Event Essentials

Cloud-based management tools for event & festival organizers

5 /5 (66 reviews) Write a Review!

Event Essentials Overview

What is Event Essentials?

Event Essentials is a cloud-based software solution built specifically for the online management of festivals, fairs and events. With the deployment of a series of modular apps, organizers can leverage a range of tools for promoting events, selling tickets, holding auctions, accepting donations and processing registration data. A fully integrated system, Event Essentials can be seamlessly integrated with an existing event website, while organizers can also create a new one from a template or request the build of a wholly customized, bespoke presence. Users can then configure all content and settings, requiring no specialist programming skills and all accessible via an intuitive password-protected dashboard.

Available features modules include Ticketing and 24/7 online box office support, inventory and price capping, confirmation email creation plus barcoding/QR code tools. Users can integrate real-time discount codes, promote sponsors on tickets, offer bundle price offers and get instant overviews on ticketing revenue. A Vendor/Exhibitor module adds real-time signups, digital forms with digital signature support, contact database export and more. Sponsorships, Volunteer and Silent Auction modules add similar tools again for specific scenarios, before News/Press features enable real-time image, video and text uploads for publishing online event news stories.

Event Essentials Overview

Pricing

Starting from
N/A

Pricing options

Free Trial
Subscription
Value for money

Call or contact Event Essentials via their web form to receive a full pricing quote.


Event Essentials Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

Ticket Sales pages that match your Website
Print-at-home tickets with Information, type, day-of information, direction, static and varying sponsor logos and more.
Mobile ticket redemption with barcodes and QR codes
Simple and quick on-site redemption with search capabilities.
Vendor and Exhibitor registration with payments, document uploads, waivers, booth assignments , optional fees, logos, reporting and more.
Vendor, Exhibitor and Sponsor logo page auto  generated by the system, no need to create and populate your vendor page.
Vendor, Exhibitor and Sponsor micro-pages generated with business information, pictures, descriptions, offers and more, all trackable in the admin.
Volunteer  check-in management.
Volunteer profile page with editing capabilities.
Volunteer registration with positions, locations, shifts, amounts and descriptions.
Event Essentials video Event Essentials screenshot: Ticket Sales pages that match your Website Event Essentials screenshot: Print-at-home tickets with Information, type, day-of information, direction, static and varying sponsor logos and more. Event Essentials screenshot: Mobile ticket redemption with barcodes and QR codes Event Essentials screenshot: Simple and quick on-site redemption with search capabilities. Event Essentials screenshot: Vendor and Exhibitor registration with payments, document uploads, waivers, booth assignments , optional fees, logos, reporting and more. Event Essentials screenshot: Vendor, Exhibitor and Sponsor logo page auto  generated by the system, no need to create and populate your vendor page. Event Essentials screenshot: Vendor, Exhibitor and Sponsor micro-pages generated with business information, pictures, descriptions, offers and more, all trackable in the admin. Event Essentials screenshot: Volunteer  check-in management. Event Essentials screenshot: Volunteer profile page with editing capabilities. Event Essentials screenshot: Volunteer registration with positions, locations, shifts, amounts and descriptions.

Event Essentials Reviews

Event Essentials Reviews

Overall rating
5
/
5
Excellent
63

Very good
3

Average
0

Poor
0

Terrible
0

Value for Money
5
Features
4,9
Ease of Use
5
Customer Support
5
100% recommended this app
Kyle H.

Event Essentials is great for small businesses

I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are


Jon Z.

Customizing a flexible event management platform

Our experience has been very good. Custom configuring a management system like ours is not for the feint of heart. Nor does it happen overnight. I think the EE team underestimated the complexity of our business process. We worked through that. I think a stronger guiding hand from EE's project manager would have helped us better organize ourselves. However, I commend their dedication and follow through because in the end, we have what we envisioned.


Maribel A.

The platform is easy to use. It has a lot more features than one at first realizes.


Mary-catherine M.

Reliable Service

I have worked for over 4 years with Event Essentials and always have received personal service, swift response to our needs, thorough follow-up and very helpful insights on how to improve the project at hand.


Amber L.

Event Essentials is THE multi-purpose tool you never knew you needed to have in your event...

EE is extremely user friendly and intuitive. Without any training whatsoever, I got thrown into EE and surprisingly, navigation was easy and adding information, exporting data, reports, etc. was straightforward and uncomplicated. Considering the sheer size of data over a multitude of areas, it is amazing how simple their program is to use.

Besides all that EE has to offer and how they truly work with clients as a team, I have been impressed with their ability to pivot during Covid-19. In the event industry, social distancing is an obvious issue (among many) so we have been continually changing policies, adding new information, etc. and EE has not only responded swiftly in implementing our changes but were crucial in our decision making as well. They were also able to offer extremely helpful advice as well as create new opportunities when the world went on lock down.

Overall, EE has been a game changer by creating our different types of computer programs designed to perform specific tasks in a variety of areas. Each with different principle goals that we required our programs to achieve. We are continually impressed with EE’s quality and professionalism and are very happy with their product and customer service. Give them a try and add them as a supplement to your team. You’ll be surprised how much your efficiency will soar while reducing stress. And you will not be disappointed.


Kyle H.
Industry: Events Services
Company size: 2-10 Employees

Event Essentials is great for small businesses

Used Daily for 1+ year
Reviewed on 2018/10/22
Review Source: Capterra

I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are

Pros

The main thing I love about this product is how it can be, and has been, customized to meet our needs.

I love the ability to automatically have vendor bios (business name, contact information, description of services and products, and a photo) to be automatically posted to a web page once we approve the vendor.

I really like the easy to use interface to view and manage vendors. I can quickly find vendors, view their status, make changes and approve or reject them.

Our vendors love the "Returning Exhibitor" feature that allows the vendor to submit an application using most of the data they entered on their prior application. This saves them a lot of time.

Cons

The system does not (currently) allow vendors to make changes to content. This requires us to make changes on their behalf. Fortunately, this is not difficult to do.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jon Z.
Industry: Events Services
Company size: 2-10 Employees

Customizing a flexible event management platform

Used Daily for 6-12 months
Reviewed on 2020/11/20
Review Source: Capterra

Our experience has been very good. Custom configuring a management system like ours is not for the feint of heart. Nor does it happen overnight. I think the EE team underestimated the complexity of our business process. We worked through that. I think a stronger guiding hand from EE's project manager would have helped us better organize ourselves. However, I commend their dedication and follow through because in the end, we have what we envisioned.

Pros

Event Essentials enabled us to take an existing event management platform and configure it to our specific and quite unique needs. The flexibility of their platform is amazing. The EE team configured the system to accommodate our workflow. No more work-arounds. And that is a huge plus. The other farmers market management platforms were not able to be as responsive to customization. Interface is important to me and Event Essentials is quite good. Search and filtering are robust and snappy making it easy to view data as desired. Organizing content under a tab system is very helpful and essentially provides pre-filtered data sets. They have a robust Portal allowing our market vendors to access their accounts, view their applications, their registrations, email history and soon, invoices and payments. Vendors may initiate changes through their portal. And, the system has customized email notification that are associated with specific actions confirming status to vendors and notifying our staff action is required. We develop and manages about 15 seasonal farmers markets. We needed to integrate our management system tying together the two primary functional areas of our company -- Vendor sales & management and Market Operations management. We deal with a large amount of data and lots of moving parts. We needed to integrate a robust daily market reporting system. We needed a robust reporting system with great filters. Event Essentials is doing this for us

Cons

There a couple of things that could be better. We do a fair amount of data entry in the field and the display on smaller screens, i.e. iPad Mini's needs some attention. I suspect the EE team will work this out at some point. It is important to us to be able to self manage some back end features. Currently they are giving us that ability incrementally which is probably a good thing. It would be helpful to be able to create report templates, update more text areas, ourselves. That too, I think come in time.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Maribel A.

The platform is easy to use. It has a lot more features than one at first realizes.

Used Monthly for 1+ year
Reviewed on 2017/11/16
Review Source: Capterra

Pros

the customer service is very professional and kind; Customer rep was super helpful at a moment of crisis in our organization.
the customizable forms are great. The interface the public sees resembles our website graphics.

Cons

have to wait for centralized staff to do changes --takes more days sometimes than we needed
once you are in a doc reviewing an application there is no easy way to proceed to the next one -have to go back to the full menu

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Mary-catherine M.
Industry: Events Services
Company size: 2-10 Employees

Reliable Service

Used Other for 2+ years
Reviewed on 2020/11/23
Review Source: Capterra

I have worked for over 4 years with Event Essentials and always have received personal service, swift response to our needs, thorough follow-up and very helpful insights on how to improve the project at hand.

Pros

Software is very easy to navigate and very helpful tracking on all levels. Integration to my business at hand was swift and thorough

Cons

I'm totally satisfied with the service I receive

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Amber L.
Industry: Events Services
Company size: 2-10 Employees

Event Essentials is THE multi-purpose tool you never knew you needed to have in your event arsenal!

Used Daily for 2+ years
Reviewed on 2020/07/16
Review Source: Capterra

EE is extremely user friendly and intuitive. Without any training whatsoever, I got thrown into EE and surprisingly, navigation was easy and adding information, exporting data, reports, etc. was straightforward and uncomplicated. Considering the sheer size of data over a multitude of areas, it is amazing how simple their program is to use.

Besides all that EE has to offer and how they truly work with clients as a team, I have been impressed with their ability to pivot during Covid-19. In the event industry, social distancing is an obvious issue (among many) so we have been continually changing policies, adding new information, etc. and EE has not only responded swiftly in implementing our changes but were crucial in our decision making as well. They were also able to offer extremely helpful advice as well as create new opportunities when the world went on lock down.

Overall, EE has been a game changer by creating our different types of computer programs designed to perform specific tasks in a variety of areas. Each with different principle goals that we required our programs to achieve. We are continually impressed with EE’s quality and professionalism and are very happy with their product and customer service. Give them a try and add them as a supplement to your team. You’ll be surprised how much your efficiency will soar while reducing stress. And you will not be disappointed.

Pros

We use EE as our platform for our festival (two-day event w/200,000 + attendees) and it manages three important yet completely different areas for us: volunteers, vendors and our parade.

With over 564 shifts in 120 different positions, we rely on EE to manage the 350+ volunteers for our event with additional management of other smaller events associated with our festival offsite and/or before the festival (i.e. Golf Tournament, stages, etc.).

In our vendor program, we handle roughly 577 vendors of various types such as Arts & Crafts, food, sponsors, non-profits, etc. EE works with us in creating and implementing all 7 of our vendor applications as well as manages all the information as a result.

As for our parade, we average around 75 different entrants ranging from bands and floats to horses and VIPs. It is a varied yet entertaining parade and having EE keep track of each participant is effortless.

Cons

As is the case with anything, sometimes things come up and there isn't a feature or option to capture it on EE. That said, whenever it has happened to us, we let EE know and they immediately come up with a solution(s) and tweak our program. I don't consider this a complete con, though, since events are fluid and as such, the software must be as well and EE definitely works well for this.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
9,7/10
Based on 66 user ratings
Compare user recommendation rating with alternatives
Compare with alternatives

Event Essentials Pricing

Event Essentials Pricing

Starting from
N/A
Free Trial
Subscription
Value for money

Call or contact Event Essentials via their web form to receive a full pricing quote.

Call or contact Event Essentials via their web form to receive a full pricing quote.

Value for Money
5/5
Based on 66 user ratings
Compare value for money rating with alternatives
Compare with alternatives

Event Essentials Features

Event Essentials Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Calendar Management
Contact Management
Custom Fields
Customer Database
Customizable Branding
Customizable Reporting
Customizable Templates
Data Import/Export
Electronic Payments
Email Integration
Real Time Data
Reminders
Reporting & Statistics
Social Media Integration
Surveys & Feedback
Third Party Integration
Features
4,9/5
Based on 66 user ratings
Compare features rating with alternatives
Compare with alternatives

Categories

Additional information for Event Essentials

Additional information for Event Essentials

Key features of Event Essentials

  • Activity dashboard
  • Artist management
  • Attendance management
  • Attendee management
  • Badge management
  • Barcode & QR codes
  • Barcode scanning
  • Box office management
  • Branded website
  • Capture and track registrations
  • Capture attendee feedback
  • Client / customer management
  • Concessions management
  • Conferences / seminars
  • Contact database export
  • Content management
  • Contract management
  • Conventions
  • Custom website templates
  • Customized confirmation emails
  • Digital signature
  • Digital signature support
  • Discount code integration
  • Email marketing
  • Event calendar support
  • Event management
  • Event scheduling
  • Event ticketing
  • Exhibit / vendor management
  • Fundraising management
  • General admission
  • Group management
  • Guest list management
  • Hour self-entry
  • Integrates with existing sites
  • Inventory tracking
  • Kiosk ticketing
  • Lead retrieval
  • Meetings
  • Member communities
  • Member directory
  • Membership management
  • Mobile ticketing
  • Online event registration
  • Online ticketing
  • Onsite ticketing
  • Opportunity management
  • Order confirmation
  • Payment processing
  • Print-at-home
  • Private calendars
  • Project management
  • Real time data
  • Real-time content uploads
  • Reminders
  • Reserved seating
  • Room and venue booking
  • Room block management
  • Scheduling
  • Season tickets
  • Sign-up restrictions
  • Social network marketing
  • Social promotion
  • Space / room setup
  • Speaker management
  • Sponsorship management
  • Staff scheduling
  • Trade shows
  • VIP & discount tickets
  • Vendor management
  • Volunteer management
  • Volunteer profiles
  • Waiver expiration tracking
  • Website management

Benefits

  • Event Essentials provides organizers of Festivals, Fairs and Events a web-based set of tools that streamline tasks, promote their events, organize data and provide online sales for the event tickets, donations, auctions and products. This is a completely integrated event organizing and management system borne and refined through actual use with significant customers. If you have a Website, great, you can use any of our modules that you need, and we'll match your site's design. If you don't have a Website or need an update, perfect, with Event Essentials is great for both. You can choose from a template or we'll build you a customized event Website.
  • Ticket, Table, Seats VIP Sales Online Sales with Print-at-Home Ticketing plus mobile QR features makes it will draw large crowds to your Event. But large crowds can be a bigger challenge to manage. Event Essential's online ticketing not only lowers your ticketing costs as your Event grows and makes "gate management" easier! Coupons, Discounts, Comp Tickets, Offers and On-Site sales are no problem, we've got you covered.
  • Vendors and Exhibitors always weigh the benefits versus the cost of any Event they attend. How will their Brand be presented at your Event? What type of marketing opportunities will attract them to exhibit at your Event? These are only a handful of important questions an Event Planner needs to answer to attract a vendor or exhibitor but also give them a reason to attend year after year. Event Essential's Online Vendor Registration Features makes managing them easier! Spaces, Extras, Permits, Waivers, Load-In and Out Communication and more, we help you corral those Vendors in.
  • Registering Attendees and Speakers for an Event is very different than just selling Tickets and it can be simple or extremely complex. Event Essentials' Registration Module is feature rich and data strong. Whether your goal is to quickly sign them up or collect and manage mounds of data and scheduling we have it all. Choose your needs from our functions, Breakouts to Sessions, Room management, Badges, Presenters and Speakers, Meals, Buyers, Sellers, Lead Generation, Scheduling and more. If we don't currently have it, we'll make it. Ask about our tailored Module for Bands, Artists, Parades and Cars too.
  • Silent Auctions are hard work! They require time, manpower and management when many event planners lack the time or resources. Event Essentials' module will help you with Auction item descriptions, pricing, collection, numbering, bidding, payments and delivery.
  • Support an integrated event website with a News/Press module, adding CMS features including real-time content uploads and the embedding of photos, files or hyperlinks into news story postings.
  • Event Essentials FAQs

    Event Essentials FAQs

    Below are some frequently asked questions for Event Essentials.

    Q. What type of pricing plans does Event Essentials offer?

    Event Essentials offers the following pricing plans:

    Pricing model: Subscription

    Free Trial: Not Available

    Call or contact Event Essentials via their web form to receive a full pricing quote.

    Q. What are the main features of Event Essentials?

    Event Essentials offers the following features:

    • Activity dashboard
    • Artist management
    • Attendance management
    • Attendee management
    • Badge management
    • Barcode & QR codes
    • Barcode scanning
    • Box office management
    • Branded website
    • Capture and track registrations
    • Capture attendee feedback
    • Client / customer management
    • Concessions management
    • Conferences / seminars
    • Contact database export
    • Content management
    • Contract management
    • Conventions
    • Custom website templates
    • Customized confirmation emails
    • Digital signature
    • Digital signature support
    • Discount code integration
    • Email marketing
    • Event calendar support
    • Event management
    • Event scheduling
    • Event ticketing
    • Exhibit / vendor management
    • Fundraising management
    • General admission
    • Group management
    • Guest list management
    • Hour self-entry
    • Integrates with existing sites
    • Inventory tracking
    • Kiosk ticketing
    • Lead retrieval
    • Meetings
    • Member communities
    • Member directory
    • Membership management
    • Mobile ticketing
    • Online event registration
    • Online ticketing
    • Onsite ticketing
    • Opportunity management
    • Order confirmation
    • Payment processing
    • Print-at-home
    • Private calendars
    • Project management
    • Real time data
    • Real-time content uploads
    • Reminders
    • Reserved seating
    • Room and venue booking
    • Room block management
    • Scheduling
    • Season tickets
    • Sign-up restrictions
    • Social network marketing
    • Social promotion
    • Space / room setup
    • Speaker management
    • Sponsorship management
    • Staff scheduling
    • Trade shows
    • VIP & discount tickets
    • Vendor management
    • Volunteer management
    • Volunteer profiles
    • Waiver expiration tracking
    • Website management

    Q. Who are the typical users of Event Essentials?

    Event Essentials has the following typical customers:

    Small Business, Public Administrations, Non Profit, Mid Size Business

    Q. What languages does Event Essentials support?

    Event Essentials supports the following languages:

    English

    Q. What type of pricing plans does Event Essentials offer?

    Event Essentials has the following pricing plans:

    Subscription

    Q. Does Event Essentials support mobile devices?

    We do not have any information about what devices Event Essentials supports

    Q. What other apps does Event Essentials integrate with?

    We do not have any information about what integrations Event Essentials has

    Q. What level of support does Event Essentials offer?

    Event Essentials offers the following support options:

    Online Support, Phone Support