XWiki
About XWiki
XWiki is the ultimate open-source structured wiki designed to enhance business collaboration and efficiency. Tailored for tech-savvy professionals, XWiki’s extensibility, customization, and flexibility make it indispensable for managing large projects and datasets, while supporting international team collaboration.
With XWiki, you get a centralized system to access information, cutting down email overload and eliminating information silos. The platform maintains knowledge continuity even when key employees leave. You can edit and view diagrams with draw.io, authenticate users through an Active Directory server, or get detailed intranet insights with the Analytics App (Pro). Or choose XWiki Pro to get all the apps you need. XWiki offers customizable data management, granular permissions, and powerful search capabilities.
XWiki also supports integrations with LDAP, Azure AD, Google SSO, and other OIDC and SAML-based systems, allowing users to access the platform without separate logins. Its flexible and scalable architecture is ideal for organizations of any size, enabling effective knowledge sharing.
Security is a top priority with XWiki. The platform includes comprehensive data protection and compliance features, with XWiki Cloud utilizing OVH's ISO/IEC 27001 and SOC certifications for top security and compliance standards.
Document management is simple and efficient. You can easily import, export, and preview both office and PDF documents directly in XWiki. You can manage multiple wikis effortlessly, creating focused knowledge bases for different projects or departments.
XWiki enhances collaboration with its WYSIWYG editor and multimedia support, allowing users to add images, documents, and more directly to their pages. Features like mentions, likes, and alerts keep everyone engaged and informed. Detailed tracking and version control ensure smooth collaborative projects, with the ability to see who made changes and revert to earlier versions if needed. The App Within Minutes extension allows for quick creation of custom apps to support unique business workflows. With business-ready Pro applications and over 900 community extensions, organizations can customize their wikis exactly as needed.
XWiki’s multilingual capabilities make it an ideal tool for global teams, with translations available in 40 languages. The platform can handle extensive libraries of information, adapting to evolving requirements with scalable storage solutions available both on-premises and in the cloud. Customizable libraries, including external ones like YUI and SmartClient as well as internal XWiki libraries, enable businesses to tailor their knowledge management systems to fit specific needs, ensuring information is organized and accessible.
XWiki acts as a digital filing system to keep documentation organized, making it easy to find and manage information. Faceted search ensure quick access to information and pre-built templates, a consistent look and feel. XWiki’s unique tiered pricing lets businesses choose the support level and user count that matches their needs. With straightforward pricing for both cloud and on-premises options, XWiki offers special discounts for NGO's, open-source projects and educational institutions.
On-cloud hosting is managed by XWiki SAS, who handles maintenance, security updates, and backups, freeing IT teams to focus on innovation. On-premises hosting allows business to set up everything as needed, ensuring complete control over their deployment.
With over 20 years of experience, the XWiki team offers professional support through various plans to address technical issues, while our client team specializes in customizing wikis to help businesses maximize XWiki’s features. The online community offers support through the forum, with dedicated help for recommended extensions and active assistance for other extensions, when the need arises.
XWiki is the optimal choice for businesses seeking a performant, flexible
Key benefits of XWiki
👉 Choose from three editors (WYSIWYG, CKEditor, and Wiki Syntax) to organize your content and leverage the full power of text editing.
👉 Work simultaneously with your co-workers using the real-time editing feature, enhancing teamwork and efficiency.
👉 Use App Within minutes to create structured data apps.
👉 Set specific access rights with the finely grained rights system to keep sensitive information secure and ensure only authorized personnel can access critical content.
👉 Find information across your wiki in seconds with the Apache Solr-based search engine, ensuring quick and easy access to necessary data.
👉 Convert Office documents into wiki pages, centralizing all your information in one accessible space.
👉 Ensure top-level security with comprehensive data protection measures and compliance functionalities. XWiki Cloud is hosted in France with OVH, which has internationally accepted certifications – ISO/IEC 27001, and SOC 1, SOC 2, SOC 3.
👉 Access and collaborate on information from anywhere with native mobile apps for iOS and Android, maintaining productivity on the go.
👉 Support organizations of all sizes with XWiki’s flexible and scalable architecture, allowing for effective knowledge sharing and streamlined workflows.
👉 Gain insights into user activity and content performance in the intranet or on public websites with the Analytics App (Pro), helping you to optimize engagement and identify areas for improvement.
👉 Facilitate global collaboration with translations available in 40 languages, ensuring smooth communication across international teams.
👉 Easily migrate from other platforms like Confluence with the Confluence Migrator (Pro), ensuring a smooth transition and continuity of work.
👉 Enhance collaboration by embedding images, videos, and other multimedia directly into wiki pages, making content more engaging and informative.
👉 Keep everyone informed and engaged with features like mentions, likes, and alerts, ensuring timely updates and responses.
👉 Track changes and manage revisions effortlessly with detailed tracking and version control, allowing users to revert to earlier versions when necessary.
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Reviews
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- Industry: Information Technology & Services
- Company size: Self Employed
- Used Weekly for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 8.0 /10
A good free alternative to other Wikis
Reviewed on 2022/10/02
The product is easy to deploy and migration from another platform was completed in less than to...
The product is easy to deploy and migration from another platform was completed in less than to days. Good compromise!
Pros
Easy to deploy thanks to the pre-built docker images and online you can find tools for migration from other platforms.
Cons
Text editing is not a smooth process as other platforms
- Industry: Information Technology & Services
- Company size: 51–200 Employees
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- Ease of Use
- Customer Support
The smart way to deal with text and data
Reviewed on 2016/03/11
There are a lot of software out there to store documents, deal with live text, revisions, and...
There are a lot of software out there to store documents, deal with live text, revisions, and collaboration... but most are just another bucket where information goes to die. XWiki is the programmable information management platform. As a platform, you can expand it with functions that make sense to input, link, display, report, and pretty much everything you need to do with your information to achieve your business outcomes. Plus, you don't need to be a hardcore programmer to get to use it efficiently.
Pros
Sits on top of a top-notch Java stack, ORM, with REST APIs, so you can virtually do anything from using it as a simple Wiki to using it as a back-end to a mobile app. The documentation and the core API is solid.
Cons
Not the Ruby on Rails approach, but why reinventing the wheel every time anyway?
- Industry: Retail
- Company size: 10,000+ Employees
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- Value for Money
- Ease of Use
- Customer Support
XWiki experience
Reviewed on 2016/03/14
Using XWiki solution allows us (marketing department of a retail company) to communicate quickly...
Using XWiki solution allows us (marketing department of a retail company) to communicate quickly and efficiently with our sales managers despite geographical distance. They have access to every information they need in real time ! It makes it easier for them to manage their shop daily and they can diffuse knowledge to their team really quickly.
Pros
User friendly, easy to handle
Improve communication and knowledge sharing
Cons
Make sure that your internal network is adapted in order to make the best of the solution.
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- Ease of Use
- Customer Support
Flexible and reliable solution for knowledge and document management ... and more
Reviewed on 2016/03/14
We were delighted to find XWiki several years ago and the hosted solution has provided a flexible,...
We were delighted to find XWiki several years ago and the hosted solution has provided a flexible, reliable and cost effective solution for our group's knowledge and document management needs for over five years. Key has been the ability to mix unstructured and structured data - and the ability to access the structured data quickly through LIVETABLES - 100s and 1,000s of records can be filtered and sorted with no delays.
The security features mean we've been able to set up wikis for different parts of the group and control access levels properly.
The platform is accessible enough for those with some amateur coding ability - but the XWiki team has always been there to support and refine our attempts in a professional way. More recently we retained XWiki to develop a tailored Document Management system using the Collaboration Suite. We are really pleased with the results - and the fact that the project was delivered on time and on budget. Over the life of our use the cost will be far better than purchasing other document management systems - and we have a system that fits our specific requirements.
All of this is achieved on a variety of browsers without any material internal IS requirements or costs.
We look forward to continuing our collaboration for many years.
- Used Daily for 6-12 months
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Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 10.0 /10
Nice and stylish wiki for your org
Reviewed on 2019/01/04
Pros
We set up xwiki for a private project and really enjoyed using it. It has a sleek interface and offers everything you might ask from a wiki system.
Cons
We had a problem with arabic letters.
But in the end the support was very helpful and everything got sorted out!
XWiki FAQs
Below are some frequently asked questions for XWiki.Q. What type of pricing plans does XWiki offer?
XWiki offers the following pricing plans:
- Starting from: €10.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
On-premises (Free) If you already have an employee or team member familiar with using wikis, the open-source model is the most cost-effective option. You download and install the software yourself, giving you complete control over deployment and data management. This model is ideal for both individuals and teams, especially for those comfortable managing their own server infrastructure. You can enhance functionality with community extensions and seek help on the forum, where recommended extensions receive priority support. However, you are responsible for maintenance, updates, and troubleshooting any technical issues. On-premises (Pro) For those looking to supercharge their instance, the on-premises (Pro) option allows you to purchase Pro apps and receive support to ensure they work as intended. XWiki Pro includes all Pro apps and technical support for both apps and the instance, starting from the Silver level. For those that want to migrate from Confluence to XWiki, we have the Confluence Migrator (Pro) and a bundle of Confluence bridge macros included in XWiki Pro, starting with the Gold level. The Platinum level includes a recovery plan and proactive backup strategy support, with installation support for Linux and Windows. On Cloud (Pro) The Cloud model is a subscription-based service offering a hassle-free experience, with XWiki handling server management, backups, and updates, allowing you to focus on using the platform. The Cloud service is available in four tiers: Bronze: Ideal for small teams or personal use, offering default features such as collaborative editing, version control, access controls, an antivirus application, XWiki Procedures flavor, LDAP connectivity, and support for critical issues on the core product. Pricing starts at €10 per month, approximately €1 per user per month. Silver: Suitable for growing teams, adding functionalities like macros, integrations, analytics, custom domain support, and Pro applications support. Custom development hours are available separately. Includes support for the core product and Pro applications. Gold: Designed for larger teams and complex workflows, this tier includes all functionalities from Silver, plus advanced support services such as single-sign-on authentication configuration (OpenID Connect and OAuth), support for custom development solutions, data migration use cases, and instances migrated from Confluence. It also includes support for community-developed extensions. Platinum: Ideal for enterprise-level deployments, offering all features, a dedicated customer success manager, SLAs for uptime guarantees, up to 500 GB of storage for over 100 users, 20 hours of developer support for custom development requests, and all advanced support services from the Gold tier. Additionally, it includes a comprehensive guide for configuring and setting up a recovery plan. Important considerations for prospective buyers Support: While the open-source version is free, paid support contracts are available for those who need help with troubleshooting, fixing issues, instance installation, or customization (depending on the chosen plan). Cloud vs. On-Premise: Consider your technical expertise and resource availability. If you prefer a managed solution, XWiki Cloud is the better choice. If you have an IT team and prefer total control over your deployment and data, the on-premises option is to go for. Plus, we guarantee no vendor lock-in, ensuring you can change your hosting whenever you need. XWiki provides a flexible and scalable solution tailored to the needs of businesses of all sizes, offering efficient knowledge management and enhanced collaboration capabilities.
Q. Who are the typical users of XWiki?
XWiki has the following typical customers:
2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does XWiki support?
XWiki supports the following languages:
Arabic, Bulgarian, Catalan, Chinese, Croatian, Czech, Danish, Dutch, English, French, Galician, German, Greek, Hindi, Hungarian, Indonesian, Italian, Japanese, Korean, Latvian, Lithuanian, Norwegian, Polish, Portuguese, Romanian, Russian, Slovak, Slovenian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese
Q. Does XWiki support mobile devices?
XWiki supports the following devices:
Q. What other apps does XWiki integrate with?
XWiki integrates with the following applications:
Azure Active Directory, LibreOffice, Nextcloud
Q. What level of support does XWiki offer?
XWiki offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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