Streamtime

Project & task management for creative teams and businesses

4,7 /5 (205 reviews) Write a Review!

Streamtime Overview

What is Streamtime?

Streamtime is a project management tool typically used within small to medium-sized creative companies that need an effective way to manage projects, teams and tasks. Graphic designers or advertising agencies can plan jobs, track progress, and spot opportunities. The platform’s features include studio management tools for proposals, team scheduling, time entry and invoicing.

Streamtime has reinvented the timesheet by utilizing intuitive to-do lists that are auto-populated from job plans. Studio managers can drag tasks from ‘to do to ‘done’ and even add personal tasks to their schedule. All hours spent on completing tasks are captured in the job reports. The platform enables users to easily move tasks between team members, shift deadlines, and rearrange tasks on the fly.

Project plans are converted into official job quotes with a single click, and can be generated into a PDF file for printing or sending. Streamtime’s integration with Xero enables auto-calculated costing using the team’s logged time data, turning job plans into invoices. The solution’s smart dashboard displays progress reports, job over-run information, and accomplishments in any desired level of detail. The ‘deep data dive’ feature filters jobs by category for tailored reports, that can be exported as any preferred file format.

Streamtime Overview

Pricing

Starting from
US$15,00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Free Plan available.

Standard plan $15 USD per user, per month.

Pay annually to save money, or take it month-by-month.


Streamtime Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia
Supported Languages
English

Media

Dashboard view
Analytics that you are in control of.
Smart TO DO lists replace timesheets.. It's just more human..
Know who in your team is available to do the work.
Xero, MYOB and Quickbooks integrations
Good looking quotes.
Burn-up charts so you know where jobs are at.
Create and edit jobs easily.
Streamtime video Streamtime screenshot: Dashboard view Streamtime screenshot: Analytics that you are in control of. Streamtime screenshot: Smart TO DO lists replace timesheets.. It's just more human.. Streamtime screenshot: Know who in your team is available to do the work. Streamtime screenshot: Xero, MYOB and Quickbooks integrations Streamtime screenshot: Good looking quotes. Streamtime screenshot: Burn-up charts so you know where jobs are at. Streamtime screenshot: Create and edit jobs easily.

Streamtime Reviews

Streamtime Reviews

Overall rating
4,7
/
5
Excellent
152

Very good
48

Average
4

Poor
1

Terrible
0

Value for Money
4,6
Features
4,5
Ease of Use
4,7
Customer Support
4,8
98% recommended this app
Billie S.

Everything I need to manage, track and report on workflow.

I really like them as a company. The ethos, the values and the friendly nature of the team. Professionals that enjoy getting the job done.


Stephen T.

It works very well for an agency

They have been great to deal with, I have confidence that even if a feature is not there or something needs improving they will be working towards it.


Jonny S.

High level tasks that trickle down to employee todos is *brilliant*, better perf though please...

Cons continued:
... Streamtime. I feel like there must be a middle ground. Perhaps an extension that logs to the To Do? Hell... we'd probably pay for an extension that did that just to get better records from those 2 employees. I can understand sticking to your game plan, but in reality you have a product that goes further than the "lets kill timers" ethos - could be worth backing down on that a bit for the sake of your users.

Describe your overall experience with Streamtime
- Tracking budget vs time used. Knowing how far under/over at a glace is great (esp via the Priorities board)
- Using Priorities to track the overall state of each project (To quote, Quote sent, Ready to start, Design, Dev, Ready to invoice, Invoiced etc).
- Letting employees know what they should work on this week.


Julie S.

Highly recommend

I love that Streamtime is always asking what the people want, and innovating and improving their product. Keep up the great work!


Rach V.

Streamtime - a must for solos and teams


Billie S.
Industry: Graphic Design
Company size: 2-10 Employees

Everything I need to manage, track and report on workflow.

Used Daily for 2+ years
Reviewed on 2018/10/02
Review Source: Capterra

I really like them as a company. The ethos, the values and the friendly nature of the team. Professionals that enjoy getting the job done.

Pros

Comes from designers. It's simple and easy to use. Can get to it anywhere with an internet connection. The user experience is just right for the industry and the tasks I have to carry out. The team regularly ask for feedback and they listen to it. They then action and adapt the software progressively and are alway improving it. There is always training available and support which is prompt and efficient.

Cons

Originally I didn't like how large the header font was on the jobs and quotes etc. However it actually made me think more simplistically about naming conventions of jobs anyway. Plus they have listened to feedback and changed that now so you have options. Being with the system from the start and having been a long term user of the old Filemaker based system I know the company are simply trying to get it right so they do listen and tweak all the time.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Stephen T.
Industry: Marketing & Advertising
Company size: 11-50 Employees

It works very well for an agency

Used Daily for 1-5 months
Reviewed on 2020/10/09
Review Source: Capterra

They have been great to deal with, I have confidence that even if a feature is not there or something needs improving they will be working towards it.

Pros

It is made for agencies, covering the core functions requires. The To Dos are genius for setting up your taks for the day and clocking time. The cross linking is very good, they understand the workflow of an agency. We are confident that this software will enable us to grow.

We have looked for a long time to find the right project management tool, there are many that are well rated, and they may do one thing well. But none cover all the core functions required for a design or marketing agency, and deliver them in such a simple, friendly way.

Cons

It has no client portal, but as it has an API we are looking to build our own to complete the system.
There is also a lack of reporting, but again we have used to API to create our own dashboard - to track team time, holidays and efficiencies.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jonny S.
Industry: Design
Company size: 2-10 Employees

High level tasks that trickle down to employee todos is *brilliant*, better perf though please :)

Used Daily for 6-12 months
Reviewed on 2019/03/22
Review Source: Capterra

Cons continued:
... Streamtime. I feel like there must be a middle ground. Perhaps an extension that logs to the To Do? Hell... we'd probably pay for an extension that did that just to get better records from those 2 employees. I can understand sticking to your game plan, but in reality you have a product that goes further than the "lets kill timers" ethos - could be worth backing down on that a bit for the sake of your users.

Describe your overall experience with Streamtime
- Tracking budget vs time used. Knowing how far under/over at a glace is great (esp via the Priorities board)
- Using Priorities to track the overall state of each project (To quote, Quote sent, Ready to start, Design, Dev, Ready to invoice, Invoiced etc).
- Letting employees know what they should work on this week.

Pros

Organising employees time with per day to-do lists with hour estimates is *brilliant*. We used to rely on Teamweek - which was excellent for high level project tracking. But now when fleshing out project timelines, it automatically sets up peoples weeks for them. Thats what makes Streamtime killer af. The rest of the features just make *that* feature more and more useful and harder to give up.

The integration between all aspects of running our business is *excellent*.

Moving away from detailed time keeping via a timer has been great in many ways and for most of the team means they can focus on the work and drag down work as it's done. However, as we're finding the integration with so many more aspects is so good - and some employees can now track time much easier so do a better job - ironically we're starting to care more about time records than ever before because we can actually make business decisions based on them. (More on that below).

Priorities was the last missing piece that really made it possible to move off almost all other platforms in favour of this as a central tool.

We still use Trello to manage the smaller tasks within a project, we know there are sub tasks but our projects often result in 100s of smaller tasks being made/archived/reassigned so for now we're unable to move to subtasks to do this.

Cons

The performance of the Schedule>To Do view is really problematic but performance on all pages needs work. In particular:

- Scrolling sideways often leads to jumps in whole months when I only wanted to see the next/previous week.
- When I do scroll to the next week/month it often reloads existing tiles and then takes quite a while (rarely less than 5s - we have 100mb/s down and 40mb/s up so our connection isn't the issue.

As someone who spends hours looking at these screen this can be quite irritating.

That said it provides a huge amount of benefit so I put up with that slowness - however I know other people in the team don't use it because it's so slow and they don't use the rest of the product enough to realise the slowness is worth it (quoting, schedule>jobs view, reporting, review time logs etc).

Lists not being reorderable in priorities is quite a pain. I've resorted to adding 2 temporary lists at the start so that if I ever need to add a new column its a heap less work.

I know it's central to your product ethos not to have a timer, and that works really well for most of our staff, but we have 2 people who *want* to use a timer because they personally like to. Not having any timer at all is a bit of a pain and made it **really** ****REALLY**** hard to get them to use the product. We literally ended up looking at alternatives because of this point before I had to make a captains call and so now they use Harvest to track time and then transfer that time into...

Response from Streamtime

This is an awesome review Jonny and the good news we are addressing speed and these things, I'll reach out to you personally and see if you can help with our testing.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Julie S.
Industry: Graphic Design
Company size: 2-10 Employees

Highly recommend

Used Daily for 1+ year
Reviewed on 2020/10/05
Review Source: Capterra

I love that Streamtime is always asking what the people want, and innovating and improving their product. Keep up the great work!

Pros

I have worked in design studios for over 20 years, and with many different project management and resourcing systems. Streamtime is by far the most elegant all-in-one solution.

The design team love being able to see their day/week; having access to the full scope/quote; and time-tracking is so easy it's always up to date.

From a project management perspective, I find planning easy; quoting, invoicing and connection with Xero seamless, and reporting intuitive.

Cons

There are some minor tech things that are a bit glitchy at times.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Rach V.
Industry: Design
Company size: Self Employed

Streamtime - a must for solos and teams

Used Daily for 6-12 months
Reviewed on 2019/10/08
Review Source: Capterra

Pros

The customer success team are a dream to work with and assist with the setup and ongoings of working with the software. They are always touching base with webinars and deliver them in a friendly and approachable way.

Cons

The only functionality that Streamtime doesn't have (yet) is a way to plug into shared cloud based folders for teams to directly access and communicate with the collateral. They do have a roadmap though that is transparent in what updates are coming up next.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,3/10
Based on 205 user ratings
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Streamtime Pricing

Streamtime Pricing

Starting from
US$15,00/month
Free Trial
Free
Subscription
Value for money

Free Plan available.

Standard plan $15 USD per user, per month.

Pay annually to save money, or take it month-by-month.

Free Plan available.

Standard plan $15 USD per user, per month.

Pay annually to save money, or take it month-by-month.

Value for Money
4,6/5
Based on 205 user ratings
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Streamtime Features

Streamtime Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Features
4,5/5
Based on 205 user ratings
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Categories

Additional information for Streamtime

Additional information for Streamtime

Key features of Streamtime

  • Add personal tasks
  • Auto-calculated time and costing
  • Auto-populated to-do lists
  • Auto-schedules by deadline priority
  • Budget and deadline tracking
  • Budget tracking
  • Business performance tracking
  • Clear visual indicators
  • Collaboration tools
  • Custom dashboard
  • Data interpretation
  • Deep data dive analysis
  • Drag and drop functionality
  • Drag tasks from 'to do' to 'done'
  • Edit tasks and add notes
  • Export as file format of choice
  • Filter jobs
  • Follow the team's progress
  • Gantt charts
  • Invoice creation
  • Job quotes
  • Milestone tracking
  • Move tasks between team members
  • Move tasks to later
  • PDF generation
  • Plan, assign and track jobs
  • Progress reports
  • Project management tools
  • Project reporting
  • Resource management
  • Save segments
  • Smart dashboard
  • Task tracking
  • Time tracking
  • Weekly digest email
  • Xero integration

Benefits

  • Streamtime uses intuitive to-do lists for time tracking, which are auto-populated directly from job plans.

  • Users are provided with a clear view of the team's schedule that can be rearranged on the fly using drag and drop.

  • Streamtime enables users to generate job quotes with a single click, and can be customized based on the client.

  • The solution provides customizable dashboards that tell users what they need to know in the level of detail they prefer as well as deep analytics.

  • Integrating with Xero for business performance tracking and invoice generation with auto-calculated job costing.

  • Streamtime FAQs

    Streamtime FAQs

    Below are some frequently asked questions for Streamtime.

    Q. What type of pricing plans does Streamtime offer?

    Streamtime offers the following pricing plans:

    Starting from: US$15,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Free Plan available. Standard plan $15 USD per user, per month. Pay annually to save money, or take it month-by-month.

    Q. What are the main features of Streamtime?

    Streamtime offers the following features:

    • Add personal tasks
    • Auto-calculated time and costing
    • Auto-populated to-do lists
    • Auto-schedules by deadline priority
    • Budget and deadline tracking
    • Budget tracking
    • Business performance tracking
    • Clear visual indicators
    • Collaboration tools
    • Custom dashboard
    • Data interpretation
    • Deep data dive analysis
    • Drag and drop functionality
    • Drag tasks from 'to do' to 'done'
    • Edit tasks and add notes
    • Export as file format of choice
    • Filter jobs
    • Follow the team's progress
    • Gantt charts
    • Invoice creation
    • Job quotes
    • Milestone tracking
    • Move tasks between team members
    • Move tasks to later
    • PDF generation
    • Plan, assign and track jobs
    • Progress reports
    • Project management tools
    • Project reporting
    • Resource management
    • Save segments
    • Smart dashboard
    • Task tracking
    • Time tracking
    • Weekly digest email
    • Xero integration

    Q. Who are the typical users of Streamtime?

    Streamtime has the following typical customers:

    Small Business, Freelancers, Mid Size Business

    Q. What languages does Streamtime support?

    Streamtime supports the following languages:

    English

    Q. What type of pricing plans does Streamtime offer?

    Streamtime has the following pricing plans:

    Free, Subscription

    Q. Does Streamtime support mobile devices?

    Streamtime supports the following devices:

    iPhone

    Q. What other apps does Streamtime integrate with?

    Streamtime integrates with the following applications:

    MYOB Essentials, Maintenance Care, QuickBooks Online, QuickBooks Online Advanced, Xero, Xero, Zapier

    Q. What level of support does Streamtime offer?

    Streamtime offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials