WorkPlace Requisition & Procurement

Mobile requisition & procurement automation

About WorkPlace Requisition & Procurement

WorkPlace Procurement is a mobile, web-based requisition and procurement solution designed to help organizations automate processes, enhance communications, and gain real-time visibility and control. The solution is designed for medium to large-sized enterprises with installations ranging from five to 5,000 users.

WorkPlace Procurement enables complete procure-to-pay cycle automation. You can manage all processes from product selection, requisitioning, approval and ordering; to delivery, receipts and financial settlements. Extensive project and job cost capabilities enable purchase tracking against projects, including detailed budgeting and reporting. The platform provides a project approval engine, and seamless integration with ERP and other third party solutions.

WorkPlace Procurement’s rule engine and configurable approval workflow allows users to implement any corporate rules for any processes. Vendor contract management functions help reinforce vendor-negotiated terms and allow users to track committed quantities and amounts against budgets. Organizations can control vendor creation and keep a comprehensive audit log of requests and approvals.

WorkPlace includes OCR smart invoice capture, AI and machine learning, self-service portal for vendors that helps eliminate data entry for the payables team. Check request features enable users to link paper invoices with digital data, as well as manage non-purchase order invoices from vendors. WorkPlace Procurement provides an advanced budgeting engine for real-time general ledger (GL) budget validation, PunchOut capabilities for online buying catalogs, as well as a tax engine, questionnaire capabilities, status monitoring, and more.

Key benefits of WorkPlace Requisition & Procurement

  • OCR smart invoice capture, AI, and Machine Learning

  • Strong back-end that includes out-the-box real-time integration with ERP systems.

  • Extensive document management capabilities to link paper invoices with digital data.

  • Sophisticated audit capabilities provides users with full visibility of any changes that were made, by which user, and when.

  • Flexible GL distributions to efficiently distribute requisition line items into hundreds of general ledger accounts.

  • you can track purchases against projects with detailed budgeting and reporting features and extensive project and job cost capabilities.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English, French, Spanish, Swedish

    Images

    Web-based and mobile requisition and procurement
    Detailed analytics, dashboards and performance metrics
    Automate the entire requisition and procurement process
    View 4 more
    WorkPlace Requisition & Procurement video
    WorkPlace Requisition & Procurement screenshot: Web-based and mobile requisition and procurement WorkPlace Requisition & Procurement screenshot: Detailed analytics, dashboards and performance metrics WorkPlace Requisition & Procurement screenshot: Automate the entire requisition and procurement process

    Features

    Total features of WorkPlace Requisition & Procurement: 57

    • Access Controls/Permissions
    • Accounting Integration
    • Alerts/Notifications
    • Approval Process Control
    • Audit Management
    • Audit Trail
    • Booking Management
    • Budgeting/Forecasting
    • Cataloging/Categorization
    • Collaboration Tools
    • Compliance Management
    • Contract/License Management
    • Customizable Templates
    • Data Extraction
    • Distribution Management
    • Expense Tracking
    • General Ledger
    • Inventory Management
    • Inventory Tracking
    • Invoice Management
    • Invoice Processing
    • Job Costing
    • Mobile Access
    • Multi-Company
    • Multi-Currency
    • Online Booking
    • Online Catalog
    • Order Processing
    • PO Reconciliation
    • Point of Sale (POS)
    • Policy Management
    • Procurement Management
    • Project Accounting
    • Projections
    • Purchase Order Management
    • Purchasing & Receiving
    • Purchasing Reports
    • Quotes/Estimates
    • Real Time Data
    • Real Time Notifications
    • Receipt Management
    • Receiving/Putaway Management
    • Recurring Payments
    • Reimbursement Management
    • Reminders
    • Reporting/Analytics
    • Requisition Management
    • Retail Inventory Management
    • Sales Tax Management
    • Sourcing Management
    • Spend Control
    • Spend Management
    • Status Tracking
    • Supplier Management
    • Time & Expense Tracking
    • Vendor Management
    • Workflow Management

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    Reviews

    Overall rating

    4,3 /5
    (27)
    Value for Money
    4,4/5
    Features
    4,3/5
    Ease of Use
    4/5
    Customer Support
    4,3/5

    Already have WorkPlace Requisition & Procurement?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 27
    Melissa H.
    Overall rating
    • Industry: Real Estate
    • Company size: 501-1 000 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User friendly for implementation and end users

    Reviewed on 2018/11/15

    Our overall experience has been amazing. It was quick and easy to set up and our users absolutely...

    Our overall experience has been amazing. It was quick and easy to set up and our users absolutely love the line of site they have now into the budgets and outstanding orders.

    It has streamlined our accounts payable process and saved us countless dollars in internal efficiencies.

    Pros

    * ease of set up and implementation
    * very intuitive and easy to use interface
    * endless options for routing rules and customizing user experience
    * seamless integration with our accounting software

    Cons

    * there is not a way to receive a % of a job. We do a lot of service calls where this is necessary
    * it would be nice if some system features could actually be customized by user level (i.e. editing purchase orders from review)

    Response from Paramount WorkPlace

    Thank you very much, Melissa! We appreciate you taking the time to post a review and for your 5 star rating and 10/10 recommendation of Paramount WorkPlace Requisition & Procurement. You made our day! We are super excited!
    Regarding the note about receive a % of the PO and system features could actually be customized by user level (i.e. editing purchase orders from review) . These are configurations that can be modified. Our customer success advocate will be contacting you to make sure these items are clarified and configured.
    Thank you again for the opportunity to partner with you and serve you!
    Please accept our best!

    Tina D.
    Overall rating
    • Industry: Religious Institutions
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Paramount WorkPlace: Equipping our church for better stewardship

    Reviewed on 2018/10/24

    We are currently using the Requisition module for our Costco delivery orders and our office supply...

    We are currently using the Requisition module for our Costco delivery orders and our office supply orders. I really like how this has tightened our Costco and office supply spending since before purchases were made FIRST and approved second. Now with the requisition module, ministries are getting approvals FIRST, then making their purchases (which is how it should be).

    I would really like to see more of our production team using this process since they have the large ticket items to purchase however, sometimes the vendor from where they make their purchase changes so it would require some education on our part to see how to best use that module.

    Pros

    From a Finance Department standpoint, I liked how WorkPlace streamlined our AP processes and is assisting us in becoming a paperless department from the expense side. From a Ministry perspective, I like how the system is mobile for our approvers on the go. In addition I like how convenient it is for administrative assistants to submit expense reimbursements on behalf of volunteers, regardless of which church campus the volunteer is from, and to get those reimbursements back to volunteers in a timely manner. Although we haven't been able to use the Requisition Management system to full capacity, I really like how it gives the church better control on the spending.

    Cons

    One thing I least like about this software is the unresolved problem of duplicate credit card transactions that randomly appear in the system. Our consultant and Paramount WorkPlace technicians have tried to trouble shoot this problem without any resolution. We process anywhere from 600 to 700 credit card transactions per billing cycle and continue to find about 1% of those transactions are duplicates. This problem results in our team spending more time to reconcile the credit card statement and more fees from our consultant to correct our reports for our annual audits. In addition, it requires more time from our end users having to communicating with Finance about the duplicates. I'm surprised that this hasn't been figured out considering that there must be other companies using WorkPlace that process their credit card transactions as well.

    Another thing I least like about this software is the approver notification limitations. There are times when an approver's transactions are routed to the alternate but the alternate has no visibility of these transactions to approve. That results in Finance having to send out emails to the alternate approver asking them to check their system for these transactions. And when the approver cannot locate the transaction to approve, Finance spends more time working with the approver to "find" the transaction.

    Response from Paramount WorkPlace

    Thank you very much Tina! We appreciate your high star rating and 10/10 recommendation of Paramount WorkPlace Requisition & Procurement software solution. Our customer success advocate will be contacting to ensure all the configurations are done according to your company preferences and requirements.
    Many thanks for your support and the opportunity to partner with you and serve you.
    Enjoy a wonderful holiday season and fabulous new year!

    Joanne G.
    Overall rating
    • Industry: Sports
    • Company size: 501-1 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Procurement Manager

    Reviewed on 2018/10/24

    Pros

    Easy to use. The fields to fill in are not overwhelming to the requestor.

    Cons

    Not enough reporting tools. Would like to see more reports where select by date, item number and how many order our buyers place.

    Response from Paramount WorkPlace

    Thank you very much Joanne. We appreciate you taking the time to post a review and for the high rating and recommendations of Paramount WorkPlace Procurement. We appreciate your feedback about the reporting and have taking action. Our 2018 release comes with over 15 our of the box metrics and offers unlimited reporting where you can slide generate any reports you like. Please check WorkPlace 2018 release page. From now until February of 2019, when customers upgrade to 2018. the reporting module is free.
    Thank you again for your support and the opportunity to partner with you and serve you!

    Denise r C.
    Overall rating
    • Industry: Utilities
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Review of Paramount Technologies WorkPlace

    Reviewed on 2016/11/10

    I have had a relatively good experience with the WorkPlace product. However, my users (co-workers)...

    I have had a relatively good experience with the WorkPlace product. However, my users (co-workers) have not always found it to be as user friendly as they would like. Although there is onscreen help that you can access by clicking the field you are trying to use, many of my users still have problems interpreting some of the screens. I work in Information Services and I am the internal support for our organization. I have managed to get some key individuals to help with answering questions regarding functionality of day-to-day users, but because there is no formal training that is available for the product, we basically had to learn some things by trial and error.

    Also, after our last upgrade, we had a few problems with the system recognizing our routing rules. We had to go in and re-save them all.

    Overall, I think that the product is a good one, even though users get frustrated at times with the ease or not so ease of use. But I think that some of that would be alleviated with making the clients more familiar with the product by offering initial use training after first installs and updates.

    Pros

    I like the ease of flow of requisitions through the system. The system really saves a lot of paper and time when it comes to getting a requisition seen and approved by all of the right people and on to the purchase order development.

    Cons

    No training available. A lot is not needed, but a minimal amount would be very helpful and I think beneficial to the product.

    Response from Paramount WorkPlace

    Denise, Thank you for taking the time to write a review. We appreciate your positive review of Paramount WorkPlace Requisition ease of use, control, and visibility it offers your teams.
    We are in the process of adding training via videos, webinars, and online tutorials. We welcome your insight into what we are currently developing. Also, please let us know the specifics training need you or your team have. We would be happy to make it happen right away!
    With much appreciation for your positive software review! Thank you for being your requisition software of choice, and the opportunity to serve you and your team!

    Jean P.
    Overall rating
    • Industry: Machinery
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    10 years of using the system

    Reviewed on 2016/11/10

    Our company has been using the system since 2007. As the office manager I have been involved in...

    Our company has been using the system since 2007. As the office manager I have been involved in all aspects of the systems implementation, administration and maintenance. We considered the system a good value at the time of purchase and that view has not changed. The system is used by different individuals in different departments and was worked well as an audit and approval system. We now have a complete and lengthy order history and vendor data base of all of our non-inventory supply purchases. We were also able to customize the system in a way that allowed us to track our company specific job numbers. Our only complaint would be the lack of updates or improvements to the system that were specific to our use. The customer service is always prompt and professional. The system has proven to be an important part of our daily work flow.

    Pros

    We have required very little customer support - but when we did require support it was always prompt, thorough and professional. We like that we were able to customize a field with our company specific job identification numbers.

    Cons

    The system is not always user friendly or intuitive when initially setting up users and modifying shopping lists, etc.

    Response from Paramount WorkPlace

    Jean, Thank you for taking the time to write a review. We appreciate your positive rating of Paramount WorkPlace Requisition, its robust tracking, audit approval, and your experience with customer support. Thank you for your note regarding releasing more updates. We reached out to our customer account teams to find out your last update. We want to be sure you are on the most recent update and are enjoying many of the new features. Again, for your review - we appreciate being your software requisition of choice and opportunity to serve you and your team!

    Showing 5 reviews of 27 Read all reviews

    WorkPlace Requisition & Procurement FAQs

    Below are some frequently asked questions for WorkPlace Requisition & Procurement.

    WorkPlace Requisition & Procurement offers the following pricing plans:

    • Starting from:
    • Pricing model: One Time License
    • Free Trial: Not Available

    We do not have any information about WorkPlace Requisition & Procurement features

    WorkPlace Requisition & Procurement has the following typical customers:

    51-200, 201-500, 501-1 000, 1 001+

    WorkPlace Requisition & Procurement supports the following languages:

    English, French, Spanish, Swedish

    WorkPlace Requisition & Procurement supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    WorkPlace Requisition & Procurement integrates with the following applications:

    Acumatica Cloud ERP, Blackbaud Financial Edge NXT, Box, Epicor ERP, JD Edwards EnterpriseOne, Microsoft Dynamics GP, Microsoft Dynamics SL, SAP Analytics Cloud, Sage Business Cloud Accounting, Sage Intacct

    WorkPlace Requisition & Procurement offers the following support options:

    Email/Help Desk, Phone Support, Chat

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