Streamtime

Streamtime

Project & task management for creative teams and businesses

4.7/5 (159 reviews)

Streamtime Overview

Streamtime is a project management tool typically used within small to medium-sized creative companies that need an effective way to manage projects, teams and tasks. Graphic designers or advertising agencies can plan jobs, track progress, and spot opportunities. The platform’s features include studio management tools for proposals, team scheduling, time entry and invoicing.

Streamtime has reinvented the timesheet by utilizing intuitive to-do lists that are auto-populated from job plans. Studio managers can drag tasks from ‘to do to ‘done’ and even add personal tasks to their schedule. All hours spent on completing tasks are captured in the job reports. The platform enables users to easily move tasks between team members, shift deadlines, and rearrange tasks on the fly.

Project plans are converted into official job quotes with a single click, and can be generated into a PDF file for printing or sending. Streamtime’s integration with Xero enables auto-calculated costing using the team’s logged time data, turning job plans into invoices. The solution’s smart dashboard displays progress reports, job over-run information, and accomplishments in any desired level of detail. The ‘deep data dive’ feature filters jobs by category for tailored reports, that can be exported as any preferred file format.

Pricing

Starting from
US$15,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, United Kingdom, United States

Supported Languages

English

Streamtime Reviews

Overall rating
4.7/5
97% positive reviews
118
Excellent
37
Very good
3
Average
1
Poor
0
Terrible
Paull R.

Streamtime contains everything we need to know about our projects, clients and suppliers.

Used Daily for 2+ years
Reviewed on 2018/02/12
Review Source: Capterra

Helps us to keep track of project progress and manage a job from quote through to invoice.

Pros

We have been using Streamtime for a number of years and the cloud-based platform is a vast improvement on previous iterations. It is very straightforward to log in and check the status on individual projects. You can easily add a new stage to a job, revise a quote, then send it off to the client for approval. One thing I really like about that process is having the client `approve a quote by clicking the button (although many of them don't seem to bother!).

Support is good, always get a good response from the development team service is a key differentiator for me.

Cons

Generally speaking the system is quite intuitive, but there are some elements of the interface that are not immediately clear the USED / PLANNED figures in the budget section of a quote, for example. That doesn't make sense to me, I think the total should include also include expenses, that would give us a running total that tell you when you've overspent.

I haven't managed to output any useful reports as yet, but that might be because I haven't spent much time looking at that area. On the old Filemaker system I used to output reports that would give you a good indication of job performance.

There are some nuances that give rise to frustration now and again. There are instances when you think, it would be really useful if I could add a new contact at this point (rather than come out of the job and return to the Contacts area) does that make sense

Response from Streamtime

Thanks for the review Paul, We're looking at how we can improve that data on the job screen to better reflect the used / planned better.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Chris A.

Streamtime - An emerging benchmark and future king!

Used Daily for 1-5 months
Reviewed on 2016/08/11
Review Source: Capterra

From the moment you check out their website, see their innovative approach and understand the direction they're taking their software in, a wave of anticipation will most likely wash over you. Especially if you're looking for a user-friendly project management app with design and user experience at its core and a company behind it who practice true customer-centricity.

I say that because not only are they prepared to offer long-term value over short-term gains, I've never met a more hands-on team of people focusing on creating a product that aligns with their vision and also takes into account every last piece of user feedback. There is a genuine excitement about their product internally and that's reflected in their culture and service.

Streamtime doesn't compete on volume of features' it falls way short of many out there and for good reason' they don't want to. Streamtime focuses only on the things that make project management simple and nothing else. Starting with the dreaded timesheet' gone are timesheets and timers. Streamtime lets you set up a simple ToDo list of cards (which house your jobs and tasks) and allows you to set and modify the time by simply resizing the card. Drag the card from the ToDo pile to the Done pile and that's it! You're making money. It really couldn't be simpler.

Streamtime allows you to do many of the core functions that teams and individuals require without all of the redundant features that most people never use. Quoting, invoicing, integration with the world's best accounting system (Xero) are all well-thought-out additions. Granted, there is still work to be done on the options and functions for invoicing pre-Xero, but all of the must-haves are in the pipeline as we speak. Although the app and it's unique functionality are in its infancy, these guys literally don't stop improving every week.

