About PDF Share Forms

PDF Share Forms is a smart form solution for SharePoint which enables users to manage the complete form lifecycle, with form drafting and version control, attachment support, digital signature, automated field extraction, and more. Cloud-based and on-premise solutions are available, and multiple versions of SharePoint are supported.

PDF Share Forms allows users to create and customize forms, including designing their own form templates and importing existing documents. Users can choose to enable drafting when appropriate, allowing form filling to be paused and resumed. Forms can be integrated with existing business processes, and users have full control over which fields are read-only or required at each stage, whether submission, approval, or archiving. Forms can be pre-populated with data from multiple different sources, and complex cascading dropdown lists can be included to assist users in navigating large information lists.

PDF Share Forms offers automated field extraction for populating SharePoint columns without requiring programming, and allows users to export data to Excel for analysis. Certificate-based digital signatures are supported, and forms can be sent out to non-authenticated users for completion. The system is also compatible with government forms and compliant with Section 508 accessibility regulations.

Pricing starting from:

US$995,00/year

  • Free Trial
  • Subscription

Key benefits of PDF Share Forms

  • Attachment support allows users to upload drawings, photos, and other files with forms.

  • Forms can be integrated with business processes, and users can select which fields to make read-only or required in each stage, through submission, approval, and archiving.

  • SharePoint columns can be populated automatically with form data through automated field extraction.

  • Certificate-based digital signatures are supported and the system is compatible with government forms and compliance standards.

  • Forms can be designed, drafted, customized, and finalized, with the option to create form templates using Microsoft Word.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, Australia

    Supported Languages

    English

    Pricing starting from:

    US$995,00/year

    • Free Trial
    • Subscription

    Images

    PDF Share Form allows users to create and utilize a range of form templates
    Users can edit and publish templates, view recent activity, and read notifications
    PDF Share Forms shows how many form responses have been submitted and processed, and when the form was last modified
    Buttons can be added to form templates, allowing forms to be submitted once they have been filled in
    Button positions within templates can be automatically or manually adjusted in PDF Share Forms
    Form responses can be sent to SharePoint Online document libraries or designated email accounts
    Users can add accounts for form responses to be sent to, and check the connection to ensure data will be sent
    PDF Share Forms provides users with instructions on how to verify if their forms are working correctly
    The dashboard in PDF Share Forms includes graphs of form submission activity and the most used templates
    View 10 more
    PDF Share Forms video
    PDF Share Forms screenshot: PDF Share Form allows users to create and utilize a range of form templates PDF Share Forms screenshot: Users can edit and publish templates, view recent activity, and read notifications PDF Share Forms screenshot: PDF Share Forms shows how many form responses have been submitted and processed, and when the form was last modified PDF Share Forms screenshot: Buttons can be added to form templates, allowing forms to be