SiteDocs

SiteDocs

Cloud based digital workplace safety and compliance solution

4.8/5 (72 reviews)

SiteDocs Overview

SiteDocs is a complete workplace safety management solution for businesses of all sizes. The solution allows companies to effectively manage, maintain and enhance their workplace safety programs via mobile and web apps. SiteDocs helps organizations to go paperless by enabling them to access and organize their safety documentation, manuals, worker certifications, etc. online or offline.

Users can monitor in real time whether safety documentation is being filled out, and quickly respond to incidents as they happen. With greater accountability on supervisor and sub-trades, safety standards can be maintained company-wide. SiteDocs helps companies to enhance their safety culture and move workers away from the mentality that workplace safety is a nuisance.

SiteDocs' digital forms feature streamlines the form-completion process. Users can sign documents, add photos, and check boxes in one click. With support for voice dictation technology, workers can complete forms by simply speaking to the software. One a form is completed and signed on a smartphone or tablet, it is automatically time stamped and saved to the user's account, accessible to view/edit whenever required, from any browser or device. Forms are grouped by project, date or form type, and all previous versions are retained in SiteDocs.

SiteDocs tracks and manages each worker's certifications and notifies managers when any company certifications are due for renewal. The software is also available to users on iPhone and Android devices via native mobile apps.

Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

SiteDocs Reviews

Overall rating
4.8/5
97% positive reviews
60
Excellent
10
Very good
2
Average
0
Poor
0
Terrible
Angela S.

Safety Program Management Simplified

Used Daily for 1+ year
Reviewed on 2019/09/10
Review Source: Capterra

The SiteDocs team has been wonderful to work with. They walked me through the setup and implementation process. They also patiently helped me with any issues I was having and have been receptive to features that I feel would be beneficial to users. The response time has been almost immediate on all support requests.

Pros

The app is really user friendly so it we were quickly able to gain adoption by our crew in the field. The software is highly customizable, easy to create your own forms, and upload resources. We now have our entire safety program by chapter as a reference document, SDS sheets, safety meeting topics, safety forms, training records, and other reference documents all easily available to our SiteDocs users on their mobile devices.

Several of our sites are remote so a huge advantage is that the forms and safety meetings can still be completed without an internet connection and then uploaded when they have a signal so it eliminates excuses for safety items not being completed on all sites.

Cons

I do have a couple of minor issues with the software that could be improved. The dashboard has an emergency locations nearby option that uses Google to find the nearest emergency location by category that I wish I could either turn off or customize the location. Often the locations shown are for an animal hospital or a provider that is not part of our worker's compensation medical provider network so it can cause some confusion.

I also wish that resources could be tied to a location to be able to cut down on data that is downloaded for all users, but only needed by a few users.

It also would be great if the software allowed you to have a notification send to users to remind them of a specific item that needs to be completed like a specific safety meeting topic that needs to be completed or a new document that has been added to resources.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
David S.

Totally wonderful

Used Daily for 2+ years
Reviewed on 2019/07/31
Review Source: Capterra

Our overall experience with Sitedocs is absolutely great. It has improved the way we do things, our Company now depends on this information when dealing with requests from clients. It has given us an edge on the competition in that it has shown us ways to improve safety which resulted in extra jobs, and this has amounted to lower WCB premiums. I absolutely believe that if you took Sitedocs away form us now, it would cripple us like dismembering a left arm. We simply do not want to be without it, especially now with the addition of Analytics, which makes it unbelievable and so fitting to our business. I cannot emphasize the benefits of this program high enough with just these words, i would recommend to anyone to try it learn it just a bit, and see it for yourself the benefits of everything it has to offer.

Pros

Ease of use by everyone using this system, so easy to find whatever is needed, we really like the legal aspect of the reports, in that once signed, they are forever kept and will stand up to legal requests which we have proven beneficial. the new analytics is totally amazing and i believe will be the best part of Sitedocs. Re certification dating is totally the best where it forewarns us of the requirement to update. This is excellent.

Cons

The only thing that we cannot get our head around is the flag and follow, i now understand if every worker on site had access to solicited then it would work well, but we only have our supervisors that have access to site-docs so it does not fit for us. The other missing element is the ability to have equipment listed either by certification or some other way so that the dating can come up for a re-certification. For example, we have fuel tanks that need re-certification regularly. There is no place to do this other than name the tank like a worker and then add the certification which then Sitedocs keeps track of the dating. Also in the certification process we can only add on photo, in most certifications we need to have up to 3 photos to be attached to the certification which would make this absolutely great.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Chris P.

Absolutely wonderful software experience

Used Daily for 2+ years
Reviewed on 2017/10/11
Review Source: Capterra

Pros

I love having the ability to build my own forms the way I want them. Before purchasing SiteDocs, I look at just about all of SiteDocs competitors and they didn't have "build your own forms", but they did try and convince me that it's better to have them build my forms for me so that it would save me time. Yeah right, having someone else build what I envision would only take more of my time and cause a lot of back-and-forth trying to get the forms right. SiteDocs has a form builder module that is super easy to use and you have the ability to build any kind of form you can dream up. Customer support is amazing and they respond very quickly. I had asked for a certain feature they didn't have and I was told they would work on implementing it. Not only did they build this feature and over deliver, I was able to talk directly with their design team and provide my input. It really feels good that a company would listen to my ideas, let alone implement them too. You can easily see in their software platform that SiteDocs is definitely not one of those companies that just throws something out there to see what sticks. There are a ton of other companies out there that could learn a lot from SiteDocs.

Awesome job SiteDocs team!!!!!

Cons

The only thing I could say I like least about SiteDocs software is not having the ability to use a windows tablet in regards to filling out forms. Is this really a problem, no, I am an electronics junkie as my wife says and I'm wanting to try and windows tablet even though I know I wouldn't like it.

In all fairness to SiteDocs, I really can't think of anything I dislike about their software platform.

Response from SiteDocs

Thanks Chris! A Windows version is currently in the planning stage with our development team! We'll keep you posted when we have a expected timeline for release.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Brett T.

A good usable system for both management and staff. Simple and professional

Used Daily for 6-12 months
Reviewed on 2017/10/11
Review Source: Capterra

Streamline safety documents all in one system.Great communication tool

Pros

We have used a couple of these systems in the past. Some of these portal /app systems can be a little difficult in the field for our workers to find and manage. Site docs is simple to explain to new workers and have found our guys have embraced it an it is actually being used the way it should.Signing on to all documents anywhere any time is extremely useful.Many times a person might need to be added to our SWMS /procedures etc at short notice. Simple to add a non employee have him sign and it is back at the office in minutes App works well on any phone or tablet. Covers 95% of our needs with hope future update expected to complete the system for us. Also have found the support extremely helpful and response time to any questions fast and informative. Generally a good company/program. I cant see us using anything else in the near future.

Cons

1.Loading the certifications for the employees can only be done as a Jpeg ATM .This makes it difficult to load multiple pages Needs the ability to load PDF's.
2.It is missing the ability to have plant and equipment certifications,tagging & calibration and expiry dates loaded (The same as employee certifications would be great). Currently we have to load plant &equipment as employees to use the alert when due functions.This is a function most companies would need I believe. We are told this is in productions both these items and have got around it for now. Otherwise 95% perfect for us.

Response from SiteDocs

Thanks for your review Brett, we are certainly working on supporting PDF files for Certifications in the near future. We'll make sure to let you know when it's available.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Carly H.

Why we love SiteDocs

Used Daily for 6-12 months
Reviewed on 2019/06/03
Review Source: Capterra

SiteDocs has helped us solve our issue of having multiple sites all over Ontario. Collecting and tracking paperwork was a nightmare before. With SiteDocs we can see the paperwork come in through our InBox daily, so if anything is missing we are able to get a message out in-day to the Supervisor, rather than wait for a week to go by.

Pros

We like how user friendly the software is. Most of our employees that download the program don't require any training. The forms are so easy to complete.
The ability to customize our forms at a moments notice is great too! If someone onsite requests something be added, it can be done in minutes.
The entire software system is so practical and customize-able, if you can think of a form or report you would like generated, then you can figure out a way to make it happen, or ask the friendly support staff for their assistance.

Cons

When we first started with SiteDocs I used to get frustrated that my personal screen view settings in the Admin panel never saved day-to-day ( for example: to view 50 of 50 items instead of 10 of 50 items). Having to click next page takes a lot longer than scrolling. The SiteDocs support team was quick to respond to the complaint and said they were working on a fix, which they did and we have been scrolling ever since!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

SiteDocs Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

The software is available as an annual subscription based on company size. Please contact us for a custom price quote.

SiteDocs Features

  • API
  • Auditing
  • Document Storage

  • Activity Dashboard
  • Activity Tracking
  • Audit Trail
  • Automatic Notifications
  • Compliance Management
  • Custom Fields
  • Customizable Reporting
  • Data Import/Export
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for SiteDocs

Key features of SiteDocs

  • Audit management
  • Certification Tracking
  • Certification management
  • Certification tracking
  • Corrective actions
  • Custom forms
  • Environmental compliance
  • Environmental risk assessment
  • Forms management
  • Incident management
  • Injury reporting
  • Inspection management
  • Inspection management
  • MSDS
  • OSHA recordkeeping
  • Offline access
  • PDF Library
  • Real time monitoring
  • Safety management
  • Search Templates and Signed Documents
  • Signature management
  • Training management
  • Version management

Benefits

• SiteDocs is intuitive to use and requires minimal learning time. A 13 minute step-by-step walkthrough tutorial is sufficient training.

• Users can automatically share forms with other companies thanks to SiteDocs' auto form-sharing feature.

• SiteDocs' offline mode means that users can access the software without an internet connection; updates are synced when the user reconnects.

• SiteDocs helps companies to communicate the importance of workplace safety to employees and move them away from thinking of it as a nuisance.

• SiteDocs stores data on Microsoft Azure and maintains a backup on Amazon Web Services.

• SiteDocs provides quick, onsite access to safety documents as well as a quick search functionality.

SiteDocs FAQs

Below are some frequently asked questions for SiteDocs.

Q. What type of pricing plans does SiteDocs offer?

SiteDocs offers the following pricing plans:

Pricing model: Subscription

Free Trial: Not Available

The software is available as an annual subscription based on company size. Please contact us for a custom price quote.

Q. What are the main features of SiteDocs?

SiteDocs offers the following features:

  • Audit management
  • Certification Tracking
  • Certification management
  • Certification tracking
  • Corrective actions
  • Custom forms
  • Environmental compliance
  • Environmental risk assessment
  • Forms management
  • Incident management
  • Injury reporting
  • Inspection management
  • Inspection management
  • MSDS
  • OSHA recordkeeping
  • Offline access
  • PDF Library
  • Real time monitoring
  • Safety management
  • Search Templates and Signed Documents
  • Signature management
  • Training management
  • Version management

Q. Who are the typical users of SiteDocs?

SiteDocs has the following typical customers:

Large Enterprises, Mid Size Business, Small Business

Q. What languages does SiteDocs support?

SiteDocs supports the following languages:

English

Q. What type of pricing plans does SiteDocs offer?

SiteDocs has the following pricing plans:

Subscription

Q. Does SiteDocs support mobile devices?

SiteDocs supports the following devices:

Android, iPhone, iPad

Q. What other apps does SiteDocs integrate with?

SiteDocs integrates with the following applications:

Dropbox, Zapier

Q. What level of support does SiteDocs offer?

SiteDocs offers the following support options:

FAQs, Online Support, Phone Support, Video Tutorials

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