ClassJuggler

Management solution for class and schedule-based businesses

4,4 /5 (169 reviews) Write a Review!

ClassJuggler Overview

What is ClassJuggler?

ClassJuggler is a customer and class management tool for class-based and schedule-based businesses such as dance schools, gymnastics studios, swim schools, tennis camps, cheer camps, and dojos. ClassJuggler offers modules for class scheduling, student registration, billing and invoicing, and online payments.

Users can choose which features and tools they wish to use as well as customize each one. Directors and managers can set up custom student groupings, skill levels, and customer categories when organizing important records. Users can also define default data-entry values to accelerate the new student registration process.

Additional to class scheduling tools and student records management, ClassJuggler offers ‘power tools’ for tasks such as reporting, billing, and security features. Optional add-ons and partner integrations include credit card processing, website design, accounting, and tax preparation.

The ClassJuggler solution works with any web browser with internet access, and all data is kept "in the cloud," with secure state-of-the-art servers that are backed up nightly. ClassJuggler's automatic updates bring in new features and functionality, and are always included in the monthly subscription. The software is compatible with any computer, as well as iPads, iPhones, and Android devices.

ClassJuggler Overview

Pricing

Starting from
US$44,95/month

Pricing options

Free Trial
Subscription
Value for money

$44.95/month
1 - 150 students

$49.95/month
151 - 300 students

$54.95/month
301 - 450 students

$59.95/month
451 - 600 students

Up to
$104.95/month
2201 - 2500 students

For over 2500 students, contact ClassJuggler for a pricing.


ClassJuggler Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia
Supported Languages
English

Media

ClassJuggler users can bill parents, assign late fees, and send invoices and statements.
With ClassJuggler, users can set up and manage classes and create schedules.
Users can manage instructors and keep records, as well as prevent teacher schedule conflicts with ClassJuggler.
ClassJuggler's dashboard displays statistics on customers, students, instructors and classes, as well as alerts and a to-do list.
ClassJuggler video ClassJuggler video ClassJuggler screenshot: ClassJuggler users can bill parents, assign late fees, and send invoices and statements. ClassJuggler screenshot: With ClassJuggler, users can set up and manage classes and create schedules. ClassJuggler screenshot: Users can manage instructors and keep records, as well as prevent teacher schedule conflicts with ClassJuggler. ClassJuggler screenshot: ClassJuggler's dashboard displays statistics on customers, students, instructors and classes, as well as alerts and a to-do list. ClassJuggler screenshot: ClassJuggler screenshot: ClassJuggler screenshot:

ClassJuggler Reviews

ClassJuggler Reviews

Overall rating
4,4
/
5
Excellent
90

Very good
58

Average
18

Poor
2

Terrible
1

Value for Money
4,3
Features
4,1
Ease of Use
4,1
Customer Support
4,6
88% recommended this app
Katelyn R.

Has everything but takes a while to learn

Great! Its what we have been looking for for our school. I just wish we found it sooner!


Shannon M.

From the onset the Class Juggler screen looks complex as there is a lot to look at all at once.

There are a lot of great features that we are still beginning to tap into. Enrolling students into events as if it was a class, limits the paperwork that needs to be done for the many different events that we hold on a monthly basis. One difficulty is that we have several different staff members sharing our computers at once and it is a bit time consuming to log in and out often when sharing with another staff member. It is good, however that when staff make changes into the system it does keep track of who made the changes. That has been helpful in the training process as we then can identify which staff member is making mistakes and needs more training.


Cheryl L.

Overall good. There are some things that I would like looked at for efficiency in our...


Suzanne P.

Good Software for the money and great customer service

This is our 2nd year using the software for our dance studio. Last year we used it to for our student enrollment, class scheduling and reporting. This year we started using it to bill our customers and track tuition and payments. I relied on customer service quite a bit while I was setting up the financial side of things, and they were extremely patient and helpful. We still only accept cash or check but are looking at adding a credit card option for next year. We also don't use the customer portal option currently. Class Juggler has helped us keep our heads as we grow.

The only thing I would like to see is an option to help us create recital orders. The interface isn't very pretty or intuitive, but it does function well and it doesn't take much time to figure things out. I would rather have a hard working reliable software than an unreliable one that looks pretty.


Shelly W.

Personal opinion

As a dance studio director, I have found Class Juggler overall to be a great addition to our company! I still wish there were some additional ways to record specific information for Prospective customers and keep them out of our Active count.
Also, I find the email functions a bit "unreliable." Often, even after selecting specific customers, mass emails go out and therefore cause more time needed to respond and clarify to the unintended receivers.


Katelyn R.
Industry: Entertainment
Company size: 2-10 Employees

Has everything but takes a while to learn

Used Daily for 1-5 months
Reviewed on 2019/09/06
Review Source: Capterra

Great! Its what we have been looking for for our school. I just wish we found it sooner!

Pros

It has everything we need for our school all in one place. It makes it super easy to keep track of our students, what classes they are in AND easily allows parents to access their own portal and pay online whenever they need to.

Cons

What I like least is that it was very hard to learn. Everyone is still learning and its not super user friendly. We have all been having to just play with it to figure things out.

Response from ClassJuggler

Great, we appreciate your review!

We work hard to provide the features our clients suggest to continually imrpove ClassJuggler. If you ever need help learning ClassJuggler, feel free to call us on our toll-free support line 866-214-6128. We always answer our phones and are happy to offer training!

Rating breakdown

Ease of Use

Likelihood to recommend: 8.0/10

Shannon M.
Industry: Sports
Company size: 11-50 Employees

From the onset the Class Juggler screen looks complex as there is a lot to look at all at once.

Used Daily for 1+ year
Reviewed on 2018/03/06
Review Source: Capterra

There are a lot of great features that we are still beginning to tap into. Enrolling students into events as if it was a class, limits the paperwork that needs to be done for the many different events that we hold on a monthly basis. One difficulty is that we have several different staff members sharing our computers at once and it is a bit time consuming to log in and out often when sharing with another staff member. It is good, however that when staff make changes into the system it does keep track of who made the changes. That has been helpful in the training process as we then can identify which staff member is making mistakes and needs more training.

Pros

I like the ability to keep track of make-ups for students who miss their classes. This is very important to our company. We can easily go back and see all of the attendance for our students and track full classes easily. We can now use a staff reward system for full classes as it is easier to track than our last system and that has been motivational to our staff as a whole.

Cons

I do not like that all funds that are in the account automatically get charged at the end of the month for those who are on Autopay, even if the due date for some of the funds has not come up yet. Due to this issue we are still having to use another program. This difficulty is still an important one to fix so we can phase out the use of our other system. Using two systems has created some confusion in communicating with our clients about what they owe and that confusion has created some frustration for our customers. Our office staff has been received several frustrated phone calls from customers about this issue.

Response from ClassJuggler

Thanks for your review, Shannon. Glad to hear that ClassJuggler helps you keep track of student makeups and to facilitate your staff reward system! We also appreciate your comments regarding account payments. We take such suggestions into consideration when planning upcoming product upgrades.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Cheryl L.

Overall good. There are some things that I would like looked at for efficiency in our application.

Used Daily for 1+ year
Reviewed on 2018/03/01
Review Source: Capterra

Pros

I like the ability to pull reports, to manage attendance and to mass communicate with clients. I also like that I can get to Enrollment History quickly and also the ability to annotate notes on most screens as needed.

Cons

The update in the software that changed the attendance view for students. The 12 month view is too much information on the screen at once. Maybe 3 months at a time. The way we use that application we offer make-ups 3 months from the time a class is missed. With 12 months of attendance in the screen you have to filter through too many entries to locate a missed class from 3 months back. Access to 12 months is great but all 12 months on the screen is too much. Also, if you are looking for an entry from Jan 2018, you have to change the reference date to Jan 2019. It's annoying!

Response from ClassJuggler

Cheryl, the ability to see more attendance was a feature enhancement requested by many of our clients. Not all updates are met with enthusiasm, we realize. I think that adding a range dropdown to the screen, letting you choose how much information you would like to see, would be a great compromise and would satisfy your desires.

As to your second issue, you may not be understanding the use of the reference date. The reference date is the center point for viewing attendance entries. If you want to view attendance from Jan 2018, just choose January 2018 as your reference point. This will show attendance from Jan of 2017 (one year earlier) up through Jan 2019 (one year later than your reference date). I hope this helps.

Rating breakdown

Value for Money
Ease of Use

Suzanne P.
Company size: 2-10 Employees

Good Software for the money and great customer service

Used Daily for 1+ year
Reviewed on 2017/03/21
Review Source: Capterra

This is our 2nd year using the software for our dance studio. Last year we used it to for our student enrollment, class scheduling and reporting. This year we started using it to bill our customers and track tuition and payments. I relied on customer service quite a bit while I was setting up the financial side of things, and they were extremely patient and helpful. We still only accept cash or check but are looking at adding a credit card option for next year. We also don't use the customer portal option currently. Class Juggler has helped us keep our heads as we grow.

The only thing I would like to see is an option to help us create recital orders. The interface isn't very pretty or intuitive, but it does function well and it doesn't take much time to figure things out. I would rather have a hard working reliable software than an unreliable one that looks pretty.

Pros

Reliable, updates are useful. Reporting often has an export option so it can be manipulated and customized in excel. Monthly tuition statements are easy for the customer to read and understand. Customer service is helpful.

Cons

No recital/performance/ dance order option. Not very pretty to look at and not intuitive.

Response from ClassJuggler

So glad to hear that ClassJuggler has helped you "keep our heads as we grow," Suzanne. :-) And we hope to continue growing with you, which we will continue to do by listening to your suggestions and allowing them to influence our ongoing product development, so thanks!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Shelly W.
Industry: Performing Arts
Company size: 11-50 Employees

Personal opinion

Used Daily for 2+ years
Reviewed on 2017/04/03
Review Source: Capterra

As a dance studio director, I have found Class Juggler overall to be a great addition to our company! I still wish there were some additional ways to record specific information for Prospective customers and keep them out of our Active count.
Also, I find the email functions a bit "unreliable." Often, even after selecting specific customers, mass emails go out and therefore cause more time needed to respond and clarify to the unintended receivers.

Pros

Great way to manage accounts, create reports and for the most part, user friendly.

Cons

Email functions have some control challenges.
Would still like to have some better options for recording specific info regarding prospective customers and tracking details as we wish.

Response from ClassJuggler

Shelly, thank you for your positive review! Please feel free to contact us regarding the e-mail issue you're having and we'll see if we can address that.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8,4/10
Based on 169 user ratings
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ClassJuggler Pricing

ClassJuggler Pricing

Starting from
US$44,95/month
Free Trial
Subscription
Value for money

$44.95/month
1 - 150 students

$49.95/month
151 - 300 students

$54.95/month
301 - 450 students

$59.95/month
451 - 600 students

Up to
$104.95/month
2201 - 2500 students

For over 2500 students, contact ClassJuggler for a pricing.

$44.95/month
1 - 150 students

$49.95/month
151 - 300 students

$54.95/month
301 - 450 students

$59.95/month
451 - 600 students

Up to
$104.95/month
2201 - 2500 students

For over 2500 students, contact ClassJuggler for a pricing.

Value for Money
4,3/5
Based on 169 user ratings
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ClassJuggler Features

ClassJuggler Features

Activity Dashboard
Attendance Management
Attendance Tracking
Automated Scheduling
Automatic Notifications
Billing & Invoicing
Calendar Management
Class Scheduling
Client Portal
Credit Card Processing
Customer Database
Customizable Branding
Electronic Payments
Event Management
Event Scheduling
POS
Registration Management
Reminders
Reporting & Statistics
Website Integration
Features
4,1/5
Based on 169 user ratings
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Categories

Additional information for ClassJuggler

Additional information for ClassJuggler

Key features of ClassJuggler

  • Administrative access privileges
  • Administrator accounts
  • Advanced security system
  • Assessment tracking tools
  • Assign and track student skills attainment
  • Billing and invoicing
  • Built-in financial bookkeeping management tools
  • Class schedules builder
  • Conflict management
  • Conflict resolution rules
  • Create charges, credits, refunds, and record payments
  • Credit card and debit card payments
  • Customer accounts
  • Customer records
  • Customer search tools
  • Dropped classes
  • Email and print detailed account activity statements
  • Email and print invoice statements
  • Enforced capacity control
  • Enrollment procedures and management
  • Enrollment schedule conflict fixing
  • Instructor class assignments lists and reports
  • Keep detailed attendance records
  • Martial arts class features
  • Multiple attendance sheet forms
  • Report generation tasks
  • Student class history
  • Track student registration and pre-registration
  • Tuition updates
  • Waiting lists

Benefits

Class and schedule listings are pulled directly from the ClassJuggler database, ensuring real-time enrollment availability information that can be embedded onto any website.

Users can turn on additional features in preferences, such as ClassJuggler's built-in martial arts option for dojos that helps manage rank-based classes (following progression using color-coded belts).

ClassJuggler users that work for a business where classes take place in various locations can switch on the "mobile class business feature" for multiple billing locations, and more. And a mobile-optimized "staff portal" lets instructors take attendance from the classroom and do other key functions from a mobile device, even when a web connection is not available.

Directors can create and manage custom skills for various groups and levels, and assign them to students for skill-based attendance and training.

For studios who choose the Parent Portal upgrade, customers can self-register, sign up family members for classes, manage payment methods, and make payments.

Users can email and print detailed account activity and invoice statements for customers, directly from ClassJuggler.

ClassJuggler FAQs

ClassJuggler FAQs

Below are some frequently asked questions for ClassJuggler.

Q. What type of pricing plans does ClassJuggler offer?

ClassJuggler offers the following pricing plans:

Starting from: US$44,95/month

Pricing model: Subscription

Free Trial: Available

$44.95/month 1 - 150 students $49.95/month 151 - 300 students $54.95/month 301 - 450 students $59.95/month 451 - 600 students Up to $104.95/month 2201 - 2500 students For over 2500 students, contact ClassJuggler for a pricing.

Q. What are the main features of ClassJuggler?

ClassJuggler offers the following features:

  • Administrative access privileges
  • Administrator accounts
  • Advanced security system
  • Assessment tracking tools
  • Assign and track student skills attainment
  • Billing and invoicing
  • Built-in financial bookkeeping management tools
  • Class schedules builder
  • Conflict management
  • Conflict resolution rules
  • Create charges, credits, refunds, and record payments
  • Credit card and debit card payments
  • Customer accounts
  • Customer records
  • Customer search tools
  • Dropped classes
  • Email and print detailed account activity statements
  • Email and print invoice statements
  • Enforced capacity control
  • Enrollment procedures and management
  • Enrollment schedule conflict fixing
  • Instructor class assignments lists and reports
  • Keep detailed attendance records
  • Martial arts class features
  • Multiple attendance sheet forms
  • Report generation tasks
  • Student class history
  • Track student registration and pre-registration
  • Tuition updates
  • Waiting lists

Q. Who are the typical users of ClassJuggler?

ClassJuggler has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Q. What languages does ClassJuggler support?

ClassJuggler supports the following languages:

English

Q. What type of pricing plans does ClassJuggler offer?

ClassJuggler has the following pricing plans:

Subscription

Q. Does ClassJuggler support mobile devices?

We do not have any information about what devices ClassJuggler supports

Q. What other apps does ClassJuggler integrate with?

ClassJuggler integrates with the following applications:

Authorize.net

Q. What level of support does ClassJuggler offer?

ClassJuggler offers the following support options:

Phone Support, Online Support, FAQs, Knowledge Base, Video Tutorials