CampDoc

Electronic Health Records & Online Registration for Camps!

About CampDoc

CampDoc is a cloud-based electronic health record system for camps which also offers tools for online registration, payment processing, travel and emergency medical protection, and more. The system is used in over 1,250 organizations, including day camps, residential summer camps, YMCAs, JCCs, colleges and universities, special needs or medical camps, and parks & recreation departments.

CampDoc enables users to manage health forms, medications, and allergies, and track injuries and illnesses in the camp. The health forms are fully customizable, with users able to define required fields and add dynamic questions, and forms can be pre-populated with data from previous years so families don’t have to start from scratch every year. Automatic reminder emails are sent to families if forms are incomplete, and users can track emails to see if they have bounced or been opened. The built-in electronic medication administration record (eMAR) is designed to prevent human error when administering medications to staff or campers, and alerts users if a camper’s medication has been missed.

CampDoc’s online registration system allows families to register campers online, and pay deposits or fees by electronic check (ACH) or credit card. Pricing is flexible, with users able to add extra items for families to order, such as camp T-shirts or DVDs, create coupons for discounts, and accept donations. Payment plans can be set up to allow families to pay off their balance over time, with customizable confirmation, receipt, and balance reminder emails sent out automatically. If camp capacity is reached, campers can be added to waitlists, and users can create enrollment and financial reports to track the success of their camps.

Pricing starting from:

US$250,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to CampDoc

Key benefits of CampDoc

  • Online registration from CampDoc allows families to register their campers and pay camp deposits and tuition by credit card or electronic check online.

  • Payment plans can be set up to allow families to pay off their balance over time, with customizable email confirmations and balance reminders.

  • Camper health forms can be pre-populated with data that carries over from program to program, from year to year.

  • Automatic reminder emails can be sent to families if their camper health forms are incomplete, with users able to track bounced emails and see which emails have been opened.

  • Higher quality, complete documentation that is legible and organized will make your camp clinic more efficient and help your staff avoid mistakes.

  • The electronic medical administration record, or eMAR, enables users to document and track all medications given to staff or campers, and automatically alerts users if a camper’s medication is not administered.

  • Electronic health logs can analyze illness and injury in real time to help you reduce risk.

  • Create a report for any piece of data you collect- Does your unit leader need a list of all their campers with food allergies? Or maybe a counselor needs a list of their campers taking breakfast medications? Stay up to date with custom reports that you can build on your own.

  • Travel and emergency medical protection gives camp owners and directors comfort knowing campers and their families are protected from program cancellation or interruption due to a covered event.

  • CampGrams are a one-way communication tool that allows parents to easily send messages to their camper while they are away at camp. You can filter, download and print the messages and easily distribute them to campers.

  • Our pre-screening tool allows camps to capture data about campers and staff before they arrive onsite, reducing the risk of transmission among campers and staff at check in. (1946)

  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English, French, Hebrew, Spanish

    Pricing starting from:

    US$250,00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to CampDoc

    Images

    CampDoc Software - Camper allergies can be tracked with CampDoc electronic health forms
    CampDoc Software - CampDoc's electronic health forms enable users to record and track illnesses and injuries in camps
    CampDoc Software - CampDoc's electronic medication administration record (eMAR) automatically reminds users of missed doses
    CampDoc Software - Custom reports can be generated in CampDoc
    CampDoc Software - CampDoc.com also offers online registration for campers, with individual camper profiles, payment plans, credit card processing, and more
    View 6 more
    CampDoc video CampDoc Software - Camper allergies can be tracked with CampDoc electronic health forms CampDoc Software - CampDoc's electronic health forms enable users to record and track illnesses and injuries in camps CampDoc Software - CampDoc's electronic medication administration record (eMAR) automatically reminds users of missed doses CampDoc Software - Custom reports can be generated in CampDoc CampDoc Software - CampDoc.com also offers online registration for campers, with individual camper profiles, payment plans, credit card processing, and more

    Features

    Total features of CampDoc: 51

    • ACH Payment Processing
    • API
    • Access Controls/Permissions
    • Activity Management
    • Activity Tracking
    • Alerts/Notifications
    • Attendance Management
    • Attendance Tracking
    • Billing & Invoicing
    • Calendar Management
    • Charting
    • Check-in/Check-out
    • Child Care
    • Communication Management
    • Credit Card Processing
    • Customer Management
    • Customizable Branding
    • Customizable Forms
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Discount Management
    • Electronic Payments
    • Email Management
    • Email Templates
    • Event Management
    • Faculty/Staff Management
    • For Summer Camps
    • Forms Management
    • Invoice Management
    • Medical Management
    • Online Forms
    • Online Payments
    • Online Registration
    • Parent Portal
    • Payment Processing
    • Program Management
    • Real Time Analytics
    • Real Time Data
    • Real Time Reporting
    • Registration Management
    • Reminders
    • Reporting & Statistics
    • SMS Messaging
    • Scheduling
    • Search/Filter
    • Self Service Portal
    • Single Sign On
    • Third Party Integrations
    • Visitor Registration
    • Website Integration

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    Reviews

    Overall rating

    4,9 /5
    (121)
    Value for Money
    4,9/5
    Features
    4,9/5
    Ease of Use
    4,9/5
    Customer Support
    4,9/5

    Already have CampDoc?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 121
    Eva K.
    Overall rating
    • Industry: Religious Institutions
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    CampDoc = A Game Changer

    Reviewed on 2019/12/03

    Being one person who was running the entirety of a youth camp program - administrative and...

    Being one person who was running the entirety of a youth camp program - administrative and programatic plans - CampDoc has been essential to the productivity and efficiency of my office and the camp itself. CampDoc has made things more easily accessible. It has also helped parents be more confident in the safety/security of private information.

    Pros

    Easy to use, especially for small organizations/camps.
    Customizable to fit the needs of a specific camp/program.
    Many options to make registration and medical needs even easier.
    Customer support/service is great!

    Cons

    The only thing that we would consider a Con is the cost - given that we are a small non-profit organization. However, CampDoc has been very willing to negotiate and respects/honors customer loyalty.

    Alternatives Considered

    ACTIVE Camps and CampMinder

    Reasons for Switching to CampDoc

    CampDoc seemed to have what we needed for a price point we were comfortable with.

    Response from DocNetwork

    Thank you for the review Eva! We are glad that CampDoc could provide a customized solution that allows you to manage your whole program efficiently. CampDoc will continue to ensure that every dollar is well spent by providing top-of-the-line support and an account manager to help you every step of the way. We are so glad to hear that your families love the system as much as you do!

    Patti D.
    Overall rating
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    I would highly suggest using this program for your next event whether it be a camp or not!

    Reviewed on 2017/09/20

    At our camp, we didn't have WiFi, but we were able to print all food/environmental/drug allergies...

    At our camp, we didn't have WiFi, but we were able to print all food/environmental/drug allergies and prescriptions that were needed to be taken at camp at certain times of the day and included the dosage. Our nurse would administer the prescriptions, and then sign-off on the paper copies.

    Pros

    CampDoc has really helped our company with camp and a conference. It was great to have all of the medical history and insurance cards before the event.

    When we first got to leadership camp, one of our campers passed out in the first hour of camp. We were able to look-up his medical history and found he does faint a lot. So we were able to call his parents, and we didn't have to take him to the hospital since it is something that happens to him. Later in camp we had a camper cut open her knee. We were able to go to the notebook and pull her medical history & insurance card and take her into the hospital. Since we had all of this information they were able to take care of her without waiting for a parent to get to the hospital (several hours away).

    We are now using CampDoc for the Registration and collection of the health profile and insurance card for our next conference. It works so well, and saves us tons of time collecting all of this information in paper. Our conference will have WiFi, so we will be able to utilize the on-line format of this program.

    CampDoc was the best find for our company, and it has given us the documents we need to protect our company and help the student in the time of need. CampDoc employees are great to work with and help to set-up the system for what we need. Thanks so much CampDoc!

    Christopher G.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Monthly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 2.0 /10

    How are there no negative reviews

    Reviewed on 2021/04/16

    Pros

    They are the only option in the space. We would easily go somewhere else if they had alternatives

    Cons

    It is beyond overpriced and the functionalities are very limited. It looks very rudimentary for the price point

    Megan M.
    Overall rating
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Major improvement over paper records!

    Reviewed on 2016/09/15

    Putting the responsibility on the parents to complete their children's profiles improved our...

    Putting the responsibility on the parents to complete their children's profiles improved our complete health record rate. Previously, using paper health records, we had no way to track incomplete profiles, however we began Week 1 with 20% incomplete, but with each week and with mass communication tools you provided, the incomplete profile rate dropped and we averaged between 6 and 10% total. We estimate that this number is far less than any year using paper health records.

    Many parents were grateful for the ease of the online format, filling the information out from home or on their phones. Uploading through taking a picture with a smartphone was the most helpful tool in getting important forms from parents.

    Nolan, our account manager, was very responsive and always clarified the questions I had, or he worked quickly to find an answer or solution. He is one of the reasons our first year with CampDoc was as successful as it was.

    Pros

    The health log allowed us to log a camper's name and reason for visit (automatically saved with a time stamp) helped us treat more kids in a more efficient manner. We would often return when the office was less active and complete the entries, and share them if necessary. I liked the ability to customize the entries for the drop down responses.

    I loved the eMAR. It gave our nurses confidence that we haven't missed any meds, that we were attending to each of the 5 Rs of medication administration. On paper, it was harder to see that the time was passing on a child's window of administration. With an eMAR screen left open, I was able to see exactly when I needed to call a counselor to bring in a child.

    Ryan R.
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    You continue to "set the curve" with your features!

    Reviewed on 2017/08/21

    Pros

    Our account manager is great! She's always knowledgeable, helpful, and professional, and she's also fun and personable. It usually felt like I was reaching out to a friend for help.

    The eMAR is HUGE for us! In a perfect world, we would save money by using the Health Log and EHR in Camp Brain; however, they don't offer the eMAR, and that's a deal-breaker for us. It seems like most camp management softwares are integrating health modules, but yours is still so good that we're unwilling to switch. As long as you continue to "set the curve" with your features, you make it too hard for customers to stray.

    Cons

    We always have a handful of parents who express concern with putting so much personal information online. We also have a handful of parents who struggle with uploads; my guess is they're using old browsers. It's not hard to help those few families with their profiles.

    Showing 5 reviews of 121 Read all reviews

    CampDoc FAQs

    Below are some frequently asked questions for CampDoc.

    CampDoc offers the following pricing plans:

    • Starting from: US$250,00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    Set Up + Monthly Flat Fee. Pricing information is available on inquiry ([email protected]).

    CampDoc has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    CampDoc supports the following languages:

    English, French, Hebrew, Spanish

    CampDoc supports the following devices:

    CampDoc integrates with the following applications:

    Blackbaud CRM, Daxko Engage, Daxko Operations, RecTrac, SchoolAdmin, TouchNet Payment Systems, quattro/CM

    CampDoc offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

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