Firmex Virtual Data Room

Securely store and share highly confidential documents

About Firmex Virtual Data Room

Firmex Virtual Data Room is a secure online platform for sharing confidential documents within companies such as investment banks, law firms, private equity groups, and corporations. The platform provides a highly adaptive interface that can be tailored to accommodate various types of business workflows. It supports large-scale collaboration and complex security scenarios with numerous parties, and aims to help close more profitable deals quicker, and more efficiently.

Firmex Virtual Data Room integrates with the organization’s IT system and provides a customizable interface with personalized branding. The solution enables users to streamline numerous business practices including document viewing, uploading, and revisions, as well as note sharing and collaborations.

Users can invite other individuals or entire teams to a deal and set permissions, granting and restricting access as needed. Permissions can be applied to entire projects, folders, documents, or users. Users can easily drag files or folders into the data room using the drag and drop feature, and tag documents to track changes and assign tasks.

Historical document tracking is simple with the solution’s ‘versions’ feature that automatically displays the most recent version of a document. It also allows users to look back through previous versions to see what changes were made in the past. Users can apply dynamic watermarks to documents, restrict downloading and printing, as well as track and audit user activity. With Firmex, all data is kept in secure data centers with fire and disaster safeguards, along with keycard and biometric access.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Firmex Virtual Data Room

Key benefits of Firmex Virtual Data Room

Firmex's 'Email-in' feature lets users upload documents to the data room via email while out of the office.

Users are in full control of their documents with security settings like access expiry, saving and printing restrictions, dynamic watermarks, and more.

Firmex offers project consultation for creating the best fitted data room to match the organization's needs.

Users can simply send their hard drives to Firmex, and they'll send back a completed and organized data room ready-for-use.

Firmex virtual data rooms store data in secure data centers that hold all major North American, European, and international security certifications.

Devices

Business size

S M L

Markets

Andorra, Albania, Austria, Bosnia & Herzegovina, Belgium, Bulgaria, Belarus, Canada, Switzerland, Cyprus, Czechia, Germany, Denmark, Estonia, Finland, United Kingdom, Greece, Croatia, Hungary, Ireland, Iceland, Liechtenstein, Lithuania, Luxembourg, Latvia, Monaco, Moldova, Montenegro, North Macedonia, Malta, Netherlands, Norway, Poland, Portugal, Romania, Serbia, Russia, Sweden, Slovenia, Slovakia, San Marino, Turkey, Ukraine, United States

Supported Languages

English, French

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Firmex Virtual Data Room

Images

Firmex Virtual Data Room Software - Keep documents safe by viewing online without downloading
Firmex Virtual Data Room Software - Customizable DRM (digital rights management) for documents
Firmex Virtual Data Room Software - Users can upload an entire project in one step
Firmex Virtual Data Room Software - Docuements are uploaded using drag-and-drop
Firmex Virtual Data Room Software - Files are organized the same way they were on the users's hard drive
Firmex Virtual Data Room Software - Clicking on a document allows users to view the document online without leaving the dataroom
Firmex Virtual Data Room Software - Users can bulk invite contacts, add contacts manually (one user at a time), or search for contacts
Firmex Virtual Data Room Software - Permissions can be applied as general, or as granular as needed
View 11 more
Firmex Virtual Data Room video
Firmex Virtual Data Room video
Firmex Virtual Data Room video
Firmex Virtual Data Room Software - Keep documents safe by viewing online without downloading Firmex Virtual Data Room Software - Customizable DRM (digital rights management) for documents Firmex Virtual Data Room Software - Users can upload an entire project in one step Firmex Virtual Data Room Software - Docuements are uploaded using drag-and-drop Firmex Virtual Data Room Software - Files are organized the same way they were on the users's hard drive Firmex Virtual Data Room Software - Clicking on a document allows users to view the document online without leaving the dataroom Firmex Virtual Data Room Software - Users can bulk invite contacts, add contacts manually (one user at a time), or search for contacts Firmex Virtual Data Room Software - Permissions can be applied as general, or as granular as needed

Features

Total features of Firmex Virtual Data Room: 27

  • Access Controls/Permissions
  • Audit Trail
  • Authentication
  • Bulk Uploading
  • Collaboration Tools
  • Compliance Management
  • Customizable Branding
  • Data Security
  • Data Storage Management
  • Document Classification
  • Document Review
  • Drag & Drop
  • Email Management
  • File Upload by Email
  • Full Text Search
  • HIPAA Compliant
  • Historical Reporting
  • Mobile Access
  • Multi-Factor Authentication
  • Projections
  • Q&A Management
  • Reporting/Analytics
  • Role-Based Permissions
  • Secure File Viewer
  • Single Sign On
  • Two-Factor Authentication
  • Watermarking

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Datasite Diligence

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Intralinks VIA

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#2 Alternative to Firmex Virtual Data Room
Intralinks VIA offers secure, scalable file-sharing letting you store all of your content online. Access, manage,...

Smartsheet

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#3 Alternative to Firmex Virtual Data Room
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work....

Venue Virtual Data Room

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#4 Alternative to Firmex Virtual Data Room
Venue is a cloud-based virtual data room solution that helps enterprises secure and manage confidential data related to...

Reviews

Overall rating

4,6 /5
(77)
Value for Money
4,6/5
Features
4,4/5
Ease of Use
4,6/5
Customer Support
4,8/5

Already have Firmex Virtual Data Room?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 77
Verified Reviewer
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 501-1 000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

To be or not to be organized!

Reviewed on 2019/05/29

Excellent. Easily adapted to our current work environment.

Excellent. Easily adapted to our current work environment.

Pros

Ease of use. Simple integration with our current work flow management. Rapid customer response.

Cons

Sometimes difficult to find answers to questions regarding the tool.

Response from Firmex

Hi,

Thank you for your review. We're so pleased our platform integrates with your current work flow smoothly and you've had the chance to speak with our fantastic Support Team!

If you have any questions about Firmex features or functionality, we have our Firmex Knowledge Base available online. It has tons of helpful articles, FAQs and how-to videos.

https://support.firmex.com/hc/en-us

I use the tool myself quite frequently - but I do find that occasionally my search terms don't return the results that I KNOW are in there somewhere. In those instances (and any other time you have a question), please feel free to utilize our award-winning Support Team. They're available 24/7/365 by phone at 1(888)688-4042 ext. 11 or by email at [email protected]

Thank you again for choosing Firmex,

Kyle Bardsley
Senior Director, Customer Operations & Growth

Ian N.
Overall rating
  • Industry: Renewables & Environment
  • Company size: 10 000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

Simple, yet valuable

Reviewed on 2019/05/29

I've used Firmex DVR on many projects and it's much easier to use than other solutions. Data rooms...

I've used Firmex DVR on many projects and it's much easier to use than other solutions. Data rooms requiring training will reduce the utilization by the project team.

Pros

Firmex VDR is easy to use. It offers the ability to toggle quickly between projects, has an intuitive folder structure, and allows for easy uploading and viewing of documents.

Cons

Having an embedded version control option would be valuable, with an easy way to distinguish between drafts and final versions of documents.

Alternatives Considered

Oracle Aconex and Citrix ShareFile

Reasons for Switching to Firmex Virtual Data Room

Ease of use, and easy navigation across projects.

Response from Firmex

Hi Ian,

Thanks for the review! With regard to Firmex having an embedded version control option, you'll be glad to know that we have one. Here's a quick summary of our versioning and document status options:

Firmex's versioning feature is built-in to our system. You can choose to upload a new document, or a new version of a document. You and your team can always access the version history, while only giving guests users access to the latest version of the document (the "document of truth"). Firmex can also detect new versions of a document based on the content of the document.

Firmex also supports content status on documents and folders. Many of our customers use this content status to designate whether a document is in draft, awaiting review, or final. This usually coincides with our document comment and tag systems.

Your Customer Success Manager will follow up with you to demonstrate these features at your convenience.

Kyle Bardsley
Senior Director, Customer Operations & Growth

Verified Reviewer
Overall rating
  • Industry: Investment Banking
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Overall Good, But No Bells & Whistles

Reviewed on 2019/05/29

Overall good, but limited customer support.

Overall good, but limited customer support.

Pros

Easy to use. Cost effective. User-friendly. Intuitive.

Cons

Highly limited functionality and user analytics.

Reasons for Switching to Firmex Virtual Data Room

Cost-effective solution.

Response from Firmex

Hi there,

Thank you for your feedback. We're very pleased you're happy with our platform. We're constantly working on improving our product, releasing new updates each month to bring new functionality to our amazing customers.

We very much appreciate the importance of having clear, easily accessible analytics when it comes to your various dataroom needs. For this reason, one our main focuses for the 2019 Product Road-map is improving reporting functionality.

If you're interested about hearing more about the upcoming releases, or have questions about product functionality, I'd be happy to arrange a call to discuss at your convenience. Alternatively, our award-winning Support Team is available 24/7/365.They can be reached at 1.888.688.4042 x11 or [email protected]

Thanks again for choosing Firmex,

Kyle Bardsley
Senior Director, Customer Operations & Growth

Austin P.
Overall rating
  • Industry: Investment Banking
  • Company size: 2-10 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Austin Porter - Review

Reviewed on 2021/01/12

Pros

Easy user interface allows non-familiar teams to upload information. Management teams are able to collaborate with the sell side group to upload information. Much easier to use than Dropbox.

Cons

Item limits per page. (ie. only being able to see 200 files per page when looking at all files

Alternatives Considered

Venue Virtual Data Room

Reasons for Switching to Firmex Virtual Data Room

Familiarity with the firmex products/ have heard less than stellar reviews about their system from people that have used it.

Response from Firmex

Austin, thanks for the feedback and taking the time to review Firmex. Our users find that the 200 limit is more then enough file names within a page before it becomes difficult to navigate through. We would love to know if you are seeing this available with other providers you use or what the optimal number of items per page would be. James - Director of M&A Coverage

Wesley D.
Overall rating
  • Industry: Investment Banking
  • Company size: 11-50 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Review of Firmex

Reviewed on 2021/01/15

It has been great. Never been overbilled. The team provides a heads up if you are reaching storage...

It has been great. Never been overbilled. The team provides a heads up if you are reaching storage capacity vs. simply upping your bill. I've never had a client unable to understand how to use or access the data room.

Pros

I love the ease of setting it up. Other products have more features as far as downloading and tracking, but everyone does bulk downloading so it is irrelevant. You get the key features you need: Accessed, % downloaded, ability to revise documents, etc.

Cons

I haven't had any issues with the software. The customer service is the best I've seen. Very amenable if a transaction takes longer or goes on pause (i.e., they are willing to be flexible with pause periods and/or affordable monthly extensions)

Alternatives Considered

Smartsheet

Reasons for Switching to Firmex Virtual Data Room

Smartsheets is annoying to use.

Response from Firmex

Thanks for your review and we are happy to hear you're enjoying Firmex! We're always looking to improve our product, so your feedback is valuable in providing the best product and service to our clients.

Showing 5 reviews of 77 Read all reviews

Firmex Virtual Data Room FAQs

Below are some frequently asked questions for Firmex Virtual Data Room.

Firmex Virtual Data Room offers the following pricing plans:

  • Free Trial: Available

Single-Use Data Room One-time fee Multi-Use Subscription Annual fixed fee Contact Firmex for pricing details.

Firmex Virtual Data Room has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Firmex Virtual Data Room supports the following languages:

English, French

Firmex Virtual Data Room supports the following devices:

iPhone (Mobile), iPad (Mobile)

We do not have any information about what integrations Firmex Virtual Data Room has

Firmex Virtual Data Room offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep)

Related categories

See all software categories found for Firmex Virtual Data Room.