Nexonia Expenses

Expense management for ERP & accounting systems

4,5 /5 (625 reviews) Write a Review!

Nexonia Expenses Overview

What is Nexonia Expenses?

Nexonia is a configurable expense management solution that eliminates manual reporting, ensures compliance, and helps control your T&E spend.

Customers choose Nexonia for:
- Tight integrations with ERP's and accounting systems
- Fast expense sumbissions with an easy to use mobile app
- Handles complex approval workflows

Nexonia's simple-to-use application is fully integrated with ERPs, credit cards, and other systems supporting a variety of businesses, and are designed to streamline the reporting and approval process, improve human resource management, and enhance operational efficiency. Nexonia is trusted by organizations including CrossFit, Hamamatsu Corporation, and Lufthansa Systems.

Nexonia Expenses Overview

Pricing

Starting from
US$12,00/month

Pricing options

Free Trial
Subscription
Value for money

Discounts are available for multiple users and products
30-day free trial period


Nexonia Expenses Features

Devices
Business size
S M L
Markets
United States, Canada
Supported Languages
English, French, Portuguese, Spanish

Media

Capturing a receipt is quick and easy
Desktop expense item view
See all of your expense reports and their status at a glance
Duplicates are automatically flagged to avoid fraud
Desktop view of expense line item
Policy violations are clearly presented in both desktop and mobile app
Administrators can set currency and exchange rates
Multi-tax and VAT support
Industry-leading ERP integrations (Intacct, Netsuite, Microsoft, Abila, Bill.com, Quickbooks, Xero, and more)
Approve expense reports easily on mobile app or in desktop
Nexonia Expenses video Nexonia Expenses screenshot: Capturing a receipt is quick and easy Nexonia Expenses screenshot: Desktop expense item view Nexonia Expenses screenshot: See all of your expense reports and their status at a glance Nexonia Expenses screenshot: Duplicates are automatically flagged to avoid fraud Nexonia Expenses screenshot: Desktop view of expense line item Nexonia Expenses screenshot: Policy violations are clearly presented in both desktop and mobile app Nexonia Expenses screenshot: Administrators can set currency and exchange rates Nexonia Expenses screenshot: Multi-tax and VAT support Nexonia Expenses screenshot: Industry-leading ERP integrations (Intacct, Netsuite, Microsoft, Abila, Bill.com, Quickbooks, Xero, and more) Nexonia Expenses screenshot: Approve expense reports easily on mobile app or in desktop

Nexonia Expenses Reviews

Nexonia Expenses Reviews

Overall rating
4,5
/
5
Excellent
376

Very good
212

Average
29

Poor
6

Terrible
2

Value for Money
4,4
Features
4,4
Ease of Use
4,4
Customer Support
4,4
94% recommended this app
Abimbola K.

Nexonia has set a gold standard.


Sunil K.

Easy Expense Reporting & Reimbursements

Just Fantastic, before using this app I did not have an idea if there could be an easier way to expense claiming.

No more paperwork and physical signatures for approvals. It’s just simple -click photo, upload invoice ,update details ,submit and it goes to the approver who can check and approve it online. Claims are faster and transparent and I get my money back fast too ;-)


Michelle H.

It gets the job done

The overall experience has been good. There is a learning curve as some functionality is not intuitive but one you use it a few times you hey there hang of it. Great tool for time tracking against projects.


Dylan F.

Expense Reports

I can not comment on cost - as it is corporately paid for, nor can I comment on support, as when I have an issue I go to our internal team.
We did get trained on the system by a representative - who was likeable and enthusiastic. Pleasant experience.
Overall: I would not purchase this on my own.
It is "jumpy", so when you try to navigate between columns of expenses or time sheets you often have to reselect multiple times - which really makes it slow. This also means there is the likelihood for errors and as such it seems you not only have to complete the entry but review to make sure it didn't "jump" and have an item get miscategorized.

The "copy" functions which should allow you to copy the categories from week to week - don't work well either. This is tiresome as then one if forced to do everything that the copy function is supposed to assist with.
I have had a few service interruptions. I did not inquire to our internal support - as the message that came up when my time sheets and expenses were lost indicated that there was an issue with your site and to please come back later. It would have been of benefit if you have provided a suggestion as to how long the site would be down, or given the option to be notified when come back. Some work was lost, which was also a pain.

We have had various problems submitting information and getting items approved. These were not individual issues, but across the organization. So - I can not validate if that was NEXONIA or in part the integration with our company.
The integration with AMEX is cool - but it does chose the wrong categories, so I still have to edit them. This could be a result of our team having too many sub categories.

Sorry that this isn't very positive comments, but it truly looked like a good platform, but is just not client friendly.....yet :)

I do not need to have this feedback posted - that is not my intent. I rather you just use the information to improve the platform.


Frenette G.

Wilsons Heating

Knowing that I can simply record my receipts and not having to look for them at the end of the month is a good thing.


Abimbola K.
Industry: Entertainment
Company size: 51-200 Employees

Nexonia has set a gold standard.

Used Daily for 1+ year
Reviewed on 2018/07/01
Review Source: Capterra

Pros

I love Nexonia for its simplicity and the fact it is highly customizable. It is cloud-based and therefore perfect for mobile management of staff expenses in my organization.I love the approval workflow , and how Nexonia integrates seamlessly with our inhouse ERP tools.
I love the quality of the mobile app. Majority of my colleagues at work have never had a cause to use Nexonia on desktop and this proves how well the smartphone app has been effective.This is great for measuring mileage for tasks and subsidized meals which we all never seem to get enough of at work.
I love the quality of support Nexonia offers my organization. On every occasion ,when I have reached out to the Nexonia team , I always got to talk to an human being. This is rare for software firms who seem to always want to over automate their support structure.Therefore I will say Nexonia is setting a good standard.

Cons

Linking my personal debit card to Nexonia always seem to be an hurdle ,and not just for me but also for most of my colleagues at work.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Sunil K.
Industry: Computer Software
Company size: 10 000+ Employees

Easy Expense Reporting & Reimbursements

Used Monthly for 1+ year
Reviewed on 2020/06/24
Review Source: Capterra

Just Fantastic, before using this app I did not have an idea if there could be an easier way to expense claiming.

No more paperwork and physical signatures for approvals. It’s just simple -click photo, upload invoice ,update details ,submit and it goes to the approver who can check and approve it online. Claims are faster and transparent and I get my money back fast too ;-)

Pros

1. Easy to add to expense report and also a image of the invoice or bill.
2. Fast Online approval
3. Accessible via mobile app and laptop
4. I can claim the expense as soon as I have the receipt or invoice.
5. Makes my life easy and no pending invoices or couriering receipts or dealing with lost paperwork.
6. Can set the expense claim as per right cost Center and category e.g Cell phone expense, internet expense , Hotel expenses , Travel expenses etc.

Cons

I love it, I have no complaints so far.
Maybe the web portal opening page after login can be made bit better.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Michelle H.
Industry: Computer Software
Company size: 51-200 Employees

It gets the job done

Used Monthly for 6-12 months
Reviewed on 2020/09/14
Review Source: Capterra

The overall experience has been good. There is a learning curve as some functionality is not intuitive but one you use it a few times you hey there hang of it. Great tool for time tracking against projects.

Pros

-multiple people can track their hours to the same projects
-support for various projects with the same customer
-reports showing how many hours have been billed to a customer so far

Cons

-it is not the most user-friendly and can be difficult to figure out at first
-ability to copy previous week in time tracking is great but it doesn't copy the hours from the previous week

Rating breakdown

Ease of Use

Likelihood to recommend: 7.0/10

Dylan F.
Industry: Insurance
Company size: 51-200 Employees

Expense Reports

Used Daily for 6-12 months
Reviewed on 2016/10/11
Review Source: Capterra

I can not comment on cost - as it is corporately paid for, nor can I comment on support, as when I have an issue I go to our internal team.
We did get trained on the system by a representative - who was likeable and enthusiastic. Pleasant experience.
Overall: I would not purchase this on my own.
It is "jumpy", so when you try to navigate between columns of expenses or time sheets you often have to reselect multiple times - which really makes it slow. This also means there is the likelihood for errors and as such it seems you not only have to complete the entry but review to make sure it didn't "jump" and have an item get miscategorized.

The "copy" functions which should allow you to copy the categories from week to week - don't work well either. This is tiresome as then one if forced to do everything that the copy function is supposed to assist with.
I have had a few service interruptions. I did not inquire to our internal support - as the message that came up when my time sheets and expenses were lost indicated that there was an issue with your site and to please come back later. It would have been of benefit if you have provided a suggestion as to how long the site would be down, or given the option to be notified when come back. Some work was lost, which was also a pain.

We have had various problems submitting information and getting items approved. These were not individual issues, but across the organization. So - I can not validate if that was NEXONIA or in part the integration with our company.
The integration with AMEX is cool - but it does chose the wrong categories, so I still have to edit them. This could be a result of our team having too many sub categories.

Sorry that this isn't very positive comments, but it truly looked like a good platform, but is just not client friendly.....yet :)

I do not need to have this feedback posted - that is not my intent. I rather you just use the information to improve the platform.

Pros

please see first section - amex integration - and it looks to have the right "thinking" behind what an app should do

Cons

Please see first section
difficult to use
jumpy
creates errors because of the above
credit card integration - miss categorizes
System outages with no way to be notified when it is back on line and no time estimate
- happene don the weekends, so I was going to call - but there was no support available at the time

Rating breakdown

Ease of Use

Likelihood to recommend: 3.0/10

Frenette G.
Industry: Oil & Energy
Company size: 51-200 Employees

Wilsons Heating

Used Daily for 6-12 months
Reviewed on 2020/06/24
Review Source: Capterra

Knowing that I can simply record my receipts and not having to look for them at the end of the month is a good thing.

Pros

I simply like the fact that it's very friendly user and when I need to introduce it to a new member of our team they pick up on it with ease. I cannot answer the other questions as I was not involved in intergrating it into our system.

Cons

Nothing so far but again only been using it for little over 6 months but so far no complaints or concerns on my end.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,7/10
Based on 625 user ratings
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Nexonia Expenses Pricing

Nexonia Expenses Pricing

Starting from
US$12,00/month
Free Trial
Subscription
Value for money

Discounts are available for multiple users and products
30-day free trial period

Discounts are available for multiple users and products
30-day free trial period

Value for Money
4,4/5
Based on 625 user ratings
Compare value for money rating with alternatives
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Nexonia Expenses Features

Nexonia Expenses Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,4/5
Based on 625 user ratings
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Categories

Additional information for Nexonia Expenses

Additional information for Nexonia Expenses

Key features of Nexonia Expenses

  • ACH direct deposit
  • Free customer training & support
  • Mobile app
  • VAT tax tracking
  • Well-integrated with ERPs
  • advanced feature configuration, mix and match by role
  • advanced role-based security
  • automated PDF creation, including receipts
  • data extraction through web services
  • integrated e-mail notifications and reminders
  • organizational hierarchy for data visibility and approvals
  • receipt imaging through personal uploading
  • splitting an expense item into multiple sub-entries

Benefits

- Sophisticated Integrations with travel, ERP and accounting systems is our specialty and offers you a single view of company budget and spend

- Web and Mobile applications allow your employees to complete expense reports anytime, anywhere

- Reporting and Analytics provide you with improved visibility into T&E spending

- Large Customer Network spanning multiple industries gives you access to best practices and vertical specific features and integrations

- Multi-Currency Support auto-calculates an expense amount based on the date of the receipt, eliminating the need for manual calculation

- Credit Card Integration populates daily transactional feeds that give you total visibility and control over spending

Nexonia Expenses FAQs

Nexonia Expenses FAQs

Below are some frequently asked questions for Nexonia Expenses.

Q. What type of pricing plans does Nexonia Expenses offer?

Nexonia Expenses offers the following pricing plans:

Starting from: US$12,00/month

Pricing model: Subscription

Free Trial: Available

Discounts are available for multiple users and products 30-day free trial period

Q. What are the main features of Nexonia Expenses?

Nexonia Expenses offers the following features:

  • ACH direct deposit
  • Free customer training & support
  • Mobile app
  • VAT tax tracking
  • Well-integrated with ERPs
  • advanced feature configuration, mix and match by role
  • advanced role-based security
  • automated PDF creation, including receipts
  • data extraction through web services
  • integrated e-mail notifications and reminders
  • organizational hierarchy for data visibility and approvals
  • receipt imaging through personal uploading
  • splitting an expense item into multiple sub-entries

Q. Who are the typical users of Nexonia Expenses?

Nexonia Expenses has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Mid Size Business

Q. What languages does Nexonia Expenses support?

Nexonia Expenses supports the following languages:

English, French, Portuguese, Spanish

Q. What type of pricing plans does Nexonia Expenses offer?

Nexonia Expenses has the following pricing plans:

Subscription

Q. Does Nexonia Expenses support mobile devices?

Nexonia Expenses supports the following devices:

Android, iPhone, iPad

Q. What other apps does Nexonia Expenses integrate with?

Nexonia Expenses integrates with the following applications:

Bill.com, Lola, NetSuite, PEX, QuickBooks Online, QuickBooks Online Advanced, Sage Intacct, Sage Intacct, Xero, Xero

Q. What level of support does Nexonia Expenses offer?

Nexonia Expenses offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials