DATABASICS Time & Expense

See Why Time & Expense is Better Together

About DATABASICS Time & Expense

With Time & Expense you get a centralized view of everything in one simple-to-deploy system that saves time and
money from day one.

Manage projects and labor, submit expenses and maintain compliance. Automate integration and processing. Increase user satisfaction.

Make better decisions with big-picture insight that enables quick and better-informed decisions. Gain a real-time, 360-degree view of projects, expenses and labor in one system. Create and maintain accurate budgets. Automate the distribution of analytics and reporting.

Key benefits of DATABASICS Time & Expense

DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on time and expense. Make better-informed decisions using your employee labor and spend data.

A proven, fully featured solution: A robust time and expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, HR, payroll, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 4 others, United Kingdom, Japan, Mexico, United States

Supported Languages

Arabic, Chinese, Dutch, English, French and 10 others, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Thai, Traditional Chinese, Turkish

Images

Check out the view for employees. It's easy to enter time and expenses in one screen.
Here's the admin view of Time & Expense together.
Track employee time off with our calendar view.
Go mobile with time and expense for employees and admins.
Use our leave module to track time off wherever, whenever.
Track expenses from all over the world in every currency.
View 7 more
DATABASICS Time & Expense video
DATABASICS Time & Expense screenshot: Check out the view for employees. It's easy to enter time and expenses in one screen. DATABASICS Time & Expense screenshot: Here's the admin view of Time & Expense together. DATABASICS Time & Expense screenshot: Track employee time off with our calendar view. DATABASICS Time & Expense screenshot: Go mobile with time and expense for employees and admins. DATABASICS Time & Expense screenshot: Use our leave module to track time off wherever, whenever. DATABASICS Time & Expense screenshot: Track expenses from all over the world in every currency.

Features

Total features of DATABASICS Time & Expense: 105

  • ACH Payment Processing
  • API
  • Account Reconciliation
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Ad hoc Analysis
  • Ad hoc Reporting
  • Alerts / Escalation
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Tracking
  • Audit Management
  • Audit Trail
  • Billing & Invoicing
  • Budget Control
  • Budgeting/Forecasting
  • Calendar Management
  • Client Management
  • Client Portal
  • Clock In / Out
  • Compliance Management
  • Configurable Workflow
  • Credit Card Management
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Customization
  • Dashboard Creation
  • Data Import/Export
  • Direct Deposit
  • Discount Management
  • Document Storage
  • Duplicate Detection
  • ERP
  • Electronic Payments
  • Email Alerts
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Forecasting
  • Fraud Detection
  • GPS
  • Geolocation
  • Grant Management
  • HIPAA Compliant
  • HR Management
  • IT Cost Management
  • Invoice Management
  • Invoice Processing
  • Labor Forecasting
  • Leave Tracking
  • Manual Time Entry
  • Mobile Access
  • Mobile Alerts
  • Mobile App
  • Mobile Receipt Upload
  • Monitoring
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Language
  • Multi-Location
  • Overtime Calculation
  • PCI Compliance
  • Payroll Management
  • Process Control
  • Procurement Management
  • Project Accounting
  • Project Estimating
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Ratings / Reviews
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Rules-Based Workflow
  • Sales Tax Management
  • Scheduled / Automated Reports
  • Search/Filter
  • Single Sign On
  • Spend Control
  • Status Tracking
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Clock
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timer
  • Timesheet Management
  • Usage Tracking/Analytics
  • Vacation/Leave Tracking
  • Workflow Management

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Reviews

Overall rating

4,2 /5
(9)
Value for Money
4,3/5
Features
4,3/5
Ease of Use
4,4/5
Customer Support
4,7/5

Already have DATABASICS Time & Expense?

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Showing 5 reviews of 9
Dyanna H.
Overall rating
  • Industry: Events Services
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Time saver, easy to use

Reviewed on 2017/06/12

Information at your finger tips, easy to use.

Information at your finger tips, easy to use.

Pros

Leave Management has been such a great add for our company. It allows each employee to see how much PTO they accumulate per pay period, how much they used and when they would max out. It makes each employee responsible for managing their own PTO.
We can customize it to our needs. We have different accrual rates for length of service, as well as exceptions to the rule. Set them up once, assign them to the employee and it all works!
Customer support is amazing and responds very quickly when you need assistance.

Response from DATABASICS

Thank you so much for your kind review. We are thrilled to hear about how leave management is working for you and solving problems. Please continue to reach out with questions or problems. We're always happy to help!

Jon N.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

The product works and functions as needed for this organization. Customer support is top...

Reviewed on 2017/06/13

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2....

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2. Improved (over the course of many years) end user time and expense interface.
3. Hosted environment with the database custody proviso.
4. Top drawer customer support

Pros

I like most:
1. Customer Support through the Databasics support website/portal
2. Application stability - little to no downtime
3. Application functionality
4. Ease of administration
5. End user experience

We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment.

The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition.

We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.

Cons

User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences.

As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use.

Response from DATABASICS

We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!

Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.

Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

Verified Reviewer
Overall rating
  • Industry: Media Production
  • Company size: 51-200 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 7.0 /10

It's very handy

Reviewed on 2019/08/29

Pros

I love that they have an app for smartphones. It makes things so much easier.

Cons

There have been times it locked up, but it's rare. And less frequent lately.

Response from DATABASICS

Hello there!
Thanks for leaving us a review. We are thrilled that you have had a positive experience with DATABASICS Time and the DATABASICS app; our staff will be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. So thanks for your time and we look forward to continuing to work with you.

Christina D.
Overall rating
  • Industry: Research
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Databasics is a good product.

Reviewed on 2020/01/28

Databasics was user friendly for our employees.

Databasics was user friendly for our employees.

Pros

Easy for employees to access remotely.
Good customer service.

Cons

Sometimes difficult to understand how to make changes in the system.

Response from DATABASICS

Dear Christina,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Cynthia T.
Overall rating
  • Industry: Events Services
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

DB has solved our issues with managing utilization, labor billing and expense reports

Reviewed on 2017/06/13

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly...

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects

Pros

Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage

Cons

I think the report writing can be a little challenging and output not always pretty but it does work

Response from DATABASICS

Thank you for your review and your feedback concerning report writing. We're happy to help with any problem or provide an answer to any question. We're also thrilled to hear about how useful DATABASICS has been for you.

Showing 5 reviews of 9 Read all reviews

DATABASICS Time & Expense FAQs

Below are some frequently asked questions for DATABASICS Time & Expense.

DATABASICS Time & Expense offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

We do not have any information about DATABASICS Time & Expense features

DATABASICS Time & Expense has the following typical customers:

51-200, 201-500, 501-1 000, 1 001+

DATABASICS Time & Expense supports the following languages:

Arabic, Chinese, Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Thai, Traditional Chinese, Turkish

DATABASICS Time & Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Time & Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Dynamics 365, Dynamics 365 Business Central, Epicor ERP, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Microsoft Azure, Microsoft Dynamics GP, Microsoft Dynamics SL, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Time & Expense offers the following support options:

Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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