Spendesk

Smart, trackable spending at work. From Approvals to Zen.

About Spendesk

We're on a mission to help businesses everywhere spend smarter. With flexible payments, approvals, automated receipt capture and real-time spend insights, finance teams can decentralize operational spending across the business without any loss of control or visibility. Employees benefit from streamlined expense and invoice management through the Spendesk website and app.

"I know in real time where the money is spent, and I don’t have to lend out the company’s credit card anymore. What a relief!" — Xavier Haffreingue (COO @Tinyclues)

With Spendesk, you can say goodbye to:

- Risky company card sharing
- Time-consuming expense reports
- Untraceable spending trails
- Overly complex toolstacks

Having all employee spending centralised in one place, means more visibility, more automation and less time spent on the tedious admin tasks. Finance stays in control, while employees are empowered to pay when they need.


Key benefits of Spendesk

- Visibility and control over operational spending: With Spendesk, operational spending is trackable and controlled. Team based spending policies, pre-approvals and real-time spending insights mean you're always on top of spend.

- Efficiency: With Spendesk, both finance teams and employees save hours each month on tedious, manual tasks like payment reconciliation and time-consuming expense reports. This gives them more time to focus on what's important.

- Autonomy: With Spendesk, employees are empowered to pay when they need to, within the limits and controls set by the finance team. No more blocked projects due to unclear spending policies or lack of access to funds.


Images

Spendesk Software - Spendesk is the 7-in-1 spending solution
Spendesk Software - Individual spending controls and approval thresholds
Spendesk Software - Adjust budgets based on live information
Spendesk Software - Make expense reimbursements right from Spendesk
Spendesk Software - Simplify your invoice management process
Spendesk Software - Define individual budgets on debit cards
Spendesk Software - Pre-approved virtual debit cards
Spendesk Software - Export Spendesk data to your accounting automation software
Spendesk Software - View consolidated spending reports in detail
View 10 more
Spendesk video
Spendesk Software - Spendesk is the 7-in-1 spending solution
Spendesk Software - Individual spending controls and approval thresholds
Spendesk Software - Adjust budgets based on live information
Spendesk Software - Make expense reimbursements right from Spendesk
Spendesk Software - Simplify your invoice management process
Spendesk Software - Define individual budgets on debit cards
Spendesk Software - Pre-approved virtual debit cards
Spendesk Software - Export Spendesk data to your accounting automation software
Spendesk Software - View consolidated spending reports in detail

Not sure about Spendesk? Compare with a popular alternative

Spendesk

4,8 (215)
VS.

Starting Price

No pricing found
£9,99
month

Pricing Options

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Free trial
Free version
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Features

70
47

Integrations

6
10

Ease of Use

4,8 (215)
4,9 (193)

Value for Money

4,5 (215)
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Customer Service

4,6 (215)
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Reviews

Overall rating

4,8 /5
(215)
Value for Money
4,5/5
Features
4,6/5
Ease of Use
4,8/5
Customer Support
4,6/5

Already have Spendesk?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 215
Lukas
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great accounting automation for distributed teams

Reviewed on 2019/08/28

We're a small team scattered around Europa and Asia & thanks to Spendesk, much of our accounting,...

We're a small team scattered around Europa and Asia & thanks to Spendesk, much of our accounting, requesting payments & doing personal expenses has been automated - giving us more time to focus on developing our business rather than filing manual reports & chasing receipts across departments.

Pros

- Spendesk allows to automate payments & approvals for business expenses and provides great overview over who owns which transactions, establishing great accountability
- The accounting integration (in Germany) was easy and straightforward
- Great approval flows
- It's possible to set up multiple teams & entities, modeling complex organizational structures

Cons

- Due to a change in Spendesk's internal processes in preparation for Brexit the onboarding process took 3-4 weeks, which wasn't well communicated in advance
- Each credit card's limit must be backed by money pre-loaded onto the bank account - and each card's limit needs to be 100% backed, effectively tying up an entire month of "worst case scenario" working capital
- Currency conversion charges are quite high

Response from Spendesk

Hello Lukas, and thank you very much for your very detailed review. We are sorry that you faced some issues while using Spendesk. Don't hesitate to contact our support team anytime you need, we are available for you. Have a nice day!

Matthew
Overall rating
  • Industry: Computer Software
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Very nearly perfection, but I have a use case not handled well

Reviewed on 2019/03/13

Pros

This is cliche, but the software just works. I really appreciate how fast it is to do all the tasks I need to do, and it really helps get my colleagues on board when it doesn't take up much of their time to upload receipts.

Cons

It is not very obvious how to have a card that can be charged multiple times, but only as a single overall process. An example is any service which takes a deposit, then final charge once manufacture is complete. This would be one purchase request and therefore one spendesk card, but needs to allow multiple individual charges to occur.
The "solution" is a subscription, but then you have to remember to cancel it or the money is reserved on the card forever.

Response from Spendesk

Thank you Matthew for your interesting review. If you need any help with Spendesk, don't hesitate to contact our support or customer success teams!

Verified Reviewer
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 201–500 Employees
  • Used Monthly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 5.0 /10

Spendesk, just ok

Reviewed on 2022/09/20

Pros

It gets the job done and is usually reliable

Cons

It only gets the job done, missing some bells/whistles/features to make it better for users

Nicolas
Overall rating
  • Industry: E-Learning
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I have been one of the first customer of Spendesk, saved me a lot of time and mistakes

Reviewed on 2018/05/15

Time saving, seamless approval workflow, team management, Xero integration

Time saving, seamless approval workflow, team management, Xero integration

Pros

Superb UX, Analytical coding, greatest Xero integration ever, no more corporate credit card, no more credit card reconciliation + I can empower my teammates and make them responsible for their budget + I am in control of my expenses without spending too much time in painfull approval workflow.

Cons

I want to use it for all my subsidiaries
OCR please ?
A dedicated email than I can use to forward my receipts directly to the solution would be great too

Response from Spendesk

Thank you Nicolas for this review! We will get in touch with you to make sure that all your subsidiaries can use Spendesk.

Ken
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Happy to recommend

Reviewed on 2019/04/16

Pros

I have to say that I have been nothing but impressed by the Spendesk platform since we implemented it earlier this year. Tracking credit card expenditure was a manual painstaking process for us until we introduced Spendesk which involved chasing receipts and manually deriving accounting entries from a spreadsheet. I now have control and visibility across the business of the entire spend and am confident that I have the back up and approval processes for it in one location. You have managed to develop a cross platform UX that is easy for the user and the finance team alike and the reporting capability is second to none. I have no hesitation in giving a top rating and have since recommended it to other finance professionals.

Cons

If I had one suggestion it would be that the lead time of the physical cards is far too long and the cards themselves should be contactless.

Response from Spendesk

Thank you so much Ken for your amazing review!
We are working right now in decreasing the time of the plastic card delivery and the contactless card is on its way. Stay tuned... ;-)

Showing 5 reviews of 215 Read all reviews

Spendesk FAQs

Below are some frequently asked questions for Spendesk.

Spendesk offers the following pricing plans:

  • Pricing model: Subscription
  • Free Trial: Available

Pricing on demand.

Spendesk has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Spendesk supports the following languages:

English, French, German, Spanish

Spendesk supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Spendesk integrates with the following applications:

DATEV Audit, DATEV Report, NetSuite, QuickBooks, Slack, Xero

Spendesk offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Spendesk.