Cogran

Mobile recreation management plus POS, signups, and bookings

About Cogran

Cogran is a registration and league management suite for parks and recreation departments, membership organizations, camps, museums, sports leagues, and other registration and reservation-driven organizations. The platform provides tools for managing online registration, emails and text messaging and marketing, reporting, scheduling, facility reservations, check-ins, team-building, sports scheduling, and more.

Cogran’s reservation management features enable facility rentals with an availability calendar and powerful pricing options. Facilities can rent out rooms and manage locations, run summer or year-round camps, provide swimming pool registrations by time session, and more. Cogran also provides the tools for drop-in and regular programs for childcare services, as well as signups for online educational classes. Cogran includes management of parent-child room relationships and has an integrated calendar that displays all reservations, whether assigned spaces for programs, rented out rooms, and sports games/practices in a truly 360-degree Gantt-chart display with detailed reservation data.

Cogran's program management is comprehensive, allowing the creation of a program and then the ability to offer it many times in sessions, seasons, and occasions. Ticketed events, recurring practices, and member-dropins are all handled by Cogran's comprehensive features. Cogran's program listings include: name, description, price, location, instructor, time, date, date of registration open/close, discounts, deposit and installment payments, early discounts, late fees, and session details.

Cogran solves operational challenges faced by sports clubs.. Cogran handles registering players and coaches; forming leagues and teams; scheduling and scoring; community communications and financial controls. This takes time, expertise, and training. Cogran's beautifully integrated modern web-based solution makes volunteers into instant experts.

Pricing starting from:

US$49,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Cogran

Key benefits of Cogran

  • Cogran helps organize checkins via member card swipe or attendance taking online or on a printable attendance form

  • Cogran provides comprehensive CRM with household based password protected accounts that allow self-help for customers seeking reminders and payment data

  • Cogran provides organizations with a private database. No data is shared across client databases.

  • Cogran enables online payments and offers integration with Stripe.

  • The platform handles all online marketing needs including mailing lists, newsletters, and email reminders.

  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English

    Pricing starting from:

    US$49,00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Cogran

    Images

    Cogran Software - Cogran looks the way you want it to, with your banners, images, and text.
    Cogran Software - Cogran can look like your organization.
    Cogran Software - Calendar-first listings help shoppers who are looking for programs based on their availability or the availability of  specific programs.
    Cogran Software - All of the information that registrants need right on the program listing. The info matches what you enter, so no fields are ever left empty.
    Cogran Software - Schedules for games display easily, with downloads to personal calendars!
    Cogran Software - Cogran looks amazing on any device, no matter what browser.
    Cogran Software - Great maps with points of interest for your organization.
    Cogran Software - Searchable, filterable listings of programs make shopping easy.
    Cogran Software - Terrific reports for sorting and exporting.
    Cogran Software - Crisp facility rentals.
    Cogran Software - Beautiful registration forms that gather information seamlessly.
    Cogran Software - At-a-glance reports for quick updates.
    Cogran Software - Easy admin views for reservation management.
    Cogran Software - Easy receipts that can be saved or printed, as well as automated emails.
    Cogran Software - Integrated waivers, as well as downloads/uploads.
    View 18 more
    Cogran video
    Cogran video
    Cogran video
    Cogran Software - Cogran looks the way you want it to, with your banners, images, and text. Cogran Software - Cogran can look like your organization. Cogran Software - Calendar-first listings help shoppers who are looking for programs based on their availability or the availability of  specific programs. Cogran Software - All of the information that registrants need right on the program listing. The info matches what you enter, so no fields are ever left empty. Cogran Software - Schedules for games display easily, with downloads to personal calendars! Cogran Software - Cogran looks amazing on any device, no matter what browser. Cogran Software - Great maps with points of interest for your organization. Cogran Software - Searchable, filterable listings of programs make shopping easy. Cogran Software - Terrific reports for sorting and exporting. Cogran Software - Crisp facility rentals. Cogran Software - Beautiful registration forms that gather information seamlessly. Cogran Software - At-a-glance reports for quick updates. Cogran Software - Easy admin views for reservation management. Cogran Software - Easy receipts that can be saved or printed, as well as automated emails. Cogran Software - Integrated waivers, as well as downloads/uploads.

    Features

    Total features of Cogran: 89

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Management
    • Activity Tracking
    • Alerts/Notifications
    • Assignment Management
    • Attendance Management
    • Attendance Tracking
    • Attendee Tracking
    • Barcode / Ticket Scanning
    • Billing & Invoicing
    • Booking Management
    • CRM
    • Calendar Management
    • Check-in/Check-out
    • Child Care
    • Class Registration
    • Class Scheduling
    • Client Portal
    • Communication Management
    • Contact Database
    • Contact Management
    • Contract/License Management
    • Credit Card Processing
    • Customer Accounts
    • Customer Database
    • Customer Management
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Discount Management
    • Document Management
    • Electronic Payments
    • Email Management
    • Email Marketing
    • Email Reminders
    • Email Templates
    • Employee Management
    • Equipment Tracking
    • Event Calendar
    • Event Management
    • Event Registration
    • Event Scheduling
    • Event Ticketing
    • Facility Management
    • Facility Scheduling
    • Faculty/Staff Management
    • Family Memberships
    • Financial Analysis
    • For Campgrounds
    • For Summer Camps
    • Forms Management
    • Group Registration
    • Invoice Management
    • League / Team Management
    • Marketing Automation
    • Medical Management
    • Membership Management
    • Online Booking
    • Online Forms
    • Online Payments
    • Online Registration
    • Onsite Registration
    • Parent Portal
    • Payment Processing
    • Price / Margin Management
    • Program Management
    • Promotions Management
    • Real Time Analytics
    • Real Time Data
    • Real Time Reporting
    • Recurring/Subscription Billing
    • Refund Management
    • Registration Management
    • Reminders
    • Rental Management
    • Reporting & Statistics
    • SMS Messaging
    • Self Check-in/Check-out
    • Self Service Portal
    • Social Media Integration
    • Surveys & Feedback
    • Third Party Integrations
    • Visitor Registration
    • Website Integration

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    Reviews

    Overall rating

    4,8 /5
    (16)
    Value for Money
    4,5/5
    Features
    4,5/5
    Ease of Use
    4,4/5
    Customer Support
    4,9/5

    Already have Cogran?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 16
    Angela D.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Cogran Website

    Reviewed on 2019/12/13

    Since we updated and changed our website over to Cogran, we have seen an increase in users...

    Since we updated and changed our website over to Cogran, we have seen an increase in users reserving facilities through the website and registering for our programs. The staff at Cogran has been very helpful and patient as we had an older system and although transitioning to Cogran was easy, we had to learn a completely new system. We had seen what other parks in our area were able to do on their sites and we put Cogran to the test and everything we asked for they were able to handle.

    Pros

    We liked the look and functionality of the website. We feel that our customers can look at the website and learn anything they need to know about what the park offers. The program is easy to learn and use and it is always being looked at and updated to make using it even easier. Customer support is only a phone call away and they are very helpful. We have even had discussions on how to use our website to grow park programs and explore other options of what can be placed on our website that we hadn't thought of.

    Cons

    What we liked least about the system became a positive for us. We did not enjoy plugging all of our information into the website and wanted someone from Cogran to do it for us. They helped us through it but we had to learn how to put all the information where we wanted it. By doing so, we can now add pictures, change pricing, switch our website tiles around and more. On the website we had before, if we wanted something updated or changed we had to call customer support and sometimes we had to wait a while for the change. We now make all the changes ourselves and if we need help, someone from Cogran is always available to help us.

    Response from Cogran Systems

    Thanks so much for your words! Boardman Park is a great place and we are happy to play a small role in your success through our registration and reservation management software!

    Josh S.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great product - going 5 years strong!

    Reviewed on 2020/10/27

    If you're in a community center, you can't find a better partner who understands what your needs.

    If you're in a community center, you can't find a better partner who understands what your needs.

    Pros

    There are three important factors to us for a registration system; family-centric, support, & cost. Cogran has exceeded in all those areas. The system has great functionality for families, one family = one account & one login. This made switching to Cogran really easy for us and our clients.

    Cogran, [SENSITIVE CONTENT HIDDEN], are some of the best in this business. Anytime over the past five years if I have had questions or suggestions they have been there to help, just an email or text away.

    Finally, they worked with us to implement pricing that worked for our market environment.

    Cons

    Nothing. Every system has quirks and a learning curve. Anytime I have found something I didn't like the team at Cogran has worked with me to find a solution.

    Alternatives Considered

    EZFacility and PerfectMind

    Switched From

    Microsoft Excel

    Response from Cogran Systems

    Thanks for your comments. For the past five years it has been a pleasure to work with Gillam Grant Community Center!

    Nancy M.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 2-10 Employees
    • Used for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Good Sales Pitch, Terrible User Interface

    Reviewed on 2020/09/30

    The sales side (one person) was great. She really sold us. She was also very available in training...

    The sales side (one person) was great. She really sold us. She was also very available in training us on the system. But the system is cumbersome and not intuitive at all.

    After spending two weeks setting up our class registration, the link we put in our email blast was a dead end. They quickly suggested another link, also a dead end. We did not email through Cogran -- we couldn't figure out how to import our data. We planned to do that on another day. But after the failed class registration launch, we switched back to Eventbrite (registration was set up in hours not weeks) -- not an all-in-one solution, but at least our students can register for classes.

    We called them immediately and told them that the product did not work for us, and requested a refund. It has been a month and they have not returned calls, emails....or our money.

    Pros

    Nothing about the product worked for us.
    The one-person sales team was responsive, until we asked for our money back.

    Cons

    Failed link, customers couldn't reach our site: It took us two weeks to set up our class registration for fall classes. When it was ready to launch, the link that we put into our email blast did not work. Cogran quickly responded and suggested a different web address. This one also did not work.

    Cumbersome back end interface: It took way too much time to set up class registration. It was very cumbersome. Lots of back and forth within the site. We were able to set up our classes in a few hours on another event platform. We spent two weeks setting up classes in Cogran, which our customers weren't even able to reach.

    No easy dashboard or calendar: We weren't able to see all of our classes in one easy place. If that feature is available, it is very well hidden. The "snapshot" page they directed us to was not an easy overview of classes.

    Alternatives Considered

    Salsa CRM and Neon CRM

    Reasons for Choosing Cogran

    We wanted a more comprehensive system that created a database for us.

    Switched From

    Eventbrite

    Reasons for Switching to Cogran

    Price

    Response from Cogran Systems

    Bummer! This customer unfortunately sent out an incorrect link via Mailchimp when she was ready to launch. What a shame, but unfortunately outside of our ability to manage! We checked the email she sent, and let her know that the link was not for her Cogran site. Multiple team members instantly contacted her to help. It's true that customizing Cogran for camps, classes, drop-ins, and single-click volunteer assignment is more complex than Eventbrite. Her Cogran was set up to her specific requirements, which took only two weeks. We absolutely wish her the best, and if she hadn't sent out the incorrect link on her launch day, we are sure she'd be as happy as our other clients with how Cogran runs registration, day of class, and back office functions! Finally, Nancy specifically requested a refund by check, and our records show this refund was completed promptly! Getting a new system started can be a heavy lift, so we are here to help--and to refund even when it wasn't a Cogran issue.

    Tami S.
    Overall rating
    • Industry: Recreational Facilities & Services
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    We Love Cogran!

    Reviewed on 2020/03/05

    Cogran added the drafting system a couple of years ago, before that we had to hand draft and it...

    Cogran added the drafting system a couple of years ago, before that we had to hand draft and it literally took us days!!

    Pros

    This software does everything for us, it is how our parents register their children for sports and camps, it drafts teams for us using a serpentine system that forms teams based on try out score, practice night exclusions and putting children on their parents team (if they happen to be coaching). It also has a uniform feature that makes ordering uniforms a breeze. I am able to print labels with players name, uniform colors, sizes and team name, which makes packing uniforms easy. It is also our check in system for our gym members. The reports are wonderful. We would be lost without Cogran and I can't say enough about the support we get from them if I need help! They have always been extremely responsive and take care of us quickly! They have made lots of adjustments and tailored the system to fit our needs!

    Cons

    The only I have had has been user error! As an older user I was definitely on a leaning curve when we first used Cogran, of course they helped me every step of the way!

    Kathy W.
    Overall rating
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    What a BOON!

    Reviewed on 2017/04/06

    I cannot say enough good things about COGRAN! I'd been in business for over 12 years and struggling...

    I cannot say enough good things about COGRAN! I'd been in business for over 12 years and struggling when I learned about COGRAN. They really treated me as a partner - celebrating my successes, helping me quickly with any issues, making cost-saving suggestions, and helping me streamline my growing company. I own a business that conducts cooking programs/camps for kids (and adults), and they were able to customize my site to match MY business model. I am pretty self-sufficient now, but I miss talking regularly to Katy and Mil - they're great folks! I can't believe how easy it is to run this program - for my customers AND for me. I HIGHLY recommend COGRAN!

    Pros

    Ease of use, ability to customize, helps streamline payments.

    Cons

    nothing

    Response from Cogran Systems

    Thank you very much for your kind words, Kathy! We're so pleased that you have had such success using Cogran to support and grow your business. It's a pleasure to work with you!

    Showing 5 reviews of 16 Read all reviews

    Cogran FAQs

    Below are some frequently asked questions for Cogran.

    Cogran offers the following pricing plans:

    • Starting from: US$49,00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    Monthly fees begin at $49/month.

    Cogran has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Cogran supports the following languages:

    English

    Cogran supports the following devices:

    Cogran integrates with the following applications:

    SendGrid, Stripe

    Cogran offers the following support options:

    Email/Help Desk, Phone Support, 24/7 (Live rep), Chat

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