Procare Solutions

4.6 (2,443)
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The #1 name in child care management software

About Procare Solutions

Procare Solutions is the number one child care management software – trusted by 35,000+ child-focused businesses. For over 30 years, child care professionals have used Procare to help them run their operations providing real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices. Let Procare Solutions help you manage every aspect of your child care center, optimize parent communication, and automate the payment collection.

Child Care Business Management - Procare gives you the power to manage every part of your daycare — regardless of the size and structure of your organization. From invoicing, billing and payments to family and child data to staff management and staff-child ratios, everything you need is in one place.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents in their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management – Easily monitor and comply with staff-child ratios, enable staff clock-in/out and have staff records readily available. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours, and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor Ratios - Manage staff-child ratios to meet state requirements and regulations.

Drop-off & Pick-up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in capabilities.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum and assess children’s developmental progress.


Key benefits of Procare Solutions

Child Care Business Management - Procare gives you the power to manage every aspect of your daycare — regardless of the size and structure of your organization. From invoicing, billing, and payments to family and child data to staff and student-to-staff ratios, everything you need is in one place. Our daycare app provides comprehensive solutions that save you time and money by streamlining your administrative tasks so you can focus more on the growth and development of the children you serve.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents into their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we also offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management - Your staff is the hub of your successful daycare business. Monitoring and complying with staff-child ratios, allowing staff to clock-in/out and having staff records available readily is key to better managing your employees. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor & Report Staff-Child Ratios - Monitor and manage staff-child ratios for proper development and to meet state requirements.

Drop off & Pick up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum, and assess children’s developmental progress.


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Reviews

Overall rating

4.6 /5
(2,443)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.4/5
Customer Support
4.6/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2,443
Marlene
Marlene
Overall rating
  • Industry: Consumer Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Software for Child Care Centers

Reviewed on 2019/07/23

We love this program. It provides us with one place to quickly find out so much information. Log-in...

We love this program. It provides us with one place to quickly find out so much information. Log-in and see total enrollment, enrollment by classes or ages. Tracks child information without searching through files or looking in multiple places. Tracks employee attendance and any other info you might want to add like: Date of Hire, schedules, vacation time accrued or used, etc. Many things a pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations. You do have to enter each child's information when they enroll, but once and it's done. Can update any information with only a few clicks and everyone that you assign a role can see everything.

Pros

Simplicity of use. Saves paperwork. Can be used to create reports. Easily see everyone who is still in the building (children and staff members). Records many different types of information (attendance, immunizations, medicals, state required paperwork, Food Program info for the USDA CACFP, tuition fees, and other misc info.) You can program it to add user specific information such as allergies, restricted pick-up, authorized individuals for pick-up, etc. We even have a door unit that stores fingerprints of authorized individuals for pick-up and then allows the door to unlock for entry.

Cons

W e have had to replace the door unit after someone cracked the screen and someone just chipped the fingerprint reader which may need replaced (it is still working). This is the result of individual user misuse though and not an actual flaw of the program or hardware. There is an annual update fee, but it is well worth the cost for the time and paperwork it saves.

Danielle
Overall rating
  • Industry: 2128
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Procare is very user friendly!

Reviewed on 2024/10/04

Pros

Very user friendly. Nice to have one place for all parent communication.

Cons

I wish there was better customizations on what the teachers can have access to. It would be nice to have other limitations on admin vs non admin staff.

Alternatives Considered

brightwheel

Reasons for Choosing Procare Solutions

We went from pc based technology to cloud based technology.

Reasons for Switching to Procare Solutions

Procare was cheaper than the other products offered by other companies. We felt we got more from Procare for our money.
Peter
Overall rating
  • Industry: 2128
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Procare "The Solution"

Reviewed on 2024/10/04

We have enjoyed using Procare for several years.

We have enjoyed using Procare for several years.

Pros

The software is complete and accounts for most of the needs to run your child care business. Regular updates in the software are very good and take into account the customer suggestions. Very good tech team.

Cons

Customer service phone wait times are horrible. The limitations we encountered with using the cloud and desktop versions was frustrating. The flexibility of reports could be much better.

Stacy
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Glad I found this company!

Reviewed on 2024/08/20

Procare has been great. Setup was easy, we had great support and guidance. The Extended Day Team...

Procare has been great. Setup was easy, we had great support and guidance. The Extended Day Team is more organized now, our parents get invoices and information on their children more quickly. And for the price point it was well worth it especially since Procare is for these programs unlike the other system we used which had to be shoe horned to fit our needs.

Pros

I like the fact that this has cut way down on unnecessary paperwork and additional spreadsheets just to figure out how our Extended Day and Summer Camp Programs were doing. I also like how this has gotten about 99% of our families to pay online instead of with cash or check.

Cons

Navigating the reports to get all the information I need for the accounting department is a little cumbersome but I'm figuring it out.

Alternatives Considered

EZ School Apps

Reasons for Choosing Procare Solutions

Quickbooks was horrible. The directors of our programs are not business people and it was too cumbersome and complicated. Plus it had to be shoehorned to fit our needs which required a lot of extra spreadsheets and paperwork. Also the expense for what it did (or rather didn't do) for us was ridiculous.

Switched From

QuickBooks Online

Reasons for Switching to Procare Solutions

I found a few different companies that worked with Extended Day Programs. Working with our Program Director we decided Procare served us best in terms of what the product could do and for its price point.
Chelsey
Overall rating
  • Industry: 2128
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Great System; needs some glitches fixed

Reviewed on 2024/10/07

Overall, they have seemed to be available for when we send in feedback or need assistance.

Overall, they have seemed to be available for when we send in feedback or need assistance.

Pros

It is a great way to connect school with the families. We like that children can be individually tagged so you can group them in various ways such as messaging. We also like how parents can view their child's day.

Cons

The system does have some quarks. It seems to be slower than other programs we have used. Sometimes the system is down and parents are unable to sign in or receive messages/updates throughout the day. We would like to be able to use a laptop (desktop) to be able to use for a sign in kiosk. Some things we can do on the iPads are not accessible on the desktop and vice versa. One thing that is not working right now is signing incident reports. There seems to be a glitch in the system when we submit for a parent to sign and it will not go through after the parent has signed.

Showing 5 reviews of 2,443 Read all reviews

Procare Solutions FAQs

Below are some frequently asked questions for Procare Solutions.

Procare Solutions offers the following pricing plans:

  • Pricing model: Subscription
  • Free Trial: Not Available

Procare Solutions has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Procare Solutions supports the following languages:

English

Procare Solutions supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Procare Solutions integrates with the following applications:

Checkr, Gusto, IntelliKid Systems, KidKare Food Program, Listen360

Procare Solutions offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Procare Solutions.