Firmex Virtual Data Room

About Firmex Virtual Data Room

Firmex Virtual Data Room is a secure online platform for sharing confidential documents within companies such as investment banks, law firms, private equity groups, and corporations. The platform provides a highly adaptive interface that can be tailored to accommodate various types of business workflows. It supports large-scale collaboration and complex security scenarios with numerous parties, and aims to help close more profitable deals quicker, and more efficiently.

Firmex Virtual Data Room integrates with the organization’s IT system and provides a customizable interface with personalized branding. The solution enables users to streamline numerous business practices including document viewing, uploading, and revisions, as well as note sharing and collaborations.

Users can invite other individuals or entire teams to a deal and set permissions, granting and restricting access as needed. Permissions can be applied to entire projects, folders, documents, or users. Users can easily drag files or folders into the data room using the drag and drop feature, and tag documents to track changes and assign tasks.

Historical document tracking is simple with the solution’s ‘versions’ feature that automatically displays the most recent version of a document. It also allows users to look back through previous versions to see what changes were made in the past. Users can apply dynamic watermarks to documents, restrict downloading and printing, as well as track and audit user activity. With Firmex, all data is kept in secure data centers with fire and disaster safeguards, along with keycard and biometric access.

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Firmex Virtual Data Room

Firmex's 'Email-in' feature lets users upload documents to the data room via email while out of the office.

Users are in full control of their documents with security settings like access expiry, saving and printing restrictions, dynamic watermarks, and more.

Firmex offers project consultation for creating the best fitted data room to match the organization's needs.

Users can simply send their hard drives to Firmex, and they'll send back a completed and organized data room ready-for-use.

Firmex virtual data rooms store data in secure data centers that hold all major North American, European, and international security certifications.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Albania, Andorra, Australia, Austria, Belarus and 49 others

Supported Languages

English, French

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Images

Firmex Virtual Data Room Software - Users can upload an entire project in one step
Firmex Virtual Data Room Software - Project Files are organized the same way they were on the users's hard drive
Firmex Virtual Data Room Software - Keep documents safe by viewing online without downloading
Firmex Virtual Data Room Software - Permissions can be applied as general, or as granular as needed
Firmex Virtual Data Room Software - Users can bulk invite contacts, add contacts manually (one user at a time), or search for contacts
Firmex Virtual Data Room Software - Documents are uploaded using drag-and-drop
Firmex Virtual Data Room Software - Clicking on a document allows users to view the document online without leaving the dataroom
Firmex Virtual Data Room Software - Locate documents instantly with the full text search feature
Firmex Virtual Data Room Software - Securely redact personally identifiable and sensitive information—all without leaving your Firmex virtual data room
Firmex Virtual Data Room Software - View a VDR activity report by selecting a chart or using the side menu
View 11 more
Firmex Virtual Data Room video
Firmex Virtual Data Room Software - Users can upload an entire project in one step
Firmex Virtual Data Room Software - Project Files are organized the same way they were on the users's hard drive
Firmex Virtual Data Room Software - Keep documents safe by viewing online without downloading
Firmex Virtual Data Room Software - Permissions can be applied as general, or as granular as needed
Firmex Virtual Data Room Software - Users can bulk invite contacts, add contacts manually (one user at a time), or search for contacts
Firmex Virtual Data Room Software - Documents are uploaded using drag-and-drop
Firmex Virtual Data Room Software - Clicking on a document allows users to view the document online without leaving the dataroom
Firmex Virtual Data Room Software - Locate documents instantly with the full text search feature
Firmex Virtual Data Room Software - Securely redact personally identifiable and sensitive information—all without leaving your Firmex virtual data room
Firmex Virtual Data Room Software - View a VDR activity report by selecting a chart or using the side menu

Features

Total features of Firmex Virtual Data Room: 47

  • API
  • Access Controls/Permissions
  • Activity Tracking
  • Alerts/Notifications
  • Audit Management
  • Audit Trail
  • Authentication
  • Automatic Backup
  • Bulk Uploading
  • Collaboration Tools
  • Commenting/Notes
  • Compliance Management
  • Customizable Branding
  • Data Import/Export
  • Data Security
  • Data Storage Management
  • Document Classification
  • Document Management
  • Document Review
  • Document Storage
  • Drag & Drop
  • File Management
  • File Upload by Email
  • Full Text Search
  • HIPAA Compliant
  • Indexing
  • Mobile Access
  • Monitoring
  • Multi-Factor Authentication
  • Project Management
  • Q&A Management
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Role-Based Permissions
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Secure File Viewer
  • Secure Login
  • Single Sign On
  • Tagging
  • Third-Party Integrations
  • Two-Factor Authentication
  • User Management
  • Version Control
  • Watermarking

Alternatives

Citrix Workspace

4.1
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DealRoom

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#2 Alternative to Firmex Virtual Data Room
DealRoom is an M&A lifecycle management platform that combines virtual data room features, team communication, &...

Oracle Aconex

4.4
#3 Alternative to Firmex Virtual Data Room
Platform for digital project delivery and controls that connects teams to build the world.

Smartsheet

4.5
#4 Alternative to Firmex Virtual Data Room
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Reviews

Overall rating

4.8 /5
(328)
Value for Money
4.7/5
Features
4.6/5
Ease of Use
4.7/5
Customer Support
4.9/5

Already have Firmex Virtual Data Room?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 328
Rachael
Rachael
Overall rating
  • Industry: Oil & Energy
  • Company size: 501–1,000 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

First Time User/Administrator

Reviewed on 2023/07/10

I haven't experienced any problems that could not be remedied quickly - mostly user error on my...

I haven't experienced any problems that could not be remedied quickly - mostly user error on my part.

Pros

Integration into our company's needs was quick and easy.

Cons

There isn't anything I don't like about it.

Alternatives Considered

DocuPhase

Reasons for Switching to Firmex Virtual Data Room

Ease of use for our needs.

Response from Firmex

Thanks for the feedback outlining how fast and easy the implementation of Firmex was. We appreciate the review and look forward to continually working with you.

Tracy
Overall rating
  • Industry: Financial Services
  • Company size: 11–50 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Good product

Reviewed on 2024/06/20

So far so good for myself and our users.

So far so good for myself and our users.

Pros

It is easy to use and allows flexibility to expand and rearrange folders as required.

Cons

Perhaps more specific permission settings. For example, I do not need full access but it would be helpful to add the "delete" feature as a stand-alone.

Response from Firmex

Thanks for the feedback on how the experience has been when adjusting folders and the structure of folders as it is all drag and drop functionality. In terms of the ability to customize permissions, we offer a role based system between what users have access to within the project (data room) and the information within meaning the documents. The permission combinations we have made are the industry settings we see most commonly used based on the roles you want to give host users vs guest users. If you require assistance further on how to best set those permissions, our support team is available 24/7.

Verified Reviewer
Overall rating
  • Industry: Investment Banking
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Overall Good, But No Bells & Whistles

Reviewed on 2019/05/29

Overall good, but limited customer support.

Overall good, but limited customer support.

Pros

Easy to use. Cost effective. User-friendly. Intuitive.

Cons

Highly limited functionality and user analytics.

Reasons for Switching to Firmex Virtual Data Room

Cost-effective solution.

Response from Firmex

Hi there,

Thank you for your feedback. We're very pleased you're happy with our platform. We're constantly working on improving our product, releasing new updates each month to bring new functionality to our amazing customers.

We very much appreciate the importance of having clear, easily accessible analytics when it comes to your various dataroom needs. For this reason, one our main focuses for the 2019 Product Road-map is improving reporting functionality.

If you're interested about hearing more about the upcoming releases, or have questions about product functionality, I'd be happy to arrange a call to discuss at your convenience. Alternatively, our award-winning Support Team is available 24/7/365.They can be reached at 1.888.688.4042 x11 or [email protected].

Thanks again for choosing Firmex,

Kyle Bardsley
Senior Director, Customer Operations & Growth

Diana
Overall rating
  • Industry: Law Practice
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Review/Opinion

Reviewed on 2024/10/01

I really appreciate Firmex being so easy to use.

I really appreciate Firmex being so easy to use.

Pros

I like how easy it is to share documents with our working group, which comprises of banks, lawyers and their client.

Cons

Honestly, we can do without the "No." column. I tried turning it off, but it would still be present in the dataroom. Our documents are named with numbers in front of them. So the extra No. column can be confusing.

Response from Firmex

We appreciate the feedback and the 10 out of 10 rating whcih is always great to see. As for the numbering schema, here is an article from our online Knowledge Base to help - https://support.firmex.com/hc/en-us/articles/207255117-Numbering-settings-and-schema

Tori
Overall rating
  • Industry: Renewables & Environment
  • Company size: 10,000+ Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

One of the better data rooms I've used

Reviewed on 2024/09/10

Definitely one of the better, user-friendly data rooms I have used.

Definitely one of the better, user-friendly data rooms I have used.

Pros

It is very efficient and I have never had an issue downloading files or accessing a data room.

Cons

I don't like the new interface as much as the previous one. The previous interface was a little easier to use and I didn't have any issue with functionality. I don't like that when you checkbox individual files, you don't have the option to download them with the folder path. You can only download with a folder path included if you click the "Download" button without checking any files, which can be a little cumbersome downloading unneeded files. I think that needs to be updated asap.

Response from Firmex

Thanks for the feedback, great to hear about your experience and how easy it was to navigate our platform. We pride ourselves in how easy our user interface is to accommodate all users logging in to our data room. We do have the ability to leave comments and tags which can be found on the right hand side of the documents tab. Those comments and tags can be searched for within the search tab as well, although isn't a report function it still can be found easily.

Showing 5 reviews of 328 Read all reviews

Firmex Virtual Data Room FAQs

Below are some frequently asked questions for Firmex Virtual Data Room.

Firmex Virtual Data Room offers the following pricing plans:

  • Free Trial: Available

Firmex Virtual Data Room has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Firmex Virtual Data Room supports the following languages:

English, French

Firmex Virtual Data Room supports the following devices:

iPhone (Mobile), iPad (Mobile)

We do not have any information about what integrations Firmex Virtual Data Room has

Firmex Virtual Data Room offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for Firmex Virtual Data Room.