About KeepnTrack

KeepnTrack is a visitor, student, and volunteer management software that provides organizations with the ability to efficiently manage visitors, volunteers, staff, students, and vendors from a single portal. The platform helps increase the safety and security of schools and students, as well as hospitals, retirement homes, summer camps, events, and more.

KeepnTrack’s visitor management module serves schools and organizations by identifying, verifying, and recording the individuals that visit the facility. Administrators can effectively monitor traffic through schools, with the automated sign-in system that instantly checks against multiple federal sex offender registries. Staff is discreetly notified if any issue arises, and approved visitors receive a name badge printed with their photo and purpose of visit.

KeepnTrack’s volunteer management module screens, processes, and manages all volunteers from a centralized location. Volunteers can register via mobile device with the custom online application form. Users can run a criminal background check (CBC) directly via the platform to mitigate any potential adverse situations. Users can keep track of records with quick reports that are compliant with any state-mandated protocols. First-time visitors must scan their driver’s license or state-issued ID to be granted access.

KeepnTrack’s student management module features a sign-in, sign-out system with digital time-stamping that accurately logs all facility and visitor information. Only pre-approved parents and guardians are authorized to sign students in and out. Mobile texts and email alerts notify individuals whenever their child has been signed out. All activity can be recorded and imported into KeepnTrack’s student information system (SIS).

Pricing starting from:

N/A

  • Free Trial
  • Subscription

Key benefits of KeepnTrack

KeepnTrack performs background checks on vendors, including matching against the federal sex offender registry.

KeepnTrack's visitor management system and automated sign-in process facilitates recording visitor data and includes a secure, self-service kiosk.

Volunteer applicants can utilize KeepnTrack's online application feature for filling out forms from any web-enabled device, at anytime.

The solution helps keep organizations in compliance with any state-mandated reporting protocols by accurately recording and storing detailed volunteer data.

KeepnTrack's student tracking software automatically sends out mobile text and email alerts to notify parents and guardians if their child has left the campus.

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Pricing starting from:

N/A

  • Free Trial
  • Subscription

Images

Users must select a classification to continue into the platform
The KeepnTrack menu includes serf-service and admin access
Search and view visitor profiles and their detailed information
Enter and store facility information in the directory
Facility menu with tools for reports, volunteer verification, security, and more
View 6 more
KeepnTrack screenshot: Users must select a classification to continue into the platform KeepnTrack screenshot: The KeepnTrack menu includes serf-service and admin access KeepnTrack screenshot: Search and view visitor profiles and their detailed information KeepnTrack screenshot: Enter and store facility information in the directory KeepnTrack screenshot: Facility menu with tools for reports, volunteer verification, security, and more

Features

Total features of KeepnTrack: 16

  • Applications Management
  • Automatic Notifications
  • Background Screening
  • Compliance Management
  • Email Alerts
  • Email Invitations & Reminders
  • Event Scheduling
  • Mobile Integration
  • Registration Management
  • Reminders
  • SMS Integration
  • Secure Data Storage
  • Student Management
  • Summary Reports
  • Visitor Registration
  • Visitor Tracking

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Reviews

Overall rating

4,2 /5
(13)
Value for Money
4/5
Features
4,2/5
Ease of Use
4,3/5
Customer Support
4,3/5

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Showing 5 reviews of 13
Tammy P.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I highly recommend KeepnTrack

Reviewed on 2019/11/18

The speed at which a background check can be done and the small cost has been a huge benefit for...

The speed at which a background check can be done and the small cost has been a huge benefit for us.
We have been using the system for 9 years now and I always recommend it.

Pros

It encompasses so much! We use it to track students for late arrival and early departures.
Employees sign in and out which enables us, in an emergency, to print out a report that tells us who is in the building. An immediate sexual background is done on visitors when checked in. We have our Volunteers do the background check and we are able to track volunteer hours.

Cons

I really do not have any concerns. The technical part of the company has always been really helpful.

Libby H.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

A Student Accountability MUST HAVE!!

Reviewed on 2019/11/18

We are effectively keeping track of all of our students and are able to provide real time...

We are effectively keeping track of all of our students and are able to provide real time attendance to our administration in case of emergency. It is easy to set up and use - if you have questions, support is only a "chat" away!!

Pros

This software makes is so easy to tell where all of our students are at a moments notice. Since it is web-based, we can check it out of the building during fire and evacuation drills. It also keeps track of student tardies and the student history is easy and convenient to access. The barcode function is a must have!!

Cons

Students are somewhat confused the first time using the system, but once they get used to it, they become very quick at using it.

Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Does as advertised

Reviewed on 2019/11/12

We're using this to keep our students/staff safe.

We're using this to keep our students/staff safe.

Pros

It definitely works as far as tracking who is coming and going from the building and checking the sex offender registry. It notifies us to any potential matches. We're also able to mark individuals as not being allowed in the building if a staff member or family reports someone shouldn't be around.

Cons

It's not an easy process to get a potential match marked as not a match. The reports are also not as intuitive to pull out as we'd like them to be.

Jeff A.
Overall rating
  • Industry: Education Management
  • Company size: 201-500 Employees
  • Used Other for 1-5 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Keep Track of Visitors

Reviewed on 2020/11/05

This may be a feature, but I have not seen it used if it is. It would be nice for regular...

This may be a feature, but I have not seen it used if it is. It would be nice for regular volunteers to just sign in with a badge that can be used every time.

Pros

This is pretty slick. A visitor can come in, put in name and birthdate, and then get a visitor label printed out. At the end of the visit, the visitor scans the label to check out. If there are any problems the name is flagged and an email goes to the secretary and principal.

Cons

I think this is great when you have all the pieces. I have a secretary who has a touch screen computer, with a keyboard, a label maker, and a scanner. It works really slick. However, not everyone has all those pieces. And with lots of pieces its easy to get lost in the updates, and buying labels, and

Response from COMPanion

Hello Jeff! Yes, you can simplify repeat access with unique ID cards that are available to quickly identify frequent volunteers. Contact our Customer Support team if you need help setting this feature up. - [email protected]

Kelly A.
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Keepn Track School Safety

Reviewed on 2019/11/22

My overall experience has been great. We started with KeepnTrack before they were sold and it was...

My overall experience has been great. We started with KeepnTrack before they were sold and it was put as online software, so they have come along way.

Pros

We use it for student tardies, parent volunteers sign in for a badge for being on campus and I use it for parent volunteer hours.

Cons

Some of the changes over the years that I would use on the admin side were taken away and they made the software user friendly.

Showing 5 reviews of 13 Read all reviews

KeepnTrack FAQs

Below are some frequently asked questions for KeepnTrack.

KeepnTrack offers the following pricing plans:

  • Pricing model: Subscription
  • Free Trial: Not Available

Contact COMPanion for detailed pricing information.

KeepnTrack offers the following features:

  • Accurate and immediate reports
  • Allow/deny access
  • Automated email/text alerts
  • Compliance with state-mandated reporting protocols
  • Criminal background check (CBC)
  • Customization
  • Customized check-in process
  • Digital timestamp
  • Federal sex offender registries check
  • Hour self-entry
  • Hour tracking
  • ID Scan
  • Member directory
  • Notifications
  • Office directory
  • Online applications
  • Parent/guardian authorized sign-out
  • Reminders
  • Scheduling
  • Secured private information
  • Self-service kiosk
  • Sign-In/out
  • Sign-up restrictions
  • Student Information System (SIS)
  • Student tracking
  • Visitor name badge
  • Volunteer profiles
  • Waiver expiration tracking

KeepnTrack has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Mid Size Business

KeepnTrack supports the following languages:

English

We do not have any information about what devices KeepnTrack supports

We do not have any information about what integrations KeepnTrack has

KeepnTrack offers the following support options:

FAQs, Online Support, Phone Support

Related categories

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