Sandbox ChildCare Management

All-in-One Child Care Management Software

About Sandbox ChildCare Management

Sandbox is an easy-to-use childcare management software solution that caters to the needs of child care, daycare and preschool operations. The product enables business owners to manage their center operations by helping them automate functions such as record-keeping, payment processing, managing attendance and handling communication with the parents.

Sandbox has an inbuilt administration module which offers role based authentication for staff to see only the authorized information. It also enables staff to access emergency contacts and allergy list of children in case of emergency. The Time clock module of the solution enables easy tracking of staff attendance and the check-in / check-out details for students. The online registration module enables parents to register the details of their children on the portal through a web-based form. This helps them in receiving timely updates of the activities of their children through newsletters and notifications. The automated billing module enables the creation & delivery of automated invoices for parents by tracking their payment schedules. It also allows automated debit of payments from parent’s listed debit or credit card. The reporting module of the solution enables users to create ad-hoc reports about enrollment trends, projection reports, allergy lists and detailed financial reports.

The Sandbox parent app module enables parents to keep a track of their child’s activity on a daily basis. It will also help parents to manage their account details, print receipts & invoices, and pay invoices online. The product partners with childcare organizations across North America such as Winning Kids Inc. and Association of Day Care Operators of Ontario. Some of its key customers include Salem-Kaizer Preschools, Family and Youth Inc (AmeriCorps), Clubhouse Cadets, Goleta Union School District, and Upper Canada Child Care.

Key benefits of Sandbox ChildCare Management

● Sandbox childcare management software is hosted on the cloud, and enables childcare owners to access and manage their business from anywhere.
● The administration module of Sandbox enables daycare center owners to monitor the activities of children and communicate seamlessly with staff and parents.
● The Online Registration module enables Sandbox users to set up their own custom online registration form, which parents can use to register their children online. Once registration requests are approved, the information is pushed seamlessly into Sandbox, eliminating the need for center staff to enter the information manually.
● The Sandbox Timeclock enables parents and staff to sign in/out from any device, automatically tracking child attendance and staff hours.
● The Sandbox Parent Portal enables teachers and admin to communicate directly with the parents, including daily activities, pictures and messages. Parents can also manage their account information and pay their invoices online.
● Sandbox includes extensive reporting functionality which enables users to generate reports on the information they need. These reports include admin reports such as allergy lists and emergency cards, projection reports, staff reports, detailed financial reports and much more.

Devices

Business size

S M L

Markets

Canada, United States

Supported Languages

English

Images

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Sandbox ChildCare Management video
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Features

Total features of Sandbox ChildCare Management: 88

  • ACH Payment Processing
  • Access Controls/Permissions
  • Ad hoc Reporting
  • Alerts / Escalation
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Audit Management
  • Authentication
  • Automated Scheduling
  • Automatic Backup
  • Billing & Invoicing
  • Billing Rate Management
  • Calendar Management
  • Certification & Licensing
  • Certification Tracking
  • Class Scheduling
  • Client Portal
  • Clock In / Out
  • Communication Management
  • Communications Management
  • Contact Database
  • Contact Management
  • Credit Card Processing
  • Customer Accounts
  • Customer Activity Tracking
  • Customer Database
  • Customer History
  • Customizable Categories
  • Customizable Fields
  • Customizable Forms
  • Daily Reports
  • Data Import/Export
  • Data Migration
  • Data Security
  • Document Storage
  • Electronic Payments
  • Electronic Signature
  • Email Alerts
  • Email Distribution
  • Email Invitations & Reminders
  • Employee Management
  • Employee Profiles
  • Employee Time Tracking
  • Enrollments/Onboarding
  • Event Calendar
  • Financial Analysis
  • Financial Management
  • Immunisation & Allergy Tracking
  • Invoice Management
  • Invoice Processing
  • Leave Tracking
  • Live Chat
  • Meal / Nutrition Management
  • Member Database
  • Milestone Tracking
  • Mobile Alerts
  • Monitoring
  • Multi-Channel Communication
  • Multi-Country
  • Multi-Location
  • Parent Portal
  • Payment Processing
  • Personalization
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Records Management
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Role-Based Permissions
  • SSL Security
  • Secure Data Storage
  • Secure Login
  • Self Check-in/Check-out
  • Status Tracking
  • Student Management
  • Student Portal
  • Summary Reports
  • Time Clock
  • Transaction Monitoring
  • User Profiles
  • Video Support
  • Wait List Management

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Reviews

Overall rating

4,9 /5
(102)
Value for Money
4,9/5
Features
4,5/5
Ease of Use
4,7/5
Customer Support
4,9/5

Already have Sandbox ChildCare Management?

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Showing 5 reviews of 102
Angie G.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Growing with Sandbox

Reviewed on 2020/11/17

I have always had a positive experience. Anytime I have a question for chat , response almost...

I have always had a positive experience. Anytime I have a question for chat , response almost immediately.

Pros

This software is easily trainable to our new franchisees.

Cons

There are two many options. There should be only what we need for our centres. eg daily report. Parent portal should be more interactive. eg. childcare friendly not office friendly.

Response from Sandbox Software

Hi Angie,

Thanks for your great review and your loyalty all these years!

Claire E.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Sandbox Software Review

Reviewed on 2020/11/30

I was responsible for learning and implementing the software so I started from the beginning to...

I was responsible for learning and implementing the software so I started from the beginning to learn all that Sandbox could do to improve our department. I was the point person so I needed to know it from A to Z. First, the customer service representatives at Sandbox are A+; always available to answer questions and help with the set up. The system basically gave us the ability to go paperless. The system gave parents/guardians a portal for all of their needs from electronic registration to monthly payments.

Pros

The system basically gave us the ability to go paperless. The system gave parents/guardians a portal for all of their needs from electronic registration to monthly payments. We received 100% positive feedback from our families with the implementation of Sandbox. We went from entering monthly payments by hand to 98% of families using the electronic payment system through the parent portal. This gave a real-time payment tracker that allowed us to respond immediately for any late payments. This also gave us the ability to send end of the year tax statements electronically; no more bulk mailings so it saved money. We installed electronic sign-in/out for a secure and accurate attendance system. The accurate attendance also allocated accurate records for subsidy tracking; again saving money. The family account section gave the freedom to upload documents, keep track of physicals and due dates, write notes, communicate with the family securely. Sandbox has many important features that will help any child care center through the registration process, bookkeeping, communication, documentation, reports. I use many of the Sandbox installed reports each month from payment summaries to attendance reports. There are many reports available. There is also a section that we use for staffing that helps keep track of profiles, documents, due dates, etc. This gives us one location and accurate records that we use for Keystone STARS. I would highly recommend Sandbox for all child care providers.

Cons

The only negative issue I have with Sandbox is that I need to have specific wording for payment receipts that parents need to submit to their employer for dependent care reimbursement. I need to insert the specific wording manually which is tedious and takes too much time to do each month.

Response from Sandbox Software

Hi Claire,

Thanks for taking the time to leave this amazing review! We are happy to hear that Sandbox was able to help you and your center optimize your daily processes and go paperless.

Kelley G.
Overall rating
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Sandbox

Reviewed on 2020/11/24

I am the part time secretary for evenings, I use sandbox to enter schedules, change schedules, make...

I am the part time secretary for evenings, I use sandbox to enter schedules, change schedules, make payments and reports. I use it daily, and my only question is about double entries, (see above).

Pros

For the most, Sandbox is pretty organized for our needs here. I like that staff at Sandbox keep us informed and are there for questions and answer prompt! Overall, I would recommend it to others and I appreciate the software, makes part of my job easier.

Cons

I entered one child in duplicate, and was unable to delete. It had to be archived. There has to be a way to delete double entries?

Response from Sandbox Software

Hi Kelly,

Thanks for providing this feedback! You are able to delete children unless there is billing tied to the child record. Please contact our support team and they will help you resolve this issue.

Lisa F.
Overall rating
  • Industry: Facilities Services
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Much less expensive than other similar software

Reviewed on 2020/11/25

Overall we are very happy with what Sandbox has offered our centre. Set up was fairly easy, but...

Overall we are very happy with what Sandbox has offered our centre. Set up was fairly easy, but just like any new program, there's a learning curve. The customer service has been astounding from the beginning! I can message hem about any tiny issue or question and they have an answer within minutes.

Pros

The price is great! Beats any other similar software prices by a landslide.
It does everything that a daycare centre needs, and they are constantly updating and upgrading.
Consumer service is fantastic!

Cons

There have been a few glitches to work through, but those have been addressed.
I would love to see a more detailed explanation of payments on invoices. For example, we can make a partial payment on an invoice using a credit on an account, but on the invoice it doesn't specify where that payment came from. It just says "Amount Paid", so it can be difficult to go back and figure out where that payment came from.
The invoicing/billing section needs more clarification.

Response from Sandbox Software

Hi Lisa,

Thanks for the amazing review! We are so happy to hear that we were able to provide the software you needed at an affordable price. Have a great day!

Kathryn G.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Sandbox is a breath of fresh air in childcare management software!

Reviewed on 2020/11/24

none

none

Pros

This program has dramatically changed our billing procedure. It is so simple and easy to use while still having all of the features we need to successfully operate our large childcare program! We love that it can be accessed remotely, parents can access the app, teachers can sign students in and out from the ipad, and so much more! If we ever need help, the customer service team gets back to us very quickly!
We also LOVED that the Sandbox team helped us add all students when we started with them so we did not have to manually move everything over!

Cons

This may be a problem unique to our program. However, when we have parents complete a new registration form (needed for our license) each year, it duplicates the parents in the child profile which can cause billing or parent portal issues. We have not found a simple way to correct this on our own. Other than that, everything has been smooth sailing.

Response from Sandbox Software

Hi Kathryn,

Thanks for the amazing review! We are so happy to hear how your business has benefited from using Sandbox.

Showing 5 reviews of 102 Read all reviews

Sandbox ChildCare Management FAQs

Below are some frequently asked questions for Sandbox ChildCare Management.

Sandbox ChildCare Management offers the following pricing plans:

  • Starting from: US$59,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Childcare centers with 0-24 children: $59 per month Childcare centers with 24-49 children: $79 per month Childcare centers with 49-99 children: $129 per month Childcare centers with 100-199 children: $169 per month Childcare centers with more than 200+ children: $199 per month *Pay upfront for the year and save 20%!

We do not have any information about Sandbox ChildCare Management features

Sandbox ChildCare Management has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Sandbox ChildCare Management supports the following languages:

English

Sandbox ChildCare Management supports the following devices:

Android (Mobile), iPad (Mobile)

Sandbox ChildCare Management integrates with the following applications:

Stripe

Sandbox ChildCare Management offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Sandbox ChildCare Management.