Dokmee

Document management solution for businesses of all sizes

4,7 /5 (41 reviews) Write a Review!

Dokmee Overview

What is Dokmee?

Dokmee is a document management and capture solution offered by Office Gemini that allows users to store, secure and manage all the documents at one centralized location. The product has multiple versions and deployment methods that can be selected by organizations on the basis of their size and requirements. It is designed to meet the needs of multiple industries that include accounting, legal, healthcare, education, real estate and so on.

Dokmee offers desktop, web, mobile and cloud versions that are designed for different user types and their access needs. Dokmee desktop is available in the home, professional, enterprise and read-only editions that have a scalable licensing structure and a windows-based client which adapts to the user’s needs. Dokmee web can be accessed through any internet browser and allows users to manage documents on the go. Similarly, the company offers Dokmee cloud that is a subscription based software and stores data in secure data centers of Office Gemini servers. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Dokmee capture has the capability to convert papers into searchable electronic files through scanning, data capture options and auditing tools. It allows administrators to track profitability and productivity through built-in reporting tools. Users can also export the scanned images with metadata in multiple image formats such as TIFF, JPEG, BMP, GIF etc. Metadata can be exported to CSV, TXT and other user-defined formats.

Dokmee can be accessed on multiple devices through the mobile apps for Android, iOS and Windows. The product is available in English, French, Spanish and Portuguese to its clients across the globe. Some of the key clients are Siemens, Loreal, Movistar, Dupont, and Merck.

Dokmee Overview

Pricing

Starting from
N/A

Pricing options

Free Trial
One Time License
Subscription
Value for money

Dokmee Features

Devices
Business size
S M L
Markets
United States, United Kingdom, Germany, Brazil, Mexico
Supported Languages
English, French, Portuguese, Spanish

Media

Audit reports and file log
Control panel of the solution
File retention wizard
File reviewing and auditing capabilities
Multiple device access
Workflow management
Dokmee helps manage all electronic document needs
Dokmee video Dokmee screenshot: Audit reports and file log Dokmee screenshot: Control panel of the solution Dokmee screenshot: File retention wizard Dokmee screenshot: File reviewing and auditing capabilities Dokmee screenshot: Multiple device access Dokmee screenshot: Workflow management Dokmee screenshot: Dokmee helps manage all electronic document needs

Dokmee Reviews

Dokmee Reviews

Overall rating
4,7
/
5
Excellent
28

Very good
13

Average
0

Poor
0

Terrible
0

Value for Money
4,7
Features
4,7
Ease of Use
4,7
Customer Support
4,7
100% recommended this app
Tan yean fern J.

Dokmee DMS

Document are easily retrieved at anytime anywhere. Especially when you are out of office, accessing internal document is just a click away.

Sharing of document is easy and fast. I can share huge files to customer using Dokmee DMS, uploading to the system is also very fast.


Helios M.

Excellent solution for document management

Save time when documents are needed, preserve documents, increase collaboration and faster processes.


Verified Reviewer

Dokmee is good for document management


Mike V.

Dokmee streamlined our Invoice Approval process

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.


David R.

Dokmee Capture Enterprise moves on from Diamond VIsion

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios.
This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it .
The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you.
I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use.
The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.


Tan yean fern J.
Industry: Information Technology & Services
Company size: 11-50 Employees

Dokmee DMS

Used Daily for 2+ years
Reviewed on 2019/04/15
Review Source: Capterra

Document are easily retrieved at anytime anywhere. Especially when you are out of office, accessing internal document is just a click away.

Sharing of document is easy and fast. I can share huge files to customer using Dokmee DMS, uploading to the system is also very fast.

Pros

User Friendly interface, just like browsing Windows 10, no special skill required to learn to use the Dokmee DMS.

Cons

Sharing of files can be better if it is share by folder.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Helios M.
Industry: Information Technology & Services
Company size: 2-10 Employees

Excellent solution for document management

Used Daily for 2+ years
Reviewed on 2019/05/23
Review Source: Capterra

Save time when documents are needed, preserve documents, increase collaboration and faster processes.

Pros

It’s easy to use and easy to implement and has many usable features.

Cons

More compatibility with other platforms

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Human Resources
Company size: 51-200 Employees

Dokmee is good for document management

Used Other for Free Trial
Reviewed on 2019/01/08
Review Source: Capterra

Pros

We like how it can keep all the documents organized and all in one place.

Cons

So far, I have not had a need to use it too much which is why I can't speak of the cons.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Mike V.
Industry: Utilities
Company size: 51-200 Employees

Dokmee streamlined our Invoice Approval process

Used Daily for 2+ years
Reviewed on 2016/12/13
Review Source: Capterra

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.

Pros

Ease of use, Workflow capabilities. They listen to customer's feedback and include customers requested features if possible

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

David R.

Dokmee Capture Enterprise moves on from Diamond VIsion

Reviewed on 2014/07/28
Review Source: Capterra

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios.
This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it .
The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you.
I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use.
The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

Rating breakdown

Ease of Use
Customer Support

User recommendation
8,9/10
Based on 41 user ratings
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Dokmee Pricing

Dokmee Pricing

Starting from
N/A
Free Trial
One Time License
Subscription
Value for money
Value for Money
4,7/5
Based on 41 user ratings
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Dokmee Features

Dokmee Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customizable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4,7/5
Based on 41 user ratings
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Categories

Additional information for Dokmee

Additional information for Dokmee

Key features of Dokmee

  • Active directory user integration
  • Advanced search
  • Auditing
  • Automatic backup
  • Automatic updates
  • Centralized file repository
  • Database synchronization
  • Drag & drop files
  • Edit files with version control
  • Electronic file management
  • File cabinet level user restrictions
  • File retention
  • HIPAA compliant
  • Import and export files with indexing
  • Increase collaboration between users
  • Index files & folders
  • Multi-user
  • Outlook integration
  • Project and file notes
  • Share files from one centralized location
  • Workflow management studio

Benefits

  • Dokmee offers easy file organization and retention capabilities through a Windows-like folder structure that helps in manual or automatic file sorting at multiple levels.

  • User collaboration and file sharing allows various users to view, edit and revise files at the same time through version control mechanism.

  • Dokmee offers a rule-based workflow that allows users to manage and customize business processes and document flow for approval requirements.

  • The solution has a built-in audit log that tracks file and system activities to ensure that files are secure, encrypted and only accessible by authorized users.

  • The product offers a full-text search functionality and drag & drop capabilities that allow users to drag entire folders into the Dokmee document management system.

  • Dokmee FAQs

    Dokmee FAQs

    Below are some frequently asked questions for Dokmee.

    Q. What type of pricing plans does Dokmee offer?

    Dokmee offers the following pricing plans:

    Pricing model: One Time License, Subscription

    Free Trial: Available

    Q. What are the main features of Dokmee?

    Dokmee offers the following features:

    • Active directory user integration
    • Advanced search
    • Auditing
    • Automatic backup
    • Automatic updates
    • Centralized file repository
    • Database synchronization
    • Drag & drop files
    • Edit files with version control
    • Electronic file management
    • File cabinet level user restrictions
    • File retention
    • HIPAA compliant
    • Import and export files with indexing
    • Increase collaboration between users
    • Index files & folders
    • Multi-user
    • Outlook integration
    • Project and file notes
    • Share files from one centralized location
    • Workflow management studio

    Q. Who are the typical users of Dokmee?

    Dokmee has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    Q. What languages does Dokmee support?

    Dokmee supports the following languages:

    English, French, Portuguese, Spanish

    Q. What type of pricing plans does Dokmee offer?

    Dokmee has the following pricing plans:

    One Time License, Subscription

    Q. Does Dokmee support mobile devices?

    Dokmee supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Dokmee integrate with?

    Dokmee integrates with the following applications:

    Microsoft Excel, Microsoft Outlook, Microsoft Word, Mindflash, QuickBooks Online Advanced, SAP Litmos, Salesforce Sales Cloud, Workday HCM, iCIMS Recruit

    Q. What level of support does Dokmee offer?

    Dokmee offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials