SS-CMMS

SS-CMMS

Cloud-based maintenance management for SMBs

4.3/5 (262 reviews)

SS-CMMS Overview

SS-CMMS is a computerized maintenance management system for small to medium-sized maintenance organizations. The cloud-based solution aims to reduce or eliminate paperwork entirely by offering a comprehensive set of features for planning, records, reporting, inventory, and budgeting. Users can efficiently look up work orders, track parts, and get notifications for planned maintenance, or parts that are running low.

Users using SS-CMMS can schedule PMs on the calendar by time, meter or manually, and set up email notifications for upcoming events. Work orders can be generated directly from the clickable calendar or via email. Users can import and export .CSV files into and out of the system, and store important documents securely in the cloud. Maintenance organizations can track and monetize part usage, and get notifications when stock is low.

SS-CMMS provides organizations with fully customizable reporting that enables report generation for work orders, PMs, parts, equipment, and locations. The configurable dashboard displays the total number of work orders, and users can drill down by individual types, priorities, or equipment. Organizations can keep an eye on budgeting by monitoring the dashboard’s pie chart, and clicking for details. SS-CMMS also enables users to create and print invoices directly from work orders.

Pricing

Starting from
US$7,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, United States

Supported Languages

English

SS-CMMS Reviews

Overall rating
4.3/5
88% positive reviews
119
Excellent
111
Very good
27
Average
4
Poor
1
Terrible
Gary B.

Companies Large and Small Find Value

Used Daily for 6-12 months
Reviewed on 2016/10/12
Review Source: Capterra

I was recently hired by a small manufacture in Fort Myers Fl after relocating from Northeast Ohio.
Back in the Cleveland area I was maintenance director for a mid size, 100 + employees and primarily responsible for the implementation of their first modern CMMS program.
The initial investigation was an extensive undertaking with myself taking the lead for a team collaboration.
Many hours were spent on trying to identify the features we needed that would fit our target dollar investment. Eventually we narrowed the field to the "Fab Five" ranging in price from $2500 to well over $10,000 for the base modules.

I only tell you this as a comparison to the SS-CMMS program. Most of the features I had wanted for the larger company can be found within this software at a tremendous value for any size company.

We only have a handful of machines and nothing is so sophisticated as to warrant spending thousands of dollars to track basic maintenance.

Working with a very limited budget, I was amazed to discover the SS-CMMS program that has all the necessary components that was truly affordable for Mom and Pop to the Major Players in the manufacturing field.

This software, like many others, will allow you to take control of the daily operations within your facility but at a fraction of the cost.
1. Work orders generated manually or setup to reoccur at intervals you setup.
2. Preventive maintenance schedules that can remind you ahead of time so you can coordinate with individual departments to keep downtime to minimum.
3. Parts tracking that will deduct your on hand inventory as the parts are used for repairs.
4. Critical spare parts reminders when stock reaches a re-order level that you set
5. Quick visual analysis of where your time is being spent. Scheduled, Reactive, Preventative

There are too many features to list so my advise is to give it a shot. The only thing you have to lose is the time it takes to download the fully functional demo.

Pros

Packed with features found in programs that would otherwise not be affordable for small businesses

Cons

None for the price

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Voltaire A.

SS-CMMS More than meets the eye

Used Daily for 1-5 months
Reviewed on 2016/10/11
Review Source: Capterra

I was tasked by my company to improve our services department since the industry is becoming more keen on outsourcing maintenance of their equipment, I had the idea to implement the use of a Maintenance Management Software so I search the WEB for something that generally meets the requirements of a company transitioning from manual tracking to a computerized system and guess what I came across SS-CMMS at first I was reluctant why because it literally met the general requirements I've set Simple,Web Based and of course the "COST" to acquire, now during the trial I made activity ,dispatch simulations that I will need to interface the system with our business which is primarily Repair and Maintenance of clients equipment's and the result is simple SS-CMMS is a system that gives you everything you "NEED" to manage R & M it does not give you the "WANT" now considering we wanted to improve our service infrastructure at the least possible cost then this was the system we needed, the main thing to keep in mind is when I presented the system to the management and our clients was we were there to provide their "NEEDS" not their "WANTS" and explained if they "WANT" more than what they "NEED" the maintenance cost would go up because of some features that is rarely gonna be used and just because they "WANT" it , so that's it use the system as it is and what it was meant to do just keep in mind the value for your money and last but not the least I understand that this is on it's Start Up stage but I wanted the say thanks to Rob for developing this management system and continue improving so that the day will come when it would be the most preferred system in the market.

Pros

It's simplicity which addresses the basic needs of maintaining equipment's and since it's Web based the idea of getting the needed information on the repairs made and the needed parts in real time is one of it's best features.

Cons

Basically some upgrades would be considered to make it a complete system

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Christopher E.

What a relief!

Reviewed on 2016/10/05
Review Source: Capterra

I am new to Facilities Management and actually only stepped into this role because the previous guy was on medical leave. After spending almost a year spinning wheels and figuring out where everything is, I decided I just HAD to computerize a work order system to keep track of things. Preventative Maintenance was being forgotten because of some other fire that had to be put out and there was no definitive list of what was being worked on and what stage it was at.

I researched options and found systems that people swear by, but just weren't economically feasible for our church's budget. There were free systems available too, but what I was finding either A) didn't work out of the box, and there was no support - or B) MIGHT work, if I had a spare web-server laying around, time to learn Linux and how to program everything into the web-page, an MX record to point emails to, a domain-name to tie it all together, and a DMZ on the firewall that I could hang it off of.

Then I saw a mention about a well-written solution that's not that well known: SS-CMMS. Checking out the website, I saw that it would accept email entries as well as prioritize work loads. It also has some inventory capabilities and ...AND... IT CAN HELP KEEP TRACK OF PM's!!!! Using the trial period, I set up reminders for checking mouse traps, certifying Fire Extinguishers, changing HVAC filters, even "burping" the maintenance valves on the fire suppression systems.

I was expecting a kludgy, eccentric system that was going to require extensive knowledge of anacronyms and terminology I didn't know. What I got was a ready-to-use system that didn't require late-night studying and a degree in Mechanical Engineering. I could use it right away to start helping me keep track of my work...even in the trial stage.

But BY FAR, the best thing about this system I've found has been the tech support. Even during my trial period, I was getting answers to questions and even help with problems WITHIN AN HOUR of submitting a request for help. I can't even give a response that fast most times. I know, as things progressively get larger, I may not always get that fast of a response. But I have been wowed! Not only speedy, but the help was actually helpful! What a rarity in computer support. We bought lifetime license because of it. Thanks guys, keep up the good work.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Kurtis R.

very pleased with this product

Used Daily for 1+ year
Reviewed on 2019/07/22
Review Source: Capterra

we were using a high tech method of Paper lists and E-Mails to track work. now we can pull up past records, update costing and parts availability, add notes and receive E-Mails that new work is posted. This greatly reduced confusion and cycle time on repairs

Pros

SS-CMMS really meets our needs. it had work order generation and tracking, parts, scheduled maintenance and budgeting. cloud based so we don't have to load software continuously. we use it to track work and update status for projects. very easy to pull reports for metrics and weekly updates.

Cons

the only downside to the software is really due to my situation. I was leading Facilities team and loved this software and then moved into a newly created position to lead Equipment maintenance. I cannot use this software as my Equipment platform as it uses Company E-Mail address and will merge the files.
we would prefer to have it useable by multiple departments without overlap. hopefully a future mod.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Ron R.

Very versatile Software

Used Daily for 2+ years
Reviewed on 2019/07/23
Review Source: Capterra

Overall I have enjoyed my experience with this software. We recently starting using it to track scheduled calibration on gauges and electronic testing equipment. This was previously kept on a paper record. The switch has improved how promptly things get calibrated helping to ensure a correct final product.

Pros

There are several reasons I like working with this Software. I love the ease of use, software navigates very easily. I like all the features and notes im able to make to the work orders. The PM calendar feature allows me to better plan my week. Also the Support they offer is amazing! Thought I had lost 2 years of data by mistake and they were very quickly able to recover my data and get me back up and running.

Cons

Not really a Con but would love to have a feature were could view the Equipment information from a open work order.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

SS-CMMS Pricing

Starting from
US$7,00/month
Pricing options
Free Trial
Subscription
Value for money

1 Month of Service: $7.00

1 Year of Service: $64.99

Lifetime: $649.95

SS-CMMS Features

  • Activity Dashboard
  • Automatic Notifications
  • Customizable Reporting
  • Document Storage
  • Inventory Tracking
  • Invoice Management

  • API
  • Activity Tracking
  • Audit Trail
  • Auditing
  • Compliance Management
  • Custom Fields
  • Data Import/Export
  • Inventory Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for SS-CMMS

Key features of SS-CMMS

  • Asset tracking
  • Budgeting
  • Calibration management
  • Configurable activity dashboard
  • Create reports for WO's, PM's, parts, equipment, or location
  • Create work order via email
  • Dispatch management
  • Email work order notifications
  • File manager / cloud storage
  • File storage / linking
  • Fully configurable reporting
  • Import and export .CSV files
  • Inventory
  • Invoice creation
  • Planning calendar
  • Planning calendar
  • Preventive maintenance
  • Records
  • Scheduling
  • Service history tracking
  • Technician management
  • Track and monitize part usage
  • Track parts

Benefits

  • Users can print any work order as an invoice, as well as create reports for WOs, PMs, parts, equipment, or locations.

  • SS-CMMS provides a customizable dashboard with three configurable windows that are able to display different types of WOs at a time.

  • With SS-CMMS, users can generate work orders by email, and set up automatic email notifications.

  • The solution notifies users when parts are running low, helping organizations track and monetize part usage and inventory.

  • All reports are fully configurable, allowing users to select only the data they need, and have it presented in the way that best fits their preferences.

  • SS-CMMS FAQs

    Below are some frequently asked questions for SS-CMMS.

    Q. What type of pricing plans does SS-CMMS offer?

    SS-CMMS offers the following pricing plans:

    Starting from: US$7,00/month

    Pricing model: Subscription

    Free Trial: Available

    1 Month of Service: $7.00

    1 Year of Service: $64.99

    Lifetime: $649.95

    Q. What are the main features of SS-CMMS?

    SS-CMMS offers the following features:

    • Asset tracking
    • Budgeting
    • Calibration management
    • Configurable activity dashboard
    • Create reports for WO's, PM's, parts, equipment, or location
    • Create work order via email
    • Dispatch management
    • Email work order notifications
    • File manager / cloud storage
    • File storage / linking
    • Fully configurable reporting
    • Import and export .CSV files
    • Inventory
    • Invoice creation
    • Planning calendar
    • Planning calendar
    • Preventive maintenance
    • Records
    • Scheduling
    • Service history tracking
    • Technician management
    • Track and monitize part usage
    • Track parts

    Q. Who are the typical users of SS-CMMS?

    SS-CMMS has the following typical customers:

    Small Business

    Q. What languages does SS-CMMS support?

    SS-CMMS supports the following languages:

    English

    Q. What type of pricing plans does SS-CMMS offer?

    SS-CMMS has the following pricing plans:

    Subscription

    Q. Does SS-CMMS support mobile devices?

    We do not have any information about what devices SS-CMMS supports

    Q. What other apps does SS-CMMS integrate with?

    SS-CMMS integrates with the following applications:

    PayPal

    Q. What level of support does SS-CMMS offer?

    SS-CMMS offers the following support options:

    FAQs, Online Support