Datamolino

Datamolino

Data capture software for invoices, bills and receipts

4.9/5 (25 reviews)

Datamolino Overview

Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry. Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.

Users can upload invoices and bills as PDFs, as well as scans of physical documents, both via email and through drag-and-drop upload. With Datamolino’s collaboration options, clients can be invited to upload their invoices directly to Datamolino. Users and invited clients or colleagues can also comment on individual files.

Pricing

Starting from
€17,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, Germany, India, United Kingdom, United States

Supported Languages

Czech, English, German

Datamolino Reviews

Overall rating
4.9/5
100% positive reviews
23
Excellent
2
Very good
0
Average
0
Poor
0
Terrible
Carol W.

Datamolino never fails me

Used Daily for 1+ year
Reviewed on 2017/11/13
Review Source: GetApp

Pros

I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic.

The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently.

With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.

Cons

Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Verified Reviewer

Datamolino is the best!

Used Daily for 1+ year
Reviewed on 2017/10/20
Review Source: GetApp

Pros

I have been using it for over a year now, staff love it and clients love it.
Easy to use, fast, reliable and accurate. A good pricing model means its cheap to use, and it can process sales invoices too. The support is probably the best I have come across with any Xero add-on. Quick response rates, and they are happy to pick up the phone to you too, and a really nice team as well. Couldn't recommend this strongly enough.

Cons

The hardest thing about recommending it to clients is that they often haven't heard of it, but have heard of their competitors so assume their competitors are better. However, the name is becoming more and more prominent, and with recent recognition from Xero, as one of just nine XeroHQ integrated apps, I believe their brand will continue to get stronger and stronger.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tim P.

An intelligent approach to document recongition

Used Other for 1+ year
Reviewed on 2019/03/08
Review Source: Capterra

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.

Pros

Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons

The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

6.0/10
Verified Reviewer

Love this App

Used Daily for 2+ years
Reviewed on 2019/05/08
Review Source: GetApp

The support team is super responsive and happy to answer any question no matter how obvious or complex, and they will see any issues right through to completion every time even checking back in later to see that everything is still in perfect working order down the line.

Pros

It's very easy to use, very adaptable and works great for my needs.

Cons

I had a glitch when it was pulling the wrong supplier name from an invoice but this was quickly resolved. To be honest, really hard to pick faults.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Paul C.

Datamolino is an excellent app

Used Daily for 1+ year
Reviewed on 2018/03/01
Review Source: GetApp

Pros

Datamolino is an excellent app that just gets on with its job and works as it's supposed to. I like the fact that it's cloud based so can be accessed from anywhere. It can read most documents we scan to it, including some of the most illegible ones, and it also handles sales as well as purchases. On the odd occasion that something goes wrong, or we have a query, the friendly support staff are always quick to respond, and go above and beyond to help us out and resolve the problem. Definitely the best support team for any software that we use.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Datamolino Pricing

Starting from
€17,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

There are two levels of subscription available, basic and advanced.
Pricing is based on the number of invoices to be processed per month.

Basic:
10 - free
50 - €17/month
100 - €33/month
150 - €47/month
300 - €89/month
500 - €140/month
Additional invoices processed for €0.33 per document

Advanced:
50 - €25/month
100 - €47/month
150 - €67/month
300 - €127/month
500 - €200/month
Additional invoices processed for €0.45 per document

Plans are available on request for users requiring more than 1000 invoices per month.

Datamolino Features

  • API
  • Accounting Integration
  • Invoice Processing

  • Accounting Management
  • Activity Dashboard
  • Auditing
  • Automatic Notifications
  • Billing & Invoicing
  • Compliance Management
  • Customizable Reporting
  • Data Import/Export
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Invoice Management
  • Multi-Currency
  • Real Time Data
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for Datamolino

Key features of Datamolino

  • API
  • Audit trail
  • Comments on files
  • Direct uploads from clients
  • Drag-and-drop upload
  • Exports for accounting software
  • Human-verified data extraction
  • Invoice approval
  • Invoice sharing
  • OCR - optical character recognition
  • PDF and scanned document extractions
  • Phone live support
  • Searchable online archive
  • Sort and filter
  • Support for multiple file formats
  • Upload via email
  • Xero and QuickBooks Online integrations

Benefits

Users can collaborate with other colleagues or clients, by inviting them into specific folders, allowing clients to upload files directly rather than just sending them

Optical character recognition (OCR) with human verification removes the need for manual data entry

Datamolino can extract information including dates, amounts, and supplier details, and line item level information

Datamolino can extract data from PDFs and scanned invoices and receipts

Users can upload files both by email and through drag-and-drop

Datamolino FAQs

Below are some frequently asked questions for Datamolino.

Q. What type of pricing plans does Datamolino offer?

Datamolino offers the following pricing plans:

Starting from: €17,00/month

Pricing model: Free, Subscription

Free Trial: Available

There are two levels of subscription available, basic and advanced.
Pricing is based on the number of invoices to be processed per month.

Basic:
10 - free
50 - €17/month
100 - €33/month
150 - €47/month
300 - €89/month
500 - €140/month
Additional invoices processed for €0.33 per document

Advanced:
50 - €25/month
100 - €47/month
150 - €67/month
300 - €127/month
500 - €200/month
Additional invoices processed for €0.45 per document

Plans are available on request for users requiring more than 1000 invoices per month.

Q. What are the main features of Datamolino?

Datamolino offers the following features:

  • API
  • Audit trail
  • Comments on files
  • Direct uploads from clients
  • Drag-and-drop upload
  • Exports for accounting software
  • Human-verified data extraction
  • Invoice approval
  • Invoice sharing
  • OCR - optical character recognition
  • PDF and scanned document extractions
  • Phone live support
  • Searchable online archive
  • Sort and filter
  • Support for multiple file formats
  • Upload via email
  • Xero and QuickBooks Online integrations

Q. Who are the typical users of Datamolino?

Datamolino has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Small Business

Q. What languages does Datamolino support?

Datamolino supports the following languages:

Czech, English, German

Q. What type of pricing plans does Datamolino offer?

Datamolino has the following pricing plans:

Free, Subscription

Q. Does Datamolino support mobile devices?

Datamolino supports the following devices:

Android, iPhone, iPad

Q. What other apps does Datamolino integrate with?

Datamolino integrates with the following applications:

QuickBooks, QuickBooks Online, QuickBooks Online, Xero, Xero

Q. What level of support does Datamolino offer?

Datamolino offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support