Planday's online employee scheduling tool enables businesses of almost any size and vertical to manage their workforce in an all-in-one platform through desktop, mobile and tablet.
Existing customers report saving 80% on their admin time and 5% of staffing costs with features such as drag & drop schedule creation and the ability to copy schedules week after week instead creating new schedules from scratch each time. With a comprehensive overview of your schedule, you can optimize your shifts to avoid excessive payroll costs. Planday’s location-specific clock-in function allows staff to clock-in from any device when they arrive to work, providing a full analysis of exactly how many hours are worked for more accurate payroll and revenue forecasts. Our integrated communication function also allows you to message employees in specific locations, while also enabling employees to swap shifts on the go.
Try Planday for free for 30 days (no credit card required), or request a demo by one of our representatives, to see the system for yourself.
My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay
Great sales, customer service, training, and tech personnel! Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers. No pushy attempts to up sell, wanted to give me only the functionality I actually needed.
Looked at several different platforms, PlanDay was by far the most user-friendly and visually appealing.
Time clock feature syncs super easily and accurately with QuickBooks for Payroll, and employees love being able to clock in on their smartphones.
LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.
App is fantastic and employees love it.
Provides pretty much all the functionality we need to go paperless with most of our HR functions - scheduling, shift changes/time off requests, payroll (via quickbooks sync), keeping track of benefits, personnel files, etc.!
Has saved us significant time and money spent on HR!
I do wish there were some additional things I could do and more parameters/constraints I could add within the scheduling function to make things quicker and catch certain potential errors. For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start). Not really a huge deal, would just be a convenient accuracy check for me. Also wish I could send invites and more things via SMS for those without smartphones without employee needing to be charged.
PlanDay was the best decision we made this year. Easy, fast and user friendly for both management and employees!
We'd been looking for an online scheduling tool for the last few years, but all of them provided only information from the employee's point of view. PlanDay was the first (only?) to provide the ability for us to toggle back and forth from the employee view to the management, or "position view". Moreover, the customer service is beyond compare. What an incredible tool PlanDay has been for us!
We have 2 requests:
1) We would love to have the capacity to block employees in advance from being scheduled on future shifts. For example, if an employee wants to attend their family reunion in October, we'd love to have the capacity to block those shifts NOW to prevent them from being accidentally scheduled in October. While the employee has this capacity, we would prefer to have it as well.
2) Similarly, since students comprise at least 50% of our staff, we would love, as managers of PlanDay, for US to have the capacity to block out certain portions of certain days for our staff who are students taking classes in school. Again, this would prohibit them from being accidentally scheduled while they're in class. Again, while employees have this capacity, we would prefer to have it as well.
Thanks for your review! Always wonderful to hear from our happy customers.
Regarding your requests, there is actually a way to do this within the system. Your Activation Consultant will be reaching out to you shortly to help you set this up.
Also, have you heard about our Ambassador Program, where you can earn money for recommending Planday? You can learn more about the program here: http://planday.com/ambassador
The App makes it very easy to keep scheduling organized. Very user friendly. After a short period of time getting used to Planday you will feel very comfortable. Customization for every aspect of the App makes it very easy to use the things you want and filter out the things you don't need. Allows for easy communication access between all users, from staff to management.
There are no major issues with Planday. One thing that would make it easier for the staff, is plugging in their availability over the course of time versus having to select each day off for the remainder of the calendar. For example: If you want to request availability for being off every Tuesday from 12-5 for the next two months you have to manually enter each Tuesday's availability. Instead of being able to select the date range one time.
Thanks for your review of Planday! We're happy to hear that you're enjoying the app. Thank you also for your suggestion about a recurring availability feature - I've passed this on to our Development team.
Almost all of my employees were able to get online and get started without any problems. The software is very simple to use, has a dashboard so that employees can see their own schedule and open tours on which they can bid. For the few that needed extra handholding, planday has the ability for the manager to sign in as the employee and get them set up at the beginning. The messaging system from within the software has been easy to use by everyone.
The software is flexible enough to work with my tourism related business. I was able to categorize all of my employees into multiple categories. Using these categories I am able to place tour types onto the schedule and have the appropriate employees bid on various upcoming tours. The customer service training I received and the support and follow up at the beginning were extremely helpful in setting up my business onto the platform.
Because I am not a typical brick and mortar business with set shifts each day, I have to individually place tours on the calendar. There is the ability to create templates for certain recurring tours, but most of my "shifts" are unique occurrences that have to be placed on the schedule individually. I wish that I had been able to upload a spreadsheet into a template and let that template auto populate six month's worth of booked tours at the beginning.
I like that my employees can easily and quickly keep me informed of any changes or request that they have via text or email. That changes or work schedules are updated in real time. That off site employees can clock in. That the program is very easy to set up and use. That the support has always been excellent. This software has had a significant impact on my ability to manage my staff in a way that is efficient for them and our office.
That some functions such as editing some things such as vacation request and schedule changes are still a bit tedious. Hopefully this will be improved with update.
30-day free trial, no credit card required
Clock-in add-on: $1/user/month
Planday is a cloud-based workforce scheduling solution covering processes that include employee scheduling, shift swapping, time tracking, absence and leave management, and payroll automation. It allows organizations to limit the resources allocated to schedule management through up-to-date employee, team, and company schedules that are accessible to everyone on the staff.
Timesheets are automatically created based on employee log times, and various reports can be generated in just a few clicks. In case you need to synchronize documents and records from external sources, Planday also functions as a searchable archive for your employee pay slips and other data. It serves as a portal where employees can easily update their information, sign digital contracts using e-signatures, and file leave and time-off requests, among other things.
Planday is also available as a mobile app for iPhones and Android devices.
Effective workforce scheduling has a direct impact on operational success. It ensures all shifts are covered, and employee requests for time off, including those that have been submitted at the last minute, are accounted for. With traditional scheduling methods, you take requests via phone, email, text messaging, Post-it notes left on your workstation while you were away, and so on. Factor in human error, and it’s no wonder that the process can take hours to accomplish.
An app for businesses of any size, Planday helps you efficiently manage employee schedules, communicate shift changes, track employee log times, automate timesheets, and streamline payroll procedures from one cloud-based platform that’s available anytime, anywhere. Approved shift swaps and schedule changes are communicated to concerned parties via email, SMS, or in-app notifications.
Role-based access credentials are provided to maintain data security and integrity, and alerts are automatically sent when shifts don’t conform to compliance rules, such as when an employee who’s supposed to be on vacation punches in for work.
Planday lets workforce managers plan and publish daily, weekly, and monthly schedules based on up-to-date rotation data across departments. Employees are provided with their own login credentials so they can view their schedules anytime, on any device. Shift swaps can be requested in a few clicks, and employees are notified of other workers looking to swap shifts. Managers review and approve requests to take open shifts or swap shifts without chasing people via email or phone.
The app is also equipped with a digital time clock that employees can use when they arrive at the workplace. To ensure your employees are at work when punching in or out, the system can be set up to only allow logs via certain IP addresses. GPS-based logging can also be established to enable clock-ins/outs within a specific geographic zone. GPS logging is done via the mobile app. All logged times are automatically reflected in their timesheets.
Planday isn’t just a workforce scheduling software. It manages HR tasks as well, including absence and vacation management, knowledge and information sharing, and keeping employee records up-to-date. Pay slips and documents such as contracts and process guidelines are conveniently stored in the platform and can be retrieved on demand.
The availability of an employee self-service portal allows HR professionals to share these tasks with employees. This can involve anything from updating employee information to signing digital employee contracts, to electronically filing vacation and sick leave requests for faster processing and approval.
Planday gives you the ability to add hourly wages to your schedules. Defaults can be set for each employee or employee group. Custom hourly wages can also be defined for specific shift types. This way, you have an idea of your salary costs come payroll time.
Approved timesheets can be exported to your payroll system in different formats, such as Adobe PDF, CSV, or Microsoft Excel.
Planday’s reporting and analytics feature gives you insights into how your business is faring. It provides detailed statistics on the number of hours worked per employee, absences, budget forecasts, payroll costs, salary percentages, and turnover.
Among the report types you can generate are absence, salary, trade union compliance, monthly and weekly budgets, and revenue performance.
At the heart of every successful collaboration is effective communication. Planday offers a variety of ways for managers and employees to communicate – including group messaging, news feed, live bulletin boards, SMS, and in-app messaging.
To send a group message, click on the mail icon and select your recipients. You may select one or several employee groups, an entire department, or specific people from specific employee groups. The news feed is where you publish messages or notices that you’d like specific users to see as soon as they’re logged in to Planday. SMS alerts can automatically be sent from Planday, such as to remind certain individuals of their shift schedules.
Planday integrates with third-party business apps, such as Adobe Document Cloud and Microsoft Dynamics NAV.
Planday offers two pricing plans: Starter and Plus. Starter is priced at $2 per user per month and includes features such as scheduling, cost tracking, payroll export, Punch Clock time tracking, and free telephone support.
Plus costs $4 per user per month. It carries all Starter features plus HR management, revenue tracking, electronic signatures, and absence and vacation management. For organizations with 200+ users, special rates and plan customizations apply. These can be obtained from the Planday sales team.
A free 30-day trial is available, no credit card information required. SMS rates vary per carrier.
Below are some frequently asked questions for Planday.
Planday offers the following pricing plans:
Starting from: $2/month
Pricing model: Subscription
Free Trial: Available
30-day free trial, no credit card required
Clock-in add-on: $1/user/month
Planday offers the following features:
Planday has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Planday supports the following languages:
Danish, English, French, German, Italian, Norwegian, Polish, Spanish, Swedish
Planday has the following pricing plans:
Planday supports the following devices:
Android, iPhone, iPad
Planday integrates with the following applications:
Flow, Google Analytics, Lightspeed POS, Microsoft Dynamics NAV, Oracle Financial Services Anti-Money Laundering, QuickBooks, Sage 50cloud, Severa Visma, Xero, Zapier
Planday offers the following support options:
FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials