Findmyshift

Findmyshift

Online employee scheduling

4.6/5 (408 reviews)

Findmyshift Overview

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, and more. Timesheets and time clocking technology helps users track the hours their employees are actually working. Automated reports help users manage payroll and cost reporting.

Vacation management tools allow users to track employee vacations on their schedule to immediately see when employees are unavailable and calculate their remaining allowances. Users can generate accurate payroll data by combining employee timesheets, schedules, pay rates and overtime rates. Messages and notifications can be sent to employees via email, text message or push notification. Pending manager approval, employees can log in to request shifts, cancel shifts and swap shifts with their colleagues.

Automated shift reminders can be sent to employees the day before their shift, letting them know when and where they're working. Calendar integration allows users to access their staff roster from the calendar on their phone and set alarms for upcoming shifts. Use the private built-in noticeboard to post messages, upload documents and communicate with employees. All of the data sent between the user's browser and the Findmyshift server is encrypted using SSL, ensuring it stays private.

Pricing

Starting from
€25,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Findmyshift Reviews

Overall rating
4.6/5
97% positive reviews
276
Excellent
119
Very good
12
Average
1
Poor
0
Terrible
Grace P.

We have been using this website for a few years for our busy cafe/bar, a great site!

Used Daily for 2+ years
Reviewed on 2017/10/25
Review Source: Capterra

Pros

Easy to use and set up. All of the staff find it a lot easier to log in and check shifts than rely on printouts. It makes it a lot easier to make up rotas when you can see a couple of weeks at a time and can see the overall picture to juggle shifts about, can also copy and paste which makes it easier. Also makes it a lot easier when trying to find cover, you can see easily who is available and find their contact details. Great for keeping track of holidays, reports for calculating wages, keeping a record of who worked when and making/calculating small changes such as if someone left early. It's good that it sends an email to staff each time the rota is published, we don't use the 'accept' function or messages as we just have a small workforce, but I can imagine it would be handier if there were a lot of employees. I know some of the staff also use the mobile site.

Cons

Not really found much wrong with it, have never had to contact customer support. I think occasionally when looking at the staff view the times/shifts/staff names haven't lined up properly if it's zoomed in or a funny resolution.

Response from Out Crowd

Thanks for the review Grace! If you ever have trouble with the cells not lining up try resetting your browser's zoom. The keyboard shortcut is normally CTRL + 0. I hope this helps!

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

10.0/10
Cal W.

Best value for money scheduling app out there! Simple but has all the features you need.

Used Daily for 1+ year
Reviewed on 2018/01/03
Review Source: Capterra

More efficient scheduling (than using Excel spreadsheets) - cost saving
Easy to manage staff requests, holiday and time off

Pros

We have been using findmyshift for scheduling in our business (hostel, 30 employees) for a year now - having previously only used excel spreadsheets for our rota. This software has helped us schedule more accurately according to our business level which helped us save hours as well as relieving our team during the busier periods. It's use is very straightforward and does pretty much anything you need it to with a bit of fiddling. The customer support team are very quick to respond to your queries with a live chat as well. On top of that it is pretty much the cheapest in it's category (compared to Deputy or WhenIWork) although it might not look as snazzy or have all the functionalities these have. We will definitely be continuing to use this software for the next year.
Can also connect to your google cal or ical which helped me personally organise my life better :)

Cons

It is a bit fiddly at times, and does seem more catered towards office businesses (9 to 6, Monday to Friday) than a 24 hours, 7 day a week business like ours.
The app (for phones, Android and Apple) is a great plus but could be improved upon - The way the shifts are displayed is not super clear, the filter is hit & miss, and how you navigate the app is not the best.

Response from Out Crowd

Thanks for the review Cal!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Verified Reviewer

exceptional value for money - Mobile app needs improvement

Used Daily for 2+ years
Reviewed on 2016/12/06
Review Source: GetApp

We're a cafe/bar employing a team of 20+. We use the back office constantly - amending hours and shifts is a daily chore made simple and easy with Find My Shift. The ability to have a working calendar months in advance at our staffs fingertips is priceless. Barely having scratched the surface in regards to reporting functions, from an administrative point of view it is exceptional. The only issues we've faced are in regards to our staff accessing and using it themselves. The mobile site isn't great and the last time I checked the app to help a staff member out, it was awful.

Pros

We love having access across our management team to the reporting features. It cuts our work time down dramatically being able to see all of our figures laid out.

Cons

Our staff find it difficult to use the app - most being quite young, won't open find my shift in a browser: they will go straight to the app. Even when opened in a browser, if they're using the mobile-site it is still not easy enough for them to see who is working and when. We also have a problem with the "reject shift" feature every time a new staff member starts with us: they tend to believe that working is optional as a result of seeing the option.

Response from Out Crowd Ltd

Thanks for the honest review!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

5.0/10
Russell K.

Does what we need for managing 30 staff across 10 locations

Used Daily for 2+ years
Reviewed on 2017/06/23
Review Source: Capterra

We have 15+ 'rooms' (8 surgeries and a number of shared admin offices) and around 30 staff. Some staff (e.g. dentists) not only need a room allocating to them they also need a nurse allocating to work with them. Other staff may just need space to work - for example allocating receptionists to one of 3 receptions, allocating admin staff to an office to work in, etc. We used to do this with spreadsheets but as we expanded it became unwieldy and prone to errors. FindMyShift has proved to be an economical way of us both planning who is where on any particular day but also communicating this easily to the staff.

Pros

The ability to access the software from anywhere with just a browser is the biggest plus for us. Clear easy to understand graphical interface goes a long way too. The support from FindMyShift has always been fast and helpful.

Cons

Sometimes screens can be a little 'busy' - for example the time off planner. However it is hard to think quite what could be done better - there is inherently a lot of information to display.

Response from Out Crowd

Hi Russell! Thank you for your positive comments.

A tip for the time off planner, if you look under options you can narrow it down to just specific types of time off. It will make it less busy and much easier to see.

If you ever have any questions or issues, please let us know, we are happy to help!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Tyrone B.

Very useful software that has steadily improved over the years

Used Daily for 2+ years
Reviewed on 2018/01/11
Review Source: Capterra

As our business grew and we employed more staff, managing an excel/paper based rota became time consuming. The reporting aspect alone of this software has saved me enough time throughout the year to justify the cost, let alone the fact that staff can login using the app or through the website and see their own shifts instead of calling into the office because their paper copy is out of date

Pros

The accessibility of this software is one of the most important features for me. My staff use both the app and the website on their mobiles and tablets to access our rota to check their shifts, request holiday etc.

Cons

The way the software is currently setup its not possible to assign more than 1 rule to pay rates with makes my job more difficult when working out wages on days that attract 2 different levels of premium rates. For example paying someone an additional £1 per hour for working a night shift and also paying them an additional £1 per hour because that night shift was on a sunday or a bank holiday.

Response from Out Crowd

Thanks for the review Tyrone! Regarding the pay rates, it is actually possible to add multiple rules and you can quite easily set them up to pay your staff different rates for different types of shifts. If you'd like us to walk you through it, get in touch with our support team!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Findmyshift Pricing

Starting from
€25,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

30-day free trial, no credit card required.

Personal: free (up to 5 employees).
Business: €25 per team, per month.
Volunteer: €18.75 per team, per month.

20% discount is available for annual payments.
Discounts are also available for businesses with multiple teams.

Findmyshift Features

  • API
  • Automatic Notifications
  • Automatic Reminders
  • Customizable Branding
  • Employee Database
  • Employee Management
  • Employee Portal
  • Employee Self Service
  • Real Time Reporting
  • Third Party Integration

  • Activity Dashboard
  • Activity Tracking
  • Applicant Tracking
  • Customizable Reporting
  • Data Import/Export
  • Employee Onboarding
  • Performance Management
  • Recruiting Management
  • Reporting & Statistics
  • Self Service Portal

