Zoho Books

Zoho Books

Online accounting software for growing businesses

4.4/5 (383 reviews)

Zoho Books Overview

Zoho Books is a smart online accounting software that will streamline your back office operations, automate business workflows and help you securely collaborate with your accountant online.

It is designed for all business sizes, from small businesses to large enterprises, and works well for services, consulting and marketing companies. With the latest inventory feature, retail businesses can keep track of their stock and make smart purchase decisions. Zoho Books allows you to invoice your clients in their currency and it’s also available in 11 languages.

Apart from its core functions, Zoho Books’ integration with Zoho CRM provides a platform for your sales and finance team to interact effortlessly and reduce manual & duplicate data entry.

Zoho Books is a web-based application and is available on iOS, Android and even windows app.

1. Money In

Using Zoho as your accounting tool you will get a clear picture of how much money your business is generating. Manage your customers and invoice them either online or by mail. Automate recurring invoices, payment reminders and payment thank-you notes. Get paid faster with our online payment gateways.

2. Money Out

Manage and control your expenses and cash outflow. Record invoices and commitments for purchases, services and even for reimbursable expenses like client travel. Keep track of the outstanding balances with each one of your vendors and pay on time.

3. Take On the World

Transact globally with our multi-currency capabilities. Record foreign currency invoices and expenses. Plus, Zoho Books is an accounting application that goes with you wherever you go, so your business is always one click away from you, regardless where you are.

4. Banking and Credit Cards

Record and monitor your bank and credit card transactions like deposits, fund transfers, checks, expenses, credits and refunds. Easily reconcile them with your bank and credit card statements.

5. Real-Time Collaboration

Share -or delegate- the accounting duties to anyone in your organization, but set different permissions for you and your employees. Get professional help with your accounting by easily sharing your books with your accountant or financial advisor.

6. Stay on Top of Your Business

Glance through the dashboard of this financial accounting software to know what’s going well with your business and what’s not. Make smart and quick business decisions with the help of our insightful, available-anywhere reports.

7. Safe and secure

Our servers are housed in most secure data centers. We use 256 bit SSL encryption, state of the art infrastructure and software security to ensure the safety of your data. Your data is regularly backed up and replicated across secure locations.

8. Access anywhere, anytime

Traveling for business or pleasure? You can access your data anywhere, anytime. All you need is a web browser and an internet connection. Using a web-based accounting software can be so easy!

Pricing

Starting from
US$9,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Canada, China, Europe and 5 others, Germany, India, Japan, Latin America, Middle-East and Africa

Supported Languages

Chinese (Simplified), Dutch, English, French, German and 5 others, Italian, Japanese, Portuguese, Spanish, Swedish

Zoho Books Reviews

Overall rating
4.4/5
88% positive reviews
207
Excellent
131
Very good
30
Average
9
Poor
6
Terrible
Ansar S.

The best ever!

Used Daily for 1+ year
Reviewed on 2016/11/25
Review Source: Capterra

I've searched them all. Zoho is tops by far! Not only do you have full CRM integration reducing sales time by 1000's of hours (really... it's as simple Lead->Convert->Quote. Clients then pay their quote in one click thanks to Zoho!) but the product as a stand alone is far superior. The layout, quotes, invoices, automation, reports... They've thought of everything. Since we switched my business has seen radical jumps in both staff productivity and conversion rates. As a small business owner (actually it's not small anymore!), time really is money - Zoho knows how to give you both. They have truly allowed my business to grow: The service we offer is a one time only purchase by most of our clients- so we need to get it right first time and shine above our competitors!
Fresh Start Law Centre is now the leading criminal record removal firm in South Africa - Thank you Zoho!

Ansar Sykes CEO,
www.FreshStartLawCentre.co.za

Pros

Everything! Mainly the level of customization available and CRM integration.

Cons

Improvement: Allow for www.payfast.co.za credit card payment integration for the South African market. In the interim, we are using unique URL's in the quotes/invoices for one click payment. But having full Zoho payment integration is better.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Rebecca F.

Over 50, not an accountant & never aspired to own a small business...

Used Daily for 1+ year
Reviewed on 2016/11/25
Review Source: Capterra

It's true, but when your calling is a clear one, you are obligated to follow! Our small care giving business has employees working exclusively at customer sites. The caregivers (most also over 50 yrs. old) input their time, mileage & expenses from their smart phones. Invoicing is generally done at my laptop but can be done from my phone. The invoicing can be personalized with valuable information for our clients such as upcoming holidays, rate changes, & thank yous for allowing us to earn their business.

The reporting is simple to use as is the customer support. The customer support is very knowledgeable & easy to understand. We have never experienced a wait time either.

We tried another accounting package our first year of business & found it too cumbersome & not user friendly for those of us with only basic accounting skills. Zoho was recommended by our professional accountant & business advisor. Zoho has greatly simplified our invoicing, reporting, & customer account related tasks, so that we can focus on senior care giving where our gifts are strong. Thanks, Zoho!
-R. Ford, Owner of The Merry Marthas, LLC

Pros

- Phone based app & laptop s-ware are EZ to use.

Cons

Don't quite understand how to customize an invoice, save it & use it for monthly billing.

Sometimes, I have to play around with the invoice to get all of the detail needed to print. For example, it is not readily apparent how to display the dates for which each expense is incurred on the invoice.

Not having a copy of our company's data stored on our system makes me nervous so we keep paper back ups. Surely there is a better contingency plan of which we could take advantage.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Daniel C.

Why limit yourself to just Books?

Used Weekly for 2+ years
Reviewed on 2019/06/20
Review Source: Capterra

Pros

I think Zoho Books is on par with all the other bookkeeping software, but what is even better is how it integrates with all of the other Zoho products. I have had to integrate SFDC with ZenDesk and other solutions and what a pain! The fact that books integrate with their CRM with their Desk app is wonderful. This does everything you need from creating invoices to managing expenses and accounts. Very easy to use and full-featured. It is a definite must for small businesses that are looking for a robust affordable solution that might also need a CRM (look at zoho one).

Cons

With any bookkeeping software, there is a learning curve. Not always the easiest, but certainly worth it. Once you get all of your accounts set up you'll need to make sure you get all of your payment processes in place. Which is nice once it's ready because people can simply pay from click on an invoice. My only complaint would be how certain things don't flow as easily as I would like to start off with. But once you get it figured out it's pretty easy and will save you tons of head aches when time goes on.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Sanjay S.

Zoho Books: Accounting software for Sma and Medium Enterprise

Used Daily for 2+ years
Reviewed on 2017/09/14
Review Source: SoftwareAdvice

Overall good software for small and medi enterprise with good features.

Pros

Zoho books is cloud based accounting software with many impressive features. Below are the pros of ZOHO Books

1. Zoho comes with many inbuilt accounting software features like inventory management, Payroll processing, Sales and Purchase booking etc.
2. Can be integrated with your online shoping websites like shopify, woocommerce and many more.
3. Automatc recurring expense booking like depreciation, monthly rent etc.
4. Zoho has rebust cloud technology and provides 99.99% downtime, also provides top security for your data protection.
5. In cloud based software there is negligible risk of data loss as service provider regularly takes backup of data.
6. Cloud based software are are far better than DOS based or windows based softwares.
7. Zoho books is available with reasonable price compared to other cloud based software.

Cons

1.As compared to Quickbooks online many features are missing.
2.Disadvantage of cloud based software is it becomes difficult to shift to windows based software as data can not be transferred easily.
3. Zoho attracts consumer by quoting very less fees for 1st year but from next years there is steep increase in charges.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

6.0/10
Mike Z.

Great solution.. but not for everyone

Used Daily for 2+ years
Reviewed on 2018/09/20
Review Source: Capterra

I used Zoho Books for my own practice for 3 years+for a few of my Clients. It's fast and reliable, and developers are improving it very regularly - adding new features constantly.
I would highly recommend using it especially in the businesses that would also use other software from Zoho-like e-mail or CRM-they're well priced and are extremely cost-effective.

Pros

Zoho Books is lightning fast-miles ahead of the competition if it comes to the speed of the software. The actual user experience is very close to the desktop software.
Another good feature is its customizability - you'll find a plethora of options with Zoho, obviously designed with advanced reporting tools that come with Zoho Suite in mind.
What's important - importing and exporting stuff from Zoho is also very simple - that comes in handy if you want to switch to another software from Zoho, you'll be able to do it-most counterparts allow you to migrate data only partly.
Importing journals-extremely important feature-works flawlessly.

Cons

No integrated payroll functionality - small flaw, as you can easily import journals from the software of your choice.
Average bank reconciliation - filtering records is difficult, custom sorting as well.
No itegrated CIS solution.
No reporting directly to HMRC.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Zoho Books Pricing

Starting from
US$9,00/month
Pricing options
Free Trial
Subscription
Value for money

Start with the 14-day free trial and later subscribe to a plan that fits your business needs.

Zoho Books is available in 3 plans:
Basic - $9 per organization, per month.
Standard - $19 per organization, per month.
Professional - $29 per organization, per month.

Zoho Books Features

  • API
  • Accounting Management
  • Billing & Invoicing
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Invoice Management
  • Invoice Processing
  • Multi-Currency
  • Real Time Data
  • Receiving
  • Reporting & Statistics
  • Workflow Management

  • Accounting Integration
  • Activity Dashboard
  • Automatic Notifications
  • Compliance Management
  • Customizable Reporting
  • Data Import/Export
  • Third Party Integration

Additional information for Zoho Books

Key features of Zoho Books

  • Accountant reports: trial balance, general ledger, and more
  • Accounting and tax
  • Add tasks and assign project members
  • Auto charges
  • Automate banking
  • Automated banking
  • Automatic bank feeds
  • Bank rules
  • Chart of accounts
  • Collaborative client portal
  • Connect bank and credit card accounts
  • Contact database
  • Convert sales orders to purchase orders if stocks are low
  • Create multiple purchase orders
  • Create sales reports
  • Credit notes
  • Document management
  • Exhaustive reports
  • Expense tracking
  • Generate invoices
  • Invoice templates
  • Keep track of customer orders
  • Log hours and invoicing projects
  • Log time via mobile phone
  • Manual journals
  • Match automated feeds with transactions
  • Mobile apps
  • Multi-country
  • Multi-currency
  • Online payments
  • P&L (profit & loss), balance sheet, and cash flow statement
  • PayPal, PayPal Payflow, and Authorize.net integrations
  • Payment reminders
  • Payment thank you notes
  • Prepare financial statements
  • Produce purchase reports
  • Profit and loss (P&L)
  • Project time tracking
  • Real time reporting
  • Real-time inventory tracking
  • Record transactions for expense and deposit
  • Recurring invoices
  • Recurring tasks & billing
  • Reporting
  • Role-based access
  • SSL security
  • Sales tax reports
  • Send quotes or estimates
  • Timesheets
  • Track reimbursable expenses
  • Two-factor authentication
  • Workflow management

Benefits

* Unlimited invoicing
* Recording and tracking bills from vendors
* Expense tracking
* Recording & monitoring bank/credit card transactions
* Reconciling bank and credit card accounts
* Full fledged multiple currency support
* Receiving online payments from customers
* Managing contacts – customers and vendors
* Financial reports – Tax Reports, Trial Balance, Profit & Loss, Balance Sheet, etc.
* Multi-user support and data access to your accountant
* Customizable templates and snail mailing of invoice and quotes
*Client Portal for users
*Purchase Order
*Calendar view of timesheets
*Weekly timesheet
*Upload Expense Receipt
*Attach files to Invoices and Bills
*Dashboard for quick insights
*Attach unbilled projects and expenses while creating invoices.
*REST APIs

GetApp Analysis

As the number of small businesses and sole proprietorships has grown, a demand has emerged for easy-to-use, affordable software. Zoho Books makes the process both easy and affordable, giving SMBs and freelancers the ability to invoice clients, keep track of expenses and income, and get paid more quickly.

