Procare Solutions

Procare Solutions

The #1 name in child care management software

About Procare Solutions

Procare Solutions is the number one child care management software – trusted by 35,000+ child-focused businesses. For over 30 years, child care professionals have used Procare to help them run their operations providing real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices. Let Procare Solutions help you manage every aspect of your child care center, optimize parent communication, and automate the payment collection.

Child Care Business Management - Procare gives you the power to manage every part of your daycare — regardless of the size and structure of your organization. From invoicing, billing and payments to family and child data to staff management and staff-child ratios, everything you need is in one place.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents in their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management – Easily monitor and comply with staff-child ratios, enable staff clock-in/out and have staff records readily available. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours, and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor Ratios - Manage staff-child ratios to meet state requirements and regulations.

Drop-off & Pick-up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in capabilities.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum and assess children’s developmental progress.


Key benefits of Procare Solutions

Child Care Business Management - Procare gives you the power to manage every aspect of your daycare — regardless of the size and structure of your organization. From invoicing, billing, and payments to family and child data to staff and student-to-staff ratios, everything you need is in one place. Our daycare app provides comprehensive solutions that save you time and money by streamlining your administrative tasks so you can focus more on the growth and development of the children you serve.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents into their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we also offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management - Your staff is the hub of your successful daycare business. Monitoring and complying with staff-child ratios, allowing staff to clock-in/out and having staff records available readily is key to better managing your employees. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor & Report Staff-Child Ratios - Monitor and manage staff-child ratios for proper development and to meet state requirements.

Drop off & Pick up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum, and assess children’s developmental progress.


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Not sure about Procare Solutions? Compare with a popular alternative

Procare Solutions

4,6 (2 097)
VS.

Starting Price

US$25,00
month
US$70,00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

39
44

Integrations

7
4

Ease of Use

4,4 (2 097)
4,4 (853)

Value for Money

4,5 (2 097)
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Customer Service

4,6 (2 097)
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Reviews

Overall rating

4,6 /5
(2 097)
Value for Money
4,5/5
Features
4,4/5
Ease of Use
4,4/5
Customer Support
4,6/5

Already have Procare Solutions?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2 097
Angie
Angie
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Growing with Sandbox

Reviewed on 2020/11/17

I have always had a positive experience. Anytime I have a question for chat , response almost...

I have always had a positive experience. Anytime I have a question for chat , response almost immediately.

Pros

This software is easily trainable to our new franchisees.

Cons

There are two many options. There should be only what we need for our centres. eg daily report. Parent portal should be more interactive. eg. childcare friendly not office friendly.

Response from Procare Software

Hi Angie,

Thanks for your great review and your loyalty all these years!

Ken
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Procare is a great all-in-one solution that can be what you need it to be.

Reviewed on 2023/08/15

I have had a great experience, the help/customer service is always prompt and helpful, and I am...

I have had a great experience, the help/customer service is always prompt and helpful, and I am very content with what I have been able to do with procare desktop and the functionality I have found with procare connect

Pros

I like being able to set up my own criteria to track incoming/enrolled students - what paperwork they're missing, guardianship concerns, etc. I LOVE the way that physicals and immunizations are tracked, it makes my job way easier.

Cons

I wish there was a little more customization. I would like to be able to permanently set up to see 2 payers for accounts with 2 payers and only 1 for accounts with only 1. I would like to be able to set which days certain pick-up people are allowed to pick up. I would like for User Defined Fields to show up on account pages where Account Tracking shows up. I would like to be able to schedule a child to move into a different classroom on a certain date the way I can schedule for a child to be on break or to be enrolled on a certain day.There are many features I wish for.

Alternatives Considered

Seesaw and brightwheel

Reasons for Switching to Procare Solutions

I was not here when that choice was made, so I do not know.
Denise
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 1.0 /10

You can do better.

Reviewed on 2023/08/03

I would describe it as hot and cold. I am resentful that I was forced to switch from Sandbox but I...

I would describe it as hot and cold. I am resentful that I was forced to switch from Sandbox but I am doing my best to make the most of it. I get good feedback from the parents and frustration from the staff.Overall, I plan to stick with it in hopes that you will continue to improve services. I really appreciate the substantialness of this survey. It allowed me to say what I really think and not just guide answers on a path that suits the company best. This level of survey gives me hope that Procare actually does care about their clients. Thank you.

Pros

I adore [sensitive content hidden], who gently guides me through trainings. Give her a raise, give her two raises, she's awesome.I like that the parents like it.Tuition express seems pretty good. Needs a few tweaks, but otherwise a decent product.I like that it works with both apple and android fairly well.I love that you can send video and it's good quality.I feel like I will appreciate more features as I learn them.

Cons

1. Reports. The absolute worst! I shouldn't have to buy another program just to download, read and print out simple reports. Please see your SANDBOX reports and do that.2. Messaging. Maybe add a filter that allows me to see my message 1 time with everyone I sent it to. I do not need to look at the same message 120 times on the same page! 3.Chat bots... I agree they need to be there, but they're not super accurate or always that helpful.4.Customer phone support. I sat on hold for 47 minutes yesterday. Maybe add a wait in line, call back feature.5. Newsletters, attachments and flyers. This could be a little more user friendly. I would really appreciate the ability to upload premade flyers, parent announcements, calendars, etc in the messaging feature.

Alternatives Considered

Data Sandbox and brightwheel

Reasons for Switching to Procare Solutions

I didn't, I chose Sandbox. Procare called and said they bought Sandbox and honestly they were the next best choice but I'm pretty salty about it. I really loved Sandbox.I'm hoping Procare will grow on me eventually.
Luz Maria
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Best App for School mamgement

Reviewed on 2024/01/11

Pros

Everything you need to keep track of your school, enrollments, attendance, communication with parents and staff, sending updates and photos to parents, getting reports of everything you need for licensing

Cons

The Learning tab would be nice to customize with the [sensitive content hidden] Approach to set the Projections. When we send messages to the parent it would be nice for the display of the message to be name of the School

Josie
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Level Up with Procare!

Reviewed on 2023/07/26

Our company has been in business for more than 13 years; I have only been with this company for two...

Our company has been in business for more than 13 years; I have only been with this company for two years now. I introduced them to Procare for billing and at the time they were using Quickbook software. We did the switch and billing has been amazing. I love to explore every features that Procare has to offer, still learning some features but overall I think I master Procare :)

Pros

The product is easy to use, I love that it has everything we need for our program from reports to billing. Customer service is always available and ready to assist remotely.

Cons

I think the app version is kind of difficult When you have those read clouds you can't really do much to correct them.

Alternatives Considered

brightwheel

Reasons for Choosing Procare Solutions

The billing was very complicated.

Switched From

QuickBooks eCommerce

Reasons for Switching to Procare Solutions

I was very familiar with the software and it work very well for me so with my new center I wanted to have the same thing.
Showing 5 reviews of 2 097 Read all reviews

Procare Solutions FAQs

Below are some frequently asked questions for Procare Solutions.

Procare Solutions offers the following pricing plans:

  • Starting from: US$25,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Priced and sized right, Procare meets all your single center needs at an affordable price. We handle the business administration so you can focus on what matters most – better outcomes for the children in your care.  No contracts, no set-up fees, no per-child charges – just one price for all the capabilities you need to run your center or school.

Procare Solutions has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Procare Solutions supports the following languages:

English

Procare Solutions supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Procare Solutions integrates with the following applications:

Checkr, Gusto, IntelliKid Systems, KidKare Food Program, Listen360, Minute Menu CX, QuickBooks

Procare Solutions offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Procare Solutions.