Abacus

Real-time employee expense management software

4,5 /5 (53 reviews) Write a Review!

Abacus Overview

What is Abacus?

Abacus by Emburse uses expense data and employee profiles to automate expense creation, policies and approvals.

We use multiple sources of data to draft more accurate expenses, making it easy for employees to submit. Expense policy rules are applied as expenses are created to prevent violations and warn employees of errors. Build specific routing rules to send each expense to the best suited approver. Once an expense has been approved by an admin, it is reimbursed through direct deposit and synced to your accounting software. Every expense tells it’s own part of your company’s story and Abacus can help you create actionable reports to identify trends and manage budgets.

Abacus Overview

Pricing

Starting from
US$9,00/month

Pricing options

Free Trial
Subscription
Value for money

Abacus is $9 per active user per month. An active user is somebody who gets an expense approved. We do NOT charge any other fees.


Abacus Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

Submit expenses from anywhere, anytime with the Abacus mobile app for iOS and Android.
Quick and easy for employees to create and submit new expenses with detailed information.
Create detailed automation rules to enforce your expense policy, automatically approve recurring expenses, and to route expenses to the best suited approver.
Track information that's important to your business. Use these fields to build custom reports and approval workflows.
See all of your team's work-related travel in a dashboard that summarizes expenses by Trip.
See all corporate card spend in real time from a single dashboard to eliminate blindspots and speed up month-end reconciliation.
Use custom reports to speed up approval workflows, as well as analyze spending to find helpful insights when building budgets and reporting on business metrics.
Abacus video Abacus screenshot: Submit expenses from anywhere, anytime with the Abacus mobile app for iOS and Android. Abacus screenshot: Quick and easy for employees to create and submit new expenses with detailed information. Abacus screenshot: Create detailed automation rules to enforce your expense policy, automatically approve recurring expenses, and to route expenses to the best suited approver. Abacus screenshot: Track information that's important to your business. Use these fields to build custom reports and approval workflows. Abacus screenshot: See all of your team's work-related travel in a dashboard that summarizes expenses by Trip. Abacus screenshot: See all corporate card spend in real time from a single dashboard to eliminate blindspots and speed up month-end reconciliation. Abacus screenshot: Use custom reports to speed up approval workflows, as well as analyze spending to find helpful insights when building budgets and reporting on business metrics.

Abacus Reviews

Abacus Reviews

Overall rating
4,5
/
5
Excellent
35

Very good
11

Average
6

Poor
0

Terrible
1

Value for Money
4,1
Features
4,3
Ease of Use
4,5
Customer Support
4,6
87% recommended this app
G. keenan S.

Effortless expense tracking and management


Rebecca K.

Easiest Way to Manage Your Business Transactions

This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful.


David C.

Bad product

This has been the worst business decision we have made. We were looking for a case management software to streamline increase efficiency. The sales promises about this were simply not true and the free training is a joke. It is so basic that it served no purpose.


Verified Reviewer

Expenses Simplified

Overall, I would recommend this over other expensing tools. It is modern, they have mobile capabilities, and the support was excellent when needed.


Verified Reviewer

Count your Savings!

I love that this is quick, and easy. Just take a picture of your receipts and attached the image to your expenses and that is it! Saves time, and shows corporate where they can save money or where too much is spent.


G. keenan S.
Industry: Internet
Company size: 201-500 Employees

Effortless expense tracking and management

Used Monthly for 6-12 months
Reviewed on 2018/05/15
Review Source: Capterra

Pros

Having come from a huge tech company that had their own proprietary software to submit and reimburse expenses, Abacus is a breath of fresh air. It's unbelievably easy to use and both their website and their mobile app are clean, intuitive and get out of my way.

I don't feel like I'm jumping through hoops or need to go through a bunch of red tape to get expenses reimbursed, and it helps me keep track of when my expenses are approved and reimbursements are being distributed.

It's amazing being able to just take a photo of a receipt right from the app and upload it immediately. Don't need to hold onto receipts or gather scans in another app.

Seriously, this software is so simple. Every company should use it.

