KeepnTrack

KeepnTrack

Visitor, student, & volunteer management software

4.2/5 (5 reviews)

KeepnTrack Overview

KeepnTrack is a visitor, student, and volunteer management software that provides organizations with the ability to efficiently manage visitors, volunteers, staff, students, and vendors from a single portal. The platform helps increase the safety and security of schools and students, as well as hospitals, retirement homes, summer camps, events, and more.

KeepnTrack’s visitor management module serves schools and organizations by identifying, verifying, and recording the individuals that visit the facility. Administrators can effectively monitor traffic through schools, with the automated sign-in system that instantly checks against multiple federal sex offender registries. Staff is discreetly notified if any issue arises, and approved visitors receive a name badge printed with their photo and purpose of visit.

KeepnTrack’s volunteer management module screens, processes, and manages all volunteers from a centralized location. Volunteers can register via mobile device with the custom online application form. Users can run a criminal background check (CBC) directly via the platform to mitigate any potential adverse situations. Users can keep track of records with quick reports that are compliant with any state-mandated protocols. First-time visitors must scan their driver’s license or state-issued ID to be granted access.

KeepnTrack’s student management module features a sign-in, sign-out system with digital time-stamping that accurately logs all facility and visitor information. Only pre-approved parents and guardians are authorized to sign students in and out. Mobile texts and email alerts notify individuals whenever their child has been signed out. All activity can be recorded and imported into KeepnTrack’s student information system (SIS).

Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States

Supported Languages

English

KeepnTrack Reviews

Overall rating
4.2/5
80% positive reviews
3
Excellent
1
Very good
0
Average
1
Poor
0
Terrible
Linda R.

Software Tokens

Used Daily for 2+ years
Reviewed on 2018/12/11
Review Source: Capterra

Working with the refreshing of the CBC - Criminal Background Checks. It has gotten better.

Pros

It is not a difficult software. It is very easy generating reports, looking up and adding information into profiles. Running background checks is extremely easy (just a matter of reading the results). Merging feature is pretty cool, just need to be extremely careful. There is no going back once you have merged profiles.

Cons

The CBC gets frozen quite often. This could be a drag.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Amber C.

Easy tracking of volunteers

Used Daily for 2+ years
Reviewed on 2018/12/17
Review Source: Capterra

Any time I have called into the help center they are very thorough and they even listen to my suggestions when brain storming on my end of the call.

Pros

The most thing I like about this product is the convenience of having people checking in and being able to keep track of all of the volunteer hours for the year.

Cons

Sometimes it logs out and then people just stand there and stare at it. Even thought I have the log in steps right next to the kiosk. That would be my only gripe is that.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Sally U.

KeepNTrack

Used Daily for 2+ years
Reviewed on 2018/12/13
Review Source: Capterra

It's been very good for our School District it has helped us keep Sex Offenders out of our schools.

Pros

It's very user friendly when you scan the ID it doesn't take anytime to do the check on the person.

Cons

Sometimes it bring's up people as matches that is not the same date of birth or not even the exact name.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tony C.

KeepnTrack

Used Daily for 1-5 months
Reviewed on 2018/12/11
Review Source: Capterra

GOOD

Pros

THE HOME PAGE WAS EASY TO USE AND SIMPLE TO UNDERSTAND WHEN IT CAME TO LOGGING IN VISITORS

Cons

NOT ALLOWING THE INFORMATION TO BE TRANSFERRED OVER TO LATER USE LIKE THE BIRTH DATE

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

A limited piece of software that needs updating

Used Other for 2+ years
Reviewed on 2018/12/12
Review Source: Capterra

Pros

I did help keep track of our employees hours

Cons

It was clunky and felt behind the times. Definitely in need of modernization.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

3.0/10
User Recommendation
8.4/10
Based on 5 reviews
Compare user recommendation rating with alternatives

KeepnTrack Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Contact COMPanion for detailed pricing information.

Value for Money
4.2/5
Based on 5 reviews
Compare value for money rating with alternatives

KeepnTrack Features

  • Automatic Notifications
  • Compliance Management

  • API
  • Activity Dashboard
  • Activity Tracking
  • Audit Trail
  • Auditing
  • Custom Fields
  • Customizable Reporting
  • Data Import/Export
  • Document Storage
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for KeepnTrack

Key features of KeepnTrack

  • Accurate and immediate reports
  • Allow/deny access
  • Automated email/text alerts
  • Compliance with state-mandated reporting protocols
  • Criminal background check (CBC)
  • Customization
  • Customized check-in process
  • Digital timestamp
  • Federal sex offender registries check
  • Hour self-entry
  • Hour tracking
  • ID Scan
  • Member directory
  • Notifications
  • Office directory
  • Online applications
  • Parent/guardian authorized sign-out
  • Reminders
  • Scheduling
  • Secured private information
  • Self-service kiosk
  • Sign-In/out
  • Sign-up restrictions
  • Student Information System (SIS)
  • Student tracking
  • Visitor name badge
  • Volunteer profiles
  • Waiver expiration tracking

Benefits

KeepnTrack performs background checks on vendors, including matching against the federal sex offender registry.

KeepnTrack's visitor management system and automated sign-in process facilitates recording visitor data and includes a secure, self-service kiosk.

Volunteer applicants can utilize KeepnTrack's online application feature for filling out forms from any web-enabled device, at anytime.

The solution helps keep organizations in compliance with any state-mandated reporting protocols by accurately recording and storing detailed volunteer data.

KeepnTrack's student tracking software automatically sends out mobile text and email alerts to notify parents and guardians if their child has left the campus.

KeepnTrack FAQs

Below are some frequently asked questions for KeepnTrack.

Q. What type of pricing plans does KeepnTrack offer?

KeepnTrack offers the following pricing plans:

Pricing model: Subscription

Free Trial: Not Available

Contact COMPanion for detailed pricing information.

Q. What are the main features of KeepnTrack?

KeepnTrack offers the following features:

  • Accurate and immediate reports
  • Allow/deny access
  • Automated email/text alerts
  • Compliance with state-mandated reporting protocols
  • Criminal background check (CBC)
  • Customization
  • Customized check-in process
  • Digital timestamp
  • Federal sex offender registries check
  • Hour self-entry
  • Hour tracking
  • ID Scan
  • Member directory
  • Notifications
  • Office directory
  • Online applications
  • Parent/guardian authorized sign-out
  • Reminders
  • Scheduling
  • Secured private information
  • Self-service kiosk
  • Sign-In/out
  • Sign-up restrictions
  • Student Information System (SIS)
  • Student tracking
  • Visitor name badge
  • Volunteer profiles
  • Waiver expiration tracking

Q. Who are the typical users of KeepnTrack?

KeepnTrack has the following typical customers:

Large Enterprises, Mid Size Business, Public Administrations, Small Business

Q. What languages does KeepnTrack support?

KeepnTrack supports the following languages:

English

Q. What type of pricing plans does KeepnTrack offer?

KeepnTrack has the following pricing plans:

Subscription

Q. Does KeepnTrack support mobile devices?

We do not have any information about what devices KeepnTrack supports

Q. What other apps does KeepnTrack integrate with?

We do not have any information about what integrations KeepnTrack has

Q. What level of support does KeepnTrack offer?

KeepnTrack offers the following support options:

FAQs, Online Support, Phone Support