Excellent tool for task management
My overall experience is great with Zoho projects, it works fine if given the right technology support. In past three years we have done multiple updates and customization on Zoho projects and they have worked well for us. I personally would recommend Zoho projects to others to built a very good project management tracking system.
Zoho projects has been part of our organization from past 3 years. It is a very useful tool for project management. It has high importance in task management especially in tracking down deliverable in kanban projects. The user interface is very friendly and the dashboard is highly interactive. Milestones can be easily set and can be tracked throughout its completing period. Project lags, time delays, and bottlenecks can be identified easily in the system. This tool also helps to manage teams and individual tasks assigned to each person. Notifications can be enabled to track individual performances. Overall, this tool is multi-purpose tool that can perform wide range of tasks.
Zoho projects are hard to customize. Its scalability is very limited to certain tasks. It is good in project management, but it fails to provide a communication channel between people. Chat windows lag a lot between communication and real time forums take lot of time to update. Zoho requires high internet bandwidth, slow internet creates problem with updates and Zoho starts lagging. Multi user portal has also lot of issues. Even multi user portal is a common feature. The feature creates issues with file sharing. It takes lot of time for file transfers.
Great online collaborative project management tools with feature you have always wanted
While I have not used the customer support for Zoho Projects extensively, all of the other Zoho tools that I use have an extensive Knowledge Base, very active public forum where people respond quickly, in-built live-chat to chat with a customer service representative, and plenty of videos on YouTube to learn different aspects of the software.
Zoho Projects has the following features - no restrictions on number of projects you can create. Easy to switch between projects in the same online interface vs managing multiple files. Ability to create workflow automations that trigger on event based activities, which enables standardization of processes. Ability to share projects with outside vendors/project participants and improve the collaborative nature of Project management.
More flexibility on making the user interface more compact (like Excel or MSP). Current interface is well spaced, but some users may like a more compact view. More simplified Gantt Charts that help us understand progress and dependencies. Ability to export projects to Excel for sharing with others we can't/don't want to bring on to Zoho projects
Do not get Zoho Projects!
There is very little, if anything about this product that is likable. I guess, if pushed, I would say the calendar feature and the forum features are interesting but by no means makes up for the lack of features overall of Zoho Project. We are a small to medium business that recently, and regrettably, transitioned from Harvest to Zoho. There is quite a gap in pricing between the two platforms but you get what you pay for, mainly how many users you have. Zoho Project feels more like a bata test platform, then an actual product that should be live and used by any business. If you are doing very basic project management, like planning a wedding or a home renovation this tool would be good for you. But why would you pay for it when you can get any template on-line for free. The only other "pros" I could manage to list is their support. They have a help representative chat feature which is good and they are responsive. Unfortunately for them and mean most of it was used to inform me that "that feature is currently not available". Overall go with Harvest!
Does not integrate with Quickbooks. Can not add basic client contact information. Can't view all invoices that are due or in draft form (they force you to use another one of their clunky platforms). The Zoho Dashboard is terribly unhelpful and uninformative. You can not run basic reports like; time reports for team members across projects, expenses, invoiced projects, etc. You can't even simply alphabetize Client Users, so as you add clients they are sorted by when you entered them, only. You can only export information in one format and the reports provide very little (helpful) information; for example if you want to export your Clients. The report that is generated only provides the internal Client ID#, Name, User Name, Email Address, Role, Invoice. It does not provide State/End Dates, what Projects are associated with Clients, any Budget information, and so on, and so on. Invoice, Expense, and Time information are shown and available only through each individual Project. You can not see all invoices due, total amounts out standing, or time sheets across Projects and Clients. You are forced to click into each individual project to access that information and once again, the reports you are able to generate are very limited. I could go on about all the "cons" associated with Zoho Project but I don't have time.
Great solution for agency resourcing
We're very happy with the power of the solution and feel that it will support our growth. Getting the system configured and learning how to use it properly was a steeper curve than we anticipated.
We evaluated tons of online solutions for managing our small agency's projects. Most would be good at one thing, but fall down in others. Zoho Projects allows us to see projects and tasks, capture timesheets, and view resource allocations across the agency. It may be slightly on the over-powered size for just the few of us, but we want a platform that can support our growth. This seems to be the one.
The software seems to have a ton of features that we're still finding. It would be nice to have a way to make sure we're using it to it's fullest. For example, we were archiving tasks when they were complete but then realized that this process made it so timesheet hours couldn't be applied to those closed tasks. Adding a "closeout" custom status seemed to have solved it, but we'd love some info or training on best practices.
Comprehensive Project Management Software
In general, my experience with zoho has been positive. I'm happy to use it and my team likes all the different solutions zoho has for our business.
Zoho is one of the industry leaders for project management software. It is has many APIs able and offers a lot of flexibility. The program is fairly easy to use and intuitive.
There are some features missing that I would like to see and it can sometimes be more time consuming to enter tasks than I would like it to be.
It has helped me a lot in assigning and tracking tasks of my team
It has been great. Zoho projects is quite easy to use and implement. It makes tracking and assigning tasks a cake walk.
Its easy of use and availability of timesheets. I can keep a track on the productive time of my team. We add our week's complete pipeline of tasks in Zoho projects and then assign them to different individuals. After that they can start and close the timer in the beginning and ending of the task. It also offers simple drag and drop features and therefore can be used by anyone.
One of the main disadvantage of Zoho projects is that you cannot add widgets, data, export tasksheets in the form of doc. It also quite expensive. Many other software are giving the same features at much lower price.
Zoho projects is OK for the money, but there are better alternatives
A Comprehensive Project Management Platform
I have used a number of project management tools (Microsoft Project, Basecamp, Trello) and we are quite happy with Zoho Projects. We are a technology SaaS startup running distributed operations across the US and Caribbean. Zoho Projects allows us to collaborate and track progress on a myriad of tasks seamlessly. Highly recommended.
Zoho Projects offers a comprehensive suite of capabilities and allows a large distributed team to collaborate and manage a myriad of tasks.
The range of functions and capability means Zoho Projects does not have the ease of adoption of a Basecamp so there is more of a learning curve for you and your staff.
I couldn't live without it!
We've increased our productivity dramatically, been able to integrate our tasks with time tracking software and even bill our clients for extra time. Also, I sleep better at night because it's all organized.
I love that I can set deadlines set my own features /terms for progress - it's not a cookie cutter solution. I can assign tasks, to-do lists or entire projects to colleagues, and share internally and also external to my organization. I also love the mobile platform (app). It keeps me super organized, and helps me keep everyone else on my team organized too.
I wish there were a slightly lower price-point between the free version and the enterprise version, for small businesses like mine, but they do offer a good value! It's worth the $.
Online Project Management and Collaboration at an incredibly low cost!
Compared to other products that I've configured and used, this one takes the cake. It's just so easy. I find it much easier to work with, and that's resulted in greater productivity and visibility for my stakeholders.
Having used other products, I have found Zoho Projects to be the easiest to configure and use as both an administrator of the product and as a project manager. Every feature that I need to effectively manage a waterfall project from a scheduling perspective is included in this tool. Top that off with the Zoho Apps and collaboration features, and you have a ecosystem that that could rivals any of the larger providers.
There are some Agile features in Zoho Projects, but to completely implement an Agile PM approach, you should consider Zoho Sprints instead.
Love this product- others don't compare!
Love this product and I recommend it for anyone managing something on their own, or with teams.
There's just minor improvements, like the Tasks and Time tracking thing I mention above, that need refining.
And while customer service is also great (I can always reach a human),the knowledge base and Help sections needs user experience streamlining.
With the value pricing and the robustness of this product, I will always recommend this product to anyone - and do!
Clear user design with logical and clear content and category designations. Love that they offer multiple view options for those who, say for example, would rather have a Kaban view over a more linear list breakdown.
I have yet to find anything else as clearly user friendly and LOGICAL in organization. A lot of other sites I've used try too hard to be cool and modern, and actually end up causing user confusion with all their different layers. It's exhausting. But with Zoho Projects, I can go in quickly and get what I need!
Also love how it interfaces with other Zoho products, such as Invoices, and I can export my time sheets.
I love that I can hit a timer on my tasks, too.
Overall, it has great standard operations with plenty of options for customization.
Sometimes the invoice functions seem redundant to someone using the Zoho Invoices, and that has caused me to accidentally create some duplicates within Projects (when I was really just trying to create an invoice in Invoices), and I have had to clean up my own mess. That's the one area I think they made things a little more convoluted.
I can't think of any other major cons - I've never had issues with this product. I don't use the Bug Tracker at all, so I can't speak to that.
In Documents, it's unclear up front whether, when I pull a document in from a cloud, if it's going to sync any changes with that cloud app (like Google Drive, etc), or if it's just importing as is.
Their Learning Center is also woefully organized. I can't search any topics, though the visualization videos you first land on are helpful for starters. But the info I REALLY can search is in the general Zoho Getting Started section...those knowledge centers should be merged and not be so confusing. Even the Forums in Projects help, I can't even search a topic on them on the landing page...so odd!
And, lastly, it would be so great if Tasks had more Duration options. If it had an option where I could set a Task in HOURS, rather than only Days, then I could actually track something regularly hourly per week as well as track my weekly progress on it. Right now, I can't do that, I have to do that manually :(
And, you can't seem to delete a Duration period once you've put it in (without also setting an end date). what if I just accidentally put in a duration?!
Great platform for the price, but bugs and interface will drive you mad
Zoho Projects is a rare project management software that does all of the things our marketing agency needs it to do at a great price, which is why we've kept it for as long we have. We just wish it was considerably more user-friendly.
The number of features from Zoho Projects is impressive. Practically every feature we needed for our project management could be done, at a price no other platform could match. You can set billable and non-billable hours, you can clock into a timer for all tasks, and the task creation setup is pretty robust.
The interface has improved a ton in the 3 years I've been using the platform, and you can tell the developers are constantly trying to improve stability and features for users.
As great as the features are, the functionality of the software can be quite frustrating. The interface is bland and can be very difficult to navigate. We can usually find what we need but finding it can be quite the challenge.
Along with that, some features have head-scratching quirks that we've never been able to figure out. For instance, every time we create a new project it will only add *some* of the managers to the project, instead of all of them, even though there's no difference in their permissions. It's a technically *stable* software, but we often grow envious of other, more functional project management software that's out of our price range.
A practical solution for small teams
It is a practical and easy to use project planning suite although it has limited functionality in the smaller plans that does not allow people to test it before committing to an upgrade.
You cannot test a project plan solution without properly using tasks and subtasks.
The ability to link to other Zoho solutions (CRM etc) and integrate information from various functions and third parties in project planning and implementation.
Problematic value for money for small teams that need more functionality. Also, there is no ability to customize functionality and price package.
My experience in ZOHO is amazing. My life changed when I discover this program.
My experience in ZOHO is amazing.We are a company operating in 7 countries (Spain, Morocco, USA, China, Vietnam, Korea, France). We are about 120 active people in product and process development.
ZOHO has allowed a correct platform to do the communication between different countries.
Also, we have improved the project procedure implementation.
We are 150 people in ZOHO projects. We are working in several countries (Spain, Morocco, France, Korea, China, Vietnam, USA). Now all projects for new products, problems solutions, etc, are managed in ZOHO with a acceptable level implementation of the procedure.
Correct functionality for project management.
Available basics tools.
Easy and intuitive use.
High control of the activities by the managers
Not possible to install in our server. This is a problem for us (not big problems, but we prefer run in our server).
The GANTT view should be improved. It is not very clear, and complicated the export for communication with other people without access the system
Document for training is poor.
Not exist report system.
somo people has not clear the daily task.
The milestones are only informative (or I don't know the real idea of the ZOHO designers with this concept).
A little complicated for the project manager (this is my case).
This has been an easy to use and fast deployment app
Ease of use. Value for money. Useful features
This solution allowed us to become operational with our customers very quickly, and to provide a way to collaborate with them. The fact that it is online allows us to have common access with our clients and to provide transparency.
Previous to using this, all team members had their own versions of PM tools that were not compatible and made for a very frustrating experience when trying to collaborate.
Our clients like the fact that they have access to be able to contribute to the success of our projects.
Zoho as a company have made changes as part of our feature requests that continue to make the experience of using this solution more pleasurable.
Having a single price point for unlimited users and projects also made a huge difference when choosing a solution.
This is a highly recommended app for any size organization
There really isn't a downside considering the value for money. If the cost was inline with more expensive alternatives that have more features I could see that being an issue.
Excellent for technical entrepreneurs, product developers
For entrepreneurs, it's a good choice considering low cost, flexibility, CRM integration, and client access options.
Zoho Projects integrates well with Zoho CRM, so it's a great choice if your salesflow involves Lead -> Sales -> Client PM. You can simply create a new Zoho Project from your Zoho CRM account view, including templates for tasks, and discussion topics.
It's not as polished as some leading software but has made major improvements in recent years.
Flexible program but terrible support
We felt a bit frustrated with their support and didnt want to buy into their model anymore.
We enjoyed setting this program up because it had flexibility to allow us to set it up for our marketing business and also cosmetics. We had many contractors too so it was great we could track their times for each task.
Once we started adding more users, it became too expensive. In the end, we had to step away from this because we had over 30 users and we needed something that wouldn't charge so much for adding new users. We needed a better package deal. Support was terrible and they tried to lure us in with paying for support.
Perfect for a small business with lots of clients
We had been looking for years on how to properly transition from a printed spreadsheet, to an online collaborative system where all members of our (small) team could easily access production and client information from a central online platform. We tried various project management tools, but the curve with Zoho Projects was perfect. We all learned how to use the software in less than a day so we can now focus on getting work done. It's been a time and money saver from day one and we look forward to the continued incremental improvements to further help our business.
Easy to learn interface. Adaptable to our business needs. Very good for a cooperative or individually-based environments.
We do a lot of searching for tasks. However, when you are inside one of the few dozen projects we have, we can only search for tasks within the project. It would be great to have a search where all tasks are displayed, no matter where you are inside Projects. This would be great for how we have adapted the software for our needs.
Very user friendly and affordable too. Awesome tool for project management.
Best in class Project management tool. It has the option to display the progress of the projects, number of bugs raised and fixed in charts, so that an user with less technical knowledge could also be able to understand its functionalities.
One of its best feature is timesheet. It's very easy to fill up the timesheet. You can fill the timesheet in monthly ,weekly even daily basis. Very easy to track the assigned bugs and has the option to send notifications through mail after resolving the bugs(issues). It has the option to switch multiple projects in order to keep track of projects, if a single developer is assigned to multiple projects at the same time.
Still has some minor bugs like when we resolve an issue, we need to share the screen shorts with it as a proof, sometimes the screenshort got uploaded, sometimes it won't though we have highspeed internet connections.
Professional services organization happy with Zoho Projects
Multiple departments (implementation, product development, project management) have discovered the value of a collaborative tool which supports project management rigor (WBS, % complete, Tasks-to-Task dependency, etc.). We have been able to displace many siloed resources internally, such as hosted spreadsheets and MS Access databases.
Provider-client collaboration. Zoho Project allows internal team members to easily coordinate activities across a complex WBS (work break-down structure) .AND. collaborate and delegate tasks that the customer's contacts are responsible for.
That all Tasks and TaskLists under a given Milestone automatically inherit the property of either internal- or external-facing. This often causes us to replicate the WBS - one copy under internal-facing Milestone(s), the other copy under external-facing Milestone(s).
Collaborate your team and manage your projects by using Zoho Projects.
The interface is simple, intuitive and easy to use. It is a project management tool with all basic functionalities. They provide Timesheets, which help you in tracking time. You can keep track of your all projects by switching between multiple projects. You can check out the Kanban view to keep a track of the internal tasks. The application helps to list tasks and subtasks, and you can assign resources to these subtasks. Helps in creation of reports and forms for your project. Customer service and support team are very responsive. The application is easy to set up and allows easy navigation and configuration. Integrated with other applications like Zoho Bugs and G Suite applications.
The free version lacks a lot of features in comparison to the paid one. The absence of a group chats feature. The application encountered errors while working with QuickBooks. It is quite difficult to work on the mobile phone version. You can’t add multiple employees to different projects at the same time.
it is s good tool for small/basic projects and comes with affordable price with lots of customisable
The best think i found about this tool is its customer support service and chat feature where you can chat with its representatives.
this is more suitable for small projects/team or an individual and comparatively cheaper as compared to the other products with the same functionalities and use. it provides use multiple views which helps user if in case he/she is not comfortable with the default view.
some feature really impress me like milestone,task-list,setting timer on your task, having multiple views to set, ability to restrict the client access to the limited/unlimited number of projects. in a small team it makes easy project monitoring overall for a small team size or individual i will recommend this product.
i have faced difficulty with its integration with few apps like Quickbooks and stuck with the reports when run across the projects. so suitable only for the projects under one umbrella.
Reports lack some data about the customer and projects there can be some data that can be put in the reports like project detail start/end time or type of the project.Privacy is the certain cons here as it lack the privacy in-between users to users and client.
Also a drawback which might have been resolved in new version of this software is the less number of filters while preparing for chart/reports.
A very efficient, clear and proactive platform, extremely well designed and developed.
Collaborating without any problems with colleagues, partners, pupils.
I tried it in different ways, both working out documents and managing complex projects without encountering serious hitches or bugs.
The overall structure is particularly friendly and intuitive. The customer can learn immediately how to manage the contents and surf among the different widgets proposed. It is worth noting the large offer of management tools even in the free-or-charge version.
As a manager of a noprofit organization I appreciate a lot this approach and I am spreading out Zoho among my colleagues as the current best platform for collaborating both in business and in education sectors.
Great start, but needs to be tweaked
The core functionality of the platform is excellent - the way the flow works with projects, milestones, task lists, tasks, and subtasks support such a variety of project complexities, which is wonderful for a company like mine where our projects range in scope.
The time tracking is easy to use and a clean design. The ability to move task lists between projects and things is also a great feature.
There are some areas where you are prompted to load a file, but then when you try it tells you it must be an image. There should be tags or custom fields at the task level. Milestones should have an option to not enter a date as sometimes it is used for planning a backlog (for our purposes)
Also, an admin should be able to unfollow a project manually. I like that we are opted in to follow everything, but I have no way to remove projects that are not relevant to me whatsoever.
Another MAJOR con that isn't specific to projects is just how unhelpful the tech support staff is. They seem to only be interested in closing the ticket, so much so that they don't always read the entire question or bother to try and formulate an answer, they just give you a link to their help desk and send you on your way. That has been the SINGLE most frustrating aspect of any and all Zoho products we are using.
Transformed my teaching.
Customer service is fabulous.
This may seem like an unusual use of this software but I use it to gather evidence of my 57 students per year who work together organising charity events as part of their music course. It gives them a real world experience and allows them to gain great experience using online project management software. This software is really easy to engage with and has a social media feel that they respond to.
Perhaps the only thing is that I'd like a group chat function within the app rather than having to leave to go to cliq. I'm finding getting to grips with cliq a wee bit frustrating but that could be me.