DATABASICS Time & Expense

See Why Time & Expense is Better Together

4,2 /5 (9 reviews) Write a Review!

DATABASICS Time & Expense Overview

What is DATABASICS Time & Expense?

With Time & Expense you get a centralized view of everything in one simple-to-deploy system that saves time and
money from day one.

Manage projects and labor, submit expenses and maintain compliance. Automate integration and processing. Increase user satisfaction.

Make better decisions with big-picture insight that enables quick and better-informed decisions. Gain a real-time, 360-degree view of projects, expenses and labor in one system. Create and maintain accurate budgets. Automate the distribution of analytics and reporting.

DATABASICS Time & Expense Overview

Pricing

Starting from
N/A

Pricing options

Free Trial
Subscription
Value for money

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.


DATABASICS Time & Expense Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, Germany, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Dutch, English and 11 others, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish

Media

Check out the view for employees. It's easy to enter time and expenses in one screen.
Here's the admin view of Time & Expense together.
Track employee time off with our calendar view.
Go mobile with time and expense for employees and admins.
Use our leave module to track time off wherever, whenever.
Track expenses from all over the world in every currency.
DATABASICS Time & Expense video DATABASICS Time & Expense screenshot: Check out the view for employees. It's easy to enter time and expenses in one screen. DATABASICS Time & Expense screenshot: Here's the admin view of Time & Expense together. DATABASICS Time & Expense screenshot: Track employee time off with our calendar view. DATABASICS Time & Expense screenshot: Go mobile with time and expense for employees and admins. DATABASICS Time & Expense screenshot: Use our leave module to track time off wherever, whenever. DATABASICS Time & Expense screenshot: Track expenses from all over the world in every currency.

DATABASICS Time & Expense Reviews

DATABASICS Time & Expense Reviews

Overall rating
4,2
/
5
Excellent
2

Very good
7

Average
0

Poor
0

Terrible
0

Value for Money
4,3
Features
4,3
Ease of Use
4,4
Customer Support
4,7
100% recommended this app
Dyanna H.

Time saver, easy to use

Information at your finger tips, easy to use.


Jon N.

The product works and functions as needed for this organization. Customer support is top...

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2. Improved (over the course of many years) end user time and expense interface.
3. Hosted environment with the database custody proviso.
4. Top drawer customer support


Verified Reviewer

It's very handy


Christina D.

Databasics is a good product.

Databasics was user friendly for our employees.


Cynthia T.

DB has solved our issues with managing utilization, labor billing and expense reports

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects


Dyanna H.
Industry: Events Services
Company size: 11-50 Employees

Time saver, easy to use

Used Daily for 1+ year
Reviewed on 2017/06/12
Review Source: Capterra

Information at your finger tips, easy to use.

Pros

Leave Management has been such a great add for our company. It allows each employee to see how much PTO they accumulate per pay period, how much they used and when they would max out. It makes each employee responsible for managing their own PTO.
We can customize it to our needs. We have different accrual rates for length of service, as well as exceptions to the rule. Set them up once, assign them to the employee and it all works!
Customer support is amazing and responds very quickly when you need assistance.

Response from DATABASICS

Thank you so much for your kind review. We are thrilled to hear about how leave management is working for you and solving problems. Please continue to reach out with questions or problems. We're always happy to help!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Jon N.
Industry: Nonprofit Organization Management
Company size: 201-500 Employees

The product works and functions as needed for this organization. Customer support is top drawer.

Used Daily for 2+ years
Reviewed on 2017/06/13
Review Source: Capterra

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2. Improved (over the course of many years) end user time and expense interface.
3. Hosted environment with the database custody proviso.
4. Top drawer customer support

Pros

I like most:
1. Customer Support through the Databasics support website/portal
2. Application stability - little to no downtime
3. Application functionality
4. Ease of administration
5. End user experience

We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment.

The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition.

We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.

Cons

User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences.

As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use.

Response from DATABASICS

We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!

Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.

Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Verified Reviewer
Industry: Media Production
Company size: 51-200 Employees

It's very handy

Used Weekly for 2+ years
Reviewed on 2019/08/29
Review Source: Capterra

Pros

I love that they have an app for smartphones. It makes things so much easier.

Cons

There have been times it locked up, but it's rare. And less frequent lately.

Response from DATABASICS

Hello there!
Thanks for leaving us a review. We are thrilled that you have had a positive experience with DATABASICS Time and the DATABASICS app; our staff will be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. So thanks for your time and we look forward to continuing to work with you.

Rating breakdown

Ease of Use

Likelihood to recommend: 7.0/10

Christina D.
Industry: Research
Company size: 51-200 Employees

Databasics is a good product.

Used Daily for 2+ years
Reviewed on 2020/01/28
Review Source: Capterra

Databasics was user friendly for our employees.

Pros

Easy for employees to access remotely.
Good customer service.

Cons

Sometimes difficult to understand how to make changes in the system.

Response from DATABASICS

Dear Christina,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Cynthia T.
Industry: Events Services
Company size: 51-200 Employees

DB has solved our issues with managing utilization, labor billing and expense reports

Used Daily for 2+ years
Reviewed on 2017/06/13
Review Source: Capterra

HR compliance for hourly employees, time off management, electronic expense reports that seamlessly upload to our financial software, labor utilization by employees, departments and projects

Pros

Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage

Cons

I think the report writing can be a little challenging and output not always pretty but it does work

Response from DATABASICS

Thank you for your review and your feedback concerning report writing. We're happy to help with any problem or provide an answer to any question. We're also thrilled to hear about how useful DATABASICS has been for you.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,8/10
Based on 9 user ratings
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DATABASICS Time & Expense Pricing

DATABASICS Time & Expense Pricing

Starting from
N/A
Free Trial
Subscription
Value for money

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Value for Money
4,3/5
Based on 9 user ratings
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DATABASICS Time & Expense Features

DATABASICS Time & Expense Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,3/5
Based on 9 user ratings
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Categories

Additional information for DATABASICS Time & Expense

Additional information for DATABASICS Time & Expense

Key features of DATABASICS Time & Expense

  • Automated accounting integration
  • Compliance with law guaranteed
  • Contact management
  • Customized approval workflows
  • Expense data entry
  • Implementation & support
  • Mobile access
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Secured data
  • Time tracking integration
  • Travel integration
  • Workflow & policy enforcement

Benefits

DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on time and expense. Make better-informed decisions using your employee labor and spend data.

A proven, fully featured solution: A robust time and expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, HR, payroll, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.

DATABASICS Time & Expense FAQs

DATABASICS Time & Expense FAQs

Below are some frequently asked questions for DATABASICS Time & Expense.

Q. What type of pricing plans does DATABASICS Time & Expense offer?

DATABASICS Time & Expense offers the following pricing plans:

Pricing model: Subscription

Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Q. What are the main features of DATABASICS Time & Expense?

DATABASICS Time & Expense offers the following features:

  • Automated accounting integration
  • Compliance with law guaranteed
  • Contact management
  • Customized approval workflows
  • Expense data entry
  • Implementation & support
  • Mobile access
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Secured data
  • Time tracking integration
  • Travel integration
  • Workflow & policy enforcement

Q. Who are the typical users of DATABASICS Time & Expense?

DATABASICS Time & Expense has the following typical customers:

Large Enterprises, Mid Size Business

Q. What languages does DATABASICS Time & Expense support?

DATABASICS Time & Expense supports the following languages:

Arabic, Chinese (Simplified), Chinese (Traditional), Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish

Q. What type of pricing plans does DATABASICS Time & Expense offer?

DATABASICS Time & Expense has the following pricing plans:

Subscription

Q. Does DATABASICS Time & Expense support mobile devices?

DATABASICS Time & Expense supports the following devices:

Android, iPhone, iPad

Q. What other apps does DATABASICS Time & Expense integrate with?

DATABASICS Time & Expense integrates with the following applications:

Dynamics 365, Epicor Financial Management, Google Workspace, Microsoft Azure, NetSuite, NetSuite CRM+, Okta, Oracle Financials Cloud, Sage Intacct, Sage Intacct

Q. What level of support does DATABASICS Time & Expense offer?

DATABASICS Time & Expense offers the following support options:

Knowledge Base, Online Support, Phone Support, Video Tutorials