FunctionFox

FunctionFox

Timesheets & Project Management Software

4.3/5 (118 reviews)

FunctionFox Overview

Built especially for small creative businesses, FunctionFox provides a simple time tracking tool and a more complex, full-featured project management app. The software provides managers and stakeholders with multiple reports on all project activity, clients, tasks and personnel. The tool can also be used to compare financial data such as estimates and actual costs, and to see an overview of timelines, productivity and budgets.

FunctionFox can be used by staff members to track the time it takes them to complete tasks with the app's stopwatch timer. They can also use the PM tools to create and view a personal calendar, share files and documents, define timelines and milestones, create to-lists and assign tasks. A project blog with commenting and email alerts can also be set up for further team collaboration. Users can also create invoices, schedule meetings and events with a group calendar, and create contact lists and client profiles.

Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Canada, United States

Supported Languages

English

FunctionFox Reviews

Overall rating
4.3/5
92% positive reviews
72
Excellent
36
Very good
4
Average
5
Poor
1
Terrible
Brenda R.

FunctionFox for Architects

Used Daily for 1+ year
Reviewed on 2018/08/30
Review Source: SoftwareAdvice

My billing is generally by the hour, and so the "timer" feature is extremely helpful when working on multiple projects in a day. I also like that I can set up email reminders if I forget to fill out my timesheet.

Pros

I have a small but growing architecture practice. I tried several project management and timekeeping and accounting programs before finding FunctionFox. I have been using it for a little over a year now. It allows me to do everything in one place, from job estimating to invoicing. The most important feature I was looking for, and was having trouble finding elsewhere, was an "resource availability" function, that would keep me from scheduling myself or my employees for 180 hours/week. FunctionFox has definitely improved my organizing skills with its to do lists and progress reports. The customer service has been excellent, and the interface is easy to use and clearly organized. I recommend it for any firm, but especially small start ups.

Cons

Still waiting for Gantt charts. Then I think it will be perfect. They are used extensively in construction scheduling, and I would like to have the same format when scheduling the design.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Carter F.

Professional Time Tracking in a Straight-Forward App

Used Daily for 2+ years
Reviewed on 2019/04/25
Review Source: Capterra

FunctionFox is a great tool for tracking time. It allows you to have several users tracking time under projects and tasks, so you can see how your team is using their time. From an agency standpoint, it allowed us to accurately account for our time with clients and realistically price our services. It had integration limitations and was not as flexible as we needed it to be, but for many, it is likely the right tool.

Pros

FunctionFox allows you to set up different account and projects within those accounts to help separate your time into tasks and items of your own choosing. For a marketing agency, this type of tool is essential. Function Fox offers a pretty easy to use system with several features to help make your time tracking experience easier and more accurate.

Cons

We ultimately moved away from FunctionFox because it was not able to integrate into our billing software. We also needed a tool that would be double as a task manager.

Rating breakdown

Ease of Use

Likelihood to recommend

8.0/10
James D.

Love the task assignment feature.

Used Daily for 1+ year
Reviewed on 2018/11/23
Review Source: SoftwareAdvice

We love the features of FunctionFox. The program has worked flawlessly since we got it, and on the rare occasion we got stuck on a feature, their staff was very knowledgeable and helpful.

Pros

The best thing about this program is that you can assign tasks to individual employees. This allows for better tracking of project time, and the mobile app gives you the option to do that even if you aren’t in the office. The ability to create an unlimited number of clients and projects is an even greater bonus. The emailing of tasks also helps greatly with time management.

Cons

As we only needed it for time tracking, we haven’t encountered any negative things to say about this project. There are more features that we just don’t need, so perhaps slim lining the program would be helpful to make it more sleek-looking.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Heather S.

A great Time & Expense tracking tool for small-ish agencies and freelancers

Used Daily for 2+ years
Reviewed on 2017/10/04
Review Source: Capterra

more accurate billing

Pros

I implemented this software when I owned my own agency of 1 full-time and 2 part-time staff. It helped tremendously to track the time spent on projects and more accurate billing. No more paper time sheets! I always had accurate data when a Client asked "how much time do we have into this". They have great customer service and is fairly reasonable in price even for smaller shops. Reporting is robust. Pretty user-friendly.

Cons

It's missing the Project Management piece. At least in tracking To Do's like Basecamp does. I wish I could have 1 software that does both of these things.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Jacquie H.

Use FunctionFox and Make Life Easier

Reviewed on 2016/05/05
Review Source: SoftwareAdvice

Pros

As an Account Manager/Office Manager I can't imagine how I would get through my day without FunctionFox. I use the action function weekly to prepare for our Monday traffic meetings and keep this up-to-date throughout the week, so I always know the status of my client projects. Running reports for monthly billing and using the invoicing tool has saved hours of time! The ability to run current client reports as well as reports from archived jobs allows me to see how time was spent, capturing billable time and expenses, and is also a great tool in preparing estimates. As easy as it is to use, if you do need help, the customer service at FunctionFox is unbeatable! Signing up for FunctionFox is one decision you absolutely won't regret.

Cons

Really there is nothing I don't like about FunctionFox it's a great product and fulfills the requirements I use it for.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

10.0/10

FunctionFox Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Lite: $20 per month for 1 user
Classic: $5 per user/per month ($35 for first user)
Premier: $10 per user/per month ($50 for first user)
In-house: $20 per user/per month ($150 for first user)

FunctionFox Features

  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Timesheets

  • API
  • Collaboration Tools
  • Drag & Drop Interface
  • Gantt Charts
  • Multiple Projects
  • Prioritizing
  • Progress Tracking
  • Task Management
  • Task Planning
  • Task Tracking
  • Third Party Integration

Additional information for FunctionFox

Key features of FunctionFox

  • Advanced report generator
  • Client/contractor access
  • Contacts
  • Cycle and capacity reports
  • Estimates, quotes, & budgets
  • Exchange documents & attach files
  • Personal calendar
  • Project scheduling with project calendar
  • Project status & status options
  • Reports - additional action & production reports
  • Reports - clients, project, status
  • Resource calendar
  • Retainers
  • Tasks with editable rates
  • Timelines with milestones

Benefits

  • Reporting: FunctionFox offers out-of-the-box reports on tasks, personnel, clients, productivity, estimates, expenses, and project overviews. Create custom reports with 10 custom project data fields.

  • Estimates and invoicing: Track estimated time and costs against actual figures. Create and send invoices.

  • Calendars: Created shared group and project calendars and create events and milestones, and schedule meetings. Set up your own personal calendar.

  • Manager and CEO Views: CEO desktop with detailed estimates and costs, and project timeline views for an overview of project statuses, costs and future plans.

  • Task management: Create tasks and to-do lists and assign tasks to staff or view the complete list of tasks.

  • Project Blog: Use this communication tool to share and record all project related info and conversations.

  • Project Requests: All departments can submit project request forms from one platform.

  • Cycle & Capacity: The Capacity report shows an overview of the whole project portfolio across a given period. The Cycle report shows project timing through multiple stages.

  • FunctionFox FAQs

    Below are some frequently asked questions for FunctionFox.

    Q. What type of pricing plans does FunctionFox offer?

    FunctionFox offers the following pricing plans:

    Starting from: US$20,00/month

    Pricing model: Subscription

    Free Trial: Available

    Lite: $20 per month for 1 user
    Classic: $5 per user/per month ($35 for first user)
    Premier: $10 per user/per month ($50 for first user)
    In-house: $20 per user/per month ($150 for first user)

    Q. What are the main features of FunctionFox?

    FunctionFox offers the following features:

    • Advanced report generator
    • Client/contractor access
    • Contacts
    • Cycle and capacity reports
    • Estimates, quotes, & budgets
    • Exchange documents & attach files
    • Personal calendar
    • Project scheduling with project calendar
    • Project status & status options
    • Reports - additional action & production reports
    • Reports - clients, project, status
    • Resource calendar
    • Retainers
    • Tasks with editable rates
    • Timelines with milestones

    Q. Who are the typical users of FunctionFox?

    FunctionFox has the following typical customers:

    Freelancers, Mid Size Business, Small Business

    Q. What languages does FunctionFox support?

    FunctionFox supports the following languages:

    English

    Q. What type of pricing plans does FunctionFox offer?

    FunctionFox has the following pricing plans:

    Subscription

    Q. Does FunctionFox support mobile devices?

    FunctionFox supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does FunctionFox integrate with?

    We do not have any information about what integrations FunctionFox has

    Q. What level of support does FunctionFox offer?

    FunctionFox offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials