Timecounts

Timecounts

Recruit, schedule and track volunteer time.

4.9/5 (16 reviews)

Timecounts Overview

Timecounts is an all-in-one volunteer management solution, providing cloud-based access and features for organizing and mobilizing a community. Targeting non-profit, charitable or eventing businesses, Timecounts promises intuitive access for both administrators and indeed public participants, from desktop as well as mobile devices. Signups can be captured and supported via a customizable, branded Community Hub consisting of professionally styled pages that can be shared easily to grow an expanding volunteer base. Application forms can be created quickly with simple drag and drop tools while automating the recording of relationship data, centralized and linked directly to contact profile cards.Those community connections can then be tracked, queried and filtered to generate detailed reports on any area to leverage campaign insights.

In terms of management tools, Timecounts offers a dashboard-based system that includes user-friendly scheduling capabilities. Registered volunteer contacts can be assigned, based on skills and availability, to specific roles and shifts using a color-coded timetable. Volunteers can then have their time validated and credited, new skills approved and even connect to the system via mobile to request or confirm shifts. Built-in communication facilities then include team inboxes to coordinate email correspondences, plus mobile SMS support and the scheduling of automatic reminders.

Pricing

Starting from
US$40,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, United Kingdom, United States

Supported Languages

English

Timecounts Reviews

Overall rating
4.9/5
100% positive reviews
14
Excellent
2
Very good
0
Average
0
Poor
0
Terrible
Anna A.

Great for organization and engaging community!

Used Daily for 2+ years
Reviewed on 2017/09/06
Review Source: Capterra

Pros

There are so many things we love about Timecounts:

1. Customer rep is amazing to work with! She understands the needs of the user and is always open to feedback. We've felt incredibly supported and heard by her and her team.

2. We're able to store all of our volunteer information through Timecounts, including volunteer contact information, volunteer history, all of our forms, events, etc.

3. We really love how our hub came out. Timecounts made it super easy to customize it so that it could fit our brand and aesthetic. It was also very easy to set our hub up. I did it all by myself and didn't have to rely on our design team at all.

4. How easy it is to organize volunteer information. Tagging allows you to identify different skills, activities or group. For instance, we have a reception tag for volunteers who are great at the front desk. Also, the filter functionality is super helpful.

5. Assignments, Events, and Gatherings make it super easy to coordinate and schedule volunteers. This functionality has been HUGE for us.

6. Messaging also makes scheduling and coordination easy.

Timecounts is still developing a lot of functionality and features, which is exciting! They have a big vision for the future of Timecounts but this means that sometimes, things are still being built. Anytime I've felt like "if only Timecounts had this" I've been able to communicate with the customer rep and in some cases, she's been able to implement my requests. Timecounts is always working towards being better, more user-friendly, and to fit the needs of their users. I highly recommend it!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tom B.

Our search for the perfect volunteer management system ended with Timecounts!

Used Daily for 1+ year
Reviewed on 2018/09/10
Review Source: Capterra

We're using Timecounts to manage a community of over 220 volunteers taking part in a project to digitise the world famous photographic collections of the Courtauld Institute of Art, an independent college of the University of London.

Pros

We came to Timecounts after frustrating experiences with other volunteer management systems: simple things like having to run a report to find out who was volunteering that day, or finding that our volunteers simply couldn't find their way around the interface led us in search of something better. Timecounts fits beautifully with our aspirations in every sense: it's logical, looks beautiful, makes tasks such as responding to notifications a pleasure and has some of the most responsive customer service we have encountered.

We particularly love the new Highlights and Insights dashboards that display hours, birthdays, a leaderboard, community growth as well as detailed stats per volunteer over selected time periods. We also love the ease with which Timecounts allows us to communicate with our volunteers; as groups an on a more personal level.

One year in and we have renewed our subscription. That should say it all.

Cons

Nothing really. It's been a pleasure to see the software develop over the past 12 months: Amanda and her team clearly have a well thought out development plan for Timecounts. It would be lovely to either style messages with images or, more usefully, see an optional integration with Mailchimp or similar for more detailed messaging options, but this is just being picky!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Becky C.

Timecounts Volunteer Administration System

Used Daily for 1+ year
Reviewed on 2018/08/29
Review Source: Capterra

We were looking for a volunteer administration system that would work with Social Media and compatible with smart phones. I was delighted when I found Timecounts. I am able to designate a photo for each event that would attract a volunteers attention. With the ability to link one opportunity to social media increased the number of volunteers for the events.

Pros

This site allows you to create attractive custom volunteer opportunities which are compatible with smart devices and social media. I am able to keep in real time contact with my volunteers. I am able to create private events for small groups. Best customer service ever! Any site glitches, which are rare, are fixed in less than 15 minutes.

Cons

This software is still under development. The future plans for accommodating group sign up is coming soon. At this point, I work around this until it is fully developed.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Scott M.

Thumbs up from www.TheShareMisison.com

Used Daily for 1+ year
Reviewed on 2018/08/20
Review Source: Capterra

Excellent and top notch.

Pros

This is solid product at an exceptional price. Go ahead, shop around. See if you can find a similar bang for your buck. And if you actually do find a worthy competitor, next see if you can get the nearly instantaneous customer support that which Timecounts provides with their chat portal. Go ahead, try.

Or, you could just take our word for it. Timecounts is our key volunteer & portal. We love it.

Cons

Being a fairly new product, the Timecounts team is not shy to say that more features will be rolled out soon. Yes, some tweaks, such as more customizable features, would be great, but the team's heart is to always improve. We'll wait for sure!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Candace D.

Best platform that fits our needs

Used Daily for 6-12 months
Reviewed on 2018/08/29
Review Source: Capterra

They are responsive and actually have a plan for the future and a reasoning for why or why they won't move forward with specific things. Timecounts is constantly being updated with cool and helpful features.

Pros

I enjoyed the look and feel of the software at first glance. Other volunteer management platforms seem like they needed to be updated. Timecounts is also easy to navigate as a volunteer coming into the system. Pricing is great, and I appreciate how helpful the team is with my seemingly countless questions.

Cons

I'd like to be able to merge duplicate accounts. Right now I'd have to add emails and time served separately. The time displays day/month/year still even though I specified month/day/year. I'd like more functionality with messaging (attachments for events, for instance).

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Timecounts Pricing

Starting from
US$40,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Free Plan - $0
Everything you need to kickstart your volunteer community.

Premium Plan - $40/mo, paid annually, or $50/mo, paid monthly
Advanced reporting and organizing tools that save time.

Growth Plan - $100/mo, paid annually, or $125/mo, paid monthly
Supercharge recruitment and volunteer engagement.

Flat rate. All plans have unlimited contacts.

Timecounts Features

  • Activity Dashboard
  • Activity Tracking
  • Automatic Reminders

  • API
  • Applicant Tracking
  • Automatic Notifications
  • Customizable Branding
  • Customizable Reporting
  • Data Import/Export
  • Employee Database
  • Employee Management
  • Employee Onboarding
  • Employee Portal
  • Employee Self Service
  • Real Time Reporting
  • Recruiting Management
  • Reporting & Statistics
  • Self Service Portal
  • Third Party Integration
  • Time & Attendance Tracking

Additional information for Timecounts

Key features of Timecounts

  • Application form creation tools
  • Auto-Reminders and Confirmations
  • Automated invites & reminders
  • Calendar/timetable-based scheduling
  • Campaign performance insights
  • Community attendance tracking
  • Community engagement
  • Custom contact data fields
  • Custom landing pages
  • Dashboard-based web access
  • Drag & drop editing
  • Event Management
  • Events & activity scheduling
  • Full contact search & filtering
  • Link contacts to activities
  • Member directory
  • Mobile SMS messaging support
  • Optimized for mobile access
  • Private calendars
  • Reporting
  • Scheduling
  • Sign-up restrictions
  • Volunteer profiles
  • Volunteer signups
  • Volunteer skills approval
  • Volunteer timesheets

Benefits

  • Timecounts gives non-profit campaign and event organizers an all-in-one solution for recruiting volunteer communities before mobilizing and tracking activites.
  • The online, dashboard-based UI supports browser and mobile access, providing intuitive drag and drop features for assigning staff to scheduled events.
  • Create an attractive and professional Community Hub, comprising pages and application forms for capturing volunteer signup data.
  • With volunteer activity tracked and linked directly to signup profiles, centralized data can be rapidly searched and filtered to create insight-rich reports.
  • Communications features for coordinating email and mobile SMS, providing team inboxes for delivering group messages and the ability to send community invites or reminders.
  • Timecounts FAQs

    Below are some frequently asked questions for Timecounts.

    Q. What type of pricing plans does Timecounts offer?

    Timecounts offers the following pricing plans:

    Starting from: US$40,00/month

    Pricing model: Free, Subscription

    Free Trial: Not Available

    Free Plan - $0
    Everything you need to kickstart your volunteer community.

    Premium Plan - $40/mo, paid annually, or $50/mo, paid monthly
    Advanced reporting and organizing tools that save time.

    Growth Plan - $100/mo, paid annually, or $125/mo, paid monthly
    Supercharge recruitment and volunteer engagement.

    Flat rate. All plans have unlimited contacts.

    Q. What are the main features of Timecounts?

    Timecounts offers the following features:

    • Application form creation tools
    • Auto-Reminders and Confirmations
    • Automated invites & reminders
    • Calendar/timetable-based scheduling
    • Campaign performance insights
    • Community attendance tracking
    • Community engagement
    • Custom contact data fields
    • Custom landing pages
    • Dashboard-based web access
    • Drag & drop editing
    • Event Management
    • Events & activity scheduling
    • Full contact search & filtering
    • Link contacts to activities
    • Member directory
    • Mobile SMS messaging support
    • Optimized for mobile access
    • Private calendars
    • Reporting
    • Scheduling
    • Sign-up restrictions
    • Volunteer profiles
    • Volunteer signups
    • Volunteer skills approval
    • Volunteer timesheets

    Q. Who are the typical users of Timecounts?

    Timecounts has the following typical customers:

    Non Profit, Public Administrations

    Q. What languages does Timecounts support?

    Timecounts supports the following languages:

    English

    Q. What type of pricing plans does Timecounts offer?

    Timecounts has the following pricing plans:

    Free, Subscription

    Q. Does Timecounts support mobile devices?

    We do not have any information about what devices Timecounts supports

    Q. What other apps does Timecounts integrate with?

    Timecounts integrates with the following applications:

    Salesforce Nonprofit Cloud

    Q. What level of support does Timecounts offer?

    Timecounts offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials