About Procare Solutions

Procare Solutions is the number one child care management software – trusted by 35,000+ child-focused businesses. For over 30 years, child care professionals have used Procare to help them run their operations providing real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices. Let Procare Solutions help you manage every aspect of your child care center, optimize parent communication, and automate the payment collection.

Child Care Business Management - Procare gives you the power to manage every part of your daycare — regardless of the size and structure of your organization. From invoicing, billing and payments to family and child data to staff management and staff-child ratios, everything you need is in one place.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents in their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management – Easily monitor and comply with staff-child ratios, enable staff clock-in/out and have staff records readily available. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours, and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor Ratios - Manage staff-child ratios to meet state requirements and regulations.

Drop-off & Pick-up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in capabilities.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum and assess children’s developmental progress.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Procare Solutions

Child Care Business Management - Procare gives you the power to manage every aspect of your daycare — regardless of the size and structure of your organization. From invoicing, billing, and payments to family and child data to staff and student-to-staff ratios, everything you need is in one place. Our daycare app provides comprehensive solutions that save you time and money by streamlining your administrative tasks so you can focus more on the growth and development of the children you serve.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents into their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we also offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management - Your staff is the hub of your successful daycare business. Monitoring and complying with staff-child ratios, allowing staff to clock-in/out and having staff records available readily is key to better managing your employees. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor & Report Staff-Child Ratios - Monitor and manage staff-child ratios for proper development and to meet state requirements.

Drop off & Pick up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum, and assess children’s developmental progress.

Devices

Business size

S M L

Markets

Canada, United States

Supported Languages

English

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Images

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Features

Total features of Procare Solutions: 43

  • ACH Payment Processing
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Class Scheduling
  • Communications Management
  • Credit Card Processing
  • Customizable Reports
  • Daily Reports
  • Data Security
  • Document Storage
  • Electronic Payments
  • Electronic Signature
  • Employee Management
  • Enrollments/Onboarding
  • Event Calendar
  • Immunisation & Allergy Tracking
  • Invoice Management
  • Meal / Nutrition Management
  • Member Database
  • Milestone Tracking
  • Mobile Alerts
  • Multi-Location
  • Parent Portal
  • Payment Processing
  • Real Time Monitoring
  • Real Time Reporting
  • Real-time Updates
  • Records Management
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Role-Based Permissions
  • Self Check-in/Check-out
  • Self Service Portal
  • Student Management
  • Summary Reports
  • Video Support
  • Wait List Management

Alternatives

brightwheel

4,7
#1 Alternative to Procare Solutions
Brightwheel is both a mobile app (Android + iOS) and cloud-based software solution built for childcare, daycare, and...

HiMama

4,6
#2 Alternative to Procare Solutions
The perfect app for easy parent communication, digital daily reports and paperless educational documentation in...

Sandbox ChildCare Management

4,9
#3 Alternative to Procare Solutions
Ready to take your child care business to the next level? Go completely paperless with Sandbox — powerful, award-winning...

EZCare

4,5
#4 Alternative to Procare Solutions
EZCare organizes all of your time-consuming tasks, giving you more time for growing enrollment, enhancing your program,...

Reviews

Overall rating

4,6 /5
(1 448)
Value for Money
4,5/5
Features
4,4/5
Ease of Use
4,4/5
Customer Support
4,7/5

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Showing 5 reviews of 1 448
Marlene R.
Overall rating
  • Industry: Consumer Services
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Software for Child Care Centers

Reviewed on 2019/07/23

We love this program. It provides us with one place to quickly find out so much information. Log-in...

We love this program. It provides us with one place to quickly find out so much information. Log-in and see total enrollment, enrollment by classes or ages. Tracks child information without searching through files or looking in multiple places. Tracks employee attendance and any other info you might want to add like: Date of Hire, schedules, vacation time accrued or used, etc. Many things a pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations. You do have to enter each child's information when they enroll, but once and it's done. Can update any information with only a few clicks and everyone that you assign a role can see everything.

Pros

Simplicity of use. Saves paperwork. Can be used to create reports. Easily see everyone who is still in the building (children and staff members). Records many different types of information (attendance, immunizations, medicals, state required paperwork, Food Program info for the USDA CACFP, tuition fees, and other misc info.) You can program it to add user specific information such as allergies, restricted pick-up, authorized individuals for pick-up, etc. We even have a door unit that stores fingerprints of authorized individuals for pick-up and then allows the door to unlock for entry.

Cons

W e have had to replace the door unit after someone cracked the screen and someone just chipped the fingerprint reader which may need replaced (it is still working). This is the result of individual user misuse though and not an actual flaw of the program or hardware. There is an annual update fee, but it is well worth the cost for the time and paperwork it saves.

Linda T.
Overall rating
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Make your job easier

Reviewed on 2021/03/18

I cannot imagine doing my job without Procare!

I cannot imagine doing my job without Procare!

Pros

I love that it is cloud based. I can sign on anywhere to help my customers and staff.
I like that all of my files are paperless.
It is good for tracking when a something is coming due or is past due. It offers good reports.
I like that everything is in one app. I also use the Kid Reports app for and I love that all of the data is transferred automatically.

Cons

I have been using this software since 2010 and there is always improvements that help make our job better.

Alternatives Considered

Enrollsy, Famly, LifeCubby, HiMama and brightwheel

Reasons for Switching to Procare Solutions

Our management team researched several Procare competitors. Our team attended webinars for other products, but there was not any software that was able to provide us with everything that is offered with Procare. Other companies seemed good, but they were always lacking one or more of the platforms that are included with Procare. Our center uses the Family/Accounting, Employee Data, Vendors/Expenses, Time/Attendance Tracker, and Food Modules. The family communication Kid Report app is also used by our center. There is just not another software available that can provide the all in one service that Procare offers. I highly recommend it!
Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great solution for child care providers

Reviewed on 2021/12/02

Pros

Easy to use, excellent parent portal and child checkin/out options, billing is fast and easy. Customer support is very responsive. Price is very affordable. Has cloud options in addition to on-prem. Procare integration team helped to quickly and easily migrate from our old system to Procare.

Cons

Some of the GUI looks a bit dated. Menu system navigation can be a bit convoluted at first, but doesn't take long to get used to the workflow.

Cindy A.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Not sure

Reviewed on 2021/12/21

good

good

Pros

billing for parents
when items are due for children

Cons

waiting to talk to talk with tech support

Brittany S.
Overall rating
  • Industry: Consumer Services
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Excellent Parent Connection

Reviewed on 2021/09/29

Pros

We love the availability to talk to parent at anytime of the day. If its about their child, items needed, billing and payments or just thanking them for choosing us as the provider. Helps keep the Director off the phone and hands on in the classrooms.

Cons

Parents not able to pay on the app, but I know the company is working on making this available.

Alternatives Considered

brightwheel

Reasons for Switching to Procare Solutions

Love the accessibility of our Desktop Procare connecting all information for each child as well as our staff.

Response from Procare Software

Thanks for the amazing review Brittany - have a great day!

Showing 5 reviews of 1 448 Read all reviews

Procare Solutions FAQs

Below are some frequently asked questions for Procare Solutions.

Procare Solutions offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Available

Call or see website

Procare Solutions has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Procare Solutions supports the following languages:

English

Procare Solutions supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Procare Solutions integrates with the following applications:

ChildcareCRM, Listen360, Minute Menu CX, QuickBooks

Procare Solutions offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Procare Solutions.