Procare Solutions

Procare Solutions

The #1 name in child care management software

About Procare Solutions

Procare Solutions is the number one child care management software – trusted by 35,000+ child-focused businesses. For over 30 years, child care professionals have used Procare to help them run their operations providing real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices. Let Procare Solutions help you manage every aspect of your child care center, optimize parent communication, and automate the payment collection.

Child Care Business Management - Procare gives you the power to manage every part of your daycare — regardless of the size and structure of your organization. From invoicing, billing and payments to family and child data to staff management and staff-child ratios, everything you need is in one place.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents in their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management – Easily monitor and comply with staff-child ratios, enable staff clock-in/out and have staff records readily available. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours, and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor Ratios - Manage staff-child ratios to meet state requirements and regulations.

Drop-off & Pick-up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in capabilities.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum and assess children’s developmental progress.


Key benefits of Procare Solutions

Child Care Business Management - Procare gives you the power to manage every aspect of your daycare — regardless of the size and structure of your organization. From invoicing, billing, and payments to family and child data to staff and student-to-staff ratios, everything you need is in one place. Our daycare app provides comprehensive solutions that save you time and money by streamlining your administrative tasks so you can focus more on the growth and development of the children you serve.

Parent Engagement - When you are looking to build stronger connections with the families you serve, a parent engagement solution is the answer. With a fully integrated and complete parent engagement solution that also includes classroom management, you can immerse parents into their children’s day-to-day activities – from tracking developmental milestones to sharing photos and videos to enabling two-way communication.

Secure & Contactless - Safety has always been a top priority for daycare centers, but it has become even more important in today’s world. Eliminating unnecessary foot traffic is key in providing a safer environment. That’s why Procare enables contactless check-in/out with the choice of either QR codes, GPS curbside or both. And, we also offer security hardware so you can ensure your center is truly secure.

Tuition Collection and Payment - Procare’s child care app and web platform take the hassle out of child care billing with all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed. Tuition collection is a seamless experience for daycare providers.

Staff Management - Your staff is the hub of your successful daycare business. Monitoring and complying with staff-child ratios, allowing staff to clock-in/out and having staff records available readily is key to better managing your employees. With Procare, you can calculate time card hours, deduct withholdings, track and accrue vacation and sick hours and print payroll checks easily and accurately.

Track Attendance - Record and maintain up-to-the-minute information on the children in your care with attendance tracking.

Monitor & Report Staff-Child Ratios - Monitor and manage staff-child ratios for proper development and to meet state requirements.

Drop off & Pick up - Maximize the safety of students during the busiest time of the day with contactless QR code and GPS check-in.

Online Registration - Easily set up and offer online registration to streamline your operations.

Early Childhood Learning - Plan weekly lessons, manage curriculum, and assess children’s developmental progress.


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Not sure about Procare Solutions? Compare with a popular alternative

Procare Solutions

4,6 (2 090)
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Starting Price

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US$70,00
month

Pricing Options

Free version
Free trial
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Features

39
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Integrations

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Ease of Use

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Value for Money

4,5 (2 090)
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Customer Service

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Reviews

Overall rating

4,6 /5
(2 090)
Value for Money
4,5/5
Features
4,3/5
Ease of Use
4,4/5
Customer Support
4,6/5

Already have Procare Solutions?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2 090
Tori
Tori
Overall rating
  • Industry: Education Management
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best investment I could have ever made for my business

Reviewed on 2017/10/17

Streamlining my office data reconciliation.

Streamlining my office data reconciliation.

Pros

This software is so intuitive. It has Everything I need to run my business and be able to spend more time in the classroom instead of on my PC. I love the fact the software is set up to purchase only what you need. There is so much to learn however between the amazing youtube channel and customer service you are never without support as you learn to navigate this software and customize it for your specific needs. One of the customer rep was my initial point of contact answering tons of questions as I decided if the Procare software system was right for my in home group child care needs. It was had everything I was looking for and my clients love the system too, no more clipboards full of sign-in sheets falling all over the floor and needing to be stored for years taking up space. Now i'm growing into a new center and was ready to streamline my tuition processing I looked at what I spend now and it appears I will be actually saving by processing via Tuition Express! I have been working with another customer rep and once again all of my question and concerns were addressed, she supported me through the entire application process. I could not be happier knowing that my data is safe and secure with ProCare.

Erika
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

We love Procare!

Reviewed on 2023/09/26

Procare has changed how we bill for childcare. I can access the child's attendance, billing/payments...

Procare has changed how we bill for childcare. I can access the child's attendance, billing/payments, and communicate with parents in real-time. It has changed the game!

Pros

I love that Procare Support is there to help promptly whenever an issue arises. Procare has simplified billing for over 500 students!

Cons

We sometimes have issues with system processing.

Lori
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

ProCare Review for Child Care

Reviewed on 2019/07/30

Overall, it has helped with time sheets and is a consistent database for basic information about...

Overall, it has helped with time sheets and is a consistent database for basic information about children that we share administratively. We have not liked the Food Program component and have chosen not to use the Tuition Express, since all of our Accounts Receivable is in QuikBooks, which works well for us. This also means double work, when we thought it would reduce our workload. The immunization information is fabulous, as we need to do annual reports for the State and this can be done with the click of a button.

Pros

We like the Time Card reports and the Immunization Reports work pretty well.

Cons

It is really clunky to use. For example, if we want to change a time in/out, we have to do three different strokes: the hours, the minutes or a.m./p.m. This is time consuming. We purchased the Food Program component, but because it doesn't separate children in different classrooms, we don't use it. ProCare is not compatible with Teaching Strategies Gold, which is our curriculum and assessment system, so that we have to enter demographics twice. There is no place for demographics, which we need several times a year for multiple funding sources. Everything takes too many steps. Unless we input a child's schedule, that child will not show up as being enrolled. If you put in a withdrawal date before the effective date, the parents cannot sign the child in or out: the child disappears instead of waiting for the effective date.

Response from Procare Software

Lori - We're glad to hear you like the time card and immunization reports. As to the Food Program component (known as Meal Tracker) you may record meal counts and sort/filter by classroom. Regarding Teaching Strategies Gold, the ability to record state standards is part of our KidReports app and currently available for 22 states (although not yet for Maine). As for demographics and enrollment dates, there are various ways this information may be tracked. We'll have someone from our team reach out to talk through the best approach for your situation.

Mary Anne
Overall rating
  • Industry: Individual & Family Services
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Overall

Reviewed on 2023/10/27

Pros

I like that I am able to see what is happening in my whole center.

Cons

No in person training. Not everyone can just watch and video or do a phone call remoted in and learn.

Alternatives Considered

brightwheel
Lisa
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Procare Solutions use with Preschool

Reviewed on 2023/08/01

We don't have problems. Procare offers so much for us to input and use. I find it very useful as...

We don't have problems. Procare offers so much for us to input and use. I find it very useful as do most of our families.

Pros

I feel that this is a great software with alot of potential. I feel that customer service needs to be more available at the time for users. I like that when we submit suggestions, Procare listens and will have the things that we need tested for availability

Cons

Customer service response time. Some things are important to families and waiting for someone to get back to us can be a problem with families.

Alternatives Considered

brightwheel

Reasons for Choosing Procare Solutions

I felt that we needed more than what they had to offer

Switched From

Kindertales

Reasons for Switching to Procare Solutions

More to offer
Showing 5 reviews of 2 090 Read all reviews

Procare Solutions FAQs

Below are some frequently asked questions for Procare Solutions.

Procare Solutions offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Available

Call or see website

Procare Solutions has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Procare Solutions supports the following languages:

English

Procare Solutions supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Procare Solutions integrates with the following applications:

Checkr, Gusto, IntelliKid Systems, KidKare Food Program, Listen360, Minute Menu CX, QuickBooks

Procare Solutions offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Procare Solutions.