About Knowify

Know­ify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.

Pricing starting from:

US$99,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Knowify

Key benefits of Knowify

  • Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

  • The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

  • Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

  • Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

  • Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.
  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    US$99,00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Knowify

    Images

    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.
    View 14 more
    Knowify video
    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.

    Features

    Total features of Knowify: 117

    • API
    • Access Controls/Permissions
    • Accounting
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Audit Trail
    • Automated Scheduling
    • Bid Management
    • Billing & Invoicing
    • Bills of Material
    • Budget Management
    • Budget Tracking/Job Costing
    • Budgeting/Forecasting
    • CRM
    • Calendar Management
    • Calendar/Reminder System
    • Cataloging/Categorization
    • Change Order Management
    • Client Portal
    • Client Tracking
    • Commercial
    • Communication Management
    • Compliance Management
    • Contact Management
    • Contract/License Management
    • Contractor Database
    • Contractor Management
    • Cost Database
    • Cost Estimating
    • Cost-to-Completion Tracking
    • Customer Database
    • Customer Management
    • Customer Portal
    • Customizable Branding
    • Customizable Fields
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Dispatch Management
    • Document Management
    • Document Storage
    • Electronic Payments
    • Electronic Signature
    • Equipment Tracking
    • Estimating
    • Expense Tracking
    • For AEC Industry
    • For Commercial and/or Industrial Electrical Contractors
    • For HVAC Companies
    • GPS
    • Gantt/Timeline View
    • Historical Database
    • Invoice Management
    • Job Costing
    • Job Management
    • Job Scheduling
    • Job Tracking
    • Labor Cost Reporting
    • Lead Management
    • Maintenance Scheduling
    • Milestone Tracking
    • Mobile Access
    • Mobile App
    • Mobile Signature Capture
    • Multiple Projects
    • Offline Access
    • Overrun Reporting
    • Payment Processing
    • Percent-Complete Tracking
    • Permit Management
    • Plumbing Estimating
    • Price / Margin Management
    • Pricing Management
    • Production Cost Tracking
    • Progress Tracking
    • Project Accounting
    • Project Estimating
    • Project Management
    • Project Planning/Scheduling
    • Project Scheduling
    • Project Templates
    • Project Time Tracking
    • Project Tracking
    • Project Workflow
    • Projections
    • Proposal Generation
    • Purchase Order Management
    • Qualification Tracking
    • QuickBooks Integration
    • Quotes/Estimates
    • RFI & Submittals
    • Real-time Updates
    • Reporting & Statistics
    • Reporting/Analytics
    • Rescheduling
    • Residential
    • Resource Management
    • Sales Pipeline Management
    • Scheduling
    • Service History
    • Staff Calendar
    • Status Tracking
    • Subcontractor Management
    • Supplier Management
    • Task Management
    • Task Progress Tracking
    • Task Scheduling
    • Technician Management
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Timesheet Management
    • What-if Analysis
    • Work Order Management
    • Workflow Management

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    Reviews

    Overall rating

    4,5 /5
    (78)
    Value for Money
    4,4/5
    Features
    4,2/5
    Ease of Use
    4,5/5
    Customer Support
    4,7/5

    Already have Knowify?

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    Showing 5 reviews of 78
    Tonya S.
    Overall rating
    • Industry: Accounting
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Absolutely the best job costing app for subcontractors and trades that integrates with...

    Reviewed on 2017/10/28

    We love sharing this software and its great features with our construction clients. To my mind...

    We love sharing this software and its great features with our construction clients. To my mind there is no better job costing app on the market today for subcontractors and tradesmen in commercial construction.

    Pros

    The 2-way sync with QuickBooks; the ability to create AIA style billings directly out of the program (no duplicate entering); the integrations with great apps like ClockShark and Tsheets; the great dashboard on which you can monitor the profitability of each current job; the ease with which you can budget and bid from within the software; the wealth of available reports; and so much more.

    Cons

    Some improvements could be made to the service ticket side of the program to make it more comprehensive; if a PO is fulfilled in QuickBooks there is no way to match it in Knowify, so it has to be closed out manually on the Knowify side.

    Mike H.
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Amazing product

    Reviewed on 2021/02/09

    Knowify has allowed us to streamline our processes, understand our costs and become more profitable.

    Knowify has allowed us to streamline our processes, understand our costs and become more profitable.

    Pros

    It is very easy to learn, and use. It keeps all of our information in one place.

    Cons

    I am happy with all the features currently.

    Elizabeth S.
    Overall rating
    • Industry: Electrical/Electronic Manufacturing
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 6.0 /10

    Concerns with Knowify

    Reviewed on 2018/12/14

    Knowify allows me to better track materials and labor. Overall, it's alright as a support tool but...

    Knowify allows me to better track materials and labor. Overall, it's alright as a support tool but I feel it still has a long way to go.

    Knowify Support basically refers to the user manual for any questions - may as well start there before contacting them.

    Pros

    Allows me to have a front-end to Quickbooks and provides for a little better job tracking. We previously tracked jobs manually. Knowify also has some helpful reports.

    Cons

    When you first start using Knowify, it is not user friendly. There are many "quirks" in the system. We have submitted requested all through 2018 for some of these to be addressed. Our company cannot be the only user experiencing some of these issues. Using Knowify has helped but is still lacking for my purposes. Examples: adding another default phase for Subcontractors - the entry of this data now is awful. Support has not be terrific. Job numbering - if jobs are initiated in Knowify or Quickbookos, if the are communicating properly, the LAST number issued should automatically populate. This does not happen, even though Support says to mark it in preferences - it is flagged.

    Ryan S.
    Overall rating
    • Industry: Architecture & Planning
    • Company size: 2-10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Great Program, I wish it could be tailored to architects more

    Reviewed on 2022/03/25

    We use Knowify for creating proposal and invoices. We integrate with Quickbooks so it's great that...

    We use Knowify for creating proposal and invoices. We integrate with Quickbooks so it's great that it ties into our accounting software.

    Pros

    We switched to Knowify essentially for the way it show invoices with the % billed, % complete etc. The job costing functions are also pretty useful.

    Cons

    It can be difficult to use. The program was built for contractors, as an Architecture firm we struggle sometimes with forcing it to do what we need. Generally we have been able to make it works for us though.

    Tierney B.
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    As a Quickbooks desktop Beta customer, we are still ironing out some sync troubles.

    Reviewed on 2017/10/24

    The online-ability is great for the boss in the field, but with QBD we have had to establish work...

    The online-ability is great for the boss in the field, but with QBD we have had to establish work arounds.

    Pros

    Knowify has many modules that are useful, however they do not all work with QBD quite yet. Once they can get the sync figured out it will be a one-stop-shop for estimating, time-tracking, invoicing, scheduling. We do not use the Plan and Track feature, but I can see how that could be VERY helpful. Emailing customers is very easy. Purchase orders are EASY to send. Getting customer signatures is EASY.

    Cons

    1) The billing module is very detailed, so it takes a long time to enter bills. There should be a shortcut around entering an "Item" that allows choosing an expense account. And maybe allocate to the job not based on an item in contract. Also Autofill feature? Or a Copy previous bill? 2) Default accounts are confusing. For a long time they did not save after I entered them. And many of them do not allow us to choose a COGS type account. 3)Time tracker does not sync at all. 4) Sub customer doesn't autofill address of top customer. 5)Estimate/Invoice template formats are not editable - I want to adjust which fields and where they go on the document. 6)Can't do a $0 estimate -sometimes a customer wants to choose from options. 7) Class info did not sync 8) In Plan and Track the work order should autofill item description from the contract 9) t would be great if Comments were visible in Time entries Instead of having to click on them to see.

    Showing 5 reviews of 78 Read all reviews

    Knowify FAQs

    Below are some frequently asked questions for Knowify.

    Knowify offers the following pricing plans:

    • Starting from: US$99,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Launch: $99/month --- Job costing, project management, scheduling, time tracking, purchase orders, and more. Growth (Most Popular): $149/month --- Everything in our Launch plan + custom templates, subcontractor management, advanced reports, AIA-Style billing, document management and more. Enterprise $264/month --- Everything in our Growth plan + overtime management, advanced permissioning, custom reporting, advanced submittals, a robust customer portal and more.

    Knowify has the following typical customers:

    2-10, 11-50, 51-200, 201-500

    Knowify supports the following languages:

    English, Spanish

    Knowify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Knowify integrates with the following applications:

    PaySimple, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Square Payments, Zapier

    Knowify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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