Cons

I've had the mobile app crash a few times or just become unresponsive, but this is so inconsistent that I don't really think I've ever been inconvenienced by it.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Rebecca K.
Industry: Law Practice
Company size: 11-50 Employees

Easiest Way to Manage Your Business Transactions

Used Daily for 6-12 months
Reviewed on 2017/10/10
Review Source: Capterra

This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful.

Pros

I love the Abacus. It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered. This is extremely useful on the admin side when users are uploading their information for Corporate expenses. It leaves less room for exclusions to me made. This programs took me approximately 30 minutes to learn and I've used it every day since.

Cons

My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

David C.
Industry: Law Practice
Company size: 2-10 Employees

Bad product

Used Daily for 6-12 months
Reviewed on 2020/04/24
Review Source: SoftwareAdvice

This has been the worst business decision we have made. We were looking for a case management software to streamline increase efficiency. The sales promises about this were simply not true and the free training is a joke. It is so basic that it served no purpose.

Pros

The support team is very responsive. The product may be great but once you purchase it they want more money to deliver the product rather than deliver the product.

Cons

The product is difficult to use, and simply does not offer the features that are available in quick books.
It is a huge step backwards and requires an amazing amount of time to deal with glitches. It frustrates rather than enhance outlook. The product is outrageously priced for what we are able to do.
I was assured it was the right product for my small firm but I don't think so.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

Verified Reviewer
Industry: Computer Software
Company size: 51-200 Employees

Expenses Simplified

Used Weekly for 2+ years
Reviewed on 2020/09/23
Review Source: Capterra

Overall, I would recommend this over other expensing tools. It is modern, they have mobile capabilities, and the support was excellent when needed.

Pros

Abacus is easy to set up and use. The UI is intuitive, and it is self-explanatory to use. I really like that you can send email receipts to the abacus alias, and it parses out the expense for you. They have a mobile app that I use often, and I rarely have issues with the tool.

Cons

Sometimes the receipt scanning can take a long time, and you will go in and edit it manually. I don't like that it takes a long time to get email receipts into abacus.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Verified Reviewer
Industry: Events Services
Company size: 11-50 Employees

Count your Savings!

Used Daily for 6-12 months
Reviewed on 2018/10/24
Review Source: Capterra

I love that this is quick, and easy. Just take a picture of your receipts and attached the image to your expenses and that is it! Saves time, and shows corporate where they can save money or where too much is spent.

Pros

Abacus allows you to streamline and organize your expenses. It enables you to systematize how you refund your employees, execute your expenses and reconcile credit cards.

Cons

I haven't found anything I don't like about Abacus. This saves time and money and approval and audit processes are faster. This is easy as counting on your fingers!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,6/10
Based on 53 user ratings
Compare user recommendation rating with alternatives
Compare with alternatives

Abacus Pricing

Abacus Pricing

Starting from
US$9,00/month
Free Trial
Subscription
Value for money

Abacus is $9 per active user per month. An active user is somebody who gets an expense approved. We do NOT charge any other fees.

Abacus is $9 per active user per month. An active user is somebody who gets an expense approved. We do NOT charge any other fees.

Value for Money
4,1/5
Based on 53 user ratings
Compare value for money rating with alternatives
Compare with alternatives

Abacus Features

Abacus Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,3/5
Based on 53 user ratings
Compare features rating with alternatives
Compare with alternatives

Categories

Additional information for Abacus

Additional information for Abacus

Key features of Abacus

  • Abacus automatically fills out expenses for employees
  • Advanced Rules & Policy Controls
  • Auto-Match Categories
  • Automatic ACH payments for Next-day reimbursement
  • Automatically enforce your expense policy
  • Automatically find duplicate expenses
  • Automatically match expense vendors to categories
  • Automatically reimburse employees to their bank account
  • Continuously sync expenses directly into your ERP solution
  • Continuously sync transactions to your accounting software
  • Create custom expense and team fields to tag expenses
  • Create detailed reports to track spending
  • Detailed audit trail of each expense
  • Dynamic Expense Reporting & Search
  • Easily import and export your expense data
  • Import your chart of accounts, team and custom fields
  • In-App communication
  • Link corporate and personal credit cards
  • Manage and Track expenses against your chart of accounts
  • Mobile apps for iOS and Android
  • Policy exceptions & duplicates separated for easy detection
  • Real-time expense submission and approval
  • Reconcile corporate cards from a single dashboard
  • Reimburse employees through direct deposit
  • Rules-based expense routing for approval
  • Send individual expenses to the best suited approver
  • Snap photos of receipts for fast expensing
  • Submit requests for reimbursements in real time
  • Tag expenses with custom data for deeper reporting
  • Track any currency with realtime conversion rates
  • Track expenses by projects, clients and jobs
  • Use software roles for levels of approval

Benefits

CAPTURE ACCURATE EXPENSE DATA FROM EMPLOYEES
Abacus drafts expenses using reliable data sources such as receipts, card transactions, past behavior, CRM fields, and geolocation to ensure records are complete and accurate.

AUTOMATE YOUR EXPENSE POLICY AND APPROVAL HIERARCHY
Policy rules are applied before expenses can be submitted in order to reduce violations. Routing rules then automatically send the expense to the best suited approver.

FAST REIMBURSEMENTS WITH DIRECT DEPOSIT
Once an expense is approved, Abacus handles the reimbursement and direct deposits into the employee's bank account.

CONTINUOUS ACCOUNTING SYNC
Sync expenses into your accounting software using either cash or accrual method as they are approved so that your books are always up-to-date.

INSTANT VISIBILITY INTO SPENDING AND BUDGETS
Build custom analysis reports with real time data to help you identify trends and manage budgets.

Abacus FAQs

Abacus FAQs

Below are some frequently asked questions for Abacus.

Q. What type of pricing plans does Abacus offer?

Abacus offers the following pricing plans:

Starting from: US$9,00/month

Pricing model: Subscription

Free Trial: Available

Abacus is $9 per active user per month. An active user is somebody who gets an expense approved. We do NOT charge any other fees.

Q. What are the main features of Abacus?

Abacus offers the following features:

  • Abacus automatically fills out expenses for employees
  • Advanced Rules & Policy Controls
  • Auto-Match Categories
  • Automatic ACH payments for Next-day reimbursement
  • Automatically enforce your expense policy
  • Automatically find duplicate expenses
  • Automatically match expense vendors to categories
  • Automatically reimburse employees to their bank account
  • Continuously sync expenses directly into your ERP solution
  • Continuously sync transactions to your accounting software
  • Create custom expense and team fields to tag expenses
  • Create detailed reports to track spending
  • Detailed audit trail of each expense
  • Dynamic Expense Reporting & Search
  • Easily import and export your expense data
  • Import your chart of accounts, team and custom fields
  • In-App communication
  • Link corporate and personal credit cards
  • Manage and Track expenses against your chart of accounts
  • Mobile apps for iOS and Android
  • Policy exceptions & duplicates separated for easy detection
  • Real-time expense submission and approval
  • Reconcile corporate cards from a single dashboard
  • Reimburse employees through direct deposit
  • Rules-based expense routing for approval
  • Send individual expenses to the best suited approver
  • Snap photos of receipts for fast expensing
  • Submit requests for reimbursements in real time
  • Tag expenses with custom data for deeper reporting
  • Track any currency with realtime conversion rates
  • Track expenses by projects, clients and jobs
  • Use software roles for levels of approval

Q. Who are the typical users of Abacus?

Abacus has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

Q. What languages does Abacus support?

Abacus supports the following languages:

English

Q. What type of pricing plans does Abacus offer?

Abacus has the following pricing plans:

Subscription

Q. Does Abacus support mobile devices?

Abacus supports the following devices:

Android, iPhone

Q. What other apps does Abacus integrate with?

Abacus integrates with the following applications:

Clearlogin, Jira Service Management, Lever, QuickBooks Online, QuickBooks Online Advanced, Retently, Slack, Stripe, Workato, Zenefits

Q. What level of support does Abacus offer?

Abacus offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials