Schedulefly

Restaurant employee scheduling software

4,9 /5 (81 reviews) Write a Review!

Schedulefly Overview

What is Schedulefly?

Schedulefly is a staff scheduling app and communication tool designed specifically for the restaurant industry. Suitable for restaurants of any size, Schedulefly's capabilities include employee scheduling, forecasting, messaging, job-posting and information storage.

As well as desktop availability, Schedulefly is available to staff on mobile devices. Schedulefly encourages communication between restaurant managers and employees with a built-in message wall, which can be used to share important updates. Daily crib-sheet and scheduled reminders arrive via email each day. Time-off and shift-trade requests can be managed remotely and restaurant owners or managers can track labor cost, payroll, shift trading, and more.

Cloud storage enables users to keep track of important paperwork, staff information, and restaurant policies, making them available to staff at any time. The Schedulefly software also includes a Job-Post tool to assist with hiring and keeping track of resumes. The dashboard provides staff with an overview of their schedule for the week, including shift details such as times and locations.

Schedulefly Overview

Pricing

Starting from
US$30,00/month

Pricing options

Free Trial
Subscription
Value for money

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial


Schedulefly Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom
Supported Languages
English

Media

Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in
Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either.  It works well on any kind of laptop, tablet or phone.
Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts.
Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be.
Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off.
Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them.
Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team.
Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.
Schedulefly screenshot: Hang your schedule on the internet. Deliver schedules to everyone via the web and/or email and text. Shift changes and trades happen online - with your approval. Your daily crib sheet arrives via email each morning with a handy list of everyone coming in Schedulefly screenshot: Schedulefly is a great way to schedule and communicate with restaurant staff. It's on the web, so no downloads required. No version or space requirements either.  It works well on any kind of laptop, tablet or phone. Schedulefly screenshot: Keep an eye on what your scheduled labor costs. Quickly view labor costs as the schedule is built and changes throughout the week. Keep tabs on labor costs as a % of your sales forecasts. Schedulefly screenshot: Organize your team of people into a database online. Contact information and important details on all staff (present and past) are at your fingertips, wherever you may be. Schedulefly screenshot: Easily manage your staff's availability. Your staff enters Time Off requests here. You can approve or decline requests, or leave them open - using your computer or phone. When scheduling, you're armed with whose available and who has requested time off. Schedulefly screenshot: Store files and documents with us and share with your staff. Upload important documents here and share them with your staff. Make them available to managers only - or all staff. We back everything up each day, so you'll never lose them. Schedulefly screenshot: Improve day-to-day communication with your management team. Use Fly Notes to post and share notes, events, action items etc. with your management team. Schedulefly screenshot: Get a bird's eye view of all your locations. Your multi-unit dashboard keeps you updated on scheduled labor costs and pending schedule changes at each location. Easily pop in and out of each account with one login.

Schedulefly Reviews

Schedulefly Reviews

Overall rating
4,9
/
5
Excellent
69

Very good
12

Average
0

Poor
0

Terrible
0

Value for Money
4,8
Features
4,7
Ease of Use
4,8
Customer Support
4,8
100% recommended this app
Jon A.

Useful, streamlined, always functional

It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.


Ryan M.

Observations

The software helps us keep all scheduling in line while ensuring our employees are responsible for their own time off requests and pick up needs. The message wall is helpful to get a message out to the entire team.


Ivy M.

Nice and simple, but maybe too simple?

One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase.

That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly.

The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.


Scott M.

Simple, intuitive, restaurant-focused design allows seamless integration into your operation.


Travis T.

Solid, thorough, no b.s. frills, quality industry specific program w/ TOP notch customer...

Already stated. It's good stuff.


Jon A.
Industry: Entertainment
Company size: 201-500 Employees

Useful, streamlined, always functional

Used Daily for 2+ years
Reviewed on 2018/11/27
Review Source: Capterra

It is efficient, it is simple, it's priced reasonably, and it is just a fantastic platform for running a restaurant.

Pros

Schedulefly is a great tool for a multi-location restaurant unit. There's a parent login to each of your locations, and it's easy for staff who work between them to participate in multiple of them. The mass text feature is great for staff who aren't so great about checking email. In general, the tool has everything you need, and not a bunch of extra features that you don't.

Cons

The only complaint I have is that it isn't part and parcel of my POS, so there is a bit of redundancy.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Ryan M.
Industry: Restaurants
Company size: 51-200 Employees

Observations

Used Daily for 2+ years
Reviewed on 2020/02/19
Review Source: Capterra

The software helps us keep all scheduling in line while ensuring our employees are responsible for their own time off requests and pick up needs. The message wall is helpful to get a message out to the entire team.

Pros

I like being able to have a view of a schedules draft while being able to edit. It is also helpful they do not need to be both set to the same position.

Cons

It would be helpful to have a feature that lists a prefers to work and does not prefer to work designation that each employee can fill out. Sometimes employees will try to use their time off requests to accommodate their preferences, not necessarily their actual availability.

It would also be helpful to have shift swaps made clear, separate from shift pick ups.

