes
Even free version offers a huge range of useful add-ons to manage your tasks
You can customize almost everything to your needs
If you are looking for a simple cloud based tool to get rid of your paper notes and Outlook notifications there are no cons in my opinion.
We got our project requirements and tasks under control quickly and allowed several stakeholders to "get on the same page" easily, streamlining communication and nailing down requirements.
It's hard to imagine what this tool does not have. You can customize fields. Maybe customized reports? I don't know. It seems pretty complete to me. You can really hit the ground running with this tool AND it lets you import your items from Excel or other sources.
This software actually gives you columns AND swimlanes. You'll notice almost all of the competitors do not give you that. Managing items is simple as drag and drop, click and type. The online collaboration piece is solid and administration is a no brainer.
I find this tool to be extremely useful. Before using Kanban Tool, my Account Management team has been keeping time sheets that I built in Excel so that we could report on how we spend our time. My department is focused on finding as many efficiencies as possible in how we operate internally and support our clients so that our value can scale as much as possible. Kanban Tool is one of those major efficiencies!
So far, I haven't seen anything I don't like. I am curious to learn about all of the features to be sure my team is leveraging the tool to its fullest potential!
I've tried lots of different Kanban software after using real physical Kanban for a while. This is the only software which make me feel that it's working for me and not the opposite.
Design. Ease of use. Customisation flexibility. I'm a visual person, for me it's very important. Color-coding, layout, tags, custom fields. Here it looks really simple and it makes you really do the job instead of trying to figure out "how to"s
No cons for me. Maybe just small one, for me it would be cool to be able to join some sections vertically.
Manage tasks in a mode 2 operation to show value in development
Its easy to use and fully customizable to an extent,
great add on features in the power ups and can tailor the whole user exsperience
Reporting could be alot better and more engaging - i.e Dashboard for different views of the kanban flows, iterations etc.
Also the 'archive' would be good if this presented better as its hard to store, or look at what you achieved
Please note, it is now possible to search through all archived tasks, to easier locate the cards needed.
the ease of use
collasping the story points
the ease of controlling what to display on the sticky
tools to review the progress
ability to add notes, attachments and checklist
quicky edit the scrum board layout
log of activites
can add task via email
and so on
changing the background
ability to customize the stickies on particular swimlane and category.
no much to dislike. i really like this tool.
This tool is very easy to use. With working on a team we could see where we were at with our projects.
I felt that this tool was very elementary for what my team and I were looking for. We tried this product out but ended up going for something more as we needed to share documents and such.
Please note, Kanban Tool does support various file hosting services integration, namely: Google Drive, Box, Dropbox & OneDrive. Also, direct file attachments are available in Team and Enterprise plans.
Kanban Tool I recomended, because this tool optimize my work and my team. I had have more control about the jobs and I can see all the jobs together in the tool.
Control the jobs.
Optimize my time and my work.
Help my team.
I have tried Kanban Tool for six months and I can say it has all the features you can expect from these tools and it allows me to be more organized: it is visual, based on colored-notes, drag and drop, you can customize the work flow, for teams, analytics, etc. Take a look a it.
It has all the features you can find in other platforms.
It has room for improvement (the design). For example, I have also tried RealTimeBoard (awesome design).
About two months backs I was searching a product using which I could manage my personal work. I found many products and tried using those one by one. In all among them I found that kanban tool is very handy, easy to use, mobile application, excellent customer support.. etc. My overall experience is very good. Good luck team - kanbantool.com.
Light weight mobile application
Easy to use
Daily work status emails
Free for 2 users ;-)
Excellent customer support
Visual the Kanban Board
Dynamic table design
Cannot drag and drop swimlane
Cannot move swimlane to other board
Cannot export attached file