The Studio Director

The Studio Director

Dance and gymnastics studio management and administration

4.6/5 (86 reviews)

The Studio Director Overview

The Studio Director is a web-based solution that was developed for dance and gymnastics studios to help streamline and organize administration and management tasks. Studio owners and managers can control and better understand their business, whether they have a dozen or a thousand students. The solution is also ideal for use in music, art, martial arts, yoga and fitness studios.

The Studio Director automates practically every aspect of the dance studio, including administrative tasks such as registration and enrollment, attendance tracking, instructor timesheets, student management, skill tracking, and more. The solution can be customized to provide the specific functions a business requires, including monitoring and reporting tools.

The Studio Director offers marketing campaign and communications features that enable users to send custom letters, emails, and text messages to a target audience or existing customers. Users can create class confirmation letters, invoices, statements, report cards, and pre-approved class lists that can be customized with the studio’s logo.

Using The Studio Director, customers can register online, view classes, enroll, modify their contact information, view their enrollment, view balances due, and even pay online. Automatic tuition and registration fee features will do the calculations and post charges automatically. The solution enables studios to offer almost any billing model including multi-class discounts, or a scaled tuition structure.

The Studio Director includes full search capabilities for finding data on classes and students, as well as family, and instructor information. Access to private data is secured by defining multiple roles that limit selected staff to enter or modify certain types of information.

Pricing

Starting from
US$39,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States

Supported Languages

English

The Studio Director Reviews

Overall rating
4.6/5
97% positive reviews
59
Excellent
24
Very good
2
Average
0
Poor
1
Terrible
Rachel Z.

Review of The Studio Director by a Dance Studio Manager

Used Daily for 2+ years
Reviewed on 2017/02/09
Review Source: Capterra

I have worked in many corporate databases, and I have to say that I was pleasantly surprised when I started using The Studio Director. The dance studio I work for had already been using it for quite a few years when I became the studio manager. I was able to figure almost all of our daily functions in less than two days! The software is user-friendly, dynamic, and has great technical support! The staff are always friendly and prompt and have some kind of solution for most of our questions.

Pros

This software is dynamic! It lets us manager our studio store items and sales, our dance classes, seasons, and performances, our online client portal, our families, students, and communication methods - all in one program!

Cons

Setting up seasons can be a little complicated, depending on the various types of class set-ups we may want to offer - in the summer we have multiple 1-week camps, a 7-week session, grouped dance intensives, etc., and all require some real thought to make sure they are set-up correctly for the right dates, charges, and so they make sense to the client in their online registration portal. In addition, there is no good way to pick and choose clients to email out of a group - you can only email the whole group or an individual family, unless you can figure out which clients are which by their email address and delete them individually from the "to" line - which is near impossible!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Kim S.

Studio Director customer support is top-notch! Timely return of phone calls and emails especially.

Used Daily for 6-12 months
Reviewed on 2017/06/26
Review Source: Capterra

Way more for our money, especially in the areas of customer service and access to reports. The recital planning features were extremely helpful and made good use of my time.

Pros

The recital planning features are in-depth and yet very user friendly. Their customer service folks never rush my questions and are always willing to walk me step by step through a new process. The number and types of reports are amazing...they have thought of everything we need before we even knew we needed it! Setting up seasons and classes is very user-friendly as well. But again, Studio Director's Customer Service sets them far above and apart from their competition. They are thorough, yes, but most of all, they are ACCESSIBLE!

Cons

1. There is NO good way to let our families know their account history. All of the option are confusing. The summary does not have enough info, the statements have too much info or too many lines of info that the families don't understand, and the other options are lacking as well. The way the account is set up in the portal is also confusing to many of our families.
2. We need to have more font/bolding/italicizing options for the class/event confirmations. Also, we need less automatic information put in and more access to putting in our own info. Our families were confused by the fact that their class time was in the chart, but their rehearsal time in the notes and at the top of the chart was overlooked because I couldn't make it stand out.
3. The family/EC information on the class rosters should not be centered; it makes them very difficult to read.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Amy S.

Awesome program

Used Daily for 2+ years
Reviewed on 2016/06/23
Review Source: Capterra

Studio Director has been an incredible program. It is easy to use and has helped us be organized. I am continually learning about features that the program includes that have saved me hours of work. I am impressed by the customer service and how quickly they respond to my questions. I also love that your customer service takes feedback and requests from me and other studios and is continually improving to better serve our needs.

Pros

It is easy to use and has helped me improve my communication with my families through emails (including automated emails), event confirmations, etc. I also love the many types of reports I can run and the incredible amounts of information available to me in so many formats.

Cons

I have recently incorporated welcome emails, new student emails, birthday emails, etc (drip campaigns). I would love an option to set up several new student drip campaigns. Specifically, I would like to be able to set up a different email to be automatically sent for each season to new enrollees. I have one set up currently, but have to manually send welcome emails to every other season.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
John S.

From an owner's standpoint, this is the cream of the crop.

Used Daily for 2+ years
Reviewed on 2017/12/29
Review Source: Capterra

It was the key to our growth from 1,200 to 4,500 +/-.

Pros

Very fast. Accessible by customers on PC or phone via app. Super search capability. Full accounting capability -- can support GAAP, tax, and custom reporting. Fits with QuickBooks. Support extremely responsive and new features appear every two or three months. Has many features competing programs don't have including elaborate skill tracking, inventory and event support. Price capped even with thousands of students in the system. Usage is highly customizable to speed registration work. Exhaustive standard reporting plus support can create custom reports. Most information can be exported to Excel. Can integrate with your web site, too, to show what's available. Useful for every member of the company and customers.

Cons

Can't consolidate accounts over several sites, so customers can end up enrolled in two or three places. Not as cheap as entry-level systems; this is the high end product for knowledgeable users. Doesn't allow API access to your data for customer reporting.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Becca H.

I really like most of what Studio Director offers!

Used Daily for 2+ years
Reviewed on 2017/06/29
Review Source: Capterra

Pros

I like that improvements are made regularly and that functions keep improving. I get quick email responses from the customer support team.

Cons

The cost is the biggest hang up for me. It's difficult for a small non-profit to keep up with rising costs without losing data (by deleting students.) Many of my parents have a difficult time using SD from a mobile device and I get complaints about that regularly. I would love for SD to integrate with MailChimp. When we use the templates for newsletters, if we take a break and come back to it, the system kicks us out and we have to start all over, would love for that to be auto saved or a setting that allows more time (if my admin is waiting for an answer from me.) I'd love to preschedule emails to go out at a later date as well as the ability to schedule credits to be used at a later date. A more efficient way to schedule private lessons through the software. An easy way to add teachers to emails that are sent out. Customizable evaluations for the teachers to fill out and email to students.

Rating breakdown

Value for Money
Ease of Use
Customer Support

The Studio Director Pricing

Starting from
US$39,00/month
Pricing options
Free Trial
Subscription
Value for money

Contact OnVision Solutions for pricing details.

The Studio Director Features

  • Automatic Notifications
  • Billing & Invoicing
  • Electronic Payments
  • Invoice Management
  • Real Time Data
  • Search Functionality

  • API
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Automatic Reminders
  • Calendar Management
  • Customer Database
  • Customizable Reporting
  • Data Import/Export
  • Inventory Management
  • Inventory Tracking
  • Quote Management
  • Reporting & Statistics
  • Third Party Integration

Additional information for The Studio Director

Key features of The Studio Director

  • Attendance management
  • Automatic tuition
  • Billing & invoicing
  • Class management
  • Competition management
  • Costume management
  • Custom fields
  • Discount posting
  • Email templates & automatic emailing
  • Instructor management
  • Integrated with QuickBooks
  • Inventory management
  • Mass emailing
  • Mobile access
  • Mobile app
  • Online / Recurring payment processing
  • Online payments
  • Online registration
  • Online registration management
  • Online student / customer portal
  • Payment collection
  • Point of Sale (POS)
  • Recital management
  • Scheduling
  • Scheduling
  • Student information updates
  • Student management
  • Student record management
  • Text messaging

Benefits

Users can plan, track, and order costumes, as well as manage events and recitals with The Studio Director's costume and recital management features.

The Studio Director displays real-time class availability that is visible to all staff and customers, showing which classes are already full, and which have spots available.

The Studio Director sends out alerts and automatic email notifications to let managers and customers know if a spot has opened up for a waitlisted class.

Users can create invoices, statements, report cards, and class confirmation letters with custom branding including the studio's logo.

The Studio Director offers monitoring tools and reports that give studio owners detailed visibility into the business' performance.

The Studio Director FAQs

Below are some frequently asked questions for The Studio Director.

Q. What type of pricing plans does The Studio Director offer?

The Studio Director offers the following pricing plans:

Starting from: US$39,00/month

Pricing model: Subscription

Free Trial: Available

Contact OnVision Solutions for pricing details.

Q. What are the main features of The Studio Director?

The Studio Director offers the following features:

  • Attendance management
  • Automatic tuition
  • Billing & invoicing
  • Class management
  • Competition management
  • Costume management
  • Custom fields
  • Discount posting
  • Email templates & automatic emailing
  • Instructor management
  • Integrated with QuickBooks
  • Inventory management
  • Mass emailing
  • Mobile access
  • Mobile app
  • Online / Recurring payment processing
  • Online payments
  • Online registration
  • Online registration management
  • Online student / customer portal
  • Payment collection
  • Point of Sale (POS)
  • Recital management
  • Scheduling
  • Scheduling
  • Student information updates
  • Student management
  • Student record management
  • Text messaging

Q. Who are the typical users of The Studio Director?

The Studio Director has the following typical customers:

Mid Size Business, Small Business

Q. What languages does The Studio Director support?

The Studio Director supports the following languages:

English

Q. What type of pricing plans does The Studio Director offer?

The Studio Director has the following pricing plans:

Subscription

Q. Does The Studio Director support mobile devices?

The Studio Director supports the following devices:

Android

Q. What other apps does The Studio Director integrate with?

The Studio Director integrates with the following applications:

QuickBooks

Q. What level of support does The Studio Director offer?

The Studio Director offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support