Castor EDC

Castor EDC

Online data capture for medical research

4.7/5 (43 reviews)

Castor EDC Overview

Castor EDC is a data collection software for use in medical research, and is suitable for use in prospective, retrospective, and registry studies.

Features include self service eCFR creation (form building), randomization, ePro (patient surveys), monitoring, easy import and export of data, EHR data importer (HL7 FHIR based), audit trails, user management, and much more.

We are fully ISO 27001 certified, GCP & 21 CFR compliant and provide servers in US (HIPAA compliant), UK, NL, DE

Castor EDC gives users the ability to define the structure of their study, with phases and steps, and to add in advanced data validation options or limits through drop-down menus. Field dependencies can also be set, defining the conditions under which certain fields should be shown. The number of fields and data points per study is unlimited, and data is immediately saved during entry by an auto-save feature. Users can also import data in CSV and Excel formats, and export data in CSV, Excel, and SPSS formats for further analysis.

Castor EDC automatically generates a full audit trail, detailing changes to data, who made them, and when they occurred, and reason given for the changes made. Data is automatically backed up four times per day, with 256-bit SSL encryption and certified data centers designed to protect against data loss or improper access. Role-based access permissions give users control over which individuals can see specific data, based on the user, their institution, or the form being accessed. Castor EDC also forces users to select strong passwords, and automatically logs users out when they are inactive.

Castor EDC also provides optional modules for randomization, offering stratified weighted randomization with an option for variable block randomization, patient surveys, and monitoring workflow tools.

Pricing

Starting from
€150/year
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

Dutch, English

Castor EDC Reviews

Overall rating
4.7/5
100% positive reviews
31
Excellent
12
Very good
0
Average
0
Poor
0
Terrible

High-quality, compliant and affordable EDC

Used Daily for 1+ year
Reviewed on 10/26/2018
Review Source: Capterra

Very positive. It's a compliant, easy to use, intuitive system that is affordable.

Pros

After a quick initial learning curve the system is easy to build out without having someone on staff that is an IT expert. Our clinical study managers are able to build out each study with little to no help from Castor. The database is easy to use by both clinical sites and sponsors. The company continues to improve the features of the system and provide webcasts to review the changes and answer user questions. The value can't be beat. As an early-stage start up company we are happy to have found a high-quality compliant system we can afford.

Cons

The one feature we feel is lacking is the ability of an investigator to "batch approve" once they have reviewed the data. It is labor intensive to approve each study visit and each record generated. Other systems provide this ability and investigator's expect this from all systems.

Response from Castor

Dear Lisa,

Thank you for the positive review and for outlining all the aspects of our system that we pride ourselves on!

We indeed offer regular webinars, help from our support team, and an extensive online manual with the aim that every user creates a database on their own in no time!

Bulk actions is a good point, definitely something we are working on (for records, reports, and surveys!). We are also doing a make-over of the entire navigation in Castor in order to improve the design and intuitiveness of the system and to make that learning curve even steeper!

Thank you for the 5 stars!

Elena Kochova, MD
Customer Success Manager

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Castor is an indispensable tool for clinical research!

Used Weekly for 2+ years
Reviewed on 1/21/2019
Review Source: Capterra

I used the platform for 5 international retrospective multi-center cohort studies and it was a great experience to see how researchers at all the participating centers interacted so easily with the software. Everyone loved it.

Pros

Castor is a GDPR compliant tool to capture and store baseline characteristics, patient surveys, and clinical outcomes. It's affordable, easy to set up and easy to use. What I love most about it is that it improves the study quality so much compared to traditional methods of data capturing. I also love all the automatic calculations (e.g. age from date of birth and procedure date) the system can perform. The ePro feature to send out surveys to patients directly is great!

Cons

The platform could be even better if it offered functionality to design/structure all variables, definitions, input value options, and calculations in Excel and upload it to Castor. This would make it so much easier to translate (parts) of existing databases to new projects. Also, I missed an option to directly export the database to STATA. Castor currently only supports CSV/Excel/SPSS. Otherwise, no cons.

Response from Castor

Hi Sjors,

Thank you for your positive review! It's good to hear that you have used Castor for so many multicenter studies and that all users were happy with the platform. We hope you conduct many more successful studies in the future!

We actually have an internal method to transform existing 'Excel' databases into Castor and we do offer such transformations. Please get in touch and we can lead you through the process!

Best regards,
Elena Kochova, MD
Customer Success Manager

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Easy to use and well designed

Used Daily for 1-5 months
Reviewed on 5/2/2019
Review Source: Capterra

Pros

We are a small start-up company and the task of setting up our study fell on me, a person with absolutely no experience with EDC systems. After doing a little research we selected Castor EDC because it seemed easy to use and the price was right for us.

Castor EDC has been everything we've hoped it would be. It is easy to learn and set-up. Our study sites have liked it and found it very easy to use. It is feature complete doing everything we have wanted to do.

One concern we had was that the company has no US-based support and we are on the West coast. As such, getting support in real-time is really not an option. I was also concerned about possible language barriers. Those initial concerns have not materialized to be realities. On the three occasions I have required support, I have received it within 24 hours, via email. Each time the answer I received was complete and they addressed my question on the first response.

Overall, we are very satisfied.

Cons

I have two fairly nit picky issues:

1. Setting up user rights is a bit clunky. It is very flexible, which I love, but a bit clunky.
2. Dependencies and validations are limited to a single field and the logic is very limited. On the plus side, one can work around those limitations with hidden calculations.

Response from Castor

Hi Bill,

Thank you so much for you review. We are very happy to be able to help your business with such an important element of your journey towards getting Alibrex to market. I will be in touch soon for a personal introduction.

Please know, while not immediate, we do plan to redesign the validation and dependency builder. In the mean time, as you mentioned, multi-variate edit checks and dependencies can be scripted using calculation fields.

Derk Arts, MD PhD
CEO Castor EDC

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

CASTOR for clinical studies

Used Daily for 6-12 months
Reviewed on 10/29/2018
Review Source: Capterra

CASTOR incorporates everything that I wanted from an electronic data capture program, and is so easy to use that everyone can work with it.

Pros

CASTOR for me is the answer to electronic data capture. It is easy to use, you have full control, it is safe and data from several sources can be incorporated. Can be used by the investigator, monitor as well as the participant for answering the questionnaires. I also like the fact that the software keeps being developed and better features are added regulary. Communication is excellent.

Cons

The help section is sometimes a bit hard to work through. Also would like to have a printable version of the manual (esp. for instructions to people using the ready-made castor forms).

Response from Castor

Dear Gabby,

Thanks for this great review! We pride ourselves on our platform's security, user-friendliness and multiple functionalities, as well as the responsiveness of our support team, so we are happy to hear that these are the highlights for you as a data manager!

We have recently migrated our entire knowledge base, have you checked it out? It can be found at https://helpdesk.castoredc.com. The searchability has improved significantly since! We have also added printable pdf manuals for data entry users, study admins and monitors. We hope these will be useful for you!

Thank you!
Elena Kochova, MD
Customer Success Manager

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Clear and user friendly database with many features

Used Daily for 1+ year
Reviewed on 10/25/2018
Review Source: Capterra

Castor has a good customers service who supports you when you encounter any difficulties and provides you with helpful tips/solutions.

Pros

It is easy for a non-experienced database builder to create your own database using Castor.
The database is easy to use for data-entry, monitoring and creating reports or surveys.
You can add a lot of users and adjust the rights for each of the users.
As an admin you have a clear overview on the progress of the study in all participating sites and you get a message every time a patient is included in the trial.

Cons

Sending out surveys is still a manual task, it would be great if by just entering the participants' email address, the surveys are sent automatically.

Response from Castor

Hi Fleur,

Thanks for your 5 star review, we really appreciate it! With regards to sending surveys when you add the email address, have you looked at our automation engine?
https://helpdesk.castoredc.com/article/44-automatically-send-out-surveys

That should hopefully make your life even easier!

All the best,

Derk Arts, MD PhD
CEO Castor EDC

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Castor EDC Pricing

Starting from
€150/year
Pricing options
Free Trial
Subscription
Value for money

Pricing is based on study type (prospective, retrospective, or registry), number of inclusions (patients or records), study duration, number of participating centers, and any additional modules required, including randomization, patient surveys, and monitoring.

Discounts are available for nonprofit organizations.

Castor EDC Features

  • API
  • Automatic Reminders
  • Data Import/Export

  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Billing & Invoicing
  • Calendar Management
  • Client Portal
  • Customizable Reporting
  • Document Storage
  • Electronic Payments
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Quote Management
  • Reporting & Statistics
  • Search Functionality
  • Third Party Integration

Additional information for Castor EDC

Key features of Castor EDC

  • Advanced calculations
  • Advanced query management
  • Advanced validation options and limits
  • Adverse event (AE) reports
  • Coding metadata
  • Collected information summaries
  • Data autosave
  • Data import and export
  • Direct data validation
  • Electronic case report form (eCRF) construction
  • Electronic signing
  • Field comments
  • Field dependencies
  • Four backups per day
  • Full 21 CFR Part 11 compliance
  • Full API access, integrate with your apps!
  • Full GCP compliance
  • Full audit trail
  • GDPR Compliant
  • HIPAA Compliant servers
  • Multi-center
  • Ongoing pentests to maintain security
  • Patient record removal or blockage
  • Patient surveys
  • Progress per patient
  • Reasons for changes
  • Role-based access management
  • Servers in NL, UK, US, DE
  • Servers in US, NL, DE, UK
  • Stratified weighted randomization
  • Study progress
  • Study structure definintion
  • Unlimited data fields
  • Unlimited data points
  • Using Google Authenticator
  • Using R and R Shiny

Benefits

Users can define study phases and steps, select from drop-down menus of advanced data validation options, set field dependencies, and create advanced calculations to be instantly displayed within and across forms.

There is no limit on the number of fields or data points in a study, and data is automatically saved as it is entered, with four automatic backups per day.

Data can be imported in CSV and Excel formats, and exported as CSV, Excel, and SPSS formats for further processing or analysis.

Full audit trail is automatically generated, with electronic signing of certain parts of forms, and explicit confirmation with reasons for any changes made.

Role-based access permissions allow users to define who can see what data, with authorizations per user, institution, or form.

256-bit SSL encryption, strong passwords requirements, and automatic inactivity logout are designed to keep the system secure and compliant.

Castor EDC FAQs

Below are some frequently asked questions for Castor EDC.

Q. What type of pricing plans does Castor EDC offer?

Castor EDC offers the following pricing plans:

Starting from: €150/year

Pricing model: Subscription

Free Trial: Available

Pricing is based on study type (prospective, retrospective, or registry), number of inclusions (patients or records), study duration, number of participating centers, and any additional modules required, including randomization, patient surveys, and monitoring.

Discounts are available for nonprofit organizations.

Q. What are the main features of Castor EDC?

Castor EDC offers the following features:

  • Advanced calculations
  • Advanced query management
  • Advanced validation options and limits
  • Adverse event (AE) reports
  • Coding metadata
  • Collected information summaries
  • Data autosave
  • Data import and export
  • Direct data validation
  • Electronic case report form (eCRF) construction
  • Electronic signing
  • Field comments
  • Field dependencies
  • Four backups per day
  • Full 21 CFR Part 11 compliance
  • Full API access, integrate with your apps!
  • Full GCP compliance
  • Full audit trail
  • GDPR Compliant
  • HIPAA Compliant servers
  • Multi-center
  • Ongoing pentests to maintain security
  • Patient record removal or blockage
  • Patient surveys
  • Progress per patient
  • Reasons for changes
  • Role-based access management
  • Servers in NL, UK, US, DE
  • Servers in US, NL, DE, UK
  • Stratified weighted randomization
  • Study progress
  • Study structure definintion
  • Unlimited data fields
  • Unlimited data points
  • Using Google Authenticator
  • Using R and R Shiny

Q. Who are the typical users of Castor EDC?

Castor EDC has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Castor EDC support?

Castor EDC supports the following languages:

Dutch, English

Q. What type of pricing plans does Castor EDC offer?

Castor EDC has the following pricing plans:

Subscription

Q. Does Castor EDC support mobile devices?

We do not have any information about what devices Castor EDC supports

Q. What other apps does Castor EDC integrate with?

We do not have any information about what integrations Castor EDC has

Q. What level of support does Castor EDC offer?

Castor EDC offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials