Cloud-based management tools for event & festival organizers5/5 (64 reviews)
Event Essentials is a cloud-based software solution built specifically for the online management of festivals, fairs and events. With the deployment of a series of modular apps, organizers can leverage a range of tools for promoting events, selling tickets, holding auctions, accepting donations and processing registration data. A fully integrated system, Event Essentials can be seamlessly integrated with an existing event website, while organizers can also create a new one from a template or request the build of a wholly customized, bespoke presence. Users can then configure all content and settings, requiring no specialist programming skills and all accessible via an intuitive password-protected dashboard.
Available features modules include Ticketing and 24/7 online box office support, inventory and price capping, confirmation email creation plus barcoding/QR code tools. Users can integrate real-time discount codes, promote sponsors on tickets, offer bundle price offers and get instant overviews on ticketing revenue. A Vendor/Exhibitor module adds real-time signups, digital forms with digital signature support, contact database export and more. Sponsorships, Volunteer and Silent Auction modules add similar tools again for specific scenarios, before News/Press features enable real-time image, video and text uploads for publishing online event news stories.
It's very easy to use and it integrates well into our current website. Managing festivals used to be a pain. Now, it's a breeze. No more trying to keep track of a bunch of data in different spreadsheets. The Event Essentials dashboard makes it easy to get a quick view of approved vendors, ticket sales and sponsors. And, everything is very automated. When we approve a vendor they are automatically sent an email that provides them with the link to submit a payment. I did my homework before selecting Event Essentials and it paid off! I truly think they are the best value when it comes to event management software!
It was very easy to get this product customized and integrated into our current website! The Event Essentials team was very responsive any time we had and requested changes that they needed to make. I am very pleased at how much easier it has become to manage our festivals, including reviewing and approving exhibitors, receive payments and selling ticket online. I also love their exhibitor profile feature that allows each exhibitor to have their own bio page. Best of all, their prices were very competitive.
The only downside that comes to mind is that they are located on the West Coast and we are on the East Coast. Regardless, they have been very responsive and I am amazes at how quickly they respond to any change requests.
I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are
The main thing I love about this product is how it can be, and has been, customized to meet our needs.
I love the ability to automatically have vendor bios (business name, contact information, description of services and products, and a photo) to be automatically posted to a web page once we approve the vendor.
I really like the easy to use interface to view and manage vendors. I can quickly find vendors, view their status, make changes and approve or reject them.
Our vendors love the "Returning Exhibitor" feature that allows the vendor to submit an application using most of the data they entered on their prior application. This saves them a lot of time.
The system does not (currently) allow vendors to make changes to content. This requires us to make changes on their behalf. Fortunately, this is not difficult to do.
Tucson Meet Yourself is a Multi Cultural festival that attacks over 120,000 people over the span on 3 days. We host over 60 different food vendors, 160 performers, & 700 volunteers. Event Essentials fits our needs and allows us to use 1 software for multiple components of our sign up/managing needs.Rep is wonderful to work with! I would highly suggest Event Essentials.
We love how Event Essentials has created a software that is customizable to our specific needs. They are prompt to address the issues that may arise or adjust things that we need changed.
I can hardly think of any cons. Hopefully this business can grow and expand. I think it would be wonderful for a representative to visit/physically interact each organizations within Event Essentials to completely understand and have a good grasp of what we do.
Dear Event Essentials
I wanted to take a moment and thank you and your staff on behalf of the Kiwanis Club of Thousand Oaks and our Charitable Foundation. Your support and customer service were outstanding before and during our BrewFest event this year.
When we first discussed our needs with you for more efficiently handling our check in process and our vendor registration, your solution sounded like it would solve our needs. It in fact was better than we hoped for. Our vendors found the system easy to use and had no issues using it. We actually received more complete information so we could make a decision on them attending the event and also with the information provided; we were able to update our own BrewFest and Facebook web sites in a manner of minutes.
The check in process and how it would work on event day was a major concern of ours. The software not only streamlined our check-in process, our attendees entered our event even quicker than we dreamed possible. Checking in over 400 attendees in 20 minutes was over the top successful and helped make the customer experience extremely enjoyable.
The 3rd area of concern for us was the online ticketing process. Not only was this easy for our attendees, the tracking capabilities of the Event Essentials back office is just fantastic. All of the information we were looking to capture is there and very easy to work with. We now have a complete mailing list so we can stay in contact throughout the year. We understand that we have only use just a portion of the capabilities of your system and we look forward to integrating it more next year.
Thank you again for the customer service, support and especially the marketing help with our event. Feel free to contact me at 805-490-4024 for an outstanding reference anytime.
Immediate Past President
4th Annual BrewFest Co-Chairperson
Event essentials has been great for allowing us to fully automate our online ticketing, while giving us fully flexible ticketing options as well as a way to manage the sign up and tracking of a variety of different vendors and competition groups at our event. Going from a manual method to online database management also allows us to retain customer information for future events, and get an accurate assessment of our advertising campaigns and the value of our ticket options.
In my third year in running this event, we brought on Event Essentials. The amount of volunteer hours their software has freed up has given flexibility back to our organization, and made efficiencies possible that we once only dreamed of. Automating portions of our event that have been done by hand for over four decades, has created a sea change in how we are getting the job done. I am so grateful we partnered with the Event Essentials team.
My biggest disappointment was that we didn't get started sooner. I am already looking forward to next year's event knowing we have these tools at our disposal from day one.
Call or contact Event Essentials via their web form to receive a full pricing quote.
Below are some frequently asked questions for Event Essentials.
Event Essentials offers the following pricing plans:
Pricing model: Subscription
Free Trial: Not Available
Call or contact Event Essentials via their web form to receive a full pricing quote.
Event Essentials offers the following features:
Event Essentials has the following typical customers:
Mid Size Business, Non Profit, Public Administrations, Small Business
Event Essentials supports the following languages:
Event Essentials has the following pricing plans:
We do not have any information about what devices Event Essentials supports
We do not have any information about what integrations Event Essentials has
Event Essentials offers the following support options:
Online Support, Phone Support