Visitor, student, & volunteer management software
(6 reviews)KeepnTrack is a visitor, student, and volunteer management software that provides organizations with the ability to efficiently manage visitors, volunteers, staff, students, and vendors from a single portal. The platform helps increase the safety and security of schools and students, as well as hospitals, retirement homes, summer camps, events, and more.
KeepnTrack’s visitor management module serves schools and organizations by identifying, verifying, and recording the individuals that visit the facility. Administrators can effectively monitor traffic through schools, with the automated sign-in system that instantly checks against multiple federal sex offender registries. Staff is discreetly notified if any issue arises, and approved visitors receive a name badge printed with their photo and purpose of visit.
KeepnTrack’s volunteer management module screens, processes, and manages all volunteers from a centralized location. Volunteers can register via mobile device with the custom online application form. Users can run a criminal background check (CBC) directly via the platform to mitigate any potential adverse situations. Users can keep track of records with quick reports that are compliant with any state-mandated protocols. First-time visitors must scan their driver’s license or state-issued ID to be granted access.
KeepnTrack’s student management module features a sign-in, sign-out system with digital time-stamping that accurately logs all facility and visitor information. Only pre-approved parents and guardians are authorized to sign students in and out. Mobile texts and email alerts notify individuals whenever their child has been signed out. All activity can be recorded and imported into KeepnTrack’s student information system (SIS).
Pros
It is not a difficult software. It is very easy generating reports, looking up and adding information into profiles. Running background checks is extremely easy (just a matter of reading the results). Merging feature is pretty cool, just need to be extremely careful. There is no going back once you have merged profiles.
Cons
The CBC gets frozen quite often. This could be a drag.
Any time I have called into the help center they are very thorough and they even listen to my suggestions when brain storming on my end of the call.
Pros
The most thing I like about this product is the convenience of having people checking in and being able to keep track of all of the volunteer hours for the year.
Cons
Sometimes it logs out and then people just stand there and stare at it. Even thought I have the log in steps right next to the kiosk. That would be my only gripe is that.
It's been very good for our School District it has helped us keep Sex Offenders out of our schools.
Pros
It's very user friendly when you scan the ID it doesn't take anytime to do the check on the person.
Cons
Sometimes it bring's up people as matches that is not the same date of birth or not even the exact name.
Pros
The ease and accuracy of checking all visitors into our building makes everyone feel safe!
Cons
Mass populations of people entering the building for events is a little time consuming.
GOOD
Pros
THE HOME PAGE WAS EASY TO USE AND SIMPLE TO UNDERSTAND WHEN IT CAME TO LOGGING IN VISITORS
Cons
NOT ALLOWING THE INFORMATION TO BE TRANSFERRED OVER TO LATER USE LIKE THE BIRTH DATE
Contact COMPanion for detailed pricing information.
KeepnTrack performs background checks on vendors, including matching against the federal sex offender registry.
KeepnTrack's visitor management system and automated sign-in process facilitates recording visitor data and includes a secure, self-service kiosk.
Volunteer applicants can utilize KeepnTrack's online application feature for filling out forms from any web-enabled device, at anytime.
The solution helps keep organizations in compliance with any state-mandated reporting protocols by accurately recording and storing detailed volunteer data.
KeepnTrack's student tracking software automatically sends out mobile text and email alerts to notify parents and guardians if their child has left the campus.
Below are some frequently asked questions for KeepnTrack.
KeepnTrack offers the following pricing plans:
Pricing model: Subscription
Free Trial: Not Available
Contact COMPanion for detailed pricing information.
KeepnTrack offers the following features:
KeepnTrack has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business
KeepnTrack supports the following languages:
English
KeepnTrack has the following pricing plans:
Subscription
We do not have any information about what devices KeepnTrack supports
We do not have any information about what integrations KeepnTrack has
KeepnTrack offers the following support options:
FAQs, Online Support, Phone Support
Working with the refreshing of the CBC - Criminal Background Checks. It has gotten better.