Microsoft Planner

Work management and organization for teams

3,8 /5 (72 reviews) Write a Review!

Microsoft Planner Overview

What is Microsoft Planner?

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.

Microsoft Planner Overview

Pricing

Starting from
US$5,00/month

Pricing options

Free Trial
Subscription
Value for money

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month


Microsoft Planner Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Czech, Danish, Dutch and 16 others, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian

Media

Each task in Microsoft Planner has its own board, with individual tasks presented as cards
Microsoft Planner allows users to attach files to tasks for collaboration
Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses
Microsoft Planner allows users to comment on tasks and have discussions with their teammates
Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets
The progress across multiple plans can be compared in Microsoft Planner
Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more
Tasks can be given preview images in Microsoft Planner
Individual team members' task progress can also be viewed in Microsoft Planner
Microsoft Planner video Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cards Microsoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaboration Microsoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses Microsoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates Microsoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets Microsoft Planner screenshot: The progress across multiple plans can be compared in Microsoft Planner Microsoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more Microsoft Planner screenshot: Tasks can be given preview images in Microsoft Planner Microsoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft Planner

Microsoft Planner Reviews

Microsoft Planner Reviews

Overall rating
3,8
/
5
Excellent
25

Very good
23

Average
17

Poor
1

Terrible
6

Value for Money
3,4
Features
3,1
Ease of Use
3,6
Customer Support
4
67% recommended this app
Freddie I.

Transformed how I manage my team


Verified Reviewer

Another solid Microsoft tool

Overall, this is another solid Microsoft tool and helps teams stay more organized.


Verified Reviewer

Fills a hole (just)

Basic - to the point of not using it after a few initial attempts. The limitations made its use pointless. I recommend Trello over Planner to colleagues.


Mark G.

Useful, but needs more features


India O.

Microsoft Planner and Mac


Freddie I.
Industry: Nonprofit Organization Management
Company size: 5 001-10 000 Employees

Transformed how I manage my team

Used Daily for 1+ year
Reviewed on 2018/11/13
Review Source: GetApp

Pros

For some time before finding Planner I had wished for a tool that allowed me to remotely monitor how my team members were progressing against their to do lists without having to nag and ask them directly.

Not only does Planner allow you to do this but it can create goals and objectives for people and allow managers to monitor their productivity.

Asides from this you can also create project mapping tools and upload all the relevant files for a project, assigning smaller tasks to different team members.

Cons

It took some time to convince my team of its benefits. It's probably more useful for managers than team members.

It can also make an additional layer of activity for team members to regularly check which some may find overbearing and not helpful.

Rating breakdown

Ease of Use

Likelihood to recommend: 7.0/10

Verified Reviewer
Industry: Computer Software
Company size: 1 001-5 000 Employees

Another solid Microsoft tool

Used Weekly for 6-12 months
Reviewed on 2020/10/15
Review Source: GetApp

Overall, this is another solid Microsoft tool and helps teams stay more organized.

Pros

Microsoft Planner is a good tool for planning among teams, keeping track of ongoing projects that are multilayered. It's easy to use and is integrated with other Microsoft apps.

Cons

One big feature I think is lacking for Microsoft Planner is the notifications. I had a hard time tagging coworkers and getting email notifications.

Rating breakdown

Ease of Use

Likelihood to recommend: 6.0/10

Verified Reviewer
Industry: Hospital & Health Care
Company size: 5 001-10 000 Employees

Fills a hole (just)

Used Monthly for 6-12 months
Reviewed on 2020/07/15
Review Source: GetApp

Basic - to the point of not using it after a few initial attempts. The limitations made its use pointless. I recommend Trello over Planner to colleagues.

Pros

MS Planner is a bare bones planner tool. It does the basics of creating tasks and allocating them with, or without schedules. It triggers reminder emails and has basic dashboard views for users to see where their efforts need to be directed.

Cons

When using this product with an O365 licence it requires the plan to be associated with a Team (group). I don't understand why it simply can't be associated to my account. Linking it to a group enables the group members to see and edit what is in the plan. There's no security that will allow me to enable plan access to specific team members - so it can't serve a subgroup of the Team.
You also cannot have a plan for Private Teams Channels - who are, again, a subgroup of the Team.
So you can't build the plan privately or share it privately. This is a major shortcoming.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 5.0/10

Mark G.
Industry: Nonprofit Organization Management
Company size: 1 001-5 000 Employees

Useful, but needs more features

Used Monthly for 2+ years
Reviewed on 2020/05/05
Review Source: GetApp

Pros

I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

Cons

There are some core missing features. You can't see all tasks by person assigned, and you can't see all tasks assigned to a team across multiple plans. The team aspect of Planner is minimal and needs to grow. Management features need to be added.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

India O.
Industry: Higher Education
Company size: 501-1 000 Employees

Microsoft Planner and Mac

Used Weekly for 1-5 months
Reviewed on 2018/12/16
Review Source: GetApp

Pros

Microsoft Planner is a nice addition to the Microsoft Suite but as a Mac user I find the interface can be cumbersome. The cost of purchasing an additional platform outweighs any inherent benefit.

Cons

Ease of interface with Mac, constant updates, almost daily, and cost are three barriers to my continued use.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

User recommendation
6,8/10
Based on 72 user ratings
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Microsoft Planner Pricing

Microsoft Planner Pricing

Starting from
US$5,00/month
Free Trial
Subscription
Value for money

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Value for Money
3,4/5
Based on 72 user ratings
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Microsoft Planner Features

Microsoft Planner Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customizable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
3,1/5
Based on 72 user ratings
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Categories

Additional information for Microsoft Planner

Additional information for Microsoft Planner

Key features of Microsoft Planner

  • Assignment management
  • Assignment tracking
  • Categorizing
  • Charting
  • Checklists
  • Collaboration tools
  • Collaborative workspace
  • Commenting
  • Conversations
  • Data synchronization
  • Deadline tracking
  • Drag-and-drop interface
  • Email notifications
  • Event scheduling
  • File attachments
  • File management
  • Individual plan boards
  • Performance reports
  • Planner hub
  • Preview images
  • Productivity reporting
  • Progress charts
  • Progress monitoring
  • Project planning
  • Real-time co-authoring
  • Tagging
  • Task categorization
  • Task comments
  • Task due dates
  • Task labels
  • Task management
  • Task planning
  • Task scheduling
  • Task sorting buckets
  • Task statuses
  • Task tracking
  • Team assignments
  • Time planning

Benefits

  • Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

  • Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

  • All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

  • Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

  • Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.

  • Microsoft Planner FAQs

    Microsoft Planner FAQs

    Below are some frequently asked questions for Microsoft Planner.

    Q. What type of pricing plans does Microsoft Planner offer?

    Microsoft Planner offers the following pricing plans:

    Starting from: US$5,00/month

    Pricing model: Subscription

    Free Trial: Available

    Microsoft Planner is included in the Office 365 package with the following pricing options for businesses: Office 365 Business: $8.30/user/month Office 365 Business Premium: $12.50/user/month Office 365 Business Essentials: $5.00/user/month

    Q. What are the main features of Microsoft Planner?

    Microsoft Planner offers the following features:

    • Assignment management
    • Assignment tracking
    • Categorizing
    • Charting
    • Checklists
    • Collaboration tools
    • Collaborative workspace
    • Commenting
    • Conversations
    • Data synchronization
    • Deadline tracking
    • Drag-and-drop interface
    • Email notifications
    • Event scheduling
    • File attachments
    • File management
    • Individual plan boards
    • Performance reports
    • Planner hub
    • Preview images
    • Productivity reporting
    • Progress charts
    • Progress monitoring
    • Project planning
    • Real-time co-authoring
    • Tagging
    • Task categorization
    • Task comments
    • Task due dates
    • Task labels
    • Task management
    • Task planning
    • Task scheduling
    • Task sorting buckets
    • Task statuses
    • Task tracking
    • Team assignments
    • Time planning

    Q. Who are the typical users of Microsoft Planner?

    Microsoft Planner has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Q. What languages does Microsoft Planner support?

    Microsoft Planner supports the following languages:

    Arabic, Chinese (Simplified), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian

    Q. What type of pricing plans does Microsoft Planner offer?

    Microsoft Planner has the following pricing plans:

    Subscription

    Q. Does Microsoft Planner support mobile devices?

    Microsoft Planner supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Microsoft Planner integrate with?

    Microsoft Planner integrates with the following applications:

    Microsoft 365, Microsoft 365, Microsoft Excel, Microsoft OneNote, Microsoft Outlook, Microsoft Teams, Microsoft Word, PowerPoint, Synigo Pulse, airfocus

    Q. What level of support does Microsoft Planner offer?

    Microsoft Planner offers the following support options:

    Online Support, FAQs