The mobile version of the site doesn't allow me to see a quick view of the schedule for the day of the pick up request.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 8.0/10

Ivy M.
Industry: Entertainment
Company size: 2-10 Employees

Nice and simple, but maybe too simple?

Used Weekly for 6-12 months
Reviewed on 2019/12/03
Review Source: Capterra

One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase.

That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly.

The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.

Pros

This is a very stripped down scheduling solution with a low-tech feel.

I love the daily crib-sheet emails, showing the scheduled staff in a very simple text-based format.

I think that the way employees can be grouped by the roles they fill is much more intuitive and user friendly than with other solutions like T-Sheets or Homebase.

I like that the cost is not based on the number of active users.

Cons

Because our theater uses project-based cost accounting, it's frustrating that I cannot assign a customer or job code to a given shift.

I prefer a solution with an integrated time-clock function. I think you can get a time clock with schedulefly, but it comes at an additional charge.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 4.0/10

Scott M.

Simple, intuitive, restaurant-focused design allows seamless integration into your operation.

Used Daily for 2+ years
Reviewed on 2018/06/29
Review Source: Capterra

Pros

The software's ease of use means no training is required and this means that a lot of formerly time consuming issues - shift trades and shift checking for example - are so easily done that I have forgotten what it was like before we started using Schedulefly. The price is also fantastic. As is the customer service.

Cons

There is nothing to dislike about this software. FYI capterra verified me through my linked in profile and it is making me use my distillery as my organization. I also have Top of the Hill Restaurant and Brewery and that is the organization I use Schedulefly for.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Travis T.

Solid, thorough, no b.s. frills, quality industry specific program w/ TOP notch customer service.

Used Daily for 2+ years
Reviewed on 2018/05/15
Review Source: Capterra

Already stated. It's good stuff.

Pros

It works, it's consistent, it eliminates so many unnecessary miscommunications, it empowers our crew and allows flexibility with scheduling across the board, whilst strengthening the teamwork mentality. It keep everyone accountable and connected without being invasive. The Schedule Fly crew are committed to their product and live it through their customer support as well as involvement in the restaurant industry as a whole.

Cons

Haven't found one yet. It is simplistic, functional and thorough by design, happy customer for several years now.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,5/10
Based on 81 user ratings
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Schedulefly Pricing

Schedulefly Pricing

Starting from
US$30,00/month
Free Trial
Subscription
Value for money

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial

19 staff or fewer: $30/month

20-39 staff: $40/month

40-59 staff: $50/month

60-79 staff: $60/month

More than 80 staff: please contact Schedulefly

Free 30 day trial

Value for Money
4,8/5
Based on 81 user ratings
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Schedulefly Features

Schedulefly Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,7/5
Based on 81 user ratings
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Categories

Additional information for Schedulefly

Additional information for Schedulefly

Key features of Schedulefly

  • Birds-eye daily view of schedule
  • Document storage
  • Electronic scheduling
  • Employee communication
  • Job Post recruitment tool
  • Predict and track labor costs
  • Set email reminders
  • Shift-trade requests
  • Simple mobile access
  • Staff directory
  • Task assignation
  • Time-off requests

Benefits

  • Schedulefly is also available to employees as a downloadable app on mobile devices as well as desktop computers.

  • A built in messaging tool encourages communication between staff members.

  • Cloud storage for documents and a staff directory makes information quickly accessible and cuts down unnecessary paper-use.

  • Forecasting sales and labor costs reduces the likelihood of over or under-staffing your restaurant.

  • Simplified staff-hiring with the Job Post tool.

  • Schedulefly FAQs

    Schedulefly FAQs

    Below are some frequently asked questions for Schedulefly.

    Q. What type of pricing plans does Schedulefly offer?

    Schedulefly offers the following pricing plans:

    Starting from: US$30,00/month

    Pricing model: Subscription

    Free Trial: Available

    19 staff or fewer: $30/month 20-39 staff: $40/month 40-59 staff: $50/month 60-79 staff: $60/month More than 80 staff: please contact Schedulefly Free 30 day trial

    Q. What are the main features of Schedulefly?

    Schedulefly offers the following features:

    • Birds-eye daily view of schedule
    • Document storage
    • Electronic scheduling
    • Employee communication
    • Job Post recruitment tool
    • Predict and track labor costs
    • Set email reminders
    • Shift-trade requests
    • Simple mobile access
    • Staff directory
    • Task assignation
    • Time-off requests

    Q. Who are the typical users of Schedulefly?

    Schedulefly has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    Q. What languages does Schedulefly support?

    Schedulefly supports the following languages:

    English

    Q. What type of pricing plans does Schedulefly offer?

    Schedulefly has the following pricing plans:

    Subscription

    Q. Does Schedulefly support mobile devices?

    We do not have any information about what devices Schedulefly supports

    Q. What other apps does Schedulefly integrate with?

    We do not have any information about what integrations Schedulefly has

    Q. What level of support does Schedulefly offer?

    Schedulefly offers the following support options:

    Online Support, Phone Support