Avaza

Avaza

All-in-one, client-focused project management for teams.

4.6/5 (270 reviews)

Avaza Overview

Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows. Avaza is an integrated cloud solution for professional services companies and is optimized for tablet & mobile devices.

Users can easily run their entire client-focused business in Avaza, allowing them to run efficient projects with support for resource management, project & task tracking, time & expense management, quoting, invoices & online payments. Keep clients happy with online project collaboration. Drag & drop tasks and files as needed. View tasks in list view, Kanban boards or on Gantt charts.

Avaza helps businesses save time with easy time & expense tracking, as well as get paid faster with online payments directly from their invoices. Powerful reporting on metrics such as estimates by status, financial transactions, expenses by customer, and more, in order to provide business insight.

Pricing

Starting from
US$10,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Avaza Reviews

Overall rating
4.6/5
94% positive reviews
177
Excellent
77
Very good
15
Average
0
Poor
1
Terrible
Miguel G.

Delivering Client Projects Is Easy With Avaza

Used Other for 1+ year
Reviewed on 2018/06/24
Review Source: SoftwareAdvice

Avaza is not overly complex, so it cannot accommodate really heavy projects with large teams or complexities. It does, though, provide amazing results for teams with a more direct approach to project delivery. I was able to implement its use in a software development firm that specialized in cloud applications. Specializing in Microsoft's online SharePoint environments, Avaza was the tool of choice to manage projects dealing with migrations and customization of such sites. It did include large projects and small ones, and managed time tracking for billing, as these were on an hourly basis. The features were just right. But because there was no custom coding and developing for which unit testing or QA department involvement, Avaza worked extremely well for them.

Pros

Avaza has all the core functionality that lets any business successfully manage and deliver client projects. It is not just for development projects. It can be used in a wide array of industries because of this basic general core of features.

For starters, Avaza manages contacts and distinguishes them between clients (external contacts) and team members. It uses this to connect projects to its clients and the resources that will be working on these projects. The roles for the contacts are manage in the contacts section as well, allowing the admin to connect just the right resources and the features they need.

Adding projects is fairly simple, as well. Create a new project and allocate the client to it. That is it. Then add the necessary tasks for the project, allocating team members from the contact list. You can even group into sections that can represent milestones, features, epics, or any description that fits your project or organizational business needs. Project views can also be customized. You can view projects in a Kanban styled board, as a Gantt chart or even as a list.

Team members track time against the tasks until completion and the process is quite simple and straightforward. Avaza also provides team scheduling and provides forecasting capabilities across one or more projects. You can also manage timesheets, expenses and recurring expenses for all the projects in Avaza.

Avaza offers the capabilities of providing your clients with quotes or estimates for projects, as well as managing invoicing, recurring invoices, credit notes and payments. And you can track all the work via an extensive library of reports.

Cons

Avaza is not a feature rich product for large enterprises or large projects with large teams, as these must track defects, reworks, testing and a host of other tasks that often have dependencies upon others. This is something Avaza does not manage and trying to track this level of effort is not something that can be done. So, this is definitely for smaller organizations or teams with basic projects.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Santiago A.

More than a program, it is an experience for the management of your projects.

Used Daily for 1+ year
Reviewed on 2019/04/13
Review Source: Capterra

The internal organization is fundamental to be able to fulfill our own goals, and at the same time, with the clients that believe in our commercial offer. Thanks to Avaza we have managed to engage efforts that were not identified to achieve the internal goals, since we implemented it, our level of communication has reached the best levels of communication, which translates into a reduction of time in activities that in the past They took days or even weeks. Since we worked with Avaza there are no missing links of information, we have reached a point that without Avaza it would take years to achieve.

Pros

One of the things that I liked most, is the interface that they offer to all their users, it is the best for those of us who are more visual when working. Another aspect that many do not know but that I love, is to be able to integrate Avaza with other platforms so that the reach is greater, I have managed to move from one platform to the other without losing time or reducing the value that Avaza gives me. Also, the commercial offer they offer is the most competitive, because you can start your venture without sacrificing all the capital with which you account, and being stable you can know the available improvements so that you achieve new goals within your company. Another functionality that I like, is to be able to have a great integration with email, apart, it allows me to monitor all projects and important events for the company, it is a vital support that greatly improves performance.

Cons

It would be unfair to identify negative aspects, because the capabilities that you offer for your work on anything happens, I have reviewed the platform for a long time and to date, I have not found anything that changes my positive perception about Avaza.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Cameron N.

Great Project Management Tool for small teams

Used Daily for 1-5 months
Reviewed on 2019/06/23
Review Source: Capterra

I found Avaza through G Suite, and I am sooooo glad I did! It is a VERY well full feature application for small teams for the cost. Unfortunately, I no longer have the G Suite account, but I still use Avaza...was NOT about to let it go!
The features are rich, it does a lot, allows for customization and flexibility...and I am sure I still haven't discovered other things it is capable of doing because it was so easy to get in and start keeping track of projects...I honestly haven't had time to go in-depth with other features.
I have a very small company with my partner and it is great. Clients (who do not have PM app experience or technical knowledge) were able to easily get in and understand what they needed to do....it is great!

Pros

Ease of use, flexibility, features, customization options.

Cons

Add-on costs...I still don't understand how it is that if I add an additional administrator, why they are not part of the Scheduling User as well. If they are an Admin, they should be everything as well. It seems odd.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Jitendra S.

We as a startup company were looking for 360 degree solution.

Used Daily for 1+ year
Reviewed on 2018/04/12
Review Source: Capterra

Our startup company PowerPoint Geek. We started using this software from day 1. In between we tried another software and our customers were not happy. The reason was they were not able to pay from other software. Our customer asked to send invoice from Avaza only. As they find it very easy to make payment online from the direct invoice web version link.

Pros

We found Avaza from google. First we tried a free trial and after that we subscribe for premium. We send customer estimates and invoices from Avaza. Also, whenever someone approves or disapprove estimates is done directly from the online web version of estimates. When we send customer a invoice, he can directly make paypal payment from the web version and it get updated directly to our dashboard. Now we have started using projects to assign task to our designer and that also work great. Live support are quick to reply.

PowerPoint Geek are permanent member of this software and we are quite comfortable in using this software.

Cons

No Cons. Really good online software. We have tried many other and found this to be the best. So no cons at all.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Gemma T.

Avaza has changed my business and alongside that... life!

Used Daily for 6-12 months
Reviewed on 2019/03/09
Review Source: Capterra

The best thing about Avaza is it solves so many problems in one easy to use program that can be accessed from anywhere. Couple this with a Dropbox account and you can access everything you could possibly need from anywhere with an internet connection. They even have a handy app version for your phone and iPad. Currently my whole sales and design process from start to finish runs from Avaza - estimate, management, invoice, payment and follow ups. My life is easier and I am more productive.

Pros

Project management has become a dream. It is so simple and easy to create and schedule tasks. I can work at a fixed rate or with timesheets easily. Clients can view beautiful estimates and invoices in PDF format or online. The 'pay online' feature is great as it makes it so much easier to get paid - which means less time chasing up invoices!

Cons

I wish Avaza was easier to use in the first instance. After spending some time getting my head round it I have realised it is perfect for what I need but in the beginning I was missing out on some really useful tools as I didn't know about them or didn't know how to use them. Although it is worth mentioning that Avaza's support team are extremely friendly and helpful whenever you have a question. Stick with it, ask the questions and you won't look back.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Avaza Pricing

Starting from
US$10,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

Paid Plans:
Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

Avaza Features

  • API
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Collaboration Tools
  • Drag & Drop Interface
  • Gantt Charts
  • Multiple Projects
  • Prioritizing
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Management
  • Task Planning
  • Task Tracking
  • Third Party Integration
  • Timesheets

  • Progress Tracking

Additional information for Avaza

Key features of Avaza

  • @mentions team members in task comments.
  • Access multi-currency expenses.
  • Access over 1000+ integrations via Zapier
  • Access real-time reporting for all projects
  • Accounts receivable
  • Add and remove widgets from the account dashboard
  • Add and remove widgets to create your account dashboard
  • Agile, Scrum & Kanban support
  • Allocate resources to projects based on availability.
  • Allow clients to log in and view key project stats.
  • Archive team members and retain data for reporting.
  • Assign and manage task deadlines, subtasks and more
  • Assign due dates to tasks & sync with external calenders
  • Assign resources to projects based on availability.
  • Assign tasks and projects based on team availability.
  • Assign user's role-based permissions to limit account access
  • Automate workflows with our extensive integrations.
  • Avaza uses bank-grade security to secure your data.
  • Avaza uses latest exchange rates for conversions.
  • Billable & non-billable hours
  • Budget for projects in fixed amounts or hours.
  • Budget management
  • Budget per project, user or task, and report on it.
  • Categorize projects, customers and users for easy reporting.
  • Change portal name and url to brand your business.
  • Collaborate & reply to task discussions via email
  • Collaborate on tasks with comments.
  • Collaborate with your team via Avaza task notifications
  • Comment on tasks and keep relevant team members in the loop
  • Cost-to-completion tracking
  • Create multi-currency billable and non-billable expenses.
  • Create new projects from existing project templates.
  • Create tasks and expenses via email, comment on tasks & more
  • Credit card & PayPal payment integration
  • Customizable invoices
  • Customize your Avaza sub-domain.
  • Daily & weekly timesheets
  • Document management
  • Drag & drop tasks to re-order them.
  • Easily bill time, expenses and fixed amounts to clients.
  • Enable Google single sign-on for your team.
  • Enable automatic notifications for tasks and timesheets.
  • Enable automatic reminders for tasks and timesheets.
  • Enable recurring tasks to automate your workflow
  • Enter project notes for each project.
  • Enter time manually on tasks and projects.
  • Estimate project and task cost based on projections
  • Estimate projects for clients and get approval online.
  • Expense approvals
  • File sharing
  • Filter tasks by due dates, assigned to, and more.
  • Forecast project billables & costs with resource scheduling
  • Forecast project costs and billables based on schedules
  • Get paid online in minutes via Paypal, Stripe and Payoneer.
  • Get updated when someone updates a task or comments on it.
  • Import and export bulk data as needed.
  • Import bulk data to get started easily.
  • Import clients and client companies into Avaza.
  • Leave comments for team member and keep everyone in the loop
  • Manage client contacts and assign user roles if needed.
  • Manage files and documents in projects.
  • Manage flexible billing rates
  • Manage flexible workflows in Avaza.
  • Manage project budgets, tasks and deliverables.
  • Manage task dependencies on Gantt Charts.
  • Manage user availability per day.
  • Multicurrency expenses, credit notes, payments & invoicing
  • Online quotes & estimates
  • Online time tracking
  • Plan projects out in resource scheduling.
  • Prioritize tasks using drag & drop
  • Project & task management
  • Project collaboration with customers
  • Real-time notifications for timesheets, expenses & tasks
  • Receive email alerts for tasks and timesheets.
  • Receive online payments via Paypal, Payoneer and Stripe.
  • Receive partial payments on Invoices.
  • Receive real-time analytics via our reports.
  • Report on key project and user stats at any time.
  • Report on project and team performance.
  • Report on time spent on each task versus estimated hours.
  • Resource scheduling
  • Review what your team is up to in real-time.
  • Run reports to view team performance and budget utilization.
  • Schedule tasks based on team availability.
  • Search for users, projects, expenses, tasks and invoices.
  • Send clients detailed invoices and get paid online
  • Send online estimates to clients in minutes.
  • Send quotes to clients in minutes, and get approval online
  • Set estimate hours, and start & due dates for tasks.
  • Set up approvals for timesheets and expenses/
  • Set up estimates and invoices in any language.
  • Set up flexible billing rates for projects and users.
  • Set up multiple projects per client.
  • Set up project budgets and view profit/loss
  • Set up project budgets, and track time and expense costs.
  • Set up recurring invoicing for projects and clients.
  • Set up tax types and report on taxes on invoices.
  • Set up user tags to define departments for easier reporting
  • Store documents online for easier access.
  • Support for split payments across invoices
  • Sync project tasks to team calendars.
  • Sync project tasks with Google Calendars
  • Tag tasks, projects and users for easier reporting.
  • Timesheet approvals
  • Track deadlines for tasks and projects easily.
  • Track billable and non-billable time on projects.
  • Track billable hours easily in one-click
  • Track employee hours and view staff utilization.
  • Track percentage complete on tasks, and report on this data.
  • Track project and task statuses easily
  • Track project progress and budgets
  • Track real-time project cost based on time and expenses.
  • Track task progress using status and percentage complete.
  • Track time and expenses and enable approvals where needed.
  • Track time in day or week view, or via the global timer.
  • Track vacation and leave for your team in Avaza.
  • Upload and save expense receipts.
  • Upload documents to tasks, projects, estimates and invoices.
  • Use Avaza to manage your remote team.
  • Use the global timer from anywhere in the app.
  • View account-wide profit/loss statement
  • View all tasks in one page
  • View billable and non-billable time tracked per client.
  • View latest activity feed for relevant projects.
  • View progress reports on projects and tasks.
  • View tasks in Gantt Charts and enable dependencies
  • View user availability based on bookings

Benefits

  • Integrated solution: Avaza is a cloud-based software suite that offers project management & collaboration, timesheets, expense management, quoting and invoicing - all in one place. Small businesses can now access ERP-level functionality at competitive rates.

  • Any device: Avaza is accessible online without download or installation on any device, and is 100% optimized for smartphones and tablets, with native mobile apps for Android and iOS.

  • Invoicing to payments: Send professional looking invoices in moments, and seamlessly accept online payments. Access multi-currency expense tracking, flexible credit note functionality and powerful reporting tools to understand revenue, review customer transactions, issue statements and track receivables.

  • Simple and intuitive interface: Avaza offers an easy-to-use interface for managing tasks. Choose between list view, Kanban view, or Gantt view for tasks, and drag and drop tasks and files where needed. Access all your, or the entire team's tasks, in one page. Easily view estimated hours per task, and actual hours logged against them.

  • Avaza FAQs

    Below are some frequently asked questions for Avaza.

    Q. What type of pricing plans does Avaza offer?

    Avaza offers the following pricing plans:

    Starting from: US$10,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
    There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

    Paid Plans:
    Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
    Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
    Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

    Q. What are the main features of Avaza?

    Avaza offers the following features:

    • @mentions team members in task comments.
    • Access multi-currency expenses.
    • Access over 1000+ integrations via Zapier
    • Access real-time reporting for all projects
    • Accounts receivable
    • Add and remove widgets from the account dashboard
    • Add and remove widgets to create your account dashboard
    • Agile, Scrum & Kanban support
    • Allocate resources to projects based on availability.
    • Allow clients to log in and view key project stats.
    • Archive team members and retain data for reporting.
    • Assign and manage task deadlines, subtasks and more
    • Assign due dates to tasks & sync with external calenders
    • Assign resources to projects based on availability.
    • Assign tasks and projects based on team availability.
    • Assign user's role-based permissions to limit account access
    • Automate workflows with our extensive integrations.
    • Avaza uses bank-grade security to secure your data.
    • Avaza uses latest exchange rates for conversions.
    • Billable & non-billable hours
    • Budget for projects in fixed amounts or hours.
    • Budget management
    • Budget per project, user or task, and report on it.
    • Categorize projects, customers and users for easy reporting.
    • Change portal name and url to brand your business.
    • Collaborate & reply to task discussions via email
    • Collaborate on tasks with comments.
    • Collaborate with your team via Avaza task notifications
    • Comment on tasks and keep relevant team members in the loop
    • Cost-to-completion tracking
    • Create multi-currency billable and non-billable expenses.
    • Create new projects from existing project templates.
    • Create tasks and expenses via email, comment on tasks & more
    • Credit card & PayPal payment integration
    • Customizable invoices
    • Customize your Avaza sub-domain.
    • Daily & weekly timesheets
    • Document management
    • Drag & drop tasks to re-order them.
    • Easily bill time, expenses and fixed amounts to clients.
    • Enable Google single sign-on for your team.
    • Enable automatic notifications for tasks and timesheets.
    • Enable automatic reminders for tasks and timesheets.
    • Enable recurring tasks to automate your workflow
    • Enter project notes for each project.
    • Enter time manually on tasks and projects.
    • Estimate project and task cost based on projections
    • Estimate projects for clients and get approval online.
    • Expense approvals
    • File sharing
    • Filter tasks by due dates, assigned to, and more.
    • Forecast project billables & costs with resource scheduling
    • Forecast project costs and billables based on schedules
    • Get paid online in minutes via Paypal, Stripe and Payoneer.
    • Get updated when someone updates a task or comments on it.
    • Import and export bulk data as needed.
    • Import bulk data to get started easily.
    • Import clients and client companies into Avaza.
    • Leave comments for team member and keep everyone in the loop
    • Manage client contacts and assign user roles if needed.
    • Manage files and documents in projects.
    • Manage flexible billing rates
    • Manage flexible workflows in Avaza.
    • Manage project budgets, tasks and deliverables.
    • Manage task dependencies on Gantt Charts.
    • Manage user availability per day.
    • Multicurrency expenses, credit notes, payments & invoicing
    • Online quotes & estimates
    • Online time tracking
    • Plan projects out in resource scheduling.
    • Prioritize tasks using drag & drop
    • Project & task management
    • Project collaboration with customers
    • Real-time notifications for timesheets, expenses & tasks
    • Receive email alerts for tasks and timesheets.
    • Receive online payments via Paypal, Payoneer and Stripe.
    • Receive partial payments on Invoices.
    • Receive real-time analytics via our reports.
    • Report on key project and user stats at any time.
    • Report on project and team performance.
    • Report on time spent on each task versus estimated hours.
    • Resource scheduling
    • Review what your team is up to in real-time.
    • Run reports to view team performance and budget utilization.
    • Schedule tasks based on team availability.
    • Search for users, projects, expenses, tasks and invoices.
    • Send clients detailed invoices and get paid online
    • Send online estimates to clients in minutes.
    • Send quotes to clients in minutes, and get approval online
    • Set estimate hours, and start & due dates for tasks.
    • Set up approvals for timesheets and expenses/
    • Set up estimates and invoices in any language.
    • Set up flexible billing rates for projects and users.
    • Set up multiple projects per client.
    • Set up project budgets and view profit/loss
    • Set up project budgets, and track time and expense costs.
    • Set up recurring invoicing for projects and clients.
    • Set up tax types and report on taxes on invoices.
    • Set up user tags to define departments for easier reporting
    • Store documents online for easier access.
    • Support for split payments across invoices
    • Sync project tasks to team calendars.
    • Sync project tasks with Google Calendars
    • Tag tasks, projects and users for easier reporting.
    • Timesheet approvals
    • Track deadlines for tasks and projects easily.
    • Track billable and non-billable time on projects.
    • Track billable hours easily in one-click
    • Track employee hours and view staff utilization.
    • Track percentage complete on tasks, and report on this data.
    • Track project and task statuses easily
    • Track project progress and budgets
    • Track real-time project cost based on time and expenses.
    • Track task progress using status and percentage complete.
    • Track time and expenses and enable approvals where needed.
    • Track time in day or week view, or via the global timer.
    • Track vacation and leave for your team in Avaza.
    • Upload and save expense receipts.
    • Upload documents to tasks, projects, estimates and invoices.
    • Use Avaza to manage your remote team.
    • Use the global timer from anywhere in the app.
    • View account-wide profit/loss statement
    • View all tasks in one page
    • View billable and non-billable time tracked per client.
    • View latest activity feed for relevant projects.
    • View progress reports on projects and tasks.
    • View tasks in Gantt Charts and enable dependencies
    • View user availability based on bookings

    Q. Who are the typical users of Avaza?

    Avaza has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Small Business

    Q. What languages does Avaza support?

    Avaza supports the following languages:

    English

    Q. What type of pricing plans does Avaza offer?

    Avaza has the following pricing plans:

    Free, Subscription

    Q. Does Avaza support mobile devices?

    Avaza supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Avaza integrate with?

    Avaza integrates with the following applications:

    ActiveCampaign, BugHerd, HoneyBook, Mailchimp, OneSaas, Shopify, VisitorTrack, Workato, Xero, Zendesk

    Q. What level of support does Avaza offer?

    Avaza offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Video Tutorials