About BeanworksAP

Beanworks empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Beanworks is a centralized platform providing 360° visibility and control for AP.

We help AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile device. We reduce our customers' data-entry workload on average by up to 83%.

Beanworks integrates with popular accounting software such as QuickBooks Online, QuickBooks Desktop, Sage Intacct, Sage 50, 100, 300, & 500, NetSuite, Microsoft Dynamics GP, Xero, Rent Manager, Jonas Club, Clubessential, and more.

Key benefits of BeanworksAP

Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.

Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.

Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).

Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.

Devices

Business size

S M L

Markets

Australia, Canada, Germany, United Kingdom, United States

Supported Languages

English

Images

Instantly find any invoice
Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice.
Reconciliation your way
Beanworks maintains one-to-one reconciliation from your accounting system to your bank account. All payments are sent directly from your bank account to the vendor.
Reduce approval delays
Leverage custom approval channels for your purchase orders, whether they were created in Beanworks or imported from your accounting system.
Total visibility from POs to payments
Accurately accrue liabilities in real time and get a better understanding of your vendor spend. Easily look up the details of any invoice, PO or payment, regardless of where it is in the workflow.
Improve visibility and insight into spend
Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results.
View 6 more
BeanworksAP video BeanworksAP screenshot: Instantly find any invoice
Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice. BeanworksAP screenshot: Reconciliation your way
Beanworks maintains one-to-one reconciliation from your accounting system to your bank account. All payments are sent directly from your bank account to the vendor. BeanworksAP screenshot: Reduce approval delays
Leverage custom approval channels for your purchase orders, whether they were created in Beanworks or imported from your accounting system. BeanworksAP screenshot: Total visibility from POs to payments
Accurately accrue liabilities in real time and get a better understanding of your vendor spend. Easily look up the details of any invoice, PO or payment, regardless of where it is in the workflow. BeanworksAP screenshot: Improve visibility and insight into spend
Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results.

Features

Total features of BeanworksAP: 77

  • 360 Degree Feedback
  • ACH Payment Processing
  • Access Controls/Permissions
  • Accounting
  • Accounting Integration
  • Accounts Payable
  • Action Management
  • Activity Management
  • Activity Tracking
  • Aging Tracking
  • Alerts/Notifications
  • Applications Management
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Automatic Backup
  • Batch Processing
  • Budget Control
  • Budgeting/Forecasting
  • Cash Management
  • Check Writing
  • Collaboration Tools
  • Compliance Management
  • Configurable Workflow
  • Configuration Management
  • Credit Card Processing
  • Customizable Reports
  • Data Extraction
  • Data Visualization
  • Document Review
  • Document Storage
  • Duplicate Detection
  • Duplicate Payment Alert
  • ERP
  • Electronic Funds Transfer
  • Electronic Payments
  • Employee Self Service
  • Expense Tracking
  • File Management
  • Financial Analysis
  • Financial Management
  • Fraud Detection
  • Full Text Search
  • Historical Reporting
  • Invoice Management
  • Invoice Processing
  • Mobile Access
  • Multi-Channel Communication
  • Multi-Channel Management
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Location
  • Multiple Data Sources
  • Multiple Projects
  • Multiple User Accounts
  • Order Entry
  • PDF Conversion
  • PO Reconciliation
  • Partial Payments
  • Process Control
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Purchase Order Management
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Reminders
  • Reporting/Analytics
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Transaction Monitoring
  • Vendor Management
  • Workflow Management

Alternatives

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4,2
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NetSuite

4,1
#2 Alternative to BeanworksAP
NetSuite is the world's #1 cloud ERP solution trusted by more than 24,000 high-growth customers worldwide to run all of...

QuickBooks Desktop Enterprise

4,5
#3 Alternative to BeanworksAP
QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

Tipalti

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#4 Alternative to BeanworksAP
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Reviews

Overall rating

4,7 /5
(34)
Value for Money
4,7/5
Features
4,5/5
Ease of Use
4,7/5
Customer Support
4,9/5

Already have BeanworksAP?

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Showing 5 reviews of 34
Danica B.
Overall rating
  • Industry: Accounting
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great AP Software

Reviewed on 2018/10/30

Pros

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Response from Beanworks Solutions

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Samantha M.
Overall rating
  • Industry: Machinery
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great Solution for Small/Medium Size Business Looking to Go Paperless

Reviewed on 2018/10/23

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an...

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros

This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons

Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Response from Beanworks Solutions

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Denise M.
Overall rating
  • Industry: Insurance
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 5.0 /10

Payables

Reviewed on 2018/10/26

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature...

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Pros

That it feeds to Sage 100. Less papers to handle

Cons

The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong.
Using date as Invoice number which them makes it appear to be duplicate when it is not.
Also issues with Channels for Approvals, have been challenging to fit our needs.

Response from Beanworks Solutions

Thank you for your note. Your response has been passed onto the appropriate team members.

Vince G.
Overall rating
  • Industry: Accounting
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

BEANWORKS - Works as advertised!!

Reviewed on 2018/10/30

The odd hiccup here and there is expected with any software but I have to say, Beanworks...

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time.

Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros

Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Response from Beanworks Solutions

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Lisa C.
Overall rating
  • Industry: Hospitality
  • Company size: 201-500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Very Beneficial

Reviewed on 2018/11/14

Beanworks is very useful and I would highly recommend it for many businesses to track their...

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

Pros

Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.

Cons

There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Response from Beanworks Solutions

Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

Showing 5 reviews of 34 Read all reviews

BeanworksAP FAQs

Below are some frequently asked questions for BeanworksAP.

BeanworksAP offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Available

Contact us for a custom quote: https://www.beanworks.com/plans/ Get a free trial https://inbound.beanworks.com/Capterra-AP-Automation-Leader

We do not have any information about BeanworksAP features

BeanworksAP has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

BeanworksAP supports the following languages:

English

BeanworksAP supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

BeanworksAP integrates with the following applications:

Jonas Enterprise, Microsoft Dynamics GP, NetSuite, QuickBooks Online Advanced, Quickbooks Online, Rent Manager, Sage 500, Sage 50cloud, Sage Intacct, Xero

BeanworksAP offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for BeanworksAP.