Planday

Employee scheduling, time tracking & absence management

4,4 /5 (49 reviews) Write a Review!

Planday Overview

What is Planday?

Planday's online employee scheduling tool enables businesses of almost any size and vertical to manage their workforce in an all-in-one platform through desktop, mobile and tablet.

Existing customers report saving 80% on their admin time and 5% of staffing costs with features such as drag & drop schedule creation and the ability to copy schedules week after week instead creating new schedules from scratch each time. With a comprehensive overview of your schedule, you can optimize your shifts to avoid excessive payroll costs. Planday’s location-specific clock-in function allows staff to clock-in from any device when they arrive to work, providing a full analysis of exactly how many hours are worked for more accurate payroll and revenue forecasts. Our integrated communication function also allows you to message employees in specific locations, while also enabling employees to swap shifts on the go.

Try Planday for free for 30 days (no credit card required), or request a demo by one of our representatives, to see the system for yourself.

Planday Overview

Pricing

Starting from
US$2,00/month

Pricing options

Free Trial
Subscription
Value for money

30-day free trial, no credit card required

Starter: $2/user/month
Plus: $4/user/month
Clock-in add-on: $1/user/month


Planday Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Germany
Supported Languages
Danish, English, French, German, Italian and 4 others, Norwegian, Polish, Spanish, Swedish

Media

Easy schedule overview on desktop, tablet and mobile
Publish schedule in minutes
App: Check upcoming shifts
App: Easily edit & create new shifts
App: Easily swap shifts with colleagues
App: Approve shift swaps directly from the app
Mobile check-in and check-out
App: Easily communicate with staff
Easy manager overview of requests
App: Easy access to employee contact information
Planday video Planday screenshot: Easy schedule overview on desktop, tablet and mobile Planday screenshot: Publish schedule in minutes Planday screenshot: App: Check upcoming shifts Planday screenshot: App: Easily edit & create new shifts Planday screenshot: App: Easily swap shifts with colleagues Planday screenshot: App: Approve shift swaps directly from the app Planday screenshot: Mobile check-in and check-out Planday screenshot: App: Easily communicate with staff Planday screenshot: Easy manager overview of requests Planday screenshot: App: Easy access to employee contact information

Planday Reviews

Planday Reviews

Overall rating
4,4
/
5
Excellent
31

Very good
9

Average
7

Poor
1

Terrible
1

Value for Money
4,2
Features
4,2
Ease of Use
4,4
Customer Support
4,6
82% recommended this app
Paul C.

Great software


Erica T.

Great Add-On for Practice Mgmt Systems Missing HR Functionality!

My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay


Karen M.

Employee Scheduling Software

I used the software more or less successfully for one year but then realized that not all of my employees were able to manage with it. Unfortunately, I was not able to get everyone on board with using it properly. Also, it wasn't really set up to handle the type of work (tours) I was offering to my employees. It would be much better for strictly shift work where each shift was stand alone. My tours can be multi day which didn't connect too well together.


Melissa J.

LoveLoveLove PlanDay!

PlanDay was the best decision we made this year. Easy, fast and user friendly for both management and employees!


Lonnie lykke S.

From Nokia to iPhone

We're a large (25+ personal) dental clinic placed in the center of Copenhagen, Denmark.
We strive to work as productive and efficient as possible, with quality and costumer service as our key words.
As a manager I used to spend several hours a week, both at work and outside work, doing schedules using exel, to make sure every shift was covered.
Usually I would spend my Easter puzzling the schedule for the upcoming summer holiday, ringing and texting assistants to sort out who I could fit in where there was a gap.
Those days are over, and even though we've used Planday for more than a year now, both my assistants, my boss and I'm still pleasantly surprised by how easy Planday is to use.
I would recommend Planday to any business with hourly scheduled staff.
Planday is like when I got my first iPhone!


Paul C.
Industry: Civic & Social Organization
Company size: 11-50 Employees

Great software

Used Daily for 1+ year
Reviewed on 2018/08/15
Review Source: Capterra

Pros

Planday really reduces management time compiling the rota, it is easy for staff to manage holidays and good to help managers stick to weekly staffing budgets. The punch in/out function again reduces admin time for paper timesheets and reduces the possibility of fraud.

Cons

It would be great to be able to set parameters and then it generate the rota for you, hopefully this will be developed in time!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Erica T.
Industry: Medical Practice
Company size: 11-50 Employees

Great Add-On for Practice Mgmt Systems Missing HR Functionality!

Used Daily for 1-5 months
Reviewed on 2018/07/11
Review Source: SoftwareAdvice

My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay

Pros

Great sales, customer service, training, and tech personnel! Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers. No pushy attempts to up sell, wanted to give me only the functionality I actually needed.

Looked at several different platforms, PlanDay was by far the most user-friendly and visually appealing.

Time clock feature syncs super easily and accurately with QuickBooks for Payroll, and employees love being able to clock in on their smartphones.

LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.

App is fantastic and employees love it.

Provides pretty much all the functionality we need to go paperless with most of our HR functions - scheduling, shift changes/time off requests, payroll (via quickbooks sync), keeping track of benefits, personnel files, etc.!

Has saved us significant time and money spent on HR!

Cons

I do wish there were some additional things I could do and more parameters/constraints I could add within the scheduling function to make things quicker and catch certain potential errors. For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start). Not really a huge deal, would just be a convenient accuracy check for me. Also wish I could send invites and more things via SMS for those without smartphones without employee needing to be charged.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Karen M.
Industry: Hospitality
Company size: 11-50 Employees

Employee Scheduling Software

Used Other for 1+ year
Reviewed on 2020/02/20
Review Source: SoftwareAdvice

I used the software more or less successfully for one year but then realized that not all of my employees were able to manage with it. Unfortunately, I was not able to get everyone on board with using it properly. Also, it wasn't really set up to handle the type of work (tours) I was offering to my employees. It would be much better for strictly shift work where each shift was stand alone. My tours can be multi day which didn't connect too well together.

Pros

Ease of use, employee set up, interactive communication with employees, visual information that is calendar based, employees can be divided into groups by job skills so that shifts can be offered to the people with the correct skills for the job.

Cons

A year long contract that you are locked into with no warning that it is up for renewal. Some forms of communication (but not all) with employees is cumbersome and makes more work for the administrators.

Rating breakdown

Ease of Use

Likelihood to recommend: 3.0/10

Melissa J.
Industry: Food & Beverages
Company size: 11-50 Employees

LoveLoveLove PlanDay!

Used Daily for 6-12 months
Reviewed on 2016/08/16
Review Source: Capterra

PlanDay was the best decision we made this year. Easy, fast and user friendly for both management and employees!

Pros

We'd been looking for an online scheduling tool for the last few years, but all of them provided only information from the employee's point of view. PlanDay was the first (only?) to provide the ability for us to toggle back and forth from the employee view to the management, or "position view". Moreover, the customer service is beyond compare. What an incredible tool PlanDay has been for us!

Cons

We have 2 requests:

1) We would love to have the capacity to block employees in advance from being scheduled on future shifts. For example, if an employee wants to attend their family reunion in October, we'd love to have the capacity to block those shifts NOW to prevent them from being accidentally scheduled in October. While the employee has this capacity, we would prefer to have it as well.

2) Similarly, since students comprise at least 50% of our staff, we would love, as managers of PlanDay, for US to have the capacity to block out certain portions of certain days for our staff who are students taking classes in school. Again, this would prohibit them from being accidentally scheduled while they're in class. Again, while employees have this capacity, we would prefer to have it as well.

Response from Planday

Hi Melissa,

Thanks for your review! Always wonderful to hear from our happy customers.

Regarding your requests, there is actually a way to do this within the system. Your Activation Consultant will be reaching out to you shortly to help you set this up.

Also, have you heard about our Ambassador Program, where you can earn money for recommending Planday? You can learn more about the program here: http://planday.com/ambassador

Thanks again!
Jennifer

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Lonnie lykke S.
Industry: Medical Practice

From Nokia to iPhone

Reviewed on 2015/05/22
Review Source: GetApp

We're a large (25+ personal) dental clinic placed in the center of Copenhagen, Denmark.
We strive to work as productive and efficient as possible, with quality and costumer service as our key words.
As a manager I used to spend several hours a week, both at work and outside work, doing schedules using exel, to make sure every shift was covered.
Usually I would spend my Easter puzzling the schedule for the upcoming summer holiday, ringing and texting assistants to sort out who I could fit in where there was a gap.
Those days are over, and even though we've used Planday for more than a year now, both my assistants, my boss and I'm still pleasantly surprised by how easy Planday is to use.
I would recommend Planday to any business with hourly scheduled staff.
Planday is like when I got my first iPhone!

