Toggl Plan

Helping teams plan their time and juggle lots of projects.

About Toggl Plan

Toggl Plan makes for happy, stress-free, and profitable teams. Even when juggling multiple projects.

With Toggl Plan you can quickly create color-coded timelines of availability, projects and deadlines. If plans change? Just drag, drop, and get on with your day.

Work timelines help you understand how busy your team is, how work is progressing, and where there’s room for new projects. Toggl Plan ensures everyone has the right amount of work and deadlines are spread out.

Timelines can be shared with two clicks, which makes updating clients & stakeholders a breeze.

Managing your team's work with Toggl Plan is simple, quick, and bloat-free.

Pricing starting from:

US$8,00/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of Toggl Plan

Toggl Plan's easy-to-use visual timeline helps save time spent on back-and-forth messaging trying to find out who is doing what and when are tasks getting done. All this information is accessible in one place.

Having a shared calendar and marking tasks as done is a great step towards a more open and trusting organization. This also increases accountability, as team members can openly see how people are progressing with their assigned responsibilities.

Whether it’s used for project planning or quarterly planning, Toggl Plan helps users understand their workflow and notice underutilized or over-exhausted resources in advance. This also helps with planning for hiring new people or finding new leads.

Toggl Plan is a great place to keep track of vacations and national holidays. Choose a country for each employee and the national holidays will be marked on their timeline. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without key people all taking a break at the same time.

Understand the workload of your employees better and notice who has too much to do. In addition to seeing the tasks people work on, users can add task duration estimates, allowing Toggl Plan to calculate and display on the calendar if team members are overbooked, based on the hours set for their work day.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

English

Pricing starting from:

US$8,00/month

  • Free Trial
  • Free Version
  • Subscription

Images

Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view.
Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy.
Project board - track task statuses and prioritise during sprints without thinking of time estimates.
Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place.
Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time.
Chrome extension to add tasks to Toggl Plan from any other webapp.
View 7 more
Toggl Plan video
Toggl Plan video
Toggl Plan screenshot: Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view. Toggl Plan screenshot: Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy. Toggl Plan screenshot: Project board - track task statuses and prioritise during sprints without thinking of time estimates. Toggl Plan screenshot: Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place. Toggl Plan screenshot: Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time. Toggl Plan screenshot: Chrome extension to add tasks to Toggl Plan from any other webapp.

Features

Total features of Toggl Plan: 60

  • API
  • Access Controls/Permissions
  • Action Management
  • Alerts/Notifications
  • Capacity Management
  • Change Order Management
  • Collaboration Tools
  • Color Codes/Icons
  • Create Subtasks
  • Data Import/Export
  • Drag & Drop
  • Due Date Tracking
  • Estimating
  • File Sharing
  • Forecasting
  • Gamification
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Idea Management
  • Import Tasks
  • Job Scheduling
  • Kanban Board
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Multi-board
  • Multiple Projects
  • Parent Task
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Scheduling
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Recurring Tasks
  • Reporting/Project Tracking
  • Rescheduling
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • Staff Calendar
  • Status Tracking
  • Supports Scrum
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Calendars
  • Time Tracking
  • Timeline Management
  • To-Do List
  • Utilization Reporting
  • Visual Workflow Management
  • Visualization

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Reviews

Overall rating

4,5 /5
(105)
Value for Money
4,6/5
Features
4,2/5
Ease of Use
4,7/5
Customer Support
4,6/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 105
Christopher H.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Finally, an easy to use Gantt chart system.

Reviewed on 2019/10/24

I have used Teamweek to help myself keep on track and on target with my projects.

I have used Teamweek to help myself keep on track and on target with my projects.

Pros

I have always known about myself that I need a Gantt style chart and linear-style calendar in order to keep myself on top of my various projects. I had tried so many other options and felt like it was hopeless. Then I somehow found Teamweek and was so impressed with the ease of use, the simplicity, and the clarity.

Cons

My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.

Stuart K.
Overall rating
  • Industry: Animation
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Cheap and easy, love it

Reviewed on 2021/03/30

I have been using this service for over a year now and don't see me needing anything else in the...

I have been using this service for over a year now and don't see me needing anything else in the future, so I guess that it works pretty well for me! In the few times I have needed customer service, they have been very helpful and quick to respond.

Pros

I work hourly for clients so having a time feature on tasks is beneficial for me so that I can make estimations on my tasks and help plan my day(s). It's really easy to set up and re-schedule tasks and I utilise that Kanban view.

Cons

I think having recurring tasks might be a useful feature to implement in future. It can be a pain to create several of the same task. The big issue for me, however, is the lack of synergy between Toggl Plan and Toggl Track. I wish that if you created a project on one, it would transfer over to the other and you can begin tracking time on that project. They kind of seem like two separate softwares from two different companies right now. It's not the end of the world, but having something that ties hand-in-hand would be perfect.

Clyde Q.
Overall rating
  • Industry: Entertainment
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Needs work but is excellent.

Reviewed on 2019/06/18

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with...

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).

Pros

SIMPLE TO USE! GREAT VIEW OPTIONS (3 months etc) -- Drag and Drop, easy edit of task positions and length, easy & flexi coloring, nice banding (called "segments"), easy note adding. Easily shared with colleagues (don't bother adding them as extra users tho [see Cons], just share the link).

Cons

No Data Export that I can find (which in itself is a concern -- help has broken links and seems chaotic), often does odd things and loses edits (minor so far, but this is why data export / import is vital). Poor Android version, but this prob a work in progress. Rollback also needed. The URL needs to be more consistent (at moment, it changes as you change project or view etc, leaving you wondering what your true URL is leaving one wondering where data will be next time. Tried to turn off daily report but still pesters me, so don't add your colleagues as separate email users or you might get some cross colleagues).

Lauren J.
Overall rating
  • Industry: Research
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Moving Parts = Toggl Plan can help!

Reviewed on 2020/06/11

I would have to say the customer service is exceptional. As a non-profit, we are limited in the...

I would have to say the customer service is exceptional. As a non-profit, we are limited in the resources we can use and the Toggl Plan team has been super helpful in working with us to meet our needs. When I first started in my current position I was a bit lost on how to organize everything and keep my team on track. We have a lot of processes in place that are similar but I felt like we needed something a bit more simple. After a lot of research, I decided Toggl Plan (previously Teamweek) seemed like the best option. They strive to offer new features and it has been a great improvement for our teams productivity.

Pros

The software is super user-friendly and not confusing in the slightest which is always nice. As a small-ish team of around 5 it has been really helpful to look at our workspace and see everyone's priorities. Before moving to Toggl Plan I was constantly asking everyone what was on their plate for the day and then we talked about prioritization. With this software I am able to see what the research assistants have on their to-do lists without having to spend the extra time asking. The milestones are super helpful in recalling previous dates of launches and whatnot. I am a huge fan of Toggl Plan and so is the entire team. We also LOVE all of the colors :)

Cons

I wouldn't say there is anything I dislike about the software but after using it for almost two years now there are some functionalities feedback that would be helpful to have.

One thing that I know you are all working on developing is the reoccurring tasks....this would be incredibly helpful and save me the time of duplicating things over and over again.

I also think it would be helpful to have a different type of calendar view (similar to an actual calendar you put on a wall)

It would also be great if Toggl good work on developing more integration tools (with outlook for example)

I also think it would be helpful to have a different type of calendar view not just

Soledad M.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great Software! The nicest interface!

Reviewed on 2020/09/09

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try...

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try new tools and Toggle tracker is almost a must have productivity tool to me.
Very comfortable to make plans and divided them in logic tasks, with a really nice look and and feel.
A small and lovely usability detail: You don't have to press edit or save to make changes on cards, totally comfortable feature when you are in planning meetings

Pros

The interface of Toggl Plan is the most friendly and well designed of all kanban tools.
Lovely typo, colors and very exact descriptions on cards, made me have crush with the tool.
The

Cons

Sadly it has a weird integration with Toggl Tracker (even it works better with Trello).
You can't see directly your Toggl Tracker clients and related them with a plan.
Also when you go to your account, you can't back to the tool (had to click back button several times on the browser)
With this small fixes, would be best tool.

Showing 5 reviews of 105 Read all reviews

Toggl Plan FAQs

Below are some frequently asked questions for Toggl Plan.

Toggl Plan offers the following pricing plans:

  • Starting from: US$8,00/month
  • Pricing model: Free, Subscription
  • Free Trial: Available

Free for solo users with everything you need for simple planning (unlimited Tasks, Milestones and Plans) Team Plan, for more volume and customizations, starting from $8 per user per month. Business Plan for advanced privacy and control, starting from $13.35 per user per month. 14-day free trial available, no credit card needed.

We do not have any information about Toggl Plan features

Toggl Plan has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500

Toggl Plan supports the following languages:

English

Toggl Plan supports the following devices:

Toggl Plan integrates with the following applications:

Google Calendar, Slack, Toggl Track

Toggl Plan offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

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