When it comes to time and expense reports, busy finance and accounting leaders require visibility, control over spending and in-depth reporting. Your busy workforce requires accessibility and ease-of-use. Nexonia Expenses offers all of the above in a simple, configurable, cloud-based web and mobile expense management solution.
Nexonia’s commitment to customer experience extends your accounting and finance teams. As a valued customer, you are given comprehensive training as well as access to dedicated product experts and support specialists.
Combine convenience factors with sophisticated ERP and accounting system integrations, credit card reconciliation, multi-currency support and so much more - it becomes easy to see why Nexonia is the dominant force in time and expense management.
Prior to Nexonia, our company was mired in the paperwork report world. Tying out receipts was a nightmare and reimbursements were delayed due to time spent traveling through the mail. We instituted Nexonia about 2 years ago and our employees love it. It is easy to use, allows for greater visibility by managers and speeds up the reimbursement time-frame. Overall, we are absolutely thrilled with our selection of Nexonia as our expense report vendor.
Ease of use and tight integration with NetSuite. The fact that I can enter or remove an employee in our CRM and have it flow directly into Nexonia is a huge time saver. We rarely need to utilize the support team, but when we do they are more than happy to roll up their sleeves and take ownership of our issues.
The only con I can think of is that a year ago, it seemed like new versions were constantly being rolled out and not always tested on different smartphones. For example, we have a large contingent using a Samsung Galaxy that had an issue where launching the camera caused the app to crash. It was eventually resolved, but if I recall it had to do with the latest update that was released. At the time, the Galaxy was a very popular phone.
I like how easy it is for new users to pick up and use Nexonia. It's easy to figure out, and does a lot of the leg work for you. My favorite feature is getting an auto-generated list of expenses based on my credit card history. Before, I was manually entering the amounts for each expense, which at least doubled the time it took to log expenses. With Nexonia, every transaction on my card is automatically in the system. And I love that I can drag and drop receipt pics without having to go through an upload process. Once the receipts are online, I can link/unlink and group multiple receipts to the same expense entry, which has been very useful for the way my receipts are sometimes generated (such as different receipts for itemized segments of a single transaction).
I also like that I can log expenses on the road with the mobile app. It has at times shown a delay in syncing with my online profile, but otherwise is a very useful app for tracking expenses in real time and not having to worry about coming back from a business trip with a lot of reporting to do.
My only nitpick is that there does not seem to be a way to make edits to multiple expense entries at the same time.
For example, if I have ten transactions for a single project, especially when they are going to be logged to the same category in that project, I have to go through and make the same drop down selections for each individual entry.
I would like instead to be able to "copy/paste" the entry's profile or simply select multiple transactions and edit the elements in one window. That kind of feature would really make this software top notch, and save me even more time than the software already has. But overall I'm a big fan of the software and how it organizes and tracks our expenses.
The drag-and-drop feature for receipts, auto-generated entries linked to my credit card, the option to use the mobile app, and the ability to group multiple receipts to one entry.
There is not a way to make multiple edits to entries with identical profiles. Either a template or a way to edit any items that are selected would be an extremely useful feature.
I manage my departments finances through this program. It is very easy to use once you learn how. I love how each person can send their receipts directly to Nexonia!
I like how this software allows each person to send their receipt directly to Nexonia and the current months report. I love how easy it is to see who has what card transactions and create an entry from that or you can go to the receipt and link it to a card transaction to create the entry.
I don't like how long it takes for each transaction to reach the Nexonia software. I can get the product and receipt before the transaction even reaches the Nexonia software. Although I don't believe that this is solely Nexonia's fault. The other thing that I would change is the linking of receipts to transactions, once the receipt is linked it would be nice if it was completely removed from the receipts list, although if you have two transactions with one receipt you need to link them both (the two transactions) to the same receipt, so you would have to send the same receipt to Nexonia twice, so I can understand why it is the way it is.
Over the last three years, Nexonia has taken us from a company relying on paper reconciliations to a fully-automated paperless system. It's incredibly easy to set up reporting structures, approve and edit expenses, and keep accurate receipt records. Additionally, Nexonia integrates with QuickBooks Online so once expenses are approved, getting them into QuickBooks is just a click of the button.
QBO integration. Ease of use. Everything is customizable so that you are always getting the information you need from employees regarding what the expense was for. Ability to code on the go with the app and save receipts for later makes this a great software for companies with employees who do a lot of traveling. Constant updates to the system fixing bugs and adding new features.
Most of the things that bothered us about the software have been fixed over time - including coding multiple expenses at once and easier receipt capture.
As a end user who submits ~20 expense items per month the convenience and ease of use is unparalleled. We moved from a paper system previously that was quite cumbersome. The interface is user friendly and the all the various methods for acquiring the digital copy of the expense is great. I mainly drag and drop PDF formatted images to upload the expenses into my report and it works great every time. I also use the email feature to send expenses to my reports and it great for larger email formatted invoices.
I also appreciate the fact that I can leave a report half done if I need to track down a missing invoice or receipt and it saves everything done up to that point.
I also support the accounting team with the integration of Nexonia to Quickbooks - this can be a little challenging to setup but the support staff are very helpful and we have always managed to get our users setup.
Ease of adding and capturing receipts. Auto balancing and the way it handles split receipts. Ability of managers to see what is in a end users account - what is outstanding or remaining to be worked on.
Email receipts - having to back out of the report I am working on to have the receipts show up as available to attach to the expenses. Once you go back into the specific report again the emailed receipts show up just fine.
Discounts are available for multiple users and products
30-day free trial period
- Sophisticated Integrations with travel, ERP and accounting systems is our specialty and offers you a single view of company budget and spend
- Web and Mobile applications allow your employees to complete expense reports anytime, anywhere
- Reporting and Analytics provide you with improved visibility into T&E spending
- Large Customer Network spanning multiple industries gives you access to best practices and vertical specific features and integrations
- Multi-Currency Support auto-calculates an expense amount based on the date of the receipt, eliminating the need for manual calculation
- Credit Card Integration populates daily transactional feeds that give you total visibility and control over spending
Below are some frequently asked questions for Nexonia Expenses.
Nexonia Expenses offers the following pricing plans:
Starting from: US$10,00/month
Pricing model: Subscription
Free Trial: Available
Discounts are available for multiple users and products
30-day free trial period
Nexonia Expenses offers the following features:
Nexonia Expenses has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Nexonia Expenses supports the following languages:
English, French, Spanish
Nexonia Expenses has the following pricing plans:
Nexonia Expenses supports the following devices:
Android, iPhone, iPad
Nexonia Expenses integrates with the following applications:
Bill.com, NetSuite, PEX, QuickBooks, QuickBooks Online, Sage Intacct, Sage Intacct, Subscription Billing, Xero, Xero
Nexonia Expenses offers the following support options:
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials