BudgetPak

Budgeting forecasting & reporting for midsize orgs 10+ users

About BudgetPak

XLerant, Inc. helps organizations with 10, 20 or even 200 budgeting participants allay the frustrations of Excel-based budgeting. XLerant‘s premier product, BudgetPak, is a cloud-based budgeting solution that has received high honors for outstanding ease-of-use, ease of implementation, and customer service.

BudgetPak’s user-centered design and built-in intelligence provides a platform for communication of the organization’s annual objectives and ensures department heads and budgeting managers are building their budgets in line with those objectives. Because Budget-Pak doesn’t force users to think in a restricted ‘row and column’ Excel format, it is a much more engaging experience for non-financial users. At the same time, BudgetPak allows the Finance team to control the aspects of the budget that are important to them within a straightforward, wizard-driven, finance-friendly format – and direct integration with Excel for analysis in a familiar environment.

XLerant offers a full suite of modules built into BudgetPak including expense planning, revenue planning, headcount planning, asset planning, forecasting and long-range projections as well as approval workflow, what-if scenarios, scenario modeling, out of the box reporting, variance reporting, and custom reports. A unique feature called ActionPaks allows users to budget for department-specific or organization-wide projects and initiatives.

In-house customer support team of professional accountants provide dedicated support from project kick-off through implementation and training. Implementation follows an industry-tested plan and takes 6 to 8 weeks from start to completion.

Pricing starting from:

N/A

  • Free Trial
  • Subscription

Key benefits of BudgetPak

  • BudgetPak's intuitive, non-Excel-like interface guides users through the budgeting process and enables documentation for every step.

  • Situational budgeting - system enables multiple budgeting approaches for maximum flexibility (e.g., line-item details, by headcount, by drivers, % increase or decrease)

  • Comprehensive headcount planning includes headcount review (salary and hourly), management of salary increase and other compensation, benefit tracking and new hire requests.

  • Strategic initiative planning with ActionPaks feature - captures costs, documentation and justification across multiple accounts (within or across departments); costs can be easily removed with a single click if initiatives are not approved.

  • Full suite of pre-built reports available on day one - allows users to easily run their own P&L, headcount, variance, asset and consolidation reports at anytime during the budgeting process or throughout the year.

  • BudgetPak's dashboards let users choose from a series of pre-defined charts and graphs for a variety of perspectives on selected data.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada

    Supported Languages

    English

    Pricing starting from:

    N/A

    • Free Trial
    • Subscription

    Images

    XLerant's Interactive Budget Map - with each department's unique set of accounts, orients each user to where they are in the process and how they are doing against Finance guidelines, in real time.
    Detailed Headcount and Salary Planning provides a secure, step-by-step personnel-level salary planning tool controlled by finance, but with flexibility for the user.
    XLerant's Status Screen shows a real-time view of where everyone is in the process & the dollars budgeted so far - ensuring that department heads are on-time and submitting the right version which has been pre-approved by appropriate managers.
    Complete Reporting for Budgeting and Monthly Management Reporting. Built-in reports on detailed budgeting decisions, consolidation, variance & analytics, as well as forecasting & projections. In addition, custom reporting with bi-directional Excel linkage
    ActionPaks provide easy strategic initiative budgeting - users can budget multiple line items at the same time for their department-specific or organization-wide projects. Dollars can be easily removed with one click if the project is not approved.
    View 7 more
    BudgetPak video
    BudgetPak video
    BudgetPak video
    BudgetPak video
    BudgetPak video
    BudgetPak screenshot: XLerant's Interactive Budget Map - with each department's unique set of accounts, orients each user to where they are in the process and how they are doing against Finance guidelines, in real time. BudgetPak screenshot: Detailed Headcount and Salary Planning provides a secure, step-by-step personnel-level salary planning tool controlled by finance, but with flexibility for the user. BudgetPak screenshot: XLerant's Status Screen shows a real-time view of where everyone is in the process & the dollars budgeted so far - ensuring that department heads are on-time and submitting the right version which has been pre-approved by appropriate managers. BudgetPak screenshot: Complete Reporting for Budgeting and Monthly Management Reporting. Built-in reports on detailed budgeting decisions, consolidation, variance & analytics, as well as forecasting & projections. In addition, custom reporting with bi-directional Excel linkage BudgetPak screenshot: ActionPaks provide easy strategic initiative budgeting - users can budget multiple line items at the same time for their department-specific or organization-wide projects. Dollars can be easily removed with one click if the project is not approved. BudgetPak screenshot:

    Features

    Total features of BudgetPak: 29

    • "What If" Scenarios
    • API
    • Accounting Integration
    • Activity Dashboard
    • Authentication
    • Automatic Notifications
    • Budget Control
    • Budgeting
    • Charting
    • Customizable Reporting
    • Data Import/Export
    • ERP Integration
    • Expense Tracking
    • Financial Analysis
    • Forecasting
    • Multi-Company
    • Multi-Currency
    • Planning Tools
    • Profit / Loss Statement
    • Project Budgeting
    • Project Workflow
    • Projections
    • Real Time Data
    • Reporting & Statistics
    • Revenue Management
    • Scenario Planning
    • Single Sign On
    • Summary Reports
    • Third Party Integration

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    Reviews

    Overall rating

    4,7 /5
    (23)
    Value for Money
    4,7/5
    Features
    4,5/5
    Ease of Use
    4,7/5
    Customer Support
    5/5

    Already have BudgetPak?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 23
    Verified Reviewer
    Overall rating
    • Industry: Education Management
    • Company size: 51-200 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Focused on the Budget Owner

    Reviewed on 2018/10/04

    Working with the XLerant team has been great. They were very patient with us in the decision...

    Working with the XLerant team has been great. They were very patient with us in the decision process and have been very helpful in getting set up as well. Great team.

    Pros

    BudgetPak was built with the end user (Budget Holder) in mind. The budget process is a simple step by step process made so that "non-finance" people can easily put their annual plan together. Then, as the finance team, you can use that data to run forecasts and long term projections as often as you need. There are also easy Excel integrations for the finance team to use to pull data or upload data directly to the cloud database.

    Cons

    I haven't used the software for very long, but I am concerned about the "refresh" or initialization times. But it isn't something that would've pushed me away from the product per se as most other options I saw would require the same thing.

    Lynda F.
    Overall rating
    • Industry: Government Administration
    • Company size: 201-500 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy to Use / Top-notch Support

    Reviewed on 2020/08/03

    Xlerant customer service and support are excellent. If any questions arise, we ask and they...

    Xlerant customer service and support are excellent. If any questions arise, we ask and they promptly respond. There is ongoing training offered in the form of a support site, webinars and newsletters.

    BudgetPak is robust and well-written. Our users are mostly non-financial people and they've found it easy to use. We made the right choice.

    Pros

    The integration was seamless. The implementation team at Xlerant was organized, responsive, and knowledgable. The product is easy to use for both our admins and end-users.

    The product meets all of our needs: it's fully customizable and there are are several reporting options. Forecasting, and creating several budget scenarios is important to us. BudgetPak met those requirements too.

    Cons

    Nothing to report here. I honestly can't think of any cons.

    Kathy H.
    Overall rating
    • Industry: Higher Education
    • Company size: 201-500 Employees
    • Used Monthly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    BudgetPak Beginner

    Reviewed on 2018/10/03

    I am attempting to have our College use BudgetPak in the place of budgeting with jut Excel.

    I am attempting to have our College use BudgetPak in the place of budgeting with jut Excel.

    Pros

    The choice of menus allows users to work with whatever best fits them.

    Cons

    Terms unique to this software are not translated to the new user. If you are not the one who set up the software, the terms are undefined.

    Clint L.
    Overall rating
    • Industry: Higher Education
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Incredibly useful for establishing dynamic & inclusive ("bottom up" budgeting process

    Reviewed on 2018/02/16

    Inclusive budgeting process and much enhanced ability to forecast and deliver needed reports.

    Inclusive budgeting process and much enhanced ability to forecast and deliver needed reports.

    Pros

    End user experience is easy and intuitive. I especially love the ability to establish monthly budgets which provides a much greater probability for accurate year-end forecasts. The numerous ad hoc reports and MyExcel features are also dynamic and incredibly useful.

    Cons

    While Xlerant offers wonderful and ready customer service, we still found the installation process very time consuming and quite challenging. Also, you need a person dedicated to the continued administration of this software.

    Response from XLerant

    We're glad to hear your end-user experience has been so positive! While our normal implementation process is an average of 8 weeks, on occasion the process can take longer - especially when, as in this case, we are working through supporting the development of new budgeting processes simultaneous with the new software set-up. For the majority of our clients, system administrators may spend a few hours a month to load in new data. During the budget season there is additional work in the system preparation, oversight of the budget process and approval cycles - however, administrators report significantly less time spent than with Excel-based budgeting.

    Catherine B.
    Overall rating
    • Industry: Insurance
    • Company size: 1 001-5 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Cathy's review

    Reviewed on 2018/10/05

    We are a large property/casualty insurance company with 23 departments. Departments are more aware...

    We are a large property/casualty insurance company with 23 departments. Departments are more aware of what they are spending and are looking for ways to control their costs. End users have spoken very highly and favorably of the product. They are fully engaged and more accountable with their own budgets and feel more involved in the overall budgeting process for the company.

    Pros

    BudgetPak is a cloud based software, user friendly and easy to use for the non-financial user.

    Cons

    As Administrators, when you make changes in your company configuration, the Validation and Initialization process can take at least 1 hour or more to run. While this is happening, no other end users are able to see or work on their budgets since system is under maintenance.

    Response from XLerant

    Thanks for the kind review Catherine! We are happy to report that as of our most recent software release the NJM validation/initialization has been reduced to just ten minutes!

    Showing 5 reviews of 23 Read all reviews

    BudgetPak FAQs

    Below are some frequently asked questions for BudgetPak.

    BudgetPak offers the following pricing plans:

    • Pricing model: Subscription
    • Free Trial: Not Available

    Annual subscription includes all modules (budgeting, forecasting, reporting) and full customer support. One time implementation fee includes all training from dedicated, in-house XLerant staff of professional accountants. Contact XLerant [email protected] for detailed pricing information.

    BudgetPak offers the following features:

    • ActionPaks: budget multiple line items at the same time
    • Approved guidelines
    • Asset planning
    • Automated approval workflow
    • Automated data merge
    • Bottom-up flexibility
    • Built-in reports
    • Calculations and allocations
    • Catalog of pre-defined assets
    • Communicate via detailed documentation or file attachments
    • Complete transparency
    • Custom starting point
    • Dashboards
    • Documentation and justification
    • ERP integration
    • Embedded calculations and drivers
    • Headcount and salary planning
    • P&L, variance, headcount, asset and consolidation reports
    • Real-time data and reports
    • Real-time integration with Excel
    • Revenue and expense planning
    • Salary planning tool
    • Security
    • Self-service reporting
    • Situational budgeting
    • Spreading methodologies
    • Table-driven set-up and maintenance
    • Top-down controls
    • User-centric interface
    • What ifs and scenario modeling

    BudgetPak has the following typical customers:

    Non Profit, Mid Size Business

    BudgetPak supports the following languages:

    English

    We do not have any information about what devices BudgetPak supports

    BudgetPak integrates with the following applications:

    Microsoft Excel

    BudgetPak offers the following support options:

    Online Support, FAQs, Forum, Knowledge Base, Video Tutorials, Phone Support

    Related categories

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