Gatekeeper

Gatekeeper

Contract Management Simplified

4.8/5 (28 reviews)

Gatekeeper Overview

Gatekeeper is a simple to use, AI driven cloud based Supplier and Contract Management solution designed to solve common business problems in today’s fast-moving landscape.

Modern workplaces are in a constant state of flux. Companies are bought. Departments merge. Staff move on.

Businesses and their growth are built on the foundations of contracts and supplier relationships, yet most organisations still struggle with fundamental questions that need immediate and accurate answers:

How many contracts do we have?

When do these contracts renew?

How much will these contracts cost?

Where are the contract copies?

Am I getting the agreed prices?

When was the last time this contract was negotiated?

Is this supplier a risk to our organisation?

What termination options do we have?

Gatekeeper was designed to solve these problems and more. Built for the cloud, Gatekeeper allows you to store all supplier and contract data centrally.

Our built in communication platform stores all messages to and from suppliers in a fully searchable audit trail - keeping your company and your team in control - even in a changing landscape.

Pricing

Starting from
$695/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, Germany, Japan, United Kingdom, United States

Supported Languages

English

Gatekeeper Reviews

Overall rating
4.8/5
96% positive reviews
24
Excellent
3
Very good
0
Average
0
Poor
1
Terrible
Guru R.

It is my job to find the best technology in Financial Services - I selected Gatekeeper

Used Daily for 6-12 months
Reviewed on 2016/11/30
Review Source: Capterra

As a Technologist, I review the market for leading Financial Services institutions looking for the very best technology in the market. It's my job to ensure we select best-in-class cloud solutions that combine an intuitive interface within an Enterprise grade, scalable and robust solution. I also need to ensure adherence to rigorous security standards that are demanded by our industry and integration of a chosen solution within the client's ecosystem of applications.

Following a detailed review of the market, shortlisting and formal procurement process, Gatekeeper stood out as the class-leading vendor and contract management solution based on the feature set and flexibility of the application. The current solution available and the overall vision is compelling.

We conducted a granular security review including our own penetration testing. It is clear from the output of this process that security is at the very core of the Gatekeeper application. This cannot be underestimated as we all move to the cloud.

We worked with Gatekeeper to implement their solution quickly and effectively across the organization. A seamless integration with OneLogin has made provisioning and user access simple and highly effective. User adoption is high and we look forward to expanding the use of the solution to their Portal Technology.

The Gatekeeper Customer Success Team and Technical support are, like the solution itself, the highest standard we have found in the industry today.

I have no hesitation in strongly recommending Gatekeeper.

Pros

- Usability
- Ease of use
- Integration

Cons

None

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Manfred D.

The software is in a different league when compared to the competition.

Used Daily for 1-5 months
Reviewed on 2018/06/20
Review Source: Capterra

Pros

Clear, concise, quick and straightforward GUI. High level of user adoption in first use.
High level of customization allowed while maintaining a robust core.
Mobile interface works as good as normal web interface.
A great team of experienced support people who actually listen and act upon suggestions and even implementing them in the final product. There bug fixing capacity is very quick. We have seen some happen in days after noticing them.
Some features are: When you send a message via Gatekeeper to a supplier their response will also be captured in the tool including any attachments. That allows for a robust audit trail.
Customizable workflows that allows for delegation of responsibilities within your organization.

Cons

It's more costly when compared to competitors but it's also much more product for the money.
The supplier portal suggested for us not only onboarding of new suppliers but also a supplier maintaining its own compliance data. At the time of writing this is not yet possible.
At this moment e-signing and redlining is not yet available.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Raja M.

Very Satisfied Customer

Used Daily for 6-12 months
Reviewed on 2018/09/20
Review Source: Capterra

This system helped us maintain all our contractual documentation and vendor contact details in a centralized location. Also we are using this system effectively to track risk based on our audit findings. Overall we are able to transform our vendor management by onboarding Gatekeeper system.

Pros

Ideal system with feature set matches our needs. I like workflow flexibility, access control, bulk upload/update, flexible vendor and contract views, user management and dashboards.

Overall, I like intuitive design, it helped our admin and end users to start using without much training.

I am also looking for basic spend functionality without a need for buying additional spend module.

Cons

I like all the features, but suggest having more flexibility and options to create additional dashboards.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Adam F.

Gatekeeper has transformed the way our department engages with the business

Used Daily for 1+ year
Reviewed on 2016/11/23
Review Source: Capterra

As a busy legal team we needed a central area to manage all contracts and give full visibility to the business. Gatekeeper has an extremely easy to use interface requiring little to no training. The customer success team worked very closely with us to configure the solution to meet our exact use-case.

The Google Apps integration and unlimited user plan has allowed Lending Home to roll out Gatekeeper to over 200 users giving direct and controlled access to specific contract records company-wide.

Gatekeeper has transformed the way our department engages with the business, improving efficiency, reducing risk and greatly enhancing collaboration.

I have no hesitation to strongly recommending Gatekeeper - it's an excellent solution from a great company

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Bob M.

We are delighted with our choice of solution in Gatekeeper.

Used Weekly for 2+ years
Reviewed on 2017/04/30
Review Source: Capterra

Greatly enhanced clarity of all of our data. We especially enjoy having full visibility of all upcoming renewals.

Pros

Getting data into Gatekeeper has been simple and the benefits have far exceeded our original objectives. Our internal owners are now proactively notified when contracts are due for renewals and on other key regular events such as vendor reviews and key documentation updates.

The dashboards in Gatekeeper provide such a clear view of our data so we can be proactive, renewing contracts on better terms and cancelling contracts we do not need well in advance. This all provides an excellent return on our investment. Gatekeeper is simple to use and when some help or guidance is needed, support is always available online in their Live Chat feature.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
User Recommendation
9.4/10
Based on 28 reviews
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Gatekeeper Pricing

Starting from
$695/month
Pricing options
Free Trial
Subscription
Value for money

<b>Starting from:</b> $695 per month with unlimited users

<b>Pricing Tiers available:</b>
<ol>
<li> Starter: $695 per month
<li> Pro: $1,650 per month
<li> Enterprise: $2,950 per month
<li> Custom: POA </ol> All plans include Unlimited Users. The plans scale with the number of suppliers and contracts as this aligned to the value delivered from the application.

Value for Money
4.7/5
Based on 28 reviews
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Gatekeeper Features

  • API
  • Activity Dashboard
  • Audit Trail

  • Activity Tracking
  • Auditing
  • Automatic Notifications
  • Compliance Management
  • Custom Fields
  • Customizable Reporting
  • Data Import/Export
  • Document Storage
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management
Features
4.7/5
Based on 28 reviews
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Additional information for Gatekeeper

Key features of Gatekeeper

  • Control spend and renewals decisions
  • Create and manage workflows for your team
  • Fast, intuitive filtering and searching
  • Get email reminders on all key renewal dates
  • Leverage the power of the cloud to manage your supplier
  • Link messages directly to contracts and suppliers
  • Make contract compliance and renewals simple
  • Monitor KPIs by Business Unit, Team & Geography
  • Monitor contract and supplier risk
  • Powerful analytics empower better business decisions
  • Proactively manage and monitor KPIs
  • Record all user activity for total peace of mind
  • Schedule risk alerts and assessments
  • Share files within Gatekeeper's secure boundaries
  • Share supplier and contract intelligence
  • Simple, intuitive workload management
  • Store any file type or link to any DMS

Benefits

Supplier Management
Manage supplier data and relationships in one central place, across your team. View supplier information, document, contracts, track compliance and send email requests directly from inside the application.

Contract Management
A central searchable repository of all contracts and renewals dates. Clarify ownership and store all messages and key documentation - all in one place, always up to date, company-wide.

Electronic Signature
Secure electronic signatures, integrated directly with your workflows and documents.

Mobile Device Support
Access all features from any tablet or smartphone.

Renewals Management
Receive alerts and graphical reports to proactively manage your upcoming contract renewals.

Cost Reduction Tools
Reporting, consolidation and workflow tools to reduce your Supplier costs.

Risk & Action Tracking
Manage risks, compliance, RAG status and KPI’s using simple and powerful action tracking and reporting.

Analytics Suite
Gain clarity over renewals, spend, risk, compliance and user activity - across your company or entire group.

Collaboration Tools
Collaborate with colleagues and suppliers with built in messaging and workflow features. Send messages linked to specific suppliers and contracts to centralise knowledge and current status across the team.

Custom Data
Tailor Gatekeeper to your exact needs using our intuitive, flexible and powerful custom data features.

Procurement Best Practice
Leverage best practice tool sets, templates and resources.

Seamless Integration
Gatekeeper is integrated with Google Apps, Google Drive, Box.com, Enterprise DMS platforms, ERP (SAP, Oracle, Navision, Agresso), Single Sign on (SAML 2.0, Okta, OneLogin), e-Signature (Echosign, Hellosign) and many more.

Multi-currency
Set a reporting currency and enter contracts and spend in any currency - all with total control over exchange rates inline with your corporate standards.

Gatekeeper FAQs

Below are some frequently asked questions for Gatekeeper.

Q. What type of pricing plans does Gatekeeper offer?

Gatekeeper offers the following pricing plans:

Starting from: $695/month

Pricing model: Subscription

Free Trial: Available

<b>Starting from:</b> $695 per month with unlimited users

<b>Pricing Tiers available:</b>
<ol>
<li> Starter: $695 per month
<li> Pro: $1,650 per month
<li> Enterprise: $2,950 per month
<li> Custom: POA </ol> All plans include Unlimited Users. The plans scale with the number of suppliers and contracts as this aligned to the value delivered from the application.

Q. What are the main features of Gatekeeper?

Gatekeeper offers the following features:

  • Control spend and renewals decisions
  • Create and manage workflows for your team
  • Fast, intuitive filtering and searching
  • Get email reminders on all key renewal dates
  • Leverage the power of the cloud to manage your supplier
  • Link messages directly to contracts and suppliers
  • Make contract compliance and renewals simple
  • Monitor KPIs by Business Unit, Team & Geography
  • Monitor contract and supplier risk
  • Powerful analytics empower better business decisions
  • Proactively manage and monitor KPIs
  • Record all user activity for total peace of mind
  • Schedule risk alerts and assessments
  • Share files within Gatekeeper's secure boundaries
  • Share supplier and contract intelligence
  • Simple, intuitive workload management
  • Store any file type or link to any DMS

Q. Who are the typical users of Gatekeeper?

Gatekeeper has the following typical customers:

Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Gatekeeper support?

Gatekeeper supports the following languages:

English

Q. What type of pricing plans does Gatekeeper offer?

Gatekeeper has the following pricing plans:

Subscription

Q. Does Gatekeeper support mobile devices?

We do not have any information about what devices Gatekeeper supports

Q. What other apps does Gatekeeper integrate with?

Gatekeeper integrates with the following applications:

Box, Dropbox, G Suite, Google Drive, Microsoft Dynamics AX, Okta, OneLogin, SAP Financials OnDemand, Sage 500, Xero

Q. What level of support does Gatekeeper offer?

Gatekeeper offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials