Bellwether Purchasing

Bellwether Purchasing

The Best Purchasing & Inventory Software or your money back!

(36 reviews)

Bellwether Purchasing Overview

Free BPM Purchasing through Inventory Software is here. Please try it out.
Rated #1 for small to midsize businesses who create 50-1000 PO's a month. Proven over 32 years by 1000+ customers like Casio, Aramark, NY State Health Dept, Duke Power, Dart Container, Goodwill, Liberty Academy, Lifelong Health, Coca-Cola, Kraft, Comcast, ATT, Brookdale Senior Living, Baxter, HP, US ARMY, Churchill Downs Gaming, Budget Hotels, Florida Tile, Kaiser Permanente....... FREE, Basic, and Professional software that will fit your business needs with the Only Money Back Guarantee!

Pricing

Starting from
US$8,50/month
Pricing options
Free Trial
Free
One Time License
Subscription

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Bellwether Purchasing Reviews

Overall rating
0/5
100% positive reviews
24
Excellent
12
Very good
0
Average
0
Poor
0
Terrible
Sue L.

Great program and Great customer service

Used Daily for 2+ years
Reviewed on 2019/01/08
Review Source: Capterra

Pros

The Bellwether program really helped us to get a handle on our purchase approval process and followup on outstanding orders. It tracks everything from purchase requests to invoices to budgets. The customer service has been stellar - we haven't had to make very many requests but when we do, we get a response very quickly.

Cons

A couple of minor things:
I would like to see the progress bar for the status of an order on the Purchase Order screen instead of the Requisition.
It would also be helpful to have the Add Item box a different color or somehow differentiate it from the Order Lines section. That has been a point of confusion for some of our users.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Mikayla H.

Bellwether has streamlined our entire purchasing process

Used Daily for 6-12 months
Reviewed on 2018/08/21
Review Source: Capterra

Overall it has streamlined our purchasing procedures.

Pros

Easy to keep things organized from requistion to approval to ordering. When we can use punchouts, they are awesome.

Cons

It would be nice to be able to upload a packing list/recipt after an item as been received in the system. Sometimes the "Receive" button gets pushed and there's no way to add a packing slip later.

It's also a bit confusing at first to have the REQ numbers not match up with PO numbers - they should be different formats or something, otherwise a requisiton of 010530 might become a PO number of 010555 while a prior requisition becomes PO number 010530.

It would also be handy to be able to search the list of POs for a certain vendor or item - as it is, you can sort the columns by vendor and find it that way but a search feature would be great.

Response from Bellwether Software

Mikayla,
Thank you for your endorsement of Bellwether!
Kevin
CEO

Rating breakdown

Ease of Use

Likelihood to recommend

7.0/10
Anoosha D.

having good experince while using this product

Used Daily for 6-12 months
Reviewed on 2017/10/11
Review Source: SoftwareAdvice

Great CS and response. Great on willingness to hear and work on improvements. Lots of opportunity for further improvement in functionality and use. Decent value for the money however some missing functions keep to close

Pros

it Eliminates our out of control manual purchasing process. No more paper! Gain accountability, tracking, and reporting.

Cons

On the downside, most of the challenges experienced with e-procurement emanate mostly from the supplier and not the company but can have an effect on the procurement process. Training cost may be high. Any time technology is involved there is some level of risk to compromised data. What of a supplier who has for all the years been handling clients on a face-to-face basis? E-procurement will definitely become a challenge but it should not be an excuse to ignore e-procurement software.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Joshua M.

Heavy Bellwether User

Used Daily for 2+ years
Reviewed on 2019/01/08
Review Source: Capterra

Lot's of problems are being solved. One centralized place for all purchases makes keeping track of budgets a lot easier.

Pros

The User Interface is one of the best I've seen. Very easy to navigate.

Very quick and snappy for being a cloud based program.

Great catalog and template that make requisitions very easy to submit.

Cons

Not really any large cons. Easy to use and solves a lot of problems other software have.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Juan G.

Bellwether Purchasing and Inventory Software

Used Daily for 2+ years
Reviewed on 2018/10/23
Review Source: Capterra

Pros

As a member of an organization with where my main use comes in the form of reviewing orders and looking up archived information, I can tell you I really appreciate the ease in which I can access the files I need.

Cons

No cons. The software meets all my needs

Response from Bellwether Software

Juan,
Awesome comments on Bellwether!
Thank you,
Kevin
CEO

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Bellwether Purchasing Pricing

Starting from
US$8,50/month
Pricing options
Free Trial
Free
One Time License
Subscription

Totally FREE Software for Purchasing through Inventory Management for 3 users for 1 year
See our Supplier Network that will save you 8-12% over your current discount level!
Pricing example $8.50 per user for 200 users per month per year
Fewer users cost more

Available purchasing management modules: Requisitions, Purchasing, Receiving, Invoicing, Inventory - EPMX includes Contract Administration, Asset Management, RFQ, PunchOuts

Bellwether Purchasing Features

  • API
  • Invoice Management
  • Invoice Processing

  • Accounting Integration
  • Accounting Management
  • Activity Dashboard
  • Auditing
  • Automatic Notifications
  • Billing & Invoicing
  • Compliance Management
  • Customizable Reporting
  • Data Import/Export
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Multi-Currency
  • Real Time Data
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for Bellwether Purchasing

Key features of Bellwether Purchasing

  • Allocation of Purchases
  • Approvals with email notifications
  • Asset Management
  • Contract Management
  • Create POs - Standard or blanket
  • Export invoice data to AP software
  • Historical reporting - Export to Excel or PDF
  • IT Asset Tracking
  • Inventory Tracking
  • Invoicing - 3 way match
  • Issue RFQ to multiple vendors
  • Labeling
  • Manage inventory at one or more locations
  • Modify, view, and print POs
  • Online Catalog
  • Order Confirmation
  • PunchOut Ordering
  • RFQ creation
  • Receiving
  • Receiving - 2 way match
  • Requisitioning (Purchase requisitions)
  • Search Functionality
  • Set and alert on inventory reorder points
  • Status Reporting
  • Vendor secure online bidding portal

Benefits

Proven by 1000+ customers over 30+ years with the only Money Back Guarantee Offered!

  • Automate purchasing, reduce processing time by average of 74.3%

  • Eliminate paper and spreadsheets

  • Eliminate phone calls and emails to procurement requesting order status

  • Enforce approval policies

  • Utilize historical report data to leverage vendor pricing

  • GetApp Analysis

    A cloud-based solution designed for small businesses and mid-market purchasing managers who create 50-1000 purchase orders a month. ePMX by Bellwether has been selected by 1000+ purchasing managers over the 29+ years to eliminate manual out of control purchasing. The popular purchasing automation software automates purchasing through inventory processes for organizations of all sizes and seamlessly shares data with other business systems, like ERP, CRM, and MRP.

    Often referred to as on-demand purchasing software, ePMX provides its users with advanced tools for requisitioning, approvals processes, PO generation, receiving, inventory, invoice matching, and reporting. The solution can be setup with no IT required.

    Requisition Status Inquiry

    What is Bellwether Purchasing?

    ePMX by Bellwether is purchasing software designed to automate the purchasing process and decrease paper usage for small businesses and mid-market purchasing managers. The solution provides organizations with simplified ways to take control of spending and eliminate purchasing processing redundancies.

    ePMX differentiates itself from competitors with flexible customization solutions, including support for multiple languages and custom fields. Users also have the ability to access the application off-site and run its modules on multiple operating systems. Organizations can implement spend controls and budgeting requirements, and they can enforce the use of preferred vendors to decrease instances of unauthorized spending.

    Because ePMX is entirely cloud-based, managers are able to integrate the platform into their business processes without involving their IT departments or hiring full-time development staffs. ePMX is maintenance free, and it can be used by an unlimited number of users within a single organization.

    Email Approvals

    Bellwether Purchasing Main Features

    ePMX Requisitions

    ePMX’s Requisition Software module ( e-requisition software ) completely automates the on-line requisitions entry (electronic requisitions) and approval process. Most importantly, it’s designed to be user-friendly and incredibly easy to use. Key benefits:

    • Individual users or departments can requisition items directly from on-line catalogs or in free-form mode.
    • Requisitions can be imported directly from ePMX’s Purchase Order System Inventory Module for items at or below their reorder points.
    • Purchase requisitions can be printed or transmitted in a paperless environment.
    • A multi-level, on-line approval process prevents items from being ordered without necessary approvals.
    • On-line status inquiry and printed status reports make it easy to track the progress of requisitioned items, including expected delivery dates, back-order conditions and assigned buyers.
    • ePMX’s Requisition Software shows which requisitions are on hold awaiting approval; approved but not ordered;and ordered but not received.
    • Historical reporting available to download as a PDF or Excel file.

    Add Requisitions

    ePMX Request For Quotation

    Key benefits of ePMX e-Procurement request for quotation software:

    • Create a Request for Quotation (RFQ) from an existing requisition using ePMX’s sourcing software, or simply enter your bid items and selected vendors.
    • Print, fax or e-mail completed RFQs to selected vendors.
    • ePMX’s sourcing software automatically converts the original RFQ and the successful vendor’s bid information into a Purchase Order and pending review will launch order.
    • A variety of bid analysis reports and inquiries simplify the selection process. You can review bids online or on the printed Bid Analysis Report. ePMX’s e-procurement software displays bid information for each line item, grouped by RFQ, commodity, item, vendor, buyer or date range.
    • ePMX’s eprocurement software RFQ status inquiry gives you up-to-the-second tracking of bids, including: o Vendor’s bid information o The successful vendor receiving the bid and the final purchase order. o Detailed status report information on all RFQs entered into the system and the Purchase Order to which they were converted. o Data on open or closed RFQs organized by RFQ, vendor, item, commodity, buyer and date required.

    Request for Quotation

    ePMX Purchasing

    Key benefits:

    • Quickly create purchase orders from requisitions, RFQs, and previous purchase orders.
    • You can create blanket orders for specific items or general categories (such as office supplies) without specifying quantities, unit prices or delivery dates.
    • For repeat purchases, the process is even faster. ePMX maintains detailed historical information on all previous orders and gives you a variety of search options for locating and listing these orders.
    • Modify, view, and print POs or speed up the process by emailing directly to the vendor. You specify which vendors can be emailed.
    • You can process multiple invoice types and contracts including prepaid, credit memo and debit memo invoices with this robust Purchase Order Management System.
    • Search function allows you to search vendors and items as you create the purchase order. Select from default field names or create your own.
    • Enter up to 30,000 characters of free-form Purchase Order instructions on each purchase order.
    • A complete set of management reports lets you analyze your total purchases by vendor, commodity, item, job, account, project, buyer and much more-over any time period.

    PunchOut P.O.

    ePMX Receiving

    Key benefits of the ePMX’s e-purchasing software for receiving:

    • ePMX’s e-procurement software’s Quick Entry feature automatically generates quantity received counts for all open items on a purchase order. Confirm or modify to indicate partial shipments or quantity rejected.
    • For partial shipments, ePMX lets you enter multiple receipts for a single Purchase Order. You can even enter different units of measure from the Purchase Order- ePMX will do the conversion for you!
    • ePMX automatically updates the status of open purchase orders as you enter material receipts. Inventory balances are also updated for users who have installed the Inventory module.
    • ePMX updates vendor performance statistics based on your receipt entry.
    • The module includes a complete set of ready-to-use expediting reports that tracks open orders and analyzes receiving information including order status, open vs closed, overdue, vendor delivery and quality performance, and accounts payable.

    Material Receipt

    ePMX Inventory

    Key benefits of the ePMX inventory management software:

    • ePMX’s integrated tracking system automatically updates on-order inventory balances when you create a purchase order and updates on-hand balances when those items are received.
    • The system keeps an up-to-the-second status of all inventoried items and current stock levels at multiple warehouse locations automatically creating requisitions for items below predefined minimum stock levels (in conjunction with ePMX Requisitions module)
    • Full statistical inventory control, including reorder point, reorder quantity and minimum and maximum stock levels. ePMX tracks which items are taken and by whom, letting buyers know when and how much to order.
    • Detailed tracking and analysis by department, consumer, project, general ledger charge account and date range.
    • Easy handling of issues, returns, receipts, adjustments and transfers between warehouses-all on a single inventory transaction screen. Up-to-the-second on-order and on-hand inventory balances at a single warehouse or all warehouses.
    • The module prints bar code labels for your inventory items allowing you to scan inventory issues, receipts, serial numbers, returns and physical inventory counts.
    • Inventory Reports let you review inventory balances, analyze the value of your on-hand inventory and track usage history, balances, and costs.
    • Physical Inventory Worksheet of working document to facilitate a fast and accurate inventory count.

    Inventory Transactions

    ePMX Asset Manager

    Key benefits of the ePMX Asset Manager software:

    • Efficient asset tracking records location and other details for all fixed assets, stock, inventory, and portable items.
    • Utilizing the latest technology (smartphones, tablets, scanners, etc.) you can record new, missing and moved items to update the system
    • Check-out system allows you to track which employees are using what equipment and assign due dates
    • For fixed assets: Attach owner’s manuals, pictures, notes and more to your service records, and then look them up again in one place whenever you need.

    Add Asset

    ePMX Invoice

    Key benefits of the ePMX Invoice Reconciliation Purchase Order software:

    • Invoice Reconciliation - Simply enter the Purchase Order number into ePMX’s Invoice Entry screen and ePMX immediately creates the complete invoice from the Purchase Order program and receipt information already in the Purchase Order system-all within a paperless purchasing mode.
    • ePMX’s invoice data can then be passed to your accounts payable system for payment
    • During invoice entry, you can override system-generated invoice dollar amounts and the system immediately alerts you if the dollar discrepancy falls outside your user-defined tolerances.
    • ePMX’s paperless procurement software automatically calculates sales tax where applicable.
    • ePMX immediately alerts you if freight charges are not authorized on the invoice.
    • You can automatically allocate freight charges and taxes to predefined expense accounts or prorate over the invoice line amounts.
    • You can implement an approval process to Invoice processing to capture any potential inconsistencies with the Invoice and the original Purchase Order.
    • Generate detailed accounts payable reports including: the Unmatched Receipts Report, the Approved Invoice Report, and the Accounts Payable Distribution Account Report.

    Add Invoice Entry

    ePMX Contract Management

    Key benefits of the ePMX Contract Management software:

    • Powerful and flexible contract management module handles all the contract documenting process.
    • Provides spend tracking against contracts, expiration alerts, and a centralized repository.
    • Each vendor will have a unique login to view information pertaining to them
    • Help organizations control wasteful spending and satisfy their regulatory and organizationalcompliance requirements.
    • Data collection allows you to assess factors that lead to high volume of sales and eliminate those not working in your favor.
    • Easily manage multiple contracts simultaneously to ensure the flow of business is proceeding according to the terms of the contract.

    Contract File

    ePMX Punch Out / Supplier Network Module

    One way to streamline processes among e-procurement users is the ePMX Punch Out Module. Forward thinking suppliers and vendors are creating powerful opportunities by adapting the way they present their products to buyers within e-procurement environments that all work to enhance the profits of SMBs.

    Increased demands on purchasing departments to improve their spend management have created more opportunity for supplier networks. These purchasing systems allow purchasers to consolidate all supplier catalogs into one central location and manage spend more effectively. And this is where ePMX Punch Out Module steps in.

    Basically, the ePMX Punch Out Module is a cloud-based module that makes up one part of entire eprocurement suite. The ePMX Punch Out Module connects to your vendor’s online catalogs and databases through transfer protocols that you access through the ePMX system. This process streamlines everything into just a few clicks. First you select your items and software brings the data back into the ePMX system with appropriate pricing and quantities thus creating a requisition. After obtaining the necessary approvals, viewable from any mobile device or tablet with internet access, it takes one more click to create and push-out the purchase order to the vendor. There are other more traditional ways to view catalogs, create requisitions, purchase orders, and relay the information back to the vendor, but for buyers looking to streamline the process in the most user-friendly way, the ePMX Punch Out is a “must-have” tool.

    Punch Out / Supplier Network Module

    Bellwether Purchasing Integrations

    Although ePMX often works as a standalone solution, the system integrates with a number of existing business systems. A few of the many types of systems that ePMX interfaces with include Focus Development Group, Lawson Software, QuickBooks, Peoplesoft Financial System, and Gamma Accounting Software.

    Bellwether Purchasing Pricing

    Pricing for ePMX is based on the delivery model, the modules, and the number of users that an organization requires. Businesses are encouraged to call ePMX directly for custom quotes.

    Bellwether Purchasing Bottom Line

    • Automate purchasing workflows
    • Built for purchasing managers at organizations of all sizes
    • Cuts down on the paperwork involved in requisitions
    • Provides businesses with historical reporting data
    • Helps small and mid-size businesses operate more efficiently

    Bellwether Purchasing FAQs

    Below are some frequently asked questions for Bellwether Purchasing.

    Q. What type of pricing plans does Bellwether Purchasing offer?

    Bellwether Purchasing offers the following pricing plans:

    Starting from: US$8,50/month

    Pricing model: Free, One Time License, Subscription

    Free Trial: Available

    Totally FREE Software for Purchasing through Inventory Management for 3 users for 1 year
    See our Supplier Network that will save you 8-12% over your current discount level!
    Pricing example $8.50 per user for 200 users per month per year
    Fewer users cost more

    Available purchasing management modules: Requisitions, Purchasing, Receiving, Invoicing, Inventory - EPMX includes Contract Administration, Asset Management, RFQ, PunchOuts

    Q. What are the main features of Bellwether Purchasing?

    Bellwether Purchasing offers the following features:

    • Allocation of Purchases
    • Approvals with email notifications
    • Asset Management
    • Contract Management
    • Create POs - Standard or blanket
    • Export invoice data to AP software
    • Historical reporting - Export to Excel or PDF
    • IT Asset Tracking
    • Inventory Tracking
    • Invoicing - 3 way match
    • Issue RFQ to multiple vendors
    • Labeling
    • Manage inventory at one or more locations
    • Modify, view, and print POs
    • Online Catalog
    • Order Confirmation
    • PunchOut Ordering
    • RFQ creation
    • Receiving
    • Receiving - 2 way match
    • Requisitioning (Purchase requisitions)
    • Search Functionality
    • Set and alert on inventory reorder points
    • Status Reporting
    • Vendor secure online bidding portal

    Q. Who are the typical users of Bellwether Purchasing?

    Bellwether Purchasing has the following typical customers:

    Freelancers, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Bellwether Purchasing support?

    Bellwether Purchasing supports the following languages:

    English

    Q. What type of pricing plans does Bellwether Purchasing offer?

    Bellwether Purchasing has the following pricing plans:

    Free, One Time License, Subscription

    Q. Does Bellwether Purchasing support mobile devices?

    We do not have any information about what devices Bellwether Purchasing supports

    Q. What other apps does Bellwether Purchasing integrate with?

    Bellwether Purchasing integrates with the following applications:

    Blackbaud Financial Edge NXT, Microsoft Dynamics GP, NetSuite, Oracle JD Edwards EnterpriseOne, QuickBooks, SAP Financials OnDemand, Sage Accounting, Sage Intacct

    Q. What level of support does Bellwether Purchasing offer?

    Bellwether Purchasing offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials