About Microsoft Planner

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.

Pricing starting from:

US$5,00

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Microsoft Planner

Key benefits of Microsoft Planner

  • Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

  • Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

  • All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

  • Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

  • Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Brazil, Canada, China, Germany and 5 others

    Supported Languages

    Arabic, Chinese, Czech, Danish, Dutch and 16 others

    Pricing starting from:

    US$5,00

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Microsoft Planner

    Images

    Microsoft Planner Software - Microsoft Planner allows users to attach files to tasks for collaboration
    Microsoft Planner Software - Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses
    Microsoft Planner Software - Individual team members' task progress can also be viewed in Microsoft Planner
    Microsoft Planner Software - Microsoft Planner allows users to comment on tasks and have discussions with their teammates
    Microsoft Planner Software - The progress across multiple plans can be compared in Microsoft Planner
    Microsoft Planner Software - Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets
    Microsoft Planner Software - Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more
    Microsoft Planner Software - Tasks can be given preview images in Microsoft Planner
    Microsoft Planner Software - New Plan
    Microsoft Planner Software - Status
    Microsoft Planner Software - Advertising event
    Microsoft Planner Software - Comments
    View 12 more
    Microsoft Planner Software - Microsoft Planner allows users to attach files to tasks for collaboration
    Microsoft Planner Software - Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses
    Microsoft Planner Software - Individual team members' task progress can also be viewed in Microsoft Planner
    Microsoft Planner Software - Microsoft Planner allows users to comment on tasks and have discussions with their teammates
    Microsoft Planner Software - The progress across multiple plans can be compared in Microsoft Planner
    Microsoft Planner Software - Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets
    Microsoft Planner Software - Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more
    Microsoft Planner Software - Tasks can be given preview images in Microsoft Planner
    Microsoft Planner Software - New Plan
    Microsoft Planner Software - Status
    Microsoft Planner Software - Advertising event
    Microsoft Planner Software - Comments

    Features

    Total features of Microsoft Planner: 38

    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Assignment Management
    • Charting
    • Collaboration Tools
    • Commenting/Notes
    • Configurable Workflow
    • Customizable Fields
    • Data Import/Export
    • Data Synchronization
    • Deadline Management
    • Document Storage
    • Drag & Drop
    • Email Management
    • File Management
    • Performance Metrics
    • Planning Tools
    • Prioritization
    • Progress Reports
    • Progress Tracking
    • Project Management
    • Project Planning
    • Project Tracking
    • Project Workflow
    • Real Time Notifications
    • Real-time Updates
    • Status Tracking
    • Tagging
    • Task Editing/Updating
    • Task Management
    • Task Planning
    • Task Progress Tracking
    • Task Scheduling
    • Task Tagging
    • To-Do List
    • Visual Workflow Management

    Alternatives

    Microsoft OneNote

    4,6
    #1 Alternative to Microsoft Planner
    Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes,...

    Zoho Sprints

    4,5
    #2 Alternative to Microsoft Planner
    Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports,...

    Google Calendar

    4,8
    #3 Alternative to Microsoft Planner
    Easily check Google Calendar and add new events from websites you visit. Get a button on your browser toolbar that you...

    Todoist

    4,6
    #4 Alternative to Microsoft Planner
    Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and...

    Reviews

    Overall rating

    4,1 /5
    (167)
    Value for Money
    4,4/5
    Features
    4,0/5
    Ease of Use
    4,4/5
    Customer Support
    4,2/5

    Already have Microsoft Planner?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 167
    Holdrin
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The best solution to track your tasks if you are a Microsoft user!

    Reviewed on 2022/08/11

    I often use Planner for my Programs and projects, including personal. It is an excellent option for...

    I often use Planner for my Programs and projects, including personal. It is an excellent option for Microsoft users to improve the way of tracking their tasks.

    Pros

    Integration with other Office 365 tools.

    Cons

    I wish that this tool can adapt the copy & paste feature when you try to make a checklist with many items from one external file or app.

    Alternatives Considered

    Jira and Trello
    Alessandro
    Overall rating
    • Industry: Consumer Goods
    • Company size: 5 001-10 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The best task management collaboration tool

    Reviewed on 2023/02/18

    The toll is fantastic and can be use in all areas, my team is using it and the participation in...

    The toll is fantastic and can be use in all areas, my team is using it and the participation in broad since the integration with teams is perfect

    Pros

    Easy to setup, perfect integration with Microsoft tools works perfectly combined with forms and power automate.

    Cons

    Integration with power bi is not that simple, I would like a power automate action that refresh an entire table instead of adding columns and updating completed task

    Alternatives Considered

    Todoist and Asana

    Reasons for Switching to Microsoft Planner

    Microsoft ecosystem integration
    Mauricio
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 51-200 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 7.0 /10

    Not what it could be, but it's probably on purpose ; )

    Reviewed on 2021/03/27

    It's definitely love and hate. It's great for short-term tasks and reminders. But not great for...

    It's definitely love and hate. It's great for short-term tasks and reminders. But not great for team collaboration and projects. I know MS has a separate tool they like to upsell to but we were really hoping this would have some more basic task features.

    Pros

    The planner is principally great because it's native to Microsoft. Especially in MS Teams, it's super to manage single tasks.

    Cons

    It does have limits in the enterprise tier we have. The most annoying is that we can't tag team members in the comments of tasks and we can't create sub-tasks within it.

    Leonor
    Overall rating
    • Industry: Industrial Automation
    • Company size: 1 001-5 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Our tool for department organization

    Reviewed on 2022/12/12

    Transperency in department task organization. Huge benefit is that everyone knows what the other...

    Transperency in department task organization. Huge benefit is that everyone knows what the other ones are working on which can be completely different from the views into the calendars.

    Pros

    Structure, functionalities, also the visuals are very appealing.

    Cons

    The integration between Planner and To-Do could be better. There is a connector but unfortunately there is no way to move tasks from Planner in To-Do to another category than "Assigned to me". Also if there are some E-Mails I mark as a task, they appear in To-Do but there is no way to push them into a planner so that I can assign it to other people.

    Adam
    Overall rating
    • Industry: Building Materials
    • Company size: 201-500 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    A great, lightweight task / project management tool for M365 users

    Reviewed on 2023/01/31

    Planner is a great starting point for shared tasks, and may be a perfect long term solution for...

    Planner is a great starting point for shared tasks, and may be a perfect long term solution for M365 users. For those looking for depth of features or more robust task/project management functionality, you may need to step up to Project or look elsewhere (e.g. Asana, etc.)

    Pros

    Planner is intuitive, robust, and deeply connected and integrated with Microsoft 365. For basic team-based task tracking, it's hard to beat!

    Cons

    Like most things Microsoft - they shipped a viable product, but are stuck on building new functionality and innovation. It has come a long way, but waiting for improvements can be painfully slow. E.g. notifications, file sharing, etc. feel quite limited based on what other modern software packages are doing.

    Showing 5 reviews of 167 Read all reviews

    Microsoft Planner FAQs

    Below are some frequently asked questions for Microsoft Planner.

    Microsoft Planner offers the following pricing plans:

    • Starting from: US$5,00
    • Free Trial: Not Available

    Microsoft Planner is included in the Office 365 package with the following pricing options for businesses: Office 365 Business: $8.30/user/month Office 365 Business Premium: $12.50/user/month Office 365 Business Essentials: $5.00/user/month

    Microsoft Planner has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

    Microsoft Planner supports the following languages:

    Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian

    Microsoft Planner supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Microsoft Planner integrates with the following applications:

    Microsoft 365, Microsoft Excel, Microsoft OneNote, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word

    Microsoft Planner offers the following support options:

    Email/Help Desk, FAQs/Forum

    Related categories

    See all software categories found for Microsoft Planner.