Toggl Plan

Helping teams plan their time and juggle lots of projects.

About Toggl Plan

Toggl Plan makes for happy, stress-free, and profitable teams. Even when juggling multiple projects.

With Toggl Plan you can quickly create color-coded timelines of availability, projects and deadlines. If plans change? Just drag, drop, and get on with your day.

Work timelines help you understand how busy your team is, how work is progressing, and where there’s room for new projects. Toggl Plan ensures everyone has the right amount of work and deadlines are spread out.

Timelines can be shared with two clicks, which makes updating clients & stakeholders a breeze.

Managing your team's work with Toggl Plan is simple, quick, and bloat-free.

Pricing starting from:

US$8,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Toggl Plan

Key benefits of Toggl Plan

Toggl Plan's easy-to-use visual timeline helps save time spent on back-and-forth messaging trying to find out who is doing what and when are tasks getting done. All this information is accessible in one place.

Having a shared calendar and marking tasks as done is a great step towards a more open and trusting organization. This also increases accountability, as team members can openly see how people are progressing with their assigned responsibilities.

Whether it’s used for project planning or quarterly planning, Toggl Plan helps users understand their workflow and notice underutilized or over-exhausted resources in advance. This also helps with planning for hiring new people or finding new leads.

Toggl Plan is a great place to keep track of vacations and national holidays. Choose a country for each employee and the national holidays will be marked on their timeline. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without key people all taking a break at the same time.

Understand the workload of your employees better and notice who has too much to do. In addition to seeing the tasks people work on, users can add task duration estimates, allowing Toggl Plan to calculate and display on the calendar if team members are overbooked, based on the hours set for their work day.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany, Estonia, United Kingdom, India, Japan, Mexico, United States

Supported Languages

English

Pricing starting from:

US$8,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Toggl Plan

Images

Toggl Plan Software - Toggl Plan - Plan board with tasks
Toggl Plan Software - Toggl Plan - project timelines
Toggl Plan Software - Toggl Plan - add tasks
Toggl Plan Software - Toggl Plan - task summaries
Toggl Plan Software - Toggl Plan - team timelines
View 7 more
Toggl Plan video
Toggl Plan video
Toggl Plan Software - Toggl Plan - Plan board with tasks Toggl Plan Software - Toggl Plan - project timelines Toggl Plan Software - Toggl Plan - add tasks Toggl Plan Software - Toggl Plan - task summaries Toggl Plan Software - Toggl Plan - team timelines

Features

Total features of Toggl Plan: 71

  • @mentions
  • API
  • Access Controls/Permissions
  • Agile Methodologies
  • Alerts/Notifications
  • Assignment Management
  • Calendar Management
  • Capacity Management
  • Change Order Management
  • Collaboration Tools
  • Color Codes/Icons
  • Commenting/Notes
  • Create Subtasks
  • Data Import/Export
  • Deadline Management
  • Drag & Drop
  • Due Date Tracking
  • File Sharing
  • Forecasting
  • Gamification
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Idea Management
  • Import Tasks
  • Job Scheduling
  • Kanban Board
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Multi-Department/Project
  • Multi-board
  • Multiple Projects
  • Parent Task
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Reporting/Project Tracking
  • Rescheduling
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Search/Filter
  • Staff Calendar
  • Status Tracking
  • Supports Scrum
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time Tracking
  • Timeline Management
  • To-Do List
  • Utilization Reporting
  • Visual Workflow Management
  • Visualization

Alternatives

Asana

4,4
#1 Alternative to Toggl Plan
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Trello

4,5
#2 Alternative to Toggl Plan
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

monday.com

4,6
#3 Alternative to Toggl Plan
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Slack

4,7
#4 Alternative to Toggl Plan
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they...

Reviews

Overall rating

4,5 /5
(105)
Value for Money
4,6/5
Features
4,2/5
Ease of Use
4,7/5
Customer Support
4,6/5

Already have Toggl Plan?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 105
Christopher H.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Finally, an easy to use Gantt chart system.

Reviewed on 2019/10/24

I have used Teamweek to help myself keep on track and on target with my projects.

I have used Teamweek to help myself keep on track and on target with my projects.

Pros

I have always known about myself that I need a Gantt style chart and linear-style calendar in order to keep myself on top of my various projects. I had tried so many other options and felt like it was hopeless. Then I somehow found Teamweek and was so impressed with the ease of use, the simplicity, and the clarity.

Cons

My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.

Stuart K.
Overall rating
  • Industry: Animation
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Cheap and easy, love it

Reviewed on 2021/03/30

I have been using this service for over a year now and don't see me needing anything else in the...

I have been using this service for over a year now and don't see me needing anything else in the future, so I guess that it works pretty well for me! In the few times I have needed customer service, they have been very helpful and quick to respond.

Pros

I work hourly for clients so having a time feature on tasks is beneficial for me so that I can make estimations on my tasks and help plan my day(s). It's really easy to set up and re-schedule tasks and I utilise that Kanban view.

Cons

I think having recurring tasks might be a useful feature to implement in future. It can be a pain to create several of the same task. The big issue for me, however, is the lack of synergy between Toggl Plan and Toggl Track. I wish that if you created a project on one, it would transfer over to the other and you can begin tracking time on that project. They kind of seem like two separate softwares from two different companies right now. It's not the end of the world, but having something that ties hand-in-hand would be perfect.

Alternatives Considered

monday.com and Project.co

Reasons for Choosing Toggl Plan

I didn't like how monday.com was more like a database. I felt as a creative, I needed something more creative. I had used a kanban system in my old job before going freelance and knew it worked well for me. Once I saw Toggl Plan, and being a user of their Toggl Track software, I didn't need to look elsewhere.

Switched From

monday.com

Reasons for Switching to Toggl Plan

I just felt that Toggl Plan was a lot more user-friendly and was more ideal for a person like me. Having lots of features for free and being a daily user of Toggl Track, I just felt everything would work hand-in-hand if I stayed in-house.
Clyde Q.
Overall rating
  • Industry: Entertainment
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Needs work but is excellent.

Reviewed on 2019/06/18

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with...

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).

Pros

SIMPLE TO USE! GREAT VIEW OPTIONS (3 months etc) -- Drag and Drop, easy edit of task positions and length, easy & flexi coloring, nice banding (called "segments"), easy note adding. Easily shared with colleagues (don't bother adding them as extra users tho [see Cons], just share the link).

Cons

No Data Export that I can find (which in itself is a concern -- help has broken links and seems chaotic), often does odd things and loses edits (minor so far, but this is why data export / import is vital). Poor Android version, but this prob a work in progress. Rollback also needed. The URL needs to be more consistent (at moment, it changes as you change project or view etc, leaving you wondering what your true URL is leaving one wondering where data will be next time. Tried to turn off daily report but still pesters me, so don't add your colleagues as separate email users or you might get some cross colleagues).

Soledad M.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great Software! The nicest interface!

Reviewed on 2020/09/09

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try...

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try new tools and Toggle tracker is almost a must have productivity tool to me.
Very comfortable to make plans and divided them in logic tasks, with a really nice look and and feel.
A small and lovely usability detail: You don't have to press edit or save to make changes on cards, totally comfortable feature when you are in planning meetings

Pros

The interface of Toggl Plan is the most friendly and well designed of all kanban tools.
Lovely typo, colors and very exact descriptions on cards, made me have crush with the tool.
The

Cons

Sadly it has a weird integration with Toggl Tracker (even it works better with Trello).
You can't see directly your Toggl Tracker clients and related them with a plan.
Also when you go to your account, you can't back to the tool (had to click back button several times on the browser)
With this small fixes, would be best tool.

Alternatives Considered

Kanbanchi and Trello

Reasons for Choosing Toggl Plan

Coordination with Toggl Tracker, Nice user interface

Switched From

Trello
Lee B.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Capacity Resourcing at it's best!

Reviewed on 2020/08/24

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't...

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't what I needed. When I found Toggl Plan there was no looking back. It has the high level functionality of assigning weekly capacity so I can plan my weeks/months accurately, with the more in depth phases, tasks, milestones, etc that is needed on an individual project level. There is the ability to include larger teams, and I can share the project timelines with my clients to track progress and be o the same page.
It is very simple and intuitive to use.

Pros

What I like most is the 'Team View' timelines so I can plan my time/projects accordingly. I can see a high level view of what projects I have, how many hours I need to work on each project that week, what weeks are fully booked, and when I can book the next project in without burning myself out. I can also see project deadlines (milestones) within the same view.
What is also super awesome is I can share these timelines on an individual client level so they can see their project and what is scheduled as well as the project progress.

Cons

The only thing I have found a little annoying is the hourly assignments. You have to calculate the daily capacity which means if the 'phase' of a project moves from 4 days to only 2 days but it requires the same amount of time associate with it you have to re-calculate the daily hours. It would be nice if you could simply assign a weekly amount of hours to a phase, and then have that amount stay as it is whether the phase is stretched across 1, 2, 3 days or all week.

Alternatives Considered

Float, Smartsheet, Asana and monday.com

Reasons for Switching to Toggl Plan

Functionality and price. Toggl Plan offers the best of both for what I needed.
Showing 5 reviews of 105 Read all reviews

Toggl Plan FAQs

Below are some frequently asked questions for Toggl Plan.

Toggl Plan offers the following pricing plans:

  • Starting from: US$8,00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Toggl Plan is designed for teams. We offer a Team Plan that provides all the tools you need to manage work for teams, starting from $8 per user per month. If you need advanced privacy and security capabilities, choose our Business Plan for, starting from $13.35 per user per month. For solo users we have a free version.

Toggl Plan has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500

Toggl Plan supports the following languages:

English

Toggl Plan supports the following devices:

Toggl Plan integrates with the following applications:

Google Calendar, Slack, Toggl Track

Toggl Plan offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for Toggl Plan.