Because Zoho Books is cloud-based, all activity is conducted online, making it accessible from any internet-connected device. This also allows multiple team members to manage finances, ensuring business continues uninterrupted while someone is on vacation or busy with other tasks.

The dashboard gives a graphic view of all account activity

What is Zoho Books?

Many key business decisions are made based on finances. Zoho Books gives businesses complete visibility into the condition of their books, while also automating mundane tasks like sending invoices and tracking payments.

Designed specifically for freelancers and small businesses, Zoho Books recognizes that each business has its own unique needs. For that reason, the software prompts users to customize invoices to include discounts, add shipping costs, include sales personnel names for commission purposes, and more.

Zoho Books prompts businesses to set personal preferences when invoicing clients

Zoho Books Main Features

Create Invoices

Zoho Books automates the process of sending invoices to customers, allowing information to be entered directly into a customizable template that represents a business’s brand. Taxes and discounts can be applied to the invoice to the business’s specifications. With Price Lists, businesses can input up-to-date information on their pricing for both internal and external users. Projects and Time Sheets give businesses the ability to track time and stay on budget, ensuring they are compensated for the work they do.

Once the invoice has been completed, it can be emailed or sent by snail mail. After creation, the invoice is also saved in the business’s database for future reference.

Zoho Books allows you to add a variety of customer info when creating new invoices

Send Estimates

Before a customer can be invoiced, he must first agree to do the work. The first step of any job is to provide a cost estimate to the customer, which then gives him the information he needs to make a decision to hire a business or freelancer.

A business can view all estimates by those that have been viewed, accepted, invoiced, declined, or expired. This allows for easy follow-up to ensure no projects fall through the cracks.

Estimates can be created and sent using Zoho Books

Track Expenses

To input expenses, businesses need only to manually enter expenses individually or import from an existing source. Receipts can be attached to each expense as it is added.

Once entered, expenses can be tracked through reports that show where a business’s money is being spent during a specified period. Expenses can be broken into categories for tax accounting purposes.

Receipts can be easily attached for quick reimbursement

Pay Bills

Just as businesses spend a great deal of time billing customers, they also are required to spend time paying bills, as well. Zoho Books lets users input bills and mark whether they’ve been paid or not. Recurring billing can also be set up for subscription-based billing. With a client portal, clients can gain access to the information pertaining to their specific account, paying bills online with just one click.

Bills can be prioritized by the date due, ensuring those that are due first are paid first. Through the dashboard, users can see all bills or only those that are open, overdue, unpaid, partially paid, paid, or void.

Bills can be sorted and prioritized by status. See which bills are paid, unpaid and overdue

Reports

With Zoho Books, information is consistently updated, giving businesses access to information on finances. Users simply choose a date range and the type of report and information is immediately provided.

Once created, reports can be either sent to a printer or exported to a PDF for sharing with associates or accountants. These reports can also be used for reporting to investors or board members.

Cash flow statement reports can be automatically generated and then printed, downloaded and emailed

Inventory

Purchase orders and sales orders can also be input and tracked in Zoho Books, helping a business better manage its inventory. Inventory can be managed to allow a business’s accounting to flow seamlessly from pre-sale to post-sale status.

Zoho Books’ inventory module includes products, price books, vendors, quotes, sales orders, purchase orders, and invoices.

Inventory reports can be generated for a selected date range, giving a quick summary of stock details and associated orders

Banking

Through settings, a business can set up Zoho Books to gather information directly from its bank account automatically. This information can also be imported manually on an as-needed basis. This makes Zoho Books a virtual representation of a business’s bank account.

With Zoho Books Bank Feeds, businesses can get bank transactions automatically in real time, saving time and effort on duplicate entry. Transactions can be categorized to make it easy to find a specific item.

Banking transactions can be seen in real-time and associated with your saved invoices

Zoho Books Integrations

Zoho Books integrates with several apps frequently used by freelancers and small business owners. The app’s integration with payment gateways like Stripe, PayPal, PayPal Payflow Pro, Braintree, Authorize.net, and 2Checkout.

Many of Zoho’s apps work together for a seamless user experience. Zoho Books works with Zoho CRM, Zoho Sheet, and Zoho Projects.

Zoho Books Pricing

Zoho Books is priced at $24 per month with an annual plan available for $240 per year. This includes a two-month discount. All features are unlimited in Zoho Books’ paid plan.

Zoho Books Bottom Line

  • Create and send invoices that can later be tracked.
  • Track the status of bills.
  • Create estimates to initiate work.
  • Track expenses and attach receipts.
  • Run reports to determine the state of a business’s finances.

Zoho Books FAQs

Below are some frequently asked questions for Zoho Books.

Q. What type of pricing plans does Zoho Books offer?

Zoho Books offers the following pricing plans:

Starting from: US$9,00/month

Pricing model: Subscription

Free Trial: Available

Start with the 14-day free trial and later subscribe to a plan that fits your business needs.

Zoho Books is available in 3 plans:
Basic - $9 per organization, per month.
Standard - $19 per organization, per month.
Professional - $29 per organization, per month.

Q. What are the main features of Zoho Books?

Zoho Books offers the following features:

  • Accountant reports: trial balance, general ledger, and more
  • Accounting and tax
  • Add tasks and assign project members
  • Auto charges
  • Automate banking
  • Automated banking
  • Automatic bank feeds
  • Bank rules
  • Chart of accounts
  • Collaborative client portal
  • Connect bank and credit card accounts
  • Contact database
  • Convert sales orders to purchase orders if stocks are low
  • Create multiple purchase orders
  • Create sales reports
  • Credit notes
  • Document management
  • Exhaustive reports
  • Expense tracking
  • Generate invoices
  • Invoice templates
  • Keep track of customer orders
  • Log hours and invoicing projects
  • Log time via mobile phone
  • Manual journals
  • Match automated feeds with transactions
  • Mobile apps
  • Multi-country
  • Multi-currency
  • Online payments
  • P&L (profit & loss), balance sheet, and cash flow statement
  • PayPal, PayPal Payflow, and Authorize.net integrations
  • Payment reminders
  • Payment thank you notes
  • Prepare financial statements
  • Produce purchase reports
  • Profit and loss (P&L)
  • Project time tracking
  • Real time reporting
  • Real-time inventory tracking
  • Record transactions for expense and deposit
  • Recurring invoices
  • Recurring tasks & billing
  • Reporting
  • Role-based access
  • SSL security
  • Sales tax reports
  • Send quotes or estimates
  • Timesheets
  • Track reimbursable expenses
  • Two-factor authentication
  • Workflow management

Q. Who are the typical users of Zoho Books?

Zoho Books has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Small Business

Q. What languages does Zoho Books support?

Zoho Books supports the following languages:

Chinese (Simplified), Dutch, English, French, German, Italian, Japanese, Portuguese, Spanish, Swedish

Q. What type of pricing plans does Zoho Books offer?

Zoho Books has the following pricing plans:

Subscription

Q. Does Zoho Books support mobile devices?

Zoho Books supports the following devices:

Android, iPhone, iPad

Q. What other apps does Zoho Books integrate with?

Zoho Books integrates with the following applications:

Bitium, Google Drive, Pepperi, Zoho Analytics, Zoho CRM, Zoho Creator, Zoho Expense, Zoho Inventory, Zoho Invoice, Zoho Subscriptions

Q. What level of support does Zoho Books offer?

Zoho Books offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials