Toggl Plan

Task scheduling for project planning and team management

4,6 /5 (66 reviews) Write a Review!

Toggl Plan Overview

What is Toggl Plan?

Toggl Plan (previously Teamweek) is a web-based solution for task scheduling, project planning, and team management. Users create and schedule tasks using a drag-and-drop interface, producing a color-coded timeline of the work to be completed. Boards view is perfect for prioritising or following up on task statuses. Marking tasks as done helps with progress tracking and increases accountability within a team.

Toggl Plan provides a clear overview from two perspectives: users can see all tasks that need to be done within the scope of a single project, or they can get an easy overview of all the tasks their team members are working on. This makes Toggl Plan perfect for both project planning and team management.

Users can set different access rights for team members, determining whether they can edit or only view events and schedules. In addition, Toggl Plan's schedules are easy to share with a simple generated url. Toggl Plan also has a calendar integration to export tasks to iCal, Google and Outlook 360. There is a one-way time tracking integration from Toggl Plan to Toggl the time tracking tool (set up in Toggl interface) and a browser extension for connecting with other popular webapps such as JIRA, Podio, Github etc.

Toggl Plan Overview

Pricing

Starting from
US$8,00/month

Pricing options

Free Trial
Subscription
Value for money

Free for up to 5 users, excluding premium features.

Teams of 5+ users or using premium features:
$8 per user per month when billed annually.
$9 per user per month when billed monthly.

14-day free trial available.


Toggl Plan Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view.
Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy.
Project board - track task statuses and prioritise during sprints without thinking of time estimates.
Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place.
Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time.
Chrome extension to add tasks to Toggl Plan from any other webapp.
Toggl Plan video Toggl Plan screenshot: Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view. Toggl Plan screenshot: Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy. Toggl Plan screenshot: Project board - track task statuses and prioritise during sprints without thinking of time estimates. Toggl Plan screenshot: Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place. Toggl Plan screenshot: Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time. Toggl Plan screenshot: Chrome extension to add tasks to Toggl Plan from any other webapp.

Toggl Plan Reviews

Toggl Plan Reviews

Overall rating
4,6
/
5
Excellent
44

Very good
19

Average
2

Poor
1

Terrible
0

Value for Money
4,6
Features
4,2
Ease of Use
4,8
Customer Support
4,9
95% recommended this app
Christopher H.

Finally, an easy to use Gantt chart system.

I have used Teamweek to help myself keep on track and on target with my projects.


Soledad M.

Great Software! The nicest interface!

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try new tools and Toggle tracker is almost a must have productivity tool to me.
Very comfortable to make plans and divided them in logic tasks, with a really nice look and and feel.
A small and lovely usability detail: You don't have to press edit or save to make changes on cards, totally comfortable feature when you are in planning meetings


Clyde Q.

Needs work but is excellent.

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).


Lee B.

Capacity Resourcing at it's best!

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't what I needed. When I found Toggl Plan there was no looking back. It has the high level functionality of assigning weekly capacity so I can plan my weeks/months accurately, with the more in depth phases, tasks, milestones, etc that is needed on an individual project level. There is the ability to include larger teams, and I can share the project timelines with my clients to track progress and be o the same page.
It is very simple and intuitive to use.


Linda R.

Easy, simple, and beautiful tool for project management

It has allowed myself and our team to become more efficient by knowing who's doing what, which deadlines are shared across global offices, and to view 'at a glance' someone's work load and specific projects to collaborate.


Christopher H.
Industry: Design
Company size: Self Employed

Finally, an easy to use Gantt chart system.

Used Daily for 6-12 months
Reviewed on 2019/10/24
Review Source: Capterra

I have used Teamweek to help myself keep on track and on target with my projects.

Pros

I have always known about myself that I need a Gantt style chart and linear-style calendar in order to keep myself on top of my various projects. I had tried so many other options and felt like it was hopeless. Then I somehow found Teamweek and was so impressed with the ease of use, the simplicity, and the clarity.

Cons

My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Soledad M.
Industry: Design
Company size: Self Employed

Great Software! The nicest interface!

Used Daily for Free Trial
Reviewed on 2020/09/09
Review Source: Capterra

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try new tools and Toggle tracker is almost a must have productivity tool to me.
Very comfortable to make plans and divided them in logic tasks, with a really nice look and and feel.
A small and lovely usability detail: You don't have to press edit or save to make changes on cards, totally comfortable feature when you are in planning meetings

Pros

The interface of Toggl Plan is the most friendly and well designed of all kanban tools.
Lovely typo, colors and very exact descriptions on cards, made me have crush with the tool.
The

Cons

Sadly it has a weird integration with Toggl Tracker (even it works better with Trello).
You can't see directly your Toggl Tracker clients and related them with a plan.
Also when you go to your account, you can't back to the tool (had to click back button several times on the browser)
With this small fixes, would be best tool.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Clyde Q.
Industry: Entertainment
Company size: 51-200 Employees

Needs work but is excellent.

Used Daily for 1-5 months
Reviewed on 2019/06/18
Review Source: GetApp

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).

Pros

SIMPLE TO USE! GREAT VIEW OPTIONS (3 months etc) -- Drag and Drop, easy edit of task positions and length, easy & flexi coloring, nice banding (called "segments"), easy note adding. Easily shared with colleagues (don't bother adding them as extra users tho [see Cons], just share the link).

Cons

No Data Export that I can find (which in itself is a concern -- help has broken links and seems chaotic), often does odd things and loses edits (minor so far, but this is why data export / import is vital). Poor Android version, but this prob a work in progress. Rollback also needed. The URL needs to be more consistent (at moment, it changes as you change project or view etc, leaving you wondering what your true URL is leaving one wondering where data will be next time. Tried to turn off daily report but still pesters me, so don't add your colleagues as separate email users or you might get some cross colleagues).

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 7.0/10

Lee B.
Industry: Design
Company size: Self Employed

Capacity Resourcing at it's best!

Used Daily for 1-5 months
Reviewed on 2020/08/24
Review Source: Capterra

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't what I needed. When I found Toggl Plan there was no looking back. It has the high level functionality of assigning weekly capacity so I can plan my weeks/months accurately, with the more in depth phases, tasks, milestones, etc that is needed on an individual project level. There is the ability to include larger teams, and I can share the project timelines with my clients to track progress and be o the same page.
It is very simple and intuitive to use.

Pros

What I like most is the 'Team View' timelines so I can plan my time/projects accordingly. I can see a high level view of what projects I have, how many hours I need to work on each project that week, what weeks are fully booked, and when I can book the next project in without burning myself out. I can also see project deadlines (milestones) within the same view.
What is also super awesome is I can share these timelines on an individual client level so they can see their project and what is scheduled as well as the project progress.

Cons

The only thing I have found a little annoying is the hourly assignments. You have to calculate the daily capacity which means if the 'phase' of a project moves from 4 days to only 2 days but it requires the same amount of time associate with it you have to re-calculate the daily hours. It would be nice if you could simply assign a weekly amount of hours to a phase, and then have that amount stay as it is whether the phase is stretched across 1, 2, 3 days or all week.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Linda R.
Industry: Design
Company size: 11-50 Employees

Easy, simple, and beautiful tool for project management

Used Daily for 6-12 months
Reviewed on 2019/09/04
Review Source: Capterra

It has allowed myself and our team to become more efficient by knowing who's doing what, which deadlines are shared across global offices, and to view 'at a glance' someone's work load and specific projects to collaborate.

Pros

It's incredibly intuitive and easy to use. Mouse interaction for dragging and duplicating tasks makes this feel like a high quality, well developed tool. The design is beautiful and is easy on the eyes as well, specially after this year's latest update.

Cons

It doesn't allow full customization beyond colors for projects/tasks, or to see progress "at a glance"/without needing to click on a task.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,1/10
Based on 66 user ratings
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Toggl Plan Pricing

Toggl Plan Pricing

Starting from
US$8,00/month
Free Trial
Subscription
Value for money

Free for up to 5 users, excluding premium features.

Teams of 5+ users or using premium features:
$8 per user per month when billed annually.
$9 per user per month when billed monthly.

14-day free trial available.

Free for up to 5 users, excluding premium features.

Teams of 5+ users or using premium features:
$8 per user per month when billed annually.
$9 per user per month when billed monthly.

14-day free trial available.

Value for Money
4,6/5
Based on 66 user ratings
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Toggl Plan Features

Toggl Plan Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Features
4,2/5
Based on 66 user ratings
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Categories

Additional information for Toggl Plan

Additional information for Toggl Plan

Key features of Toggl Plan

  • Backlog for unassigned tasks
  • Color-coded tasks
  • Download timeline as PDF
  • Drag-and-drop interface
  • Export to calendars
  • Filter calendar by project
  • Multiple user access levels
  • Organize tasks into folders
  • Overbooking calculations
  • Send tasks via Google Chrome extension
  • Set public holidays by country
  • Shareable with public links
  • Slack integration
  • Team availability view
  • Timeline view
  • Toggl integration for time tracking
  • iOS and Android apps

Benefits

Toggl Plan's easy-to-use visual timeline helps save time spent on back-and-forth messaging trying to find out who is doing what and when are tasks getting done. All this information is accessible in one place.

Having a shared calendar and marking tasks as done is a great step towards a more open and trusting organization. This also increases accountability, as team members can openly see how people are progressing with their assigned responsibilities.

Whether it’s used for project planning or quarterly planning, Toggl Plan helps users understand their workflow and notice underutilized or over-exhausted resources in advance. This also helps with planning for hiring new people or finding new leads.

Toggl Plan is a great place to keep track of vacations and national holidays. Choose a country for each employee and the national holidays will be marked on their timeline. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without key people all taking a break at the same time.

Understand the workload of your employees better and notice who has too much to do. In addition to seeing the tasks people work on, users can add task duration estimates, allowing Toggl Plan to calculate and display on the calendar if team members are overbooked, based on the hours set for their work day.

Toggl Plan FAQs

Toggl Plan FAQs

Below are some frequently asked questions for Toggl Plan.

Q. What type of pricing plans does Toggl Plan offer?

Toggl Plan offers the following pricing plans:

Starting from: US$8,00/month

Pricing model: Subscription

Free Trial: Available

Free for up to 5 users, excluding premium features. Teams of 5+ users or using premium features: $8 per user per month when billed annually. $9 per user per month when billed monthly. 14-day free trial available.

Q. What are the main features of Toggl Plan?

Toggl Plan offers the following features:

  • Backlog for unassigned tasks
  • Color-coded tasks
  • Download timeline as PDF
  • Drag-and-drop interface
  • Export to calendars
  • Filter calendar by project
  • Multiple user access levels
  • Organize tasks into folders
  • Overbooking calculations
  • Send tasks via Google Chrome extension
  • Set public holidays by country
  • Shareable with public links
  • Slack integration
  • Team availability view
  • Timeline view
  • Toggl integration for time tracking
  • iOS and Android apps

Q. Who are the typical users of Toggl Plan?

Toggl Plan has the following typical customers:

Small Business, Non Profit, Freelancers, Mid Size Business

Q. What languages does Toggl Plan support?

Toggl Plan supports the following languages:

English

Q. What type of pricing plans does Toggl Plan offer?

Toggl Plan has the following pricing plans:

Subscription

Q. Does Toggl Plan support mobile devices?

We do not have any information about what devices Toggl Plan supports

Q. What other apps does Toggl Plan integrate with?

Toggl Plan integrates with the following applications:

Google Calendar, Slack, Slack, TMetric, Toggl

Q. What level of support does Toggl Plan offer?

Toggl Plan offers the following support options:

Knowledge Base, Online Support, FAQs, Video Tutorials