Airtable

Airtable

Cloud-based organization & collaboration tool

4.7/5 (696 reviews)

Airtable Overview

Airtable is a smart organization and collaboration tool that offers any sized team a single and centralized platform from which to manage projects, customers and ideas. As a flexible, mobile friendly system with native smartphone and desktop apps, Airtable enables users to organize anything, with anyone, from anywhere.

Designed to be as fast and flexible as a spreadsheet but with the added power of a database, Airtable aims to provide users with a powerful yet user-friendly organization and collaboration solution. Further to straightforward spreadsheet capabilities, Airtable incorporates rich text fields, customizable forms and displays as well as intelligent content links and integrations. Airtable supports integration with multiple apps such as Dropbox, Slack and GitHub, allowing users to manage the movement of content between apps simply and safely.

With rich field types including checkboxes, dropdowns, long notes, barcodes, drag and drop file attachments and document previews, Airtable enables users to organize all content easily and conveniently. Users can also configure how content is displayed and how records are arranged with grid, gallery and calendar view options alongside powerful filtering, sorting and grouping capabilities. Moreover, users can link related content between tables in order to avoid duplicate data entry as well as tag, message and share content with collaborators directly. To further enhance team collaboration, Airtable saves and syncs any changes securely and automatically across all devices.

Pricing

Starting from
US$12,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Airtable Reviews

Overall rating
4.7/5
97% positive reviews
530
Excellent
143
Very good
18
Average
4
Poor
1
Terrible
Patricia S.

Game changer

Used Daily for 1+ year
Reviewed on 2019/04/29
Review Source: Capterra

Our team uses Airtable as a centralized location to track our project progress. We've even hacked it as a CRM on occasion, and used it for event planning, reporting--anything that requires you to organize lots of information in a standardized way. The resistance to using yet another platform was strong at first, but once we got into it, everyone has become an Airtable advocate.

Pros

When a co-worker recommended Airtable, I was predictably skeptical. Who needs yet another spreadsheet software I said, with an internal (ok, maybe external) eye roll. But this is no mere spreadsheet platform. It is the only one you will ever need. Ever. Again. The functionality that make it worth it to switch from Excel or Google Sheets might seem insignificant when you look at them on a features list. Colored labels, grouping, filtering, view options, etc. But you have no idea what a big difference they make! Airtable makes it possible to put in all the data you have, but the key to its success is it lets you filter it down to only the essential information you need to see to make the decisions in front of you. It's the database that actually helps with decision-making. And the more I use it, the more uses I find for it!

Cons

There are very few cons to Airtable. It's simple to use, and the potential is limitless. Once you start putting bases together, you just don't want to stop! One thing that is slightly non-intuitive is the relationship (or lack thereof) between different "tabs" of data. Read up on those before you go that route. You can also start getting out of hand pretty quickly with creating lots of different views, but nothing a little intentionality can't address. We trained our entire team on using Airtable for project management, and it's been the best decision we ever made.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
Ing siang T.

Early User and a Returning Addict

Used Daily for 2+ years
Reviewed on 2018/12/05
Review Source: Capterra

Overall I am a super fan of Airtable - first discovered, fell in love, and told everyone I knew about Airtable 3-4 years ago, IIRC when they first appear on Product Hunt. Build a whole bunch of bases to manage my person life (book list, financial trackers, a large inter-linked base to track 3D printing activities for a local maker space etc.). Stopped using it for awhile because I was focusing on my day job for a few years, before coming back to do side projects and businesses.

Ended up build a tracker for my subscription business, with automated renewal and receipt email generation via Zapier. Airtable is not perfect but it made a non-coder me into someone who can create a solution that’s “almost there”. I always tell people - Airtable can’t do everything (like a fully customized software) but 80% of your need can be satisfied by Airtable with 20% of effort, broadly speaking.

I also love their Customer Services - while it is no longer the Airtable 2-3 years ago where I just chat using the chat tool (Intercom or..?) and ask UX related questions as they come to me (simple questions, not too different from asking a coworker in your office) and even caught the CEO Howie Lou a few times; it is still a very well supported software/ company where the CS team actually know the system really well and does’t just shove canned responses in your face.

Overall, lots of love for Airtable!

Pros

Ease of use, basically a database without the complexity of being one. No more managing of tabulated data via spreadsheet or simple table in word processing software. I also like the fact that I can do data entry in expanded and table views (I have a base called “Ideas”, where each column correspond to an area of interest in idea generation, e.g. Problem, Market, Competition, Elevator Pitch etc. - which the preferred data entry method is in the Expanded Jew; where as for base such as my “Bank Transactions Tracker”, the table field is better.

I also like how they aren’t just focusing on being American (yay to company that bother to cater to ALL date format under the sky) although for some other colum type they haven’t got down to it yet (telephone number etc.).

Personally I am a big fan of the Pro feature Blocks, which I used to create performace dashboards for my freelance subscription business. The Blocks feature is the only reason I opt to pay, although I am paying mostly out of my credits accumulated during the earlier days of Airtable.

Also like the community that’s building on top of it, forum is very active and lots of power users to learn from.

Combine with with other IaaS tool such as Zapier and you get a really powerful tool.

Cons

Insufficient control (can be easy to make mistake such as accidental typing etc.), lack of data validation (upon data entry), and interface could use more customization (e.g. lots of empty/white spaces in Card views, can’t have multiple lines in field header etc.).

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Devlyn M.

A spreadsheet is a spreadsheet, right? Wrong!

Used Daily for 6-12 months
Reviewed on 2018/08/29
Review Source: Capterra

I love it so much I support it financially, which is a big deal for me. I'm a very small business and a monthly subscription is always viewed suspiciously. But I love how they are constantly building in new features that make it more and more usable. Things I didn't even know I wanted until it existed. And there is a free option! I just wanted access to the premium features.

I'm currently using it for:
-production queue
-development outlines and goal setting
- inventory tracking linked with vendor management
- galleries of photos incorporated on my website and on Facebook
- managing home chores and tasks
- keeping track of any number of personal and professional lists

Pros

I like this software so much that I pay for it monthly, and I don't consider 25 a month "cheap" for me. But it has been so useful that I can't imagine not having access to all the features.

It's complicated to say what I like most because that entails an explanation of what it does. It basically combines spreadsheets with databases and then allows you to view your data in a multitude of customizable ways. And share just the parts you want to share, or all of it. You can also add collaborators or have clients input information directly through forms. You can take all of this and embed it on your website or on facebook.

The various views can be a gallery of photos, or a more standard spreadsheet, or you can output it to lists like an address list, or set it up to print labels of just the records you want to include.

You can use it for project management and production queues, keeping track of vendors or clients, sorting and updating inventories. It's really brilliant to the point that I've moved away from other spreadsheet programs, task management systems and photo gallery software in favor of using Airtable.

Cons

It's not perfect! There are a few things I haven't figured out how to do or it's fairly clunky still. But much of that is my own lack of skill in certain areas. I'd love to utilize API but I'm still too much of a novice to really figure it out. Once I do, though, I feel like it will take my website to another level.

One of the features is the ability to take a group of records and output it into a format you create. It would be great if there were some templates available for this sort of thing, but I'm not even sure how that could be implemented. It could just be my own laziness!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Brett W.

Airtable is the Spreadsheet (and more) Application Everyone Needs

Used Daily for 2+ years
Reviewed on 2018/08/28
Review Source: Capterra

As I mentioned before, I am now using the application for QA and bug tracking, but have also used it for task tracking on collaborative projects I work on, which I've found to be really effective. I run my own business and am the only employee, so I don't need a full fledged project management solution and found this to be a great alternative when working with other companies that don't use one for web development, either.

Since Airtable also provides different ways to view data (Grid, Form, Gallery, Calendar, Kanban) the ways in which this product can be used are infinite. There's even a mobile app!

Pros

As an early adopter of Airtable, I've seen the program grow from a more functional and intuitive version of Excel to a full fledged application that can do anything from spreadsheet management to producing a CRM or project workflow. Initially, I used the application for QA and bug tracking, but now I use it for inventory for art I collect (I can even include photos for visual reference), lead tracking and generation, and a few other practical things. The more I use Airtable, the more I'm impressed with how much potential the application has to positively impact any business, organization, or individual.

Cons

For first time users, it can be a bit intimidating, especially if checking out the application, casually. One great resource that Airtable introduced is Airtable Universe, which highlights and demonstrates working and real examples of how companies and industries are using Airtable to track deadlines, scheduling, and a slew of other use cases. I would recommend that as the starting point for any novice of the application or anyone interested in giving it a try.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Miguel G.

The Evolution Of The Spreadsheet

Used Weekly for 6-12 months
Reviewed on 2018/06/24
Review Source: SoftwareAdvice

Airtable is a refreshing new look at what spreadsheets can be. It is great for organizations with varying degrees of user experiences with spreadsheets. And if your organization uses spreadsheets quite extensively, then this might be a great alternative.

As mentioned in Cons, the proprietary nature of Airtable means that if you need to keep a standalone copy in a file format, you will not be able to do so. You can import those current spreadsheets, but once manipulated and modified in Airtable, you must continue using it. So, archival files are not possible. Something to consider, as some enterprise environment do like to keep electronic files locally archived for attachment to specific documentations. Airtable might not be that solution.

Pros

Spreadsheets are great because of their flexibility. But most of its power lies behind a vast library of functions that users must have a good understanding about its syntax and how to use it. Add to that the fact that they are not exactly pretty to look at. The solution lies with Airtable. Coined as part spreadsheet and part database, it provides a new way of displaying vital information without all the hassles of setting up a spreadsheet.

For starters, Airtable offers a vast array of templates and layouts to choose from. If you are proficient, or the templates simply do not provide you with the necessary layout, you can start one from scratch. Maybe even create your own template.

Airtable is like a high performance spreadsheet with a serious upgrade on its user interface. Even the user experience is something quite amazing. YOu add, remove or modify the columns and configure them to accept the data you need.

It does all a spreadsheet can do, except that its coolest feature is its ability to go from a grid appearance, like your typical spreadsheet, to a form appearance, which resembles more of a database.

Airtable offers a wide array of functionality in its free subscription level. Upgrades offer more customization options that enhance the functionality and appearance of your table. And to make the transition from regular old boring spreadsheets to Airtable, they offer importing of your data to start off with.

Cons

It is much easier than your typical spreadsheet, but if you are a true spreadsheet power user, you may find a bit of a lack in its functionality. Again, only if you are a power user, which most of us are really not when it comes to everything spreadsheets can do. There are limited hover over hints for the buttons and fields, so you need to really click on them to find out what they are used for. Novice spreadsheet users will still find a similar learning curve with Airtable, but because the core functionalities are visible from the top ribbon, it does make it just a bit easier to use. But, remember, there will still be a slight learning curve, especially with more advance features.

Please note, it does well at importing those current spreadsheets, but Airtable is proprietary and online, and does not do well if you need to export it into a document for archival purposes.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
User Recommendation
9/10
Based on 696 reviews
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Airtable Pricing

Starting from
US$12,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Value for Money
4.6/5
Based on 696 reviews
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Airtable Features

  • API
  • Automatic Notifications
  • Collaboration Tools
  • Commenting
  • Drag & Drop Interface
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Management
  • Task Planning
  • Task Tracking
  • Third Party Integration

  • Activity Dashboard
  • Activity Tracking
  • Gantt Charts
  • Prioritizing
  • Timesheets
Features
4.5/5
Based on 696 reviews
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Additional information for Airtable

Key features of Airtable

  • @mentions
  • Access control
  • Action management
  • Active Directory integration
  • Advertising management
  • Agile development
  • Applicant tracking
  • Application integration
  • Attendance management
  • Audit trail
  • Automatic backup
  • Automatic notifications
  • Availability management
  • B2B integration
  • Barcode scanning
  • Budgeting
  • Bug tracking
  • Built-in database
  • Bulk send
  • Business analysis
  • Calendar management
  • Campaign management
  • Campaign planning
  • Campaign scheduling
  • Cataloging
  • Categorization
  • Charting
  • Chat
  • Client management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Communications calendar
  • Compensation management
  • Content filtering
  • Creation
  • Custom charts
  • Custom development
  • Custom forms
  • Custom online databases
  • Customizable fields
  • Data filtering
  • Data import/export
  • Data storage management
  • Data synchronization
  • Database Access
  • Document storage
  • Drag & drop interface
  • Email integration
  • Event management
  • File management
  • Forms management
  • Full text search
  • Inbox management
  • Inventory management
  • Link related content
  • Message board
  • Multi-department / project
  • Multiple projects
  • Permission management
  • Product catalog
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project development
  • Project estimating
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Project workflow
  • Projections
  • Real-time data
  • Reporting & statistics
  • SMS integration
  • Search functionality
  • Single sign on
  • Social media integration
  • Status tracking
  • Tags & keywords
  • Task management
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • Time / task reporting
  • To-do list
  • Video management
  • Workflow management

Benefits

  • Airtable offers numerous organizational templates, equipping users with a quick and easy solution for tracking any event or managing any project.

  • Users have access to rich field types such as checkboxes, attachments and long texts notes, ensuring thorough content organization.

  • Airtable includes grid, calendar and gallery views as well as intelligent filtering, sorting and grouping, affording users the freedom to arrange content how they want.

  • Users can link records between tables, aiming to help users avoid duplicate data entry.

  • Airtable supports integration with multiple popular project management, file management and communication apps, enabling users to communicate and collaborate effectively and efficiently.

  • Airtable FAQs

    Below are some frequently asked questions for Airtable.

    Q. What type of pricing plans does Airtable offer?

    Airtable offers the following pricing plans:

    Starting from: US$12,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Airtable offers 4 pricing plans.

    Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
    Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
    Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
    Enterprise: To receive an accurate quote, contact Airtable directly.

    Airtable also provides special plans for nonprofit and education organizations.

    Q. What are the main features of Airtable?

    Airtable offers the following features:

    • @mentions
    • Access control
    • Action management
    • Active Directory integration
    • Advertising management
    • Agile development
    • Applicant tracking
    • Application integration
    • Attendance management
    • Audit trail
    • Automatic backup
    • Automatic notifications
    • Availability management
    • B2B integration
    • Barcode scanning
    • Budgeting
    • Bug tracking
    • Built-in database
    • Bulk send
    • Business analysis
    • Calendar management
    • Campaign management
    • Campaign planning
    • Campaign scheduling
    • Cataloging
    • Categorization
    • Charting
    • Chat
    • Client management
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Communications calendar
    • Compensation management
    • Content filtering
    • Creation
    • Custom charts
    • Custom development
    • Custom forms
    • Custom online databases
    • Customizable fields
    • Data filtering
    • Data import/export
    • Data storage management
    • Data synchronization
    • Database Access
    • Document storage
    • Drag & drop interface
    • Email integration
    • Event management
    • File management
    • Forms management
    • Full text search
    • Inbox management
    • Inventory management
    • Link related content
    • Message board
    • Multi-department / project
    • Multiple projects
    • Permission management
    • Product catalog
    • Progress reports
    • Progress tracking
    • Project budgeting
    • Project development
    • Project estimating
    • Project management
    • Project notes
    • Project planning
    • Project templates
    • Project time tracking
    • Project tracking
    • Project workflow
    • Projections
    • Real-time data
    • Reporting & statistics
    • SMS integration
    • Search functionality
    • Single sign on
    • Social media integration
    • Status tracking
    • Tags & keywords
    • Task management
    • Task planning
    • Task scheduling
    • Task tracking
    • Template management
    • Third party integration
    • Time / task reporting
    • To-do list
    • Video management
    • Workflow management

    Q. Who are the typical users of Airtable?

    Airtable has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Airtable support?

    Airtable supports the following languages:

    English

    Q. What type of pricing plans does Airtable offer?

    Airtable has the following pricing plans:

    Free, Subscription

    Q. Does Airtable support mobile devices?

    Airtable supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Airtable integrate with?

    Airtable integrates with the following applications:

    Accelo, ActiveCampaign, Dropbox, Gmail, LinkedIn, Skedda, Slack, Tray.io, VisitorTrack, Workato

    Q. What level of support does Airtable offer?

    Airtable offers the following support options:

    Forum, Knowledge Base, Online Support, Video Tutorials