Additional information for Findmyshift

Key features of Findmyshift

  • Absence management
  • Accounting integration
  • Approval process control
  • Attendance management
  • Automatic backup
  • Automatic notifications
  • Budget control
  • Budgeting
  • Built-in time clock
  • Calendar management
  • Calendar sync with iCal, Google Calendar & Outlook
  • Certification tracking
  • Charting
  • Clock in/out
  • Communication management
  • Cost analysis
  • Custom fields
  • Custom online databases
  • Customizable branding
  • Customizable filters
  • Daily labor budgets
  • Daily shift reminders
  • Data filtering
  • Data import
  • Data visualization
  • Demand forecasting
  • Demand planning
  • Document storage
  • Drag & drop interface
  • Email integration
  • Email notifications
  • Employee database
  • Employee location tracking
  • Employee management
  • Employee portal
  • Employee profile
  • Employee self service
  • Employee time clock
  • Employees shift swaps
  • Facility creation & assignment
  • Facility scheduling
  • Forecasting
  • Forward planning
  • GPS
  • Group scheduling
  • Historical data
  • History tracking
  • Hourly employee tracking
  • Labor cost forecasting
  • Labor cost reporting
  • Labor management
  • Leave tracking
  • Manager self service
  • Message board
  • Microsoft Outlook integration
  • Multi-channel communication
  • Multi-country
  • Multi-currency
  • Multi-location
  • Multi-store management
  • Overtime calculation
  • Payroll calculation
  • Payroll reports & export options
  • Push notifications
  • Real time analytics
  • Real time data
  • Real time notifications
  • Real time reporting
  • Real time updates
  • SMS integration
  • SMS notifications
  • SSL encryption
  • Salary, day rates, hourly rates and overtime tracking
  • Smart pay rate calculation
  • Template management
  • Third party integration
  • Time & attendance tracking
  • Time off requests
  • Timesheets
  • Vacation management
  • Vacation tracking
  • iCalendar support

Benefits

  • Priced per schedule (not per employee) so organizations are free to grow.
  • Supports unlimited employees.
  • Provides a customizable database.
  • Offers a customizable interface.
  • Looks and feels like Excel so that almost no training is required.

  • Findmyshift FAQs

    Below are some frequently asked questions for Findmyshift.

    Q. What type of pricing plans does Findmyshift offer?

    Findmyshift offers the following pricing plans:

    Starting from: €25,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    30-day free trial, no credit card required.

    Personal: free (up to 5 employees).
    Business: €25 per team, per month.
    Volunteer: €18.75 per team, per month.

    20% discount is available for annual payments.
    Discounts are also available for businesses with multiple teams.

    Q. What are the main features of Findmyshift?

    Findmyshift offers the following features:

    • Absence management
    • Accounting integration
    • Approval process control
    • Attendance management
    • Automatic backup
    • Automatic notifications
    • Budget control
    • Budgeting
    • Built-in time clock
    • Calendar management
    • Calendar sync with iCal, Google Calendar & Outlook
    • Certification tracking
    • Charting
    • Clock in/out
    • Communication management
    • Cost analysis
    • Custom fields
    • Custom online databases
    • Customizable branding
    • Customizable filters
    • Daily labor budgets
    • Daily shift reminders
    • Data filtering
    • Data import
    • Data visualization
    • Demand forecasting
    • Demand planning
    • Document storage
    • Drag & drop interface
    • Email integration
    • Email notifications
    • Employee database
    • Employee location tracking
    • Employee management
    • Employee portal
    • Employee profile
    • Employee self service
    • Employee time clock
    • Employees shift swaps
    • Facility creation & assignment
    • Facility scheduling
    • Forecasting
    • Forward planning
    • GPS
    • Group scheduling
    • Historical data
    • History tracking
    • Hourly employee tracking
    • Labor cost forecasting
    • Labor cost reporting
    • Labor management
    • Leave tracking
    • Manager self service
    • Message board
    • Microsoft Outlook integration
    • Multi-channel communication
    • Multi-country
    • Multi-currency
    • Multi-location
    • Multi-store management
    • Overtime calculation
    • Payroll calculation
    • Payroll reports & export options
    • Push notifications
    • Real time analytics
    • Real time data
    • Real time notifications
    • Real time reporting
    • Real time updates
    • SMS integration
    • SMS notifications
    • SSL encryption
    • Salary, day rates, hourly rates and overtime tracking
    • Smart pay rate calculation
    • Template management
    • Third party integration
    • Time & attendance tracking
    • Time off requests
    • Timesheets
    • Vacation management
    • Vacation tracking
    • iCalendar support

    Q. Who are the typical users of Findmyshift?

    Findmyshift has the following typical customers:

    Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Findmyshift support?

    Findmyshift supports the following languages:

    English

    Q. What type of pricing plans does Findmyshift offer?

    Findmyshift has the following pricing plans:

    Free, Subscription

    Q. Does Findmyshift support mobile devices?

    Findmyshift supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Findmyshift integrate with?

    Findmyshift integrates with the following applications:

    BambooHR, BarTab, CakeHR, Cyfe, LeadMaster, People, Twitter, Vend, VisitorTrack, Xero

    Q. What level of support does Findmyshift offer?

    Findmyshift offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials