Knowify

Integrated mobile contractor management platform

4,5 /5 (72 reviews) Write a Review!

Knowify Overview

What is Knowify?

Know­ify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.

Knowify Overview

Pricing

Starting from
US$68,00/month

Pricing options

Free Trial
Subscription
Value for money

Essentials: $68/month --- Bid and contract management, change order management (with built-in e-signature capture), scheduling, progress and AIA-style invoicing, and more. 20% off if paid yearly.

Plus: $86/month --- Essentials plan + job costing, project management, up to 50 active jobs, and more. 20% off if paid yearly.

Growth (Most Popular): $186/month --- Plus plan + custom templates, overtime management, advanced reports, up to 150 active jobs, and more. 20% off if paid yearly.

Enterprise $330/month --- Growth plan + API access, advanced project management, custom report, and more. 20% off if paid yearly.


Knowify Features

Devices
Business size
S M L
Markets
United States, Canada
Supported Languages
English, Spanish

Media

Accurately track POs, expenses and revenue per job.
Track crew time and GPS location from both the office and the jobsite.
Allow employees to submit expenses and track time from their smartphones.
Create cost estimates or bids, and use progress or AIA billing to invoice clients.
Manage multiple jobs simultaneously.
Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
Get real-time information about job profitability and work in progress.
Schedule crews with the resource scheduler that automatically sends out reminders for each service.
"The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
Real-time connection between the office and the field.
Knowify video Knowify screenshot: Accurately track POs, expenses and revenue per job. Knowify screenshot: Track crew time and GPS location from both the office and the jobsite. Knowify screenshot: Allow employees to submit expenses and track time from their smartphones. Knowify screenshot: Create cost estimates or bids, and use progress or AIA billing to invoice clients. Knowify screenshot: Manage multiple jobs simultaneously. Knowify screenshot: Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor. Knowify screenshot: Get real-time information about job profitability and work in progress. Knowify screenshot: Schedule crews with the resource scheduler that automatically sends out reminders for each service. Knowify screenshot: "The bird's eye view of your whole business" (President at Texas Pride Custom Floors) Knowify screenshot: Real-time connection between the office and the field.

Knowify Reviews

Knowify Reviews

Overall rating
4,5
/
5
Excellent
43

Very good
22

Average
7

Poor
0

Terrible
0

Value for Money
4,4
Features
4,2
Ease of Use
4,5
Customer Support
4,7
90% recommended this app
Tonya S.

Absolutely the best job costing app for subcontractors and trades that integrates with...

We love sharing this software and its great features with our construction clients. To my mind there is no better job costing app on the market today for subcontractors and tradesmen in commercial construction.


Sally R.

Very complete

We love Knowify


Elizabeth S.

Concerns with Knowify

Knowify allows me to better track materials and labor. Overall, it's alright as a support tool but I feel it still has a long way to go.

Knowify Support basically refers to the user manual for any questions - may as well start there before contacting them.


Michael S.

This is how it should be and it's only getting better

Knowify is singularly impressive in it's ability to speak to both the complex and real time needs of contractors while satisfying the employee, office staff, and the accountant's requirements. Our office has tried repeatedly to classify this program, as estimation, project management, AR, job costing, etc. when speaking with clients, and ultimately with each new client we find it is more than that, it is simply the right answer for the right problem for contractors. Combine Knowify's ever growing list of built in (and truly astonishing) benefits, with a staff who are willing to take our's, and I'm sure many, users suggestions for improved useage and the result is a company you want to see leading the market.


Kristin K.

I really like the software. It has made our invoicing system so much easier and job costing.

I have recommended it. Better organization of invoice tracking and employee productivity.


Tonya S.
Industry: Accounting

Absolutely the best job costing app for subcontractors and trades that integrates with QuickBooks.

Used Weekly for 6-12 months
Reviewed on 2017/10/28
Review Source: Capterra

We love sharing this software and its great features with our construction clients. To my mind there is no better job costing app on the market today for subcontractors and tradesmen in commercial construction.

Pros

The 2-way sync with QuickBooks; the ability to create AIA style billings directly out of the program (no duplicate entering); the integrations with great apps like ClockShark and Tsheets; the great dashboard on which you can monitor the profitability of each current job; the ease with which you can budget and bid from within the software; the wealth of available reports; and so much more.

Cons

Some improvements could be made to the service ticket side of the program to make it more comprehensive; if a PO is fulfilled in QuickBooks there is no way to match it in Knowify, so it has to be closed out manually on the Knowify side.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Sally R.
Industry: Construction
Company size: 11-50 Employees

Very complete

Used Daily for 6-12 months
Reviewed on 2020/01/06
Review Source: Capterra

We love Knowify

Pros

It has everything we need for tracking hours and expense

Cons

It doesn't have the option to request leave by employees

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Elizabeth S.
Industry: Electrical/Electronic Manufacturing
Company size: 2-10 Employees

Concerns with Knowify

Used Daily for 1+ year
Reviewed on 2018/12/14
Review Source: Capterra

Knowify allows me to better track materials and labor. Overall, it's alright as a support tool but I feel it still has a long way to go.

Knowify Support basically refers to the user manual for any questions - may as well start there before contacting them.

Pros

Allows me to have a front-end to Quickbooks and provides for a little better job tracking. We previously tracked jobs manually. Knowify also has some helpful reports.

Cons

When you first start using Knowify, it is not user friendly. There are many "quirks" in the system. We have submitted requested all through 2018 for some of these to be addressed. Our company cannot be the only user experiencing some of these issues. Using Knowify has helped but is still lacking for my purposes. Examples: adding another default phase for Subcontractors - the entry of this data now is awful. Support has not be terrific. Job numbering - if jobs are initiated in Knowify or Quickbookos, if the are communicating properly, the LAST number issued should automatically populate. This does not happen, even though Support says to mark it in preferences - it is flagged.

Rating breakdown

Ease of Use

Likelihood to recommend: 6.0/10

Michael S.
Industry: Accounting
Company size: 2-10 Employees

This is how it should be and it's only getting better

Used Weekly for 6-12 months
Reviewed on 2016/07/06
Review Source: Capterra

Knowify is singularly impressive in it's ability to speak to both the complex and real time needs of contractors while satisfying the employee, office staff, and the accountant's requirements. Our office has tried repeatedly to classify this program, as estimation, project management, AR, job costing, etc. when speaking with clients, and ultimately with each new client we find it is more than that, it is simply the right answer for the right problem for contractors. Combine Knowify's ever growing list of built in (and truly astonishing) benefits, with a staff who are willing to take our's, and I'm sure many, users suggestions for improved useage and the result is a company you want to see leading the market.

Pros

By far the best feature of Knowify is that, with a seemingly simple but comprehensive interface, the program is intuitively generating more beneficial outputs, then we could first imagine.

Cons

At first blush the interface seems very directed in how one should use it, but we began, after working with the demo, to find it slightly obtuse when faced with little ideosyncrasies common to many contractors. So far the team at Knowify has not disappointed in aiding us with these minor hiccups, which tended to be a lack of understanding on our end about certain settings, and not the program itself.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Kristin K.
Industry: Architecture & Planning
Company size: 11-50 Employees

I really like the software. It has made our invoicing system so much easier and job costing.

Used Daily for 6-12 months
Reviewed on 2017/10/24
Review Source: Capterra

I have recommended it. Better organization of invoice tracking and employee productivity.

Pros

I LOVE the invoicing system and contracts and having it sync with emails its great! Also the employees ability to check into a specific job. There is a lot to like. Also your customer service is great.

Cons

The CHECK/IN -OUT view vrs REVIEW time screen for clocking hours. I would prefer it these two features were combined with a running clock on clock/in out view. Im really working on my employees attendance record and lateness so when reviewing hours for payroll purposes it becomes redundant when I have to individually "fix" their clock in times. It's clunky and a little redundant. We also had problems with the old app but the new one seems to be working better as well as learning to use the job board more effectively. Also a way to change the job they are working on from the clock in/out view. I personally like this view the best not so crazy about review time.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,5/10
Based on 72 user ratings
Compare user recommendation rating with alternatives
Compare with alternatives

Knowify Pricing

Knowify Pricing

Starting from
US$68,00/month
Free Trial
Subscription
Value for money

Essentials: $68/month --- Bid and contract management, change order management (with built-in e-signature capture), scheduling, progress and AIA-style invoicing, and more. 20% off if paid yearly.

Plus: $86/month --- Essentials plan + job costing, project management, up to 50 active jobs, and more. 20% off if paid yearly.

Growth (Most Popular): $186/month --- Plus plan + custom templates, overtime management, advanced reports, up to 150 active jobs, and more. 20% off if paid yearly.

Enterprise $330/month --- Growth plan + API access, advanced project management, custom report, and more. 20% off if paid yearly.

Essentials: $68/month --- Bid and contract management, change order management (with built-in e-signature capture), scheduling, progress and AIA-style invoicing, and more. 20% off if paid yearly.

Plus: $86/month --- Essentials plan + job costing, project management, up to 50 active jobs, and more. 20% off if paid yearly.

Growth (Most Popular): $186/month --- Plus plan + custom templates, overtime management, advanced reports, up to 150 active jobs, and more. 20% off if paid yearly.

Enterprise $330/month --- Growth plan + API access, advanced project management, custom report, and more. 20% off if paid yearly.

Value for Money
4,4/5
Based on 72 user ratings
Compare value for money rating with alternatives
Compare with alternatives

Knowify Features

Knowify Features

API
Accounting Integration
Activity Dashboard
Activity Tracking
Automatic Notifications
Billing & Invoicing
Calendar Management
Customer Database
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Electronic Payments
Inventory Management
Inventory Tracking
Invoice Management
Reminders
Reporting & Statistics
Search Functionality
Third Party Integration
Features
4,2/5
Based on 72 user ratings
Compare features rating with alternatives
Compare with alternatives

Categories

Additional information for Knowify

Additional information for Knowify

Key features of Knowify

  • Accountant's view
  • Accounting
  • Activity Dashboard
  • Bids
  • Budgeting
  • Change orders
  • Commercial
  • Contractors
  • Contracts & estimates
  • Customized privileges
  • Dispatch management
  • Document / photo management
  • Email notifications and alerts
  • Expense
  • Export to spreadsheet
  • Invoices (with progressive and AIA)
  • Job costing & estimating
  • Job scheduling
  • Lead management
  • Percent completion & fixed price
  • Personalized PDF outputs
  • Personalized setup and customization
  • Profitability analysis
  • Project management
  • Purchasing and expenses
  • QuickBooks 2-way synching
  • Reporting (with time and job reports)
  • Residential
  • Resource scheduler
  • Scheduling
  • Service work
  • Submittal management
  • Task management
  • Time tracking
  • Warranty / service management
  • iOS and Android App

Benefits

  • Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

  • The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

  • Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

  • Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

  • Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.

  • Knowify FAQs

    Knowify FAQs

    Below are some frequently asked questions for Knowify.

    Q. What type of pricing plans does Knowify offer?

    Knowify offers the following pricing plans:

    Starting from: US$68,00/month

    Pricing model: Subscription

    Free Trial: Available

    Essentials: $68/month --- Bid and contract management, change order management (with built-in e-signature capture), scheduling, progress and AIA-style invoicing, and more. 20% off if paid yearly. Plus: $86/month --- Essentials plan + job costing, project management, up to 50 active jobs, and more. 20% off if paid yearly. Growth (Most Popular): $186/month --- Plus plan + custom templates, overtime management, advanced reports, up to 150 active jobs, and more. 20% off if paid yearly. Enterprise $330/month --- Growth plan + API access, advanced project management, custom report, and more. 20% off if paid yearly.

    Q. What are the main features of Knowify?

    Knowify offers the following features:

    • Accountant's view
    • Accounting
    • Activity Dashboard
    • Bids
    • Budgeting
    • Change orders
    • Commercial
    • Contractors
    • Contracts & estimates
    • Customized privileges
    • Dispatch management
    • Document / photo management
    • Email notifications and alerts
    • Expense
    • Export to spreadsheet
    • Invoices (with progressive and AIA)
    • Job costing & estimating
    • Job scheduling
    • Lead management
    • Percent completion & fixed price
    • Personalized PDF outputs
    • Personalized setup and customization
    • Profitability analysis
    • Project management
    • Purchasing and expenses
    • QuickBooks 2-way synching
    • Reporting (with time and job reports)
    • Residential
    • Resource scheduler
    • Scheduling
    • Service work
    • Submittal management
    • Task management
    • Time tracking
    • Warranty / service management
    • iOS and Android App

    Q. Who are the typical users of Knowify?

    Knowify has the following typical customers:

    Small Business, Mid Size Business

    Q. What languages does Knowify support?

    Knowify supports the following languages:

    English, Spanish

    Q. What type of pricing plans does Knowify offer?

    Knowify has the following pricing plans:

    Subscription

    Q. Does Knowify support mobile devices?

    Knowify supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Knowify integrate with?

    Knowify integrates with the following applications:

    Mobile Text Alerts, PaySimple, QuickBooks Online, QuickBooks Online, QuickBooks Online Advanced, QuickBooks Online Advanced, Square Payments, TSheets, TSheets, Zapier

    Q. What level of support does Knowify offer?

    Knowify offers the following support options:

    FAQs, Online Support, Phone Support, Knowledge Base, Video Tutorials