Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

US$4,00/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish and 13 others, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Pricing starting from:

US$4,00/month

  • Free Trial
  • Free Version
  • Subscription

Images

Todoist add due dates
Todoist assign tasks
Todoist sub-tasks
Todoist task management
Todoist to-do list
View 6 more
Todoist video
Todoist screenshot: Todoist add due dates Todoist screenshot: Todoist assign tasks Todoist screenshot: Todoist sub-tasks Todoist screenshot: Todoist task management Todoist screenshot: Todoist to-do list

Features

Total features of Todoist: 40

  • API
  • Activity Management
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Automatic Backup
  • Collaboration Tools
  • Commenting / Notes
  • Create Subtasks
  • Customizable Templates
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Email Invitations & Reminders
  • File Management
  • File Sharing
  • Invoice Management
  • Milestone Tracking
  • Mobile Alerts
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Projections
  • Real Time Data
  • Recurring Tasks
  • Remote Access/Control
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Task Editing/Updating
  • Task Management
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management

Alternatives

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Asana

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Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Wrike

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#3 Alternative to Todoist
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Samepage

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Reviews

Overall rating

4,6 /5
(1 331)
Value for Money
4,5/5
Features
4,4/5
Ease of Use
4,6/5
Customer Support
4,4/5

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Showing 5 reviews of 1 331
Darien C.
Overall rating
  • Industry: Religious Institutions
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Reviewed on 2021/01/10

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the...

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Maszni A.
Overall rating
  • Industry: Entertainment
  • Company size: 1 001-5 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Get organized with Todoist

Reviewed on 2021/03/22

I need a simple software that i can relied on to managing my days, and Todoist is the best option...

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Laura P.
Overall rating
  • Industry: Media Production
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Easy To Use, Not So Easy To Organice

Reviewed on 2019/09/10

The founder of the company really likes it to keep track of what everyone is doing so I've been...

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Zeynel A.
Overall rating
  • Industry: Mechanical or Industrial Engineering
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

One of the sofware I wish I had been used before

Reviewed on 2021/02/24

I use Todoist for almost anything in my life. From managing complex project to editing watching,...

I use Todoist for almost anything in my life. From managing complex project to editing watching, reading shopping list, to scheduling my workout plan to tracking my monthly progress and so on. I also use this software as a bookmark tool for something I need to watch, read or write later. It is like part of my life.

Pros

* It provides almost anything you expect from a productivity app.
* Not only does it help you to create or manage your task but it also motivate you with its feature of karma level.
* The feature of 2 way sync with Google Calendar is great. I can easily schedule my task and plan my day in a calendar, without even have to open Todoist. Being able to create new sub-calendar in your calendar for each project in Todoist, is even better.
* You can create sub-tasks in sub-task in a subs-task and so on. Moreover, for each sub-task, you can add due date, notes. And this feature is really precious while you working on complex project.
* Sorting and grouping features make task management more effective.
* There are shortcuts for almost all stuff. Just typing with keyboard, you can add task, set the due date and priority level and move it to any project. That makes editing projects even faster.
* There are board and list view options. It is really helpful while dealing with different types of projects.
* There are well-organized templates to create a project faster.
* You can create so many project and easily edit, sort, or group them.
* Scheduling options are more than enough. It is so powerful editing recurring tasks.
* Maybe some of the features require payment but I can't complain about it because it is not so expensive and it is effective enough without it premium feature.

Cons

* Although its 2-way sync with Calendars is really powerful, it would better if there was a calendar view option.
* Sometimes, there may be a sync problems with Calendar apps.
* I used to monitor multi-project in one screen. But I cannot do it anymore, after the new updates.
* There could be habit tracker option for recurring tasks .

Norzihan I.
Overall rating
  • Industry: Telecommunications
  • Company size: 5 001-10 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simple tools, but effective

Reviewed on 2021/02/11

Staying focus on task in hand and know which task needed to be complete first help me to expedite...

Staying focus on task in hand and know which task needed to be complete first help me to expedite my work load and keep everything is in order within the time frame. It has help with my time managing and i would love to recommend Todoist to every team to try it.

Pros

Using Todoist to managing daily task and to-do list and to automatically notify me of my pending task is very easy to do with this software. Todoist really simplifying my work process and letting me to planning my work and task for the next 7 days. Delegating task in project to my team members can be done simply by giving them access to the project.

Cons

I will be ineffective to execute a complex project with Todoist, as they are missing some critical project management feature like agile kanban board that i need for collaborating project cross department. The emojis in the chat is not necessarily useful and should be replace with other useful feature.

Showing 5 reviews of 1 331 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: US$4,00/month
  • Pricing model: Free, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $3/month (billed annually) or $4/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

We do not have any information about Todoist features

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Automate.io, Built.io Flow, Cisco Webex, Clockify, Dispatch, Dropbox Business, Flock, Google Calendar, Google Drive, Google Maps, Hugo, IFTTT, Integromat, Klips, Mailbutler, Microsoft Outlook, Microsoft Power Automate, Newton, Shortcuts, Slack, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trevor.io, Usersnap, WebWork Time Tracker, Zapier

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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