Event Essentials

4.9 (72)
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Cloud-based management tools for event & festival organizers

About Event Essentials

Event Essentials is a cloud-based software solution built specifically for the online management of festivals, fairs and events. With the deployment of a series of modular apps, organizers can leverage a range of tools for promoting events, selling tickets, holding auctions, accepting donations and processing registration data. A fully integrated system, Event Essentials can be seamlessly integrated with an existing event website, while organizers can also create a new one from a template or request the build of a wholly customized, bespoke presence. Users can then configure all content and settings, requiring no specialist programming skills and all accessible via an intuitive password-protected dashboard.

Available features modules include Ticketing and 24/7 online box office support, inventory and price capping, confirmation email creation plus barcoding/QR code tools. Users can integrate real-time discount codes, promote sponsors on tickets, offer bundle price offers and get instant overviews on ticketing revenue. A Vendor/Exhibitor module adds real-time signups, digital forms with digital signature support, contact database export and more. Sponsorships, Volunteer and Silent Auction modules add similar tools again for specific scenarios, before News/Press features enable real-time image, video and text uploads for publishing online event news stories.


Key benefits of Event Essentials

  • Event Essentials provides organizers of Festivals, Fairs and Events a web-based set of tools that streamline tasks, promote their events, organize data and provide online sales for the event tickets, donations, auctions and products. This is a completely integrated event organizing and management system borne and refined through actual use with significant customers. If you have a Website, great, you can use any of our modules that you need, and we'll match your site's design. If you don't have a Website or need an update, perfect, with Event Essentials is great for both. You can choose from a template or we'll build you a customized event Website.
  • Ticket, Table, Seats VIP Sales Online Sales with Print-at-Home Ticketing plus mobile QR features makes it will draw large crowds to your Event. But large crowds can be a bigger challenge to manage. Event Essential's online ticketing not only lowers your ticketing costs as your Event grows and makes "gate management" easier! Coupons, Discounts, Comp Tickets, Offers and On-Site sales are no problem, we've got you covered.
  • Vendors and Exhibitors always weigh the benefits versus the cost of any Event they attend. How will their Brand be presented at your Event? What type of marketing opportunities will attract them to exhibit at your Event? These are only a handful of important questions an Event Planner needs to answer to attract a vendor or exhibitor but also give them a reason to attend year after year. Event Essential's Online Vendor Registration Features makes managing them easier! Spaces, Extras, Permits, Waivers, Load-In and Out Communication and more, we help you corral those Vendors in.
  • Registering Attendees and Speakers for an Event is very different than just selling Tickets and it can be simple or extremely complex. Event Essentials' Registration Module is feature rich and data strong. Whether your goal is to quickly sign them up or collect and manage mounds of data and scheduling we have it all. Choose your needs from our functions, Breakouts to Sessions, Room management, Badges, Presenters and Speakers, Meals, Buyers, Sellers, Lead Generation, Scheduling and more. If we don't currently have it, we'll make it. Ask about our tailored Module for Bands, Artists, Parades and Cars too.
  • Silent Auctions are hard work! They require time, manpower and management when many event planners lack the time or resources. Event Essentials' module will help you with Auction item descriptions, pricing, collection, numbering, bidding, payments and delivery.
  • Support an integrated event website with a News/Press module, adding CMS features including real-time content uploads and the embedding of photos, files or hyperlinks into news story postings.

  • Images

    Event Essentials Software - Ticket Sales pages that match your Website
    Event Essentials Software - Print-at-home tickets with Information, type, day-of information, direction, static and varying sponsor logos and more.
    Event Essentials Software - Mobile ticket redemption with barcodes and QR codes
    Event Essentials Software - Simple and quick on-site redemption with search capabilities.
    Event Essentials Software - Vendor and Exhibitor registration with payments, document uploads, waivers, booth assignments , optional fees, logos, reporting and more.
    Event Essentials Software - Vendor, Exhibitor and Sponsor logo page auto  generated by the system, no need to create and populate your vendor page.
    Event Essentials Software - Vendor, Exhibitor and Sponsor micro-pages generated with business information, pictures, descriptions, offers and more, all trackable in the admin.
    Event Essentials Software - Volunteer  check-in management.
    Event Essentials Software - Volunteer profile page with editing capabilities.
    Event Essentials Software - Volunteer registration with positions, locations, shifts, amounts and descriptions.
    Event Essentials Software - Many types of donations and silent auction features.
    View 12 more
    Event Essentials video
    Event Essentials Software - Ticket Sales pages that match your Website
    Event Essentials Software - Print-at-home tickets with Information, type, day-of information, direction, static and varying sponsor logos and more.
    Event Essentials Software - Mobile ticket redemption with barcodes and QR codes
    Event Essentials Software - Simple and quick on-site redemption with search capabilities.
    Event Essentials Software - Vendor and Exhibitor registration with payments, document uploads, waivers, booth assignments , optional fees, logos, reporting and more.
    Event Essentials Software - Vendor, Exhibitor and Sponsor logo page auto  generated by the system, no need to create and populate your vendor page.
    Event Essentials Software - Vendor, Exhibitor and Sponsor micro-pages generated with business information, pictures, descriptions, offers and more, all trackable in the admin.
    Event Essentials Software - Volunteer  check-in management.
    Event Essentials Software - Volunteer profile page with editing capabilities.
    Event Essentials Software - Volunteer registration with positions, locations, shifts, amounts and descriptions.
    Event Essentials Software - Many types of donations and silent auction features.

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    Reviews

    Overall rating

    4.9 /5
    (72)
    Value for Money
    4.9/5
    Features
    4.8/5
    Ease of Use
    4.9/5
    Customer Support
    4.9/5

    Already have Event Essentials?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 72
    Kyle
    Kyle
    Overall rating
    • Industry: Events Services
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Event Essentials is great for small businesses

    Reviewed on 2018/10/22

    I have really enjoyed working with Event Essentials. They have taken the time to get to know our...

    I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are

    Pros

    The main thing I love about this product is how it can be, and has been, customized to meet our needs.

    I love the ability to automatically have vendor bios (business name, contact information, description of services and products, and a photo) to be automatically posted to a web page once we approve the vendor.

    I really like the easy to use interface to view and manage vendors. I can quickly find vendors, view their status, make changes and approve or reject them.

    Our vendors love the "Returning Exhibitor" feature that allows the vendor to submit an application using most of the data they entered on their prior application. This saves them a lot of time.

    Cons

    The system does not (currently) allow vendors to make changes to content. This requires us to make changes on their behalf. Fortunately, this is not difficult to do.

    Whitney
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 51–200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Event Essentials is amazing!

    Reviewed on 2025/01/30

    Craig and Kiffen are a good team, they understand events and can tailor their system to anyone, we...

    Craig and Kiffen are a good team, they understand events and can tailor their system to anyone, we are a good example of that. They took on our weekly event, which was challenging, and were successful in creating a system that our vendors love.

    Pros

    This company worked well with our unique event and tailored a system for us. They took the time to learn about us, came out to see our event and talk to staff. It was very personalized service and worked with our budget as well. They care, they're patient and are really nice people too, that helps when you're trying to do something new.

    Cons

    Our event is pretty unique, and weekly, there were a few things that had to be created from scratch and took more time than we anticipated, but they communicated along the way so at least we understood any delays. In fairness we were also still operating during the whole process of creating our new vendor system and onboarding all of our vendors, which added additional hurdles.

    Alternatives Considered

    TicketSource

    Reasons for Choosing Event Essentials

    Event Essentials was more affordable for us.

    Switched From

    Salesforce Sales Cloud

    Reasons for Switching to Event Essentials

    Price, their ability to customize it to our event, they were local and had good customer service.
    Kris
    Kris
    Overall rating
    • Industry: Entertainment
    • Company size: 201–500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Horrible experience; I could never recommend this.

    Reviewed on 2023/08/24

    Pros

    They only good thing about Event Essentials was the price; they were very affordable and during the sales process, it was easy to communicate with the sales managers.

    Cons

    Literally everything else. When we signed our contract, we had a very long list of things that we were told would be able to be implemented and customized. As soon as we signed on, everything went dark as far as communication went. We went multiple weeks without updates, sometimes months. While things were made and created, almost nothing worked as we expected it to. We were told that it was because "we were on the old system" but never offered a chance to upgrade to a new system. Critical updates and deadlines were missed frequently by our account representatives to the point that we had to move to an entirely different event management company because the system was not functional for us. Truly a disappointment, because Event Essentials had such great potential; they overpromised and vastly underdelivered.

    Jon
    Overall rating
    • Industry: Events Services
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Customizing a flexible event management platform

    Reviewed on 2020/11/20

    Our experience has been very good. Custom configuring a management system like ours is not for the...

    Our experience has been very good. Custom configuring a management system like ours is not for the feint of heart. Nor does it happen overnight. I think the EE team underestimated the complexity of our business process. We worked through that. I think a stronger guiding hand from EE's project manager would have helped us better organize ourselves. However, I commend their dedication and follow through because in the end, we have what we envisioned.

    Pros

    Event Essentials enabled us to take an existing event management platform and configure it to our specific and quite unique needs. The flexibility of their platform is amazing. The EE team configured the system to accommodate our workflow. No more work-arounds. And that is a huge plus. The other farmers market management platforms were not able to be as responsive to customization. Interface is important to me and Event Essentials is quite good. Search and filtering are robust and snappy making it easy to view data as desired. Organizing content under a tab system is very helpful and essentially provides pre-filtered data sets. They have a robust Portal allowing our market vendors to access their accounts, view their applications, their registrations, email history and soon, invoices and payments. Vendors may initiate changes through their portal. And, the system has customized email notification that are associated with specific actions confirming status to vendors and notifying our staff action is required. We develop and manages about 15 seasonal farmers markets. We needed to integrate our management system tying together the two primary functional areas of our company -- Vendor sales & management and Market Operations management. We deal with a large amount of data and lots of moving parts. We needed to integrate a robust daily market reporting system. We needed a robust reporting system with great filters. Event Essentials is doing this for us

    Cons

    There a couple of things that could be better. We do a fair amount of data entry in the field and the display on smaller screens, i.e. iPad Mini's needs some attention. I suspect the EE team will work this out at some point. It is important to us to be able to self manage some back end features. Currently they are giving us that ability incrementally which is probably a good thing. It would be helpful to be able to create report templates, update more text areas, ourselves. That too, I think come in time.

    Ryan
    Ryan
    Overall rating
    • Industry: Real Estate
    • Company size: 51–200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    Ticket sales/sponsor/vendor management for a 400 person fundraiser

    Reviewed on 2017/10/21

    Pros

    HTML. Lots of useful tools, great customer service. Nice reports, ticket sales by type/coupon code, etc. Additional options to manage workers, vendors, sponsors. Built in safeguards to prevent costly mistakes. Can use your companies own credit services. Ticket fee revenue sharing. You keep all the data.

    Cons

    No custom-field reports, must be requested through customer service. Time for auto sign out really short. Seemed like 15 minutes or so.

    Showing 5 reviews of 72 Read all reviews

    Event Essentials FAQs

    Below are some frequently asked questions for Event Essentials.

    Event Essentials offers the following pricing plans:

    • Starting from: US$450.00/year
    • Pricing model: Subscription
    • Free Trial: Not Available

    Call or contact Event Essentials via their web form to receive a full pricing quote.

    Event Essentials has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Event Essentials supports the following languages:

    English

    Event Essentials supports the following devices:

    We do not have any information about what integrations Event Essentials has

    Event Essentials offers the following support options:

    Email/Help Desk, Phone Support, 24/7 (Live rep), Chat

    Related categories

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