If a simpler, easier way to capture all of those bits of time that fall through the cracks isn't enough, then Streamtime's plans for future data interpretation providing real studio insights on staff and project compatibility is just out of this world.

Streamtime is a forward-thinking software company with the balls to chuck the original playbook out of the window and start again from scratch. They had the foresight to work with an award-winning team of design-thinkers who challenge the status quo, and the guts to accept an exciting new direction and build something truly unique for creative agency professionals.

Pros

(1) Simplicity. Easy to pick up and a minimal/clean interface that responds quickly on the mouse and trackpad. Whip those cards into the Done pile as quickly as you can.

(2) Quickness from job > job plan > quote // or from job plan > invoice // or a quick task added straight in the ToDo list for all of those 'urgent' jobs clients ask for. The pipeline from creating a job to completion and every interaction in between has been designed with real purpose.

(3) Analytics: A rich engine to break down your time, costs, progress etc. Huge amounts in the pipeline too, watch this space.

(4) Great for a freelancer, even better for teams. An excellent team schedule feature allows managers to easily manage WIP across a whole team.

(5) Plenty more I can't think of off the top of my head.

... Last but not least - Customer service. It's second-to-none across any industry i've worked with or for! Period.

Cons

(1) Still suffers a little bit only at this point in time because it is so new. One or two invoicing features haven't arrived yet but are in the short-term pipeline. You can get around these whilst in Xero for the moment though.

Once these bad boys come in... i'll come back here and bump two of the categories up from 4 stars to 5 stars along with the other three categories to give it a perfect score... it's that good... And i've used many good systems over the past decade.

It's worth jumping on board now to experience the software as it's certainly made dealing with our WIP much easier.

Response from Streamtime

Thanks for your support Chris!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Billie S.

Everything I need to manage, track and report on workflow.

Used Daily for 2+ years
Reviewed on 2018/10/02
Review Source: Capterra

I really like them as a company. The ethos, the values and the friendly nature of the team. Professionals that enjoy getting the job done.

Pros

Comes from designers. It's simple and easy to use. Can get to it anywhere with an internet connection. The user experience is just right for the industry and the tasks I have to carry out. The team regularly ask for feedback and they listen to it. They then action and adapt the software progressively and are alway improving it. There is always training available and support which is prompt and efficient.

Cons

Originally I didn't like how large the header font was on the jobs and quotes etc. However it actually made me think more simplistically about naming conventions of jobs anyway. Plus they have listened to feedback and changed that now so you have options. Being with the system from the start and having been a long term user of the old Filemaker based system I know the company are simply trying to get it right so they do listen and tweak all the time.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Jan E.

I use Streamtime for my small one man design studio to plan, manage and invoice all my projects.

Used Daily for 1+ year
Reviewed on 2018/01/24
Review Source: Capterra

An easy project planning and time registration. This gives me a realy good insight in my way of working.

Pros

Although you can work with complete teams in Streamtime, I use it for my little one man design studio. An I strongly benefit of it. Streamtime is very easy in use, both on desktop as on my mobile/tablet. In combination with the very simple/affective app it's very easy to manage and registrate my daily work. It really helps me to organise my jobs and daily planning. More important even is the fact that Streamtime makes me aware of the hours I spend on jobs and the urge to invoice them.
All it takes is the dicipline of making a good start for a project. Which is very easy and intuitive in Streamtime. Once you've set up a project, small or complex, the rest is easy.
I can't really say something about working with Streamtime in a team because I work on my own but I'm sure it rocks especially there!
The support is very personal and effective.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Sam L.

Best project management and invoicing app for creatives

Used Daily for 2+ years
Reviewed on 2018/09/24
Review Source: Capterra

Exponential learning curve from day 1 with high satisfaction on-coming. Support and help is also fantastic and responsive. As a front-end designer and developer I use the 'to do' section the most and it is definitely one of my favourites. Scheduling the tasks for the day or ahead for the week is a breeze - it's also great to be able to see in a few clicks what your team mates have planned for the week/day.

Pros

I like the ajax interface and the simple UX design feeling
Constantly updated with new features
Behaves nimble even with loads of data
Lot's of drag and drop and nice intuitive features

Cons

Hard to think of anything to be honest. Maybe the time it took to adjust coming from a previous platform with a conventional structure. As things just work differently in Streamtime (in a positive sense) it takes some time to adjust to get the jist for it.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Streamtime Pricing

Starting from
US$15,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Free Plan available.

Standard plan $15 USD per user, per month.

Pay annually to save money, or take it month-by-month.

Streamtime Features

  • API
  • Activity Dashboard
  • Activity Tracking
  • Drag & Drop Interface
  • Gantt Charts
  • Progress Tracking
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Planning
  • Task Tracking
  • Third Party Integration

  • Automatic Notifications
  • Collaboration Tools
  • Commenting
  • Prioritizing
  • Project Management
  • Task Management
  • Timesheets

Additional information for Streamtime

Key features of Streamtime

  • Add personal tasks
  • Auto-calculated time and costing
  • Auto-populated to-do lists
  • Auto-schedules by deadline priority
  • Budget and deadline tracking
  • Budget tracking
  • Business performance tracking
  • Clear visual indicators
  • Collaboration tools
  • Custom dashboard
  • Data interpretation
  • Deep data dive analysis
  • Drag and drop functionality
  • Drag tasks from 'to do' to 'done'
  • Edit tasks and add notes
  • Export as file format of choice
  • Filter jobs
  • Follow the team's progress
  • Gantt charts
  • Invoice creation
  • Job quotes
  • Milestone tracking
  • Move tasks between team members
  • Move tasks to later
  • PDF generation
  • Plan, assign and track jobs
  • Progress reports
  • Project management tools
  • Project reporting
  • Resource management
  • Save segments
  • Smart dashboard
  • Task tracking
  • Time tracking
  • Weekly digest email
  • Xero integration

Benefits

  • Streamtime uses intuitive to-do lists for time tracking, which are auto-populated directly from job plans.

  • Users are provided with a clear view of the team's schedule that can be rearranged on the fly using drag and drop.

  • Streamtime enables users to generate job quotes with a single click, and can be customized based on the client.

  • The solution provides customizable dashboards that tell users what they need to know in the level of detail they prefer as well as deep analytics.

  • Integrating with Xero for business performance tracking and invoice generation with auto-calculated job costing.

  • Streamtime FAQs

    Below are some frequently asked questions for Streamtime.

    Q. What type of pricing plans does Streamtime offer?

    Streamtime offers the following pricing plans:

    Starting from: US$15,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Free Plan available.

    Standard plan $15 USD per user, per month.

    Pay annually to save money, or take it month-by-month.

    Q. What are the main features of Streamtime?

    Streamtime offers the following features:

    • Add personal tasks
    • Auto-calculated time and costing
    • Auto-populated to-do lists
    • Auto-schedules by deadline priority
    • Budget and deadline tracking
    • Budget tracking
    • Business performance tracking
    • Clear visual indicators
    • Collaboration tools
    • Custom dashboard
    • Data interpretation
    • Deep data dive analysis
    • Drag and drop functionality
    • Drag tasks from 'to do' to 'done'
    • Edit tasks and add notes
    • Export as file format of choice
    • Filter jobs
    • Follow the team's progress
    • Gantt charts
    • Invoice creation
    • Job quotes
    • Milestone tracking
    • Move tasks between team members
    • Move tasks to later
    • PDF generation
    • Plan, assign and track jobs
    • Progress reports
    • Project management tools
    • Project reporting
    • Resource management
    • Save segments
    • Smart dashboard
    • Task tracking
    • Time tracking
    • Weekly digest email
    • Xero integration

    Q. Who are the typical users of Streamtime?

    Streamtime has the following typical customers:

    Freelancers, Mid Size Business, Small Business

    Q. What languages does Streamtime support?

    Streamtime supports the following languages:

    English

    Q. What type of pricing plans does Streamtime offer?

    Streamtime has the following pricing plans:

    Free, Subscription

    Q. Does Streamtime support mobile devices?

    Streamtime supports the following devices:

    iPhone

    Q. What other apps does Streamtime integrate with?

    Streamtime integrates with the following applications:

    MYOB Essentials, Maintenance Care, QuickBooks, QuickBooks Online, Xero, Xero, Zapier

    Q. What level of support does Streamtime offer?

    Streamtime offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials