Avaza

All-in-one, client-focused project management for teams.

4,6 /5 (338 reviews) Write a Review!

Avaza Overview

What is Avaza?

Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows. Avaza is an integrated cloud solution for professional services companies and is optimized for tablet & mobile devices.

Users can easily run their entire client-focused business in Avaza, allowing them to run efficient projects with support for resource management, project & task tracking, time & expense management, quoting, invoices & online payments. Keep clients happy with online project collaboration. Drag & drop tasks and files as needed. View tasks in list view, Kanban boards or on Gantt charts.

Avaza helps businesses save time with easy time & expense tracking, as well as get paid faster with online payments directly from their invoices. Powerful reporting on metrics such as estimates by status, financial transactions, expenses by customer, and more, in order to provide business insight.

Avaza Overview

Pricing

Starting from
US$9,95/month

Pricing options

Free Trial
Free
Subscription
Value for money

All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

Paid Plans:
Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.


Avaza Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

Track Time & Expenses on the go with Avaza!
Access resource scheduling, and schedule projects based on team availability.
Send online quotes & invoices in minutes.
Stay on top of project reporting!
Access Avaza anywhere, on any device!
Work on tasks in Kanban, list-view or Gantt-view.
Bill clients for time, expenses and fixed amounts in minutes, and get paid online.
Avaza video Avaza screenshot: Track Time & Expenses on the go with Avaza! Avaza screenshot: Access resource scheduling, and schedule projects based on team availability. Avaza screenshot: Send online quotes & invoices in minutes. Avaza screenshot: Stay on top of project reporting! Avaza screenshot: Access Avaza anywhere, on any device! Avaza screenshot: Work on tasks in Kanban, list-view or Gantt-view. Avaza screenshot: Bill clients for time, expenses and fixed amounts in minutes, and get paid online.

Avaza Reviews

Avaza Reviews

Overall rating
4,6
/
5
Excellent
224

Very good
97

Average
17

Poor
0

Terrible
0

Value for Money
4,6
Features
4,5
Ease of Use
4,5
Customer Support
4,7
95% recommended this app
Juliana W.

Great to have everything from task management to invoicing in one place

Avaza deserves a shout out for their customer service. You can reach them via chat, and you usually get a reply within a few minutes. They have the best service of any vendor I've ever worked with.


Simon D.

An excellent, intuitive, and easy-to-use project & task management system

Right from the outset, the sales process and demonstration walkthrough made the decision to migrate to Avaza easy. Avaza's importing process enabled us to export tasks from our old system and import into Avaza. Avaza's support is very responsive - and they've even made changes based on suggestions from me.


Nawar A.

Avaza Review

We have tried different tools and tested a lot of other tools but didn't find anything like Avaza for managing the timesheets, scheduling and reporting


Sarah P.

Functional but not a perfect fit


Stijn S.

Collaborative Project tool

Avaza helped us to overcome our geographic distribution. Vydraulics is an organization that is spread over several countries using different project management tools. Being easy to use and cloud based, we could integrate Avaza very easy in our organisation.


Juliana W.
Industry: Marketing & Advertising
Company size: 2-10 Employees

Great to have everything from task management to invoicing in one place

Used Daily for 1+ year
Reviewed on 2019/12/11
Review Source: Capterra

Avaza deserves a shout out for their customer service. You can reach them via chat, and you usually get a reply within a few minutes. They have the best service of any vendor I've ever worked with.

Pros

The task management system is robust and easy to learn, so onboarding new people is simple. And for us, a big benefit was going straight from project to invoice. No more importing or exporting information and doubling up on data entry tasks.

Cons

Scheduling recurring tasks is currently a little clumsy. You cannot set a task for "First Monday" of the month, for example. However, I'm told they have improved scheduling for recurring tasks in the works by their customer service.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Simon D.
Industry: Information Technology & Services
Company size: 2-10 Employees

An excellent, intuitive, and easy-to-use project & task management system

Used Daily for 6-12 months
Reviewed on 2020/05/10
Review Source: Capterra

Right from the outset, the sales process and demonstration walkthrough made the decision to migrate to Avaza easy. Avaza's importing process enabled us to export tasks from our old system and import into Avaza. Avaza's support is very responsive - and they've even made changes based on suggestions from me.

Pros

I have used a raft of alternative task & project management SaaS (software as a service) solutions. Additionally, I have trialled around 15-20 different task & project management SaaS solutions. With out a doubt, Avaza is the best solution I have ever used; it is intuitive, easy-to-use, very responsive in speed, has a great smartPhone app to compliment the web-based system, it integrates with Xero (for accounts), and has a raft of sophisticated features and views (Kanban-styled boards, Gantt Charts, task lists, priority views, status views, etc, etc etc!). The features we don't as yet use include Estimate and Invoicing creation, but we may well move to using these too.

Cons

A great SaaS solution and I think if I was to want to additional features added, then one would be chat integration (currently comments are available, but no chat). And the 2nd would be an enhanced file management facility, whereby you could upload to a File Repository/Folder, tag the image, assign it to a project, rename the virtual file name, and move it to another folder for housekeeping.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Nawar A.
Industry: Computer Software
Company size: 11-50 Employees

Avaza Review

Used Daily for 1+ year
Reviewed on 2020/10/08
Review Source: Capterra

We have tried different tools and tested a lot of other tools but didn't find anything like Avaza for managing the timesheets, scheduling and reporting

Pros

Avaza is a very powerful tool for managing timesheet and projects scheduling, it is very easy to add your timesheet on daily or weekly basis. Scheduling is also a very easy and flexible.

Cons

When scheduling someone for long time (Say a year) and want to schedule another project for the same person during this year, this will lead to over scheduling and can't be interrupted. best way to do this is on monthly basis.

Response from Avaza Software

Hi Nawar, thanks for your review.

As for long-running schedule assignments, you can simply edit the assignment, reduce its date range and add the new assignments.

Having said that we do plan to add support for splitting assignments to make this process a bit quicker. We will add your vote for that feature and notify you as soon as it becomes available.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Sarah P.
Industry: Marketing & Advertising
Company size: Self Employed

Functional but not a perfect fit

Used Daily for 1-5 months
Reviewed on 2018/03/12
Review Source: Capterra

Pros

I liked the clean structure of Avaza, and the budget features. It's a good option for a business who doesn't rely heavily on project management to drive their productivity. Their customer service was very helpful though when I was letting them know we were going in another direction and they genuinely seemed to want to know what was driving our decision.

Cons

We run a marketing/PR based business, and we were looking for a one-stop-shop project management and back office system. While we knew that was a long shot, we tried Avaza for several months and even gave them a second go when our current system wasn't doing everything we needed as well. I would have liked to see Avaza have different dashboard customization views so we could tailor the system to be more project centered instead of a financial view upon logging in. Since we use a different billing and accounting software, this data on our dashboard would remain blank and the dashboard wouldn't even be utilized. Also by the time we added all of our employees and contractors to have timesheet accessibility, we would have been paying a lot more in extra monthly fees than we were looking to spend. It just started really adding up for us when other software companies offer these options within their pricing tiers.

Response from Avaza Software

Hi Sarah, thanks for your feedback.

Avaza rolled out a fully customizable account dashboard some time back. User can add and remove dashboard widgets as they wish.

We plan to add to the widget library over time.

As for pricing, we believe Avaza is one of the most price competitive product in the market.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 5.0/10

Stijn S.
Industry: Industrial Automation
Company size: 201-500 Employees

Collaborative Project tool

Used Daily for Free Trial
Reviewed on 2020/08/28
Review Source: Capterra

Avaza helped us to overcome our geographic distribution. Vydraulics is an organization that is spread over several countries using different project management tools. Being easy to use and cloud based, we could integrate Avaza very easy in our organisation.

Pros

The cloud based software is very easy to setup and learn to team members. It's easy to get an overview of the project using lists, gantt or kanban views. Tasks are easy to plan and follow up. Furthermore the timesheets are well integrated into the software.
The collaboration with internal and external (customers/suppliers) people is well designed and easy to manage.

Cons

It is not so easy to track a project purely on time parameters. Sometimes it requires complex project reporting to get time based (lead times, estimated versus tracked time) parameters the way you want to have them.
The reporting is however very extensive, so you will find your answer. If not, you can always get help from the Avaza support.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,9/10
Based on 338 user ratings
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Avaza Pricing

Avaza Pricing

Starting from
US$9,95/month
Free Trial
Free
Subscription
Value for money

All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

Paid Plans:
Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

Paid Plans:
Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

Value for Money
4,6/5
Based on 338 user ratings
Compare value for money rating with alternatives
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Avaza Features

Avaza Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Features
4,5/5
Based on 338 user ratings
Compare features rating with alternatives
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Categories

Additional information for Avaza

Additional information for Avaza

Key features of Avaza

  • @mentions team members in task comments.
  • Access multi-currency expenses.
  • Access over 1000+ integrations via Zapier
  • Access real-time reporting for all projects
  • Accounts receivable
  • Add and remove widgets from the account dashboard
  • Add and remove widgets to create your account dashboard
  • Agile, Scrum & Kanban support
  • Allocate resources to projects based on availability.
  • Allow clients to log in and view key project stats.
  • Archive team members and retain data for reporting.
  • Assign and manage task deadlines, subtasks and more
  • Assign due dates to tasks & sync with external calenders
  • Assign resources to projects based on availability.
  • Assign tasks and projects based on team availability.
  • Assign user's role-based permissions to limit account access
  • Automate workflows with our extensive integrations.
  • Avaza uses bank-grade security to secure your data.
  • Avaza uses latest exchange rates for conversions.
  • Billable & non-billable hours
  • Budget for projects in fixed amounts or hours.
  • Budget management
  • Budget per project, user or task, and report on it.
  • Categorize projects, customers and users for easy reporting.
  • Change portal name and url to brand your business.
  • Collaborate & reply to task discussions via email
  • Collaborate on tasks with comments.
  • Collaborate with your team via Avaza task notifications
  • Comment on tasks and keep relevant team members in the loop
  • Cost-to-completion tracking
  • Create multi-currency billable and non-billable expenses.
  • Create new projects from existing project templates.
  • Create tasks and expenses via email, comment on tasks & more
  • Credit card & PayPal payment integration
  • Customizable invoices
  • Customize your Avaza sub-domain.
  • Daily & weekly timesheets
  • Document management
  • Drag & drop tasks to re-order them.
  • Easily bill time, expenses and fixed amounts to clients.
  • Enable Google single sign-on for your team.
  • Enable automatic notifications for tasks and timesheets.
  • Enable automatic reminders for tasks and timesheets.
  • Enable recurring tasks to automate your workflow
  • Enter project notes for each project.
  • Enter time manually on tasks and projects.
  • Estimate project and task cost based on projections
  • Estimate projects for clients and get approval online.
  • Expense approvals
  • File sharing
  • Filter tasks by due dates, assigned to, and more.
  • Forecast project billables & costs with resource scheduling
  • Forecast project costs and billables based on schedules
  • Get paid online in minutes via Paypal, Stripe and Payoneer.
  • Get updated when someone updates a task or comments on it.
  • Import and export bulk data as needed.
  • Import bulk data to get started easily.
  • Import clients and client companies into Avaza.
  • Leave comments for team member and keep everyone in the loop
  • Manage client contacts and assign user roles if needed.
  • Manage files and documents in projects.
  • Manage flexible billing rates
  • Manage flexible workflows in Avaza.
  • Manage project budgets, tasks and deliverables.
  • Manage task dependencies on Gantt Charts.
  • Manage user availability per day.
  • Multicurrency expenses, credit notes, payments & invoicing
  • Online quotes & estimates
  • Online time tracking
  • Plan projects out in resource scheduling.
  • Prioritize tasks using drag & drop
  • Project & task management
  • Project collaboration with customers
  • Real-time notifications for timesheets, expenses & tasks
  • Receive email alerts for tasks and timesheets.
  • Receive online payments via Paypal, Payoneer and Stripe.
  • Receive partial payments on Invoices.
  • Receive real-time analytics via our reports.
  • Report on key project and user stats at any time.
  • Report on project and team performance.
  • Report on time spent on each task versus estimated hours.
  • Resource scheduling
  • Review what your team is up to in real-time.
  • Run reports to view team performance and budget utilization.
  • Schedule tasks based on team availability.
  • Search for users, projects, expenses, tasks and invoices.
  • Send clients detailed invoices and get paid online
  • Send online estimates to clients in minutes.
  • Send quotes to clients in minutes, and get approval online
  • Set estimate hours, and start & due dates for tasks.
  • Set up approvals for timesheets and expenses/
  • Set up estimates and invoices in any language.
  • Set up flexible billing rates for projects and users.
  • Set up multiple projects per client.
  • Set up project budgets and view profit/loss
  • Set up project budgets, and track time and expense costs.
  • Set up recurring invoicing for projects and clients.
  • Set up tax types and report on taxes on invoices.
  • Set up user tags to define departments for easier reporting
  • Store documents online for easier access.
  • Support for split payments across invoices
  • Sync project tasks to team calendars.
  • Sync project tasks with Google Calendars
  • Tag tasks, projects and users for easier reporting.
  • Timesheet approvals
  • Track deadlines for tasks and projects easily.
  • Track billable and non-billable time on projects.
  • Track billable hours easily in one-click
  • Track employee hours and view staff utilization.
  • Track percentage complete on tasks, and report on this data.
  • Track project and task statuses easily
  • Track project progress and budgets
  • Track real-time project cost based on time and expenses.
  • Track task progress using status and percentage complete.
  • Track time and expenses and enable approvals where needed.
  • Track time in day or week view, or via the global timer.
  • Track vacation and leave for your team in Avaza.
  • Upload and save expense receipts.
  • Upload documents to tasks, projects, estimates and invoices.
  • Use Avaza to manage your remote team.
  • Use the global timer from anywhere in the app.
  • View account-wide profit/loss statement
  • View all tasks in one page
  • View billable and non-billable time tracked per client.
  • View latest activity feed for relevant projects.
  • View progress reports on projects and tasks.
  • View tasks in Gantt Charts and enable dependencies
  • View user availability based on bookings

Benefits

  • Integrated solution: Avaza is a cloud-based software suite that offers project management & collaboration, timesheets, expense management, quoting and invoicing - all in one place. Small businesses can now access ERP-level functionality at competitive rates.

  • Any device: Avaza is accessible online without download or installation on any device, and is 100% optimized for smartphones and tablets, with native mobile apps for Android and iOS.

  • Invoicing to payments: Send professional looking invoices in moments, and seamlessly accept online payments. Access multi-currency expense tracking, flexible credit note functionality and powerful reporting tools to understand revenue, review customer transactions, issue statements and track receivables.

  • Simple and intuitive interface: Avaza offers an easy-to-use interface for managing tasks. Choose between list view, Kanban view, or Gantt view for tasks, and drag and drop tasks and files where needed. Access all your, or the entire team's tasks, in one page. Easily view estimated hours per task, and actual hours logged against them.

  • Avaza FAQs

    Avaza FAQs

    Below are some frequently asked questions for Avaza.

    Q. What type of pricing plans does Avaza offer?

    Avaza offers the following pricing plans:

    Starting from: US$9,95/month

    Pricing model: Free, Subscription

    Free Trial: Available

    All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks. There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans. Paid Plans: Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month. Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

    Q. What are the main features of Avaza?

    Avaza offers the following features:

    • @mentions team members in task comments.
    • Access multi-currency expenses.
    • Access over 1000+ integrations via Zapier
    • Access real-time reporting for all projects
    • Accounts receivable
    • Add and remove widgets from the account dashboard
    • Add and remove widgets to create your account dashboard
    • Agile, Scrum & Kanban support
    • Allocate resources to projects based on availability.
    • Allow clients to log in and view key project stats.
    • Archive team members and retain data for reporting.
    • Assign and manage task deadlines, subtasks and more
    • Assign due dates to tasks & sync with external calenders
    • Assign resources to projects based on availability.
    • Assign tasks and projects based on team availability.
    • Assign user's role-based permissions to limit account access
    • Automate workflows with our extensive integrations.
    • Avaza uses bank-grade security to secure your data.
    • Avaza uses latest exchange rates for conversions.
    • Billable & non-billable hours
    • Budget for projects in fixed amounts or hours.
    • Budget management
    • Budget per project, user or task, and report on it.
    • Categorize projects, customers and users for easy reporting.
    • Change portal name and url to brand your business.
    • Collaborate & reply to task discussions via email
    • Collaborate on tasks with comments.
    • Collaborate with your team via Avaza task notifications
    • Comment on tasks and keep relevant team members in the loop
    • Cost-to-completion tracking
    • Create multi-currency billable and non-billable expenses.
    • Create new projects from existing project templates.
    • Create tasks and expenses via email, comment on tasks & more
    • Credit card & PayPal payment integration
    • Customizable invoices
    • Customize your Avaza sub-domain.
    • Daily & weekly timesheets
    • Document management
    • Drag & drop tasks to re-order them.
    • Easily bill time, expenses and fixed amounts to clients.
    • Enable Google single sign-on for your team.
    • Enable automatic notifications for tasks and timesheets.
    • Enable automatic reminders for tasks and timesheets.
    • Enable recurring tasks to automate your workflow
    • Enter project notes for each project.
    • Enter time manually on tasks and projects.
    • Estimate project and task cost based on projections
    • Estimate projects for clients and get approval online.
    • Expense approvals
    • File sharing
    • Filter tasks by due dates, assigned to, and more.
    • Forecast project billables & costs with resource scheduling
    • Forecast project costs and billables based on schedules
    • Get paid online in minutes via Paypal, Stripe and Payoneer.
    • Get updated when someone updates a task or comments on it.
    • Import and export bulk data as needed.
    • Import bulk data to get started easily.
    • Import clients and client companies into Avaza.
    • Leave comments for team member and keep everyone in the loop
    • Manage client contacts and assign user roles if needed.
    • Manage files and documents in projects.
    • Manage flexible billing rates
    • Manage flexible workflows in Avaza.
    • Manage project budgets, tasks and deliverables.
    • Manage task dependencies on Gantt Charts.
    • Manage user availability per day.
    • Multicurrency expenses, credit notes, payments & invoicing
    • Online quotes & estimates
    • Online time tracking
    • Plan projects out in resource scheduling.
    • Prioritize tasks using drag & drop
    • Project & task management
    • Project collaboration with customers
    • Real-time notifications for timesheets, expenses & tasks
    • Receive email alerts for tasks and timesheets.
    • Receive online payments via Paypal, Payoneer and Stripe.
    • Receive partial payments on Invoices.
    • Receive real-time analytics via our reports.
    • Report on key project and user stats at any time.
    • Report on project and team performance.
    • Report on time spent on each task versus estimated hours.
    • Resource scheduling
    • Review what your team is up to in real-time.
    • Run reports to view team performance and budget utilization.
    • Schedule tasks based on team availability.
    • Search for users, projects, expenses, tasks and invoices.
    • Send clients detailed invoices and get paid online
    • Send online estimates to clients in minutes.
    • Send quotes to clients in minutes, and get approval online
    • Set estimate hours, and start & due dates for tasks.
    • Set up approvals for timesheets and expenses/
    • Set up estimates and invoices in any language.
    • Set up flexible billing rates for projects and users.
    • Set up multiple projects per client.
    • Set up project budgets and view profit/loss
    • Set up project budgets, and track time and expense costs.
    • Set up recurring invoicing for projects and clients.
    • Set up tax types and report on taxes on invoices.
    • Set up user tags to define departments for easier reporting
    • Store documents online for easier access.
    • Support for split payments across invoices
    • Sync project tasks to team calendars.
    • Sync project tasks with Google Calendars
    • Tag tasks, projects and users for easier reporting.
    • Timesheet approvals
    • Track deadlines for tasks and projects easily.
    • Track billable and non-billable time on projects.
    • Track billable hours easily in one-click
    • Track employee hours and view staff utilization.
    • Track percentage complete on tasks, and report on this data.
    • Track project and task statuses easily
    • Track project progress and budgets
    • Track real-time project cost based on time and expenses.
    • Track task progress using status and percentage complete.
    • Track time and expenses and enable approvals where needed.
    • Track time in day or week view, or via the global timer.
    • Track vacation and leave for your team in Avaza.
    • Upload and save expense receipts.
    • Upload documents to tasks, projects, estimates and invoices.
    • Use Avaza to manage your remote team.
    • Use the global timer from anywhere in the app.
    • View account-wide profit/loss statement
    • View all tasks in one page
    • View billable and non-billable time tracked per client.
    • View latest activity feed for relevant projects.
    • View progress reports on projects and tasks.
    • View tasks in Gantt Charts and enable dependencies
    • View user availability based on bookings

    Q. Who are the typical users of Avaza?

    Avaza has the following typical customers:

    Small Business, Large Enterprises, Freelancers, Mid Size Business

    Q. What languages does Avaza support?

    Avaza supports the following languages:

    English

    Q. What type of pricing plans does Avaza offer?

    Avaza has the following pricing plans:

    Free, Subscription

    Q. Does Avaza support mobile devices?

    Avaza supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Avaza integrate with?

    Avaza integrates with the following applications:

    ActiveCampaign, BugHerd, HoneyBook, Mailchimp, OneSaas, Shopify, VisitorTrack, Workato, Xero, Zendesk

    Q. What level of support does Avaza offer?

    Avaza offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Video Tutorials