CampDoc.com

CampDoc.com

Online Registration & Electronic Health Records for Camps

4.9/5 (116 reviews)

CampDoc.com Overview

CampDoc.com is a cloud-based electronic health record system for camps which also offers tools for online registration, payment processing, one-way parent emails, and more. The system can be used in a range of settings, including day camps, residential summer camps, YMCAs, JCCs (Jewish community centers), colleges and universities, special needs or medical camps, and parks & recreation departments.

CampDoc.com enables users to manage health forms, medications, and allergies, and track injuries and illnesses in the camp. The health forms are fully customizable, with users able to define required fields and add dynamic questions, and forms can be pre-populated with data from previous years so families don’t have to start from scratch every year. Automatic reminder emails are sent to families if forms are incomplete, and users can track emails to see if they have bounced or been opened. The built-in electronic medication administration record (eMAR) is designed to prevent human error when administering medications to staff or campers, and alerts users if a camper’s medication has been missed.

CampDoc.com’s online registration system allows families to register campers online, and pay deposits or fees by electronic check (ACH) or credit card. Pricing is flexible, with users able to add extra items for families to order, such as camp T-shirts or DVDs, create coupons for discounts, and accept donations. Payment plans can be set up to allow families to pay off their balance over time, with customizable confirmation, receipt, and balance reminder emails sent out automatically. If camp capacity is reached, campers can be added to waitlists, and users can create enrollment and financial reports to track the success of their camps.

Pricing

Starting from
US$4,00/year
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Canada, Europe

Supported Languages

English, French, Hebrew, Spanish

CampDoc.com Reviews

Overall rating
4.9/5
100% positive reviews
108
Excellent
8
Very good
0
Average
0
Poor
0
Terrible
Patti D.

I would highly suggest using this program for your next event whether it be a camp or not!

Used Daily for 1+ year
Reviewed on 2017/09/20
Review Source: Capterra

At our camp, we didn't have WiFi, but we were able to print all food/environmental/drug allergies and prescriptions that were needed to be taken at camp at certain times of the day and included the dosage. Our nurse would administer the prescriptions, and then sign-off on the paper copies.

Pros

CampDoc has really helped our company with camp and a conference. It was great to have all of the medical history and insurance cards before the event.

When we first got to leadership camp, one of our campers passed out in the first hour of camp. We were able to look-up his medical history and found he does faint a lot. So we were able to call his parents, and we didn't have to take him to the hospital since it is something that happens to him. Later in camp we had a camper cut open her knee. We were able to go to the notebook and pull her medical history & insurance card and take her into the hospital. Since we had all of this information they were able to take care of her without waiting for a parent to get to the hospital (several hours away).

We are now using CampDoc for the Registration and collection of the health profile and insurance card for our next conference. It works so well, and saves us tons of time collecting all of this information in paper. Our conference will have WiFi, so we will be able to utilize the on-line format of this program.

CampDoc was the best find for our company, and it has given us the documents we need to protect our company and help the student in the time of need. CampDoc employees are great to work with and help to set-up the system for what we need. Thanks so much CampDoc!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Megan M.

Major improvement over paper records!

Used Daily for 1+ year
Reviewed on 2016/09/15
Review Source: Capterra

Putting the responsibility on the parents to complete their children's profiles improved our complete health record rate. Previously, using paper health records, we had no way to track incomplete profiles, however we began Week 1 with 20% incomplete, but with each week and with mass communication tools you provided, the incomplete profile rate dropped and we averaged between 6 and 10% total. We estimate that this number is far less than any year using paper health records.

Many parents were grateful for the ease of the online format, filling the information out from home or on their phones. Uploading through taking a picture with a smartphone was the most helpful tool in getting important forms from parents.

Nolan, our account manager, was very responsive and always clarified the questions I had, or he worked quickly to find an answer or solution. He is one of the reasons our first year with CampDoc was as successful as it was.

Pros

The health log allowed us to log a camper's name and reason for visit (automatically saved with a time stamp) helped us treat more kids in a more efficient manner. We would often return when the office was less active and complete the entries, and share them if necessary. I liked the ability to customize the entries for the drop down responses.

I loved the eMAR. It gave our nurses confidence that we haven't missed any meds, that we were attending to each of the 5 Rs of medication administration. On paper, it was harder to see that the time was passing on a child's window of administration. With an eMAR screen left open, I was able to see exactly when I needed to call a counselor to bring in a child.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Megan M.

This is the second year my camp has used the CampDoc.com program.

Used Daily for 2+ years
Reviewed on 2017/12/12
Review Source: Capterra

Consistency with the year before (previous campers), medical information at our fingertips, ability to sort in a variety of ways and pull lists from the sorts.

Pros

Ease of use, eMAR is very well thought out (I know we aren't using it to it's fullest capacity, but we find it great for our needs, filters to narrow down specific populations are excellent and came in handy daily.

Cons

Customer support was very much a disappointment this year compared to last. Parents were told to call the help line, advertised with very broad hours, yet the line was often not picked up by a person or parents were told to call our camp by the help line. This caused distrust among the parents about entering in their children's medical information in this system. The representatives also seemed less willing to help our staff this year when called with problems, less educated on problem solving, and at times, short on the phone or by email with our staff. I'm not sure what the change was from last year's wonderful experience, but it definitely affected our experience this year. We will most likely use this program again, and we are hoping for a better overall experience.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Ryan R.

You continue to "set the curve" with your features!

Used Daily for 2+ years
Reviewed on 2017/08/21
Review Source: Capterra

Pros

Our account manager is great! She's always knowledgeable, helpful, and professional, and she's also fun and personable. It usually felt like I was reaching out to a friend for help.

The eMAR is HUGE for us! In a perfect world, we would save money by using the Health Log and EHR in Camp Brain; however, they don't offer the eMAR, and that's a deal-breaker for us. It seems like most camp management softwares are integrating health modules, but yours is still so good that we're unwilling to switch. As long as you continue to "set the curve" with your features, you make it too hard for customers to stray.

Cons

We always have a handful of parents who express concern with putting so much personal information online. We also have a handful of parents who struggle with uploads; my guess is they're using old browsers. It's not hard to help those few families with their profiles.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Eva K.

Great Online Service for Small and Large Summer Camps

Used Daily for 2+ years
Reviewed on 2019/05/23
Review Source: Capterra

As a small camping program, with myself as the only administrative employee, CampDoc has helped significantly decrease the time I spend with data management. CampDoc also makes it much easier to get complete, thorough, and timely responses to registration. The staff and account managers I have worked with have been very helpful and patient. Overall, I am very pleased that we chose to use CampDoc for our camp data management needs.

Pros

Easy-to-use interface for back-end management.
Easy-to-use for parents/applicants for camper registration or staff application.
Thorough reports and data management.
Safe and secure for sensitive information.
Easy for returning registrants/applicants for next year.
Growing selection of add ons and services to enhance the experience.

Cons

Cost is a little high for a smaller organization.
Even though it is easy to use, it takes a little while to learn the system in order to take full advantage of all it has to offer.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

CampDoc.com Pricing

Starting from
US$4,00/year
Pricing options
Free Trial
Subscription
Value for money

Pricing information is available on inquiry.

CampDoc.com Features

  • API
  • Automatic Notifications
  • Customizable Reporting

  • Activity Dashboard
  • Assessment Management
  • Attendance Management
  • Calendar Management
  • Communication Management
  • Course Authoring
  • Course Catalog
  • Customizable Branding
  • Data Import/Export
  • Learning Management
  • Progress Tracking
  • Records Management
  • Registration Management
  • Reporting & Statistics
  • Self Service Portal
  • Time & Attendance Tracking
  • eLearning Management

Additional information for CampDoc.com

Key features of CampDoc.com

  • Add-ons, discount coupons & donations
  • Automated completion reminder emails
  • Balance reminder emails
  • Credit card & electronic check processing
  • Custom reporting
  • Customizable health forms
  • Customized confirmation emails
  • Electronic medication administration record
  • Flexible pricing options
  • Health log templates
  • Internal notes
  • Missed medication alerts
  • Multiple format support
  • Note categorizing & prioritizing
  • Online registration
  • Payment plans
  • Pre-populated data
  • Profile reviewing
  • Real-time injury & illness analysis
  • Refund processing
  • Tags for internally-assigned items
  • Triage mode

Benefits

  • Optional add-ons, such as camp T-shirts or DVDs, can be included for families to order during registration, and families can also be offered the opportunity to make a donation.

  • Payment plans can be set up to allow families to pay off their balance over time, with customizable email confirmations and balance reminders.

  • Camper health forms can be pre-populated with data from previous years.

  • Automatic reminder emails can be sent to families if their camper health forms are incomplete, with users able to track bounced emails and see which emails have been opened.

  • The electronic medical administration record, or eMAR, enables users to document and track all medications given to staff or campers, and automatically alerts users if a camper’s medication is not administered.

  • CampDoc.com FAQs

    Below are some frequently asked questions for CampDoc.com.

    Q. What type of pricing plans does CampDoc.com offer?

    CampDoc.com offers the following pricing plans:

    Starting from: US$4,00/year

    Pricing model: Subscription

    Free Trial: Available

    Pricing information is available on inquiry.

    Q. What are the main features of CampDoc.com?

    CampDoc.com offers the following features:

    • Add-ons, discount coupons & donations
    • Automated completion reminder emails
    • Balance reminder emails
    • Credit card & electronic check processing
    • Custom reporting
    • Customizable health forms
    • Customized confirmation emails
    • Electronic medication administration record
    • Flexible pricing options
    • Health log templates
    • Internal notes
    • Missed medication alerts
    • Multiple format support
    • Note categorizing & prioritizing
    • Online registration
    • Payment plans
    • Pre-populated data
    • Profile reviewing
    • Real-time injury & illness analysis
    • Refund processing
    • Tags for internally-assigned items
    • Triage mode

    Q. Who are the typical users of CampDoc.com?

    CampDoc.com has the following typical customers:

    Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does CampDoc.com support?

    CampDoc.com supports the following languages:

    English, French, Hebrew, Spanish

    Q. What type of pricing plans does CampDoc.com offer?

    CampDoc.com has the following pricing plans:

    Subscription

    Q. Does CampDoc.com support mobile devices?

    We do not have any information about what devices CampDoc.com supports

    Q. What other apps does CampDoc.com integrate with?

    We do not have any information about what integrations CampDoc.com has

    Q. What level of support does CampDoc.com offer?

    CampDoc.com offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials