The Studio Director

Dance and gymnastics studio management and administration

4,6 /5 (91 reviews) Write a Review!

The Studio Director Overview

What is The Studio Director?

The Studio Director is a web-based solution that was developed for dance and gymnastics studios to help streamline and organize administration and management tasks. Studio owners and managers can control and better understand their business, whether they have a dozen or a thousand students. The solution is also ideal for use in music, art, martial arts, yoga and fitness studios.

The Studio Director automates practically every aspect of the dance studio, including administrative tasks such as registration and enrollment, attendance tracking, instructor timesheets, student management, skill tracking, and more. The solution can be customized to provide the specific functions a business requires, including monitoring and reporting tools.

The Studio Director offers marketing campaign and communications features that enable users to send custom letters, emails, and text messages to a target audience or existing customers. Users can create class confirmation letters, invoices, statements, report cards, and pre-approved class lists that can be customized with the studio’s logo.

Using The Studio Director, customers can register online, view classes, enroll, modify their contact information, view their enrollment, view balances due, and even pay online. Automatic tuition and registration fee features will do the calculations and post charges automatically. The solution enables studios to offer almost any billing model including multi-class discounts, or a scaled tuition structure.

The Studio Director includes full search capabilities for finding data on classes and students, as well as family, and instructor information. Access to private data is secured by defining multiple roles that limit selected staff to enter or modify certain types of information.

The Studio Director Overview

Pricing

Starting from
US$39,00/month

Pricing options

Free Trial
Subscription
Value for money

Contact OnVision Solutions for pricing details.


The Studio Director Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

Insert class information and view a full list of the studio's classes and their students
View class trends, student trends, and financial trends with visual graphs
Enter student information and view which classes each student is enrolled in
The Studio Director video The Studio Director video The Studio Director screenshot: Insert class information and view a full list of the studio's classes and their students The Studio Director screenshot: View class trends, student trends, and financial trends with visual graphs The Studio Director screenshot: Enter student information and view which classes each student is enrolled in

The Studio Director Reviews

The Studio Director Reviews

Overall rating
4,6
/
5
Excellent
64

Very good
24

Average
2

Poor
0

Terrible
1

Value for Money
4,7
Features
4,4
Ease of Use
4,5
Customer Support
4,9
97% recommended this app
Omar R.

Easy to use class management tool

I am pleasantly satisfied with the functionality that this tool has provided me with, it has allowed me to establish a much more organized work dynamic, where I can carry out the programming of my dance classes and choreographies, according to the student group. In addition to establishing evaluative methodologies for students, so they can through the application see their performance in our classes, so that parents can also monitor the activities that their children do in my classes.


Rachel Z.

Review of The Studio Director by a Dance Studio Manager

I have worked in many corporate databases, and I have to say that I was pleasantly surprised when I started using The Studio Director. The dance studio I work for had already been using it for quite a few years when I became the studio manager. I was able to figure almost all of our daily functions in less than two days! The software is user-friendly, dynamic, and has great technical support! The staff are always friendly and prompt and have some kind of solution for most of our questions.


Emily J.

Dance studio with 400 students and several different seasons/programs

I started with The Dance Academy 3 years ago so that is how long i've had studio director. I have a feeling studio director has awesome functionalities and capabilities but my biggest obstacle is that i don't know how to use them and i don't know what i'm not using. For day to day, the software is great. Reliable, relatively user-friendly, and makes registration easy for me. Here are a few areas i think could be improved:
-building emails and email campaigns, i know there's a drip campaign feature but i tried and could not figure out how to use it. To pre-program our emails to send automatically would be super helpful
-I do not want my clients to be able to click the 'do not send me emails' option upon registration because they end up missing out on important communications from us
-i had to manually go through and delete over 1000 families from the system recently, could not believe i couldn't just filter a group via a tag and delete them all in bulk... instead, this took hours and hours of my time
-From a customer perspective, registration experience could be easier, better looking, and i want control over the emails a customer receives upon registering.
-Would be great if i could automate a customized 'welcome' email as well as an email that automatically goes out to everyone 1 month and one week before class starts to prepare them for class.

My main wish would be for a studio director consultant to sit down with me, analyze our current use of the software, listen to everything we do, everything we wish we could do, and then teach us how we could be using the software better, show us things we don't know, and just make sure we are operating as efficiently and effectively as possible with the product. Sort of like a nice, thorough audit of our current usage followed by a tutorial to improve future use.


Kim S.

Studio Director customer support is top-notch! Timely return of phone calls and emails...

Way more for our money, especially in the areas of customer service and access to reports. The recital planning features were extremely helpful and made good use of my time.


Amy S.

Awesome program

Studio Director has been an incredible program. It is easy to use and has helped us be organized. I am continually learning about features that the program includes that have saved me hours of work. I am impressed by the customer service and how quickly they respond to my questions. I also love that your customer service takes feedback and requests from me and other studios and is continually improving to better serve our needs.


Omar R.
Industry: Education Management
Company size: 11-50 Employees

Easy to use class management tool

Used Daily for 1-5 months
Reviewed on 2020/01/20
Review Source: Capterra

I am pleasantly satisfied with the functionality that this tool has provided me with, it has allowed me to establish a much more organized work dynamic, where I can carry out the programming of my dance classes and choreographies, according to the student group. In addition to establishing evaluative methodologies for students, so they can through the application see their performance in our classes, so that parents can also monitor the activities that their children do in my classes.

Pros

It is a very robust web platform, which also has a mobile application. It allows the programming and management of classes, instructors, billing, as well as the control and monitoring of students. Additionally, it is very easy to use and to configure since it has a very friendly interface, so it does not require a learning curve, on the other hand it has a very affordable price.

Cons

It works efficiently, I have nothing negative to add, it is a very complete platform and has offered me good results.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Rachel Z.
Industry: Performing Arts
Company size: 11-50 Employees

Review of The Studio Director by a Dance Studio Manager

Used Daily for 2+ years
Reviewed on 2017/02/09
Review Source: Capterra

I have worked in many corporate databases, and I have to say that I was pleasantly surprised when I started using The Studio Director. The dance studio I work for had already been using it for quite a few years when I became the studio manager. I was able to figure almost all of our daily functions in less than two days! The software is user-friendly, dynamic, and has great technical support! The staff are always friendly and prompt and have some kind of solution for most of our questions.

Pros

This software is dynamic! It lets us manager our studio store items and sales, our dance classes, seasons, and performances, our online client portal, our families, students, and communication methods - all in one program!

Cons

Setting up seasons can be a little complicated, depending on the various types of class set-ups we may want to offer - in the summer we have multiple 1-week camps, a 7-week session, grouped dance intensives, etc., and all require some real thought to make sure they are set-up correctly for the right dates, charges, and so they make sense to the client in their online registration portal. In addition, there is no good way to pick and choose clients to email out of a group - you can only email the whole group or an individual family, unless you can figure out which clients are which by their email address and delete them individually from the "to" line - which is near impossible!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Emily J.
Industry: Performing Arts
Company size: 2-10 Employees

Dance studio with 400 students and several different seasons/programs

Used Daily for 2+ years
Reviewed on 2017/03/04
Review Source: Capterra

I started with The Dance Academy 3 years ago so that is how long i've had studio director. I have a feeling studio director has awesome functionalities and capabilities but my biggest obstacle is that i don't know how to use them and i don't know what i'm not using. For day to day, the software is great. Reliable, relatively user-friendly, and makes registration easy for me. Here are a few areas i think could be improved:
-building emails and email campaigns, i know there's a drip campaign feature but i tried and could not figure out how to use it. To pre-program our emails to send automatically would be super helpful
-I do not want my clients to be able to click the 'do not send me emails' option upon registration because they end up missing out on important communications from us
-i had to manually go through and delete over 1000 families from the system recently, could not believe i couldn't just filter a group via a tag and delete them all in bulk... instead, this took hours and hours of my time
-From a customer perspective, registration experience could be easier, better looking, and i want control over the emails a customer receives upon registering.
-Would be great if i could automate a customized 'welcome' email as well as an email that automatically goes out to everyone 1 month and one week before class starts to prepare them for class.

My main wish would be for a studio director consultant to sit down with me, analyze our current use of the software, listen to everything we do, everything we wish we could do, and then teach us how we could be using the software better, show us things we don't know, and just make sure we are operating as efficiently and effectively as possible with the product. Sort of like a nice, thorough audit of our current usage followed by a tutorial to improve future use.

Pros

The customer service is AMAZING. They alway get back to me fast, are patient and kind, and willing to talk by phone or email any time of the day. I REALLY appreciate this and it is pretty much 60% of why i'd recommend Studio Director.

Cons

It's a bit clunky at times, report pulling should be easier, emails should be better (take a look at mail chimp, THAT is a top notch email software), there are some major inefficiencies i've experienced, I have a feeling i am utilizing maybe 30% the software capabilities so as great as the software may be, there's definitely a lack of awareness/education would like help using it more and better.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Kim S.
Industry: Performing Arts
Company size: 2-10 Employees

Studio Director customer support is top-notch! Timely return of phone calls and emails especially.

Used Daily for 6-12 months
Reviewed on 2017/06/26
Review Source: Capterra

Way more for our money, especially in the areas of customer service and access to reports. The recital planning features were extremely helpful and made good use of my time.

Pros

The recital planning features are in-depth and yet very user friendly. Their customer service folks never rush my questions and are always willing to walk me step by step through a new process. The number and types of reports are amazing...they have thought of everything we need before we even knew we needed it! Setting up seasons and classes is very user-friendly as well. But again, Studio Director's Customer Service sets them far above and apart from their competition. They are thorough, yes, but most of all, they are ACCESSIBLE!

Cons

1. There is NO good way to let our families know their account history. All of the option are confusing. The summary does not have enough info, the statements have too much info or too many lines of info that the families don't understand, and the other options are lacking as well. The way the account is set up in the portal is also confusing to many of our families.
2. We need to have more font/bolding/italicizing options for the class/event confirmations. Also, we need less automatic information put in and more access to putting in our own info. Our families were confused by the fact that their class time was in the chart, but their rehearsal time in the notes and at the top of the chart was overlooked because I couldn't make it stand out.
3. The family/EC information on the class rosters should not be centered; it makes them very difficult to read.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Amy S.
Industry: Sports
Company size: 201-500 Employees

Awesome program

Used Daily for 2+ years
Reviewed on 2016/06/23
Review Source: Capterra

Studio Director has been an incredible program. It is easy to use and has helped us be organized. I am continually learning about features that the program includes that have saved me hours of work. I am impressed by the customer service and how quickly they respond to my questions. I also love that your customer service takes feedback and requests from me and other studios and is continually improving to better serve our needs.

Pros

It is easy to use and has helped me improve my communication with my families through emails (including automated emails), event confirmations, etc. I also love the many types of reports I can run and the incredible amounts of information available to me in so many formats.

Cons

I have recently incorporated welcome emails, new student emails, birthday emails, etc (drip campaigns). I would love an option to set up several new student drip campaigns. Specifically, I would like to be able to set up a different email to be automatically sent for each season to new enrollees. I have one set up currently, but have to manually send welcome emails to every other season.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,5/10
Based on 91 user ratings
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The Studio Director Pricing

The Studio Director Pricing

Starting from
US$39,00/month
Free Trial
Subscription
Value for money

Contact OnVision Solutions for pricing details.

Contact OnVision Solutions for pricing details.

Value for Money
4,7/5
Based on 91 user ratings
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The Studio Director Features

The Studio Director Features

API
Accounting Integration
Activity Dashboard
Activity Tracking
Automatic Notifications
Billing & Invoicing
Calendar Management
Customer Database
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Electronic Payments
Inventory Management
Inventory Tracking
Invoice Management
Reminders
Reporting & Statistics
Search Functionality
Third Party Integration
Features
4,4/5
Based on 91 user ratings
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Categories

Additional information for The Studio Director

Additional information for The Studio Director

Key features of The Studio Director

  • Attendance management
  • Automatic tuition
  • Billing & invoicing
  • Class management
  • Competition management
  • Costume management
  • Custom fields
  • Discount posting
  • Email templates & automatic emailing
  • Instructor management
  • Integrated with QuickBooks
  • Inventory management
  • Mass emailing
  • Mobile access
  • Mobile app
  • Online / Recurring payment processing
  • Online payments
  • Online registration
  • Online registration management
  • Online student / customer portal
  • Payment collection
  • Point of Sale (POS)
  • Recital management
  • Scheduling
  • Student information updates
  • Student management
  • Student record management
  • Text messaging

Benefits

Users can plan, track, and order costumes, as well as manage events and recitals with The Studio Director's costume and recital management features.

The Studio Director displays real-time class availability that is visible to all staff and customers, showing which classes are already full, and which have spots available.

The Studio Director sends out alerts and automatic email notifications to let managers and customers know if a spot has opened up for a waitlisted class.

Users can create invoices, statements, report cards, and class confirmation letters with custom branding including the studio's logo.

The Studio Director offers monitoring tools and reports that give studio owners detailed visibility into the business' performance.

The Studio Director FAQs

The Studio Director FAQs

Below are some frequently asked questions for The Studio Director.

Q. What type of pricing plans does The Studio Director offer?

The Studio Director offers the following pricing plans:

Starting from: US$39,00/month

Pricing model: Subscription

Free Trial: Available

Contact OnVision Solutions for pricing details.

Q. What are the main features of The Studio Director?

The Studio Director offers the following features:

  • Attendance management
  • Automatic tuition
  • Billing & invoicing
  • Class management
  • Competition management
  • Costume management
  • Custom fields
  • Discount posting
  • Email templates & automatic emailing
  • Instructor management
  • Integrated with QuickBooks
  • Inventory management
  • Mass emailing
  • Mobile access
  • Mobile app
  • Online / Recurring payment processing
  • Online payments
  • Online registration
  • Online registration management
  • Online student / customer portal
  • Payment collection
  • Point of Sale (POS)
  • Recital management
  • Scheduling
  • Student information updates
  • Student management
  • Student record management
  • Text messaging

Q. Who are the typical users of The Studio Director?

The Studio Director has the following typical customers:

Small Business, Mid Size Business

Q. What languages does The Studio Director support?

The Studio Director supports the following languages:

English

Q. What type of pricing plans does The Studio Director offer?

The Studio Director has the following pricing plans:

Subscription

Q. Does The Studio Director support mobile devices?

The Studio Director supports the following devices:

Android

Q. What other apps does The Studio Director integrate with?

The Studio Director integrates with the following applications:

QuickBooks Online Advanced

Q. What level of support does The Studio Director offer?

The Studio Director offers the following support options:

Online Support, Phone Support, Knowledge Base, FAQs