brightwheel

Childcare Center, Daycare, and Preschool Management Software

About brightwheel

Brightwheel is an all-in-one childcare management software solution designed for child care programs such as centers, preschools, daycares, camps, and after-school programs. The platform provides directors, administrators, and staff teachers with the tools for digital child assessments, robust parent communications, online enrollment, automated reporting, online paperless billing, and more. Parents using brightwheel get access to real-time updates on their child’s activities with photos and notes via the real-time newsfeed.

Brightwheel provides centers with secure digital attendance and sign-in for both students and staff. Parents can 'quick scan' to check children in and out, and see real-time updates of their child. Center administrators can review attendance reports for licensing, billing, and management. Users can also manage additional approved individuals for safe student drop off and pick up.

With brightwheel, teachers can snap and share pictures during class, record daily events to share with families (either real-time or log and send at day's end), and use the spot check feature for quick head counts in the classroom. Assessments help teachers record student progress via text or voice, and report on any incidents. Brightwheel’s calendar helps schedule events for the classroom or entire school, including notifications for check-ins, photos and messaging for parents. All-in-all, brightwheel alleviates the pain of manual paperwork and modernizes programs to focus more time on the children.

Administrators can manage classrooms and rosters, as well as securely store family contact details. Detailed reporting provides access to all important information on centers, classrooms, and billing. Users can invoice families, automate bank deposits, and process credit or debit cards. Brightwheel also allows for pre-pay, split payments and email receipts.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to brightwheel

Key benefits of brightwheel

  • Brightwheel enables quick and secure one-touch student check-ins and attendance reports for billing and licensing purposes.

  • Brightwheel provides automated invoicing & receipts, and payments can be made with ACH, credit cards, or checks.

  • Photosharing captures classroom moments with a click, and real-time feeds provide daily summaries for parents.

  • Teachers can stay in touch with families via brightwheel's messaging system, as well as send quick notes and reminders to add to the calendar.

  • All brightwheel client billing and payment data is encrypted and protected by the highest levels of security.
  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to brightwheel

    Images

    brightwheel Software - Easy-to-use and intuitive tools to streamline every step of your day.
    brightwheel Software - Digital check-in and check-out for parents and staff
    brightwheel Software - 3
    brightwheel Software - Check-in/out students and staff using digital signatures, secure pin codes, and quick scan.
    brightwheel Software - Track attendance for billing and licensing requirements
    brightwheel Software - Take a photo, tag the student, add a note, and you're done. Parents see updates in real-time!
    brightwheel Software - Parents love to get real-time updates of their child's activities in the timeline.
    brightwheel Software - brightwheel can be accessed via any connected device
    View 11 more
    brightwheel video
    brightwheel video
    brightwheel video
    brightwheel Software - Easy-to-use and intuitive tools to streamline every step of your day.
    brightwheel Software - Digital check-in and check-out for parents and staff
    brightwheel Software - 3
    brightwheel Software - Check-in/out students and staff using digital signatures, secure pin codes, and quick scan.
    brightwheel Software - Track attendance for billing and licensing requirements
    brightwheel Software - Take a photo, tag the student, add a note, and you're done. Parents see updates in real-time!
    brightwheel Software - Parents love to get real-time updates of their child's activities in the timeline.
    brightwheel Software - brightwheel can be accessed via any connected device

    Features

    Total features of brightwheel: 49

    • Activity Dashboard
    • Alerts/Notifications
    • Attendance Management
    • Attendance Tracking
    • Billing & Invoicing
    • Calendar Management
    • Class Scheduling
    • Client Portal
    • Communications Management
    • Contact Database
    • Customer Accounts
    • Daily Reports
    • Data Import/Export
    • Document Storage
    • Electronic Payments
    • Email Management
    • Employee Management
    • Event Calendar
    • Facility Management
    • Faculty/Staff Management
    • Financial Management
    • Immunisation & Allergy Tracking
    • Independent/Private
    • K-12
    • Learning Management
    • Live Chat
    • Meal / Nutrition Management
    • Member Database
    • Milestone Tracking
    • Mobile Alerts
    • Multi-Location
    • Online Calendar
    • Parent Portal
    • Parent/Student Portal
    • Payment Processing
    • Real Time Monitoring
    • Real Time Reporting
    • Real-time Updates
    • Records Management
    • Registration Management
    • Reminders
    • Role-Based Permissions
    • Self Check-in/Check-out
    • Special Education
    • Student Information/Records
    • Student Management
    • Summary Reports
    • Video Support
    • Wait List Management

    Alternatives

    HiMama

    4,6
    #1 Alternative to brightwheel
    The perfect app for easy parent communication, digital daily reports and paperless educational documentation in...

    Procare Solutions

    4,6
    #2 Alternative to brightwheel
    Procare Solutions is the #1 name in child care management software. Procare enables contactless check-in/out, integrated...

    Smartcare

    3,8
    #3 Alternative to brightwheel
    Smartcare is a cloud-based, child care center management software for connecting parents, care center owners, directors...

    KidCheck

    4,6
    #4 Alternative to brightwheel
    KidCheck provides easy-to-use, secure children's check-in software for businesses such as activity centers, gyms,...

    Reviews

    Overall rating

    4,7 /5
    (2 901)
    Value for Money
    4,5/5
    Features
    4,5/5
    Ease of Use
    4,6/5
    Customer Support
    4,6/5

    Already have brightwheel?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 2 901
    Audra T.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Happy Campers, San Carlos

    Reviewed on 2018/11/27

    Overall our experience has been really great. There were some serious issues when we decided to...

    Overall our experience has been really great. There were some serious issues when we decided to use Brightwheel billing. I'm certain those issues have been documented, but we seem to be good now. I have been a big fan of Brightwheel and sincerely look forward to what's next!

    Pros

    I love how much Brightwheel has improved since we first joined the program. Administration, Parents and Staff love all of the features. I am very happy with the way Brightwheel has fostered "community" between home and school, and even school and extended family. Grandparents love seeing their grandchildren and being in the loop. Community is very important to our program! I appreciate the level of professionalism Brightwheel adds to my program. Touring families always have great comments about Brightwheel.

    Cons

    I wish multiple accounts could be under one umbrella login. I do not like having to log out and log in to my three programs. We have an account with ADP and use just one login for all 3 programs. I simply just have to click which program I need to see. I wish I could access a simple version of a class list with birthdays and just parents names and emails without all of their personal information. Parents request class lists quite often for birthday party invitations. Perhaps even an "opt-in" directory for parents to see would be a great feature. Parents could choose to include email/phone numbers in the "public" directory.

    Ashley S.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Love Brightwheel

    Reviewed on 2022/06/03

    Brightwheel has been a game changer for us. The ability to pick and choose who we bill and the...

    Brightwheel has been a game changer for us. The ability to pick and choose who we bill and the ability to print daily sheets. As well as the kiosk to check in and out.

    Pros

    I loved that brightwheel was willing to customize for our small center and our unique situation. It was not just a one fits all. They listened to my situation and problem solved how to make it work here.

    Cons

    The only thing I don't like is the inability to privately message parents without every teacher seeing all the messages.

    Alternatives Considered

    Procare Solutions and HiMama

    Reasons for Switching to brightwheel

    Brightwheel listened to me and what my needs were and made it affordable for us.
    Kelsey C.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Brightwheel review from teacher

    Reviewed on 2022/06/23

    Pros

    I love that parents can communicate on a daily basis with their child’s teacher and they can send important information that they may have forgot to mention.

    Cons

    It tends to freeze a lot while trying to use it

    Marenyane M.
    Overall rating
    • Industry: Internet
    • Company size: Self Employed
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    How to manage your managerial work at School with brightwheel

    Reviewed on 2022/03/21

    I helped one of the school daycares to manage inventory, students, and payments quite well.

    I helped one of the school daycares to manage inventory, students, and payments quite well.

    Pros

    It is very easy to track down your schedules on the calendar
    It is easy to keep a record of students' attendance along the week
    It is easy to plan well on how your schedule

    Cons

    The only thing not good about this software is that it is not yet known all over Lesotho

    Verified Reviewer
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 2.0 /10

    Lack of technical support

    Reviewed on 2022/05/26

    I am using the payed version of Brightwheel for almost two years and I was happy with the app until...

    I am using the payed version of Brightwheel for almost two years and I was happy with the app until one day when the team chanced the log in prosses and I couldn't access the app, neither the parents. I tried to call them, but they don't have any phones available for the costumers to call for support. I email them and I've been told that someone will help me on the phone after three days...That was the first available date to speak with the support team. Now, two days later I still cant use the app because I'm waiting for help. I chatted with someone as well and she sent me videos, that are available in YouTube and I already watched before I called, but I didn't find the answer there. Also she told me how to log in like I didn't know that. It was very unprofessional and disappointing not to receive help once when you needed it .

    Pros

    Its easy to use, but only if you don't have technical issues.

    Cons

    Luck of people to support you when you have problem and when you need immediately help to restore the issue and using the program again.

    Alternatives Considered

    KidCheck

    Reasons for Switching to brightwheel

    Yes
    Showing 5 reviews of 2 901 Read all reviews

    brightwheel FAQs

    Below are some frequently asked questions for brightwheel.

    brightwheel offers the following pricing plans:

    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    brightwheel: Free brightwheel premium: Contact brightwheel for pricing information.

    brightwheel has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

    brightwheel supports the following languages:

    English

    brightwheel supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    We do not have any information about what integrations brightwheel has

    brightwheel offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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