Pros

I must admit I was a little suspicious at first, starting something new, but that changed quickly.
The introduction we got, the service and help was (is!) worth 5 stars.
Planday is very easy to use, very userfriendly.
The ability to customize everything is great.
Easy to navigate around.

Cons

I've been thinking about this for a long time now and I simply can't find any cons.

Response from Planday

It is very much appreciated that you took the time to write us such a great feedback. We are happy that you are satisfied with the system and the help that you have received during your introduction and in the time after.

User recommendation
8,6/10
Based on 49 user ratings
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Planday Pricing

Planday Pricing

Starting from
US$2,00/month
Free Trial
Subscription
Value for money

30-day free trial, no credit card required

Starter: $2/user/month
Plus: $4/user/month
Clock-in add-on: $1/user/month

30-day free trial, no credit card required

Starter: $2/user/month
Plus: $4/user/month
Clock-in add-on: $1/user/month

Value for Money
4,2/5
Based on 49 user ratings
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Planday Features

Planday Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customizable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4,2/5
Based on 49 user ratings
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Categories

Additional information for Planday

Additional information for Planday

Key features of Planday

  • Absence management
  • Advanced reporting & analytics
  • Automated compliance alerts
  • Automated timesheets
  • Bank level security
  • Copy last weeks scheduling into the coming weeks
  • Custom access & user permissions
  • Custom rotas, hours & payroll calculations
  • Daily backups
  • Digital employee contracts w/ e-signature
  • Drag & Drop interface
  • Employee records & directory
  • Exportable payroll reports
  • HR documents & payslip storage
  • Live bulletin boards
  • Multiple payroll system integrations
  • Online activation
  • Online time clock
  • SMS, email & in-app notifications
  • Shift planning & rota publishing
  • Shift swapping, requests & approvals
  • Use Planday to schedule your instructors
  • Vacation Management
  • iPhone & Android mobile app

Benefits

  • Easy and fast employee scheduling

  • Schedule on the go with the Planday mobile app

  • Communicate with your staff via SMS, email and app notifications

  • Location-specific clock-in means only pay for the hours worked

  • Unlimited support, fast setup and help with getting your current schedule into Planday

  • Planday FAQs

    Planday FAQs

    Below are some frequently asked questions for Planday.

    Q. What type of pricing plans does Planday offer?

    Planday offers the following pricing plans:

    Starting from: US$2,00/month

    Pricing model: Subscription

    Free Trial: Available

    30-day free trial, no credit card required Starter: $2/user/month Plus: $4/user/month Clock-in add-on: $1/user/month

    Q. What are the main features of Planday?

    Planday offers the following features:

    • Absence management
    • Advanced reporting & analytics
    • Automated compliance alerts
    • Automated timesheets
    • Bank level security
    • Copy last weeks scheduling into the coming weeks
    • Custom access & user permissions
    • Custom rotas, hours & payroll calculations
    • Daily backups
    • Digital employee contracts w/ e-signature
    • Drag & Drop interface
    • Employee records & directory
    • Exportable payroll reports
    • HR documents & payslip storage
    • Live bulletin boards
    • Multiple payroll system integrations
    • Online activation
    • Online time clock
    • SMS, email & in-app notifications
    • Shift planning & rota publishing
    • Shift swapping, requests & approvals
    • Use Planday to schedule your instructors
    • Vacation Management
    • iPhone & Android mobile app

    Q. Who are the typical users of Planday?

    Planday has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Mid Size Business

    Q. What languages does Planday support?

    Planday supports the following languages:

    Danish, English, French, German, Italian, Norwegian, Polish, Spanish, Swedish

    Q. What type of pricing plans does Planday offer?

    Planday has the following pricing plans:

    Subscription

    Q. Does Planday support mobile devices?

    Planday supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Planday integrate with?

    Planday integrates with the following applications:

    Flow, Google Analytics, Lightspeed POS, Microsoft Dynamics 365 Business Central, Oracle Financial Services Anti-Money Laundering, QuickBooks Online Advanced, Sage 50cloud, Severa Visma, Xero, Zapier

    Q. What level of support does Planday offer?

    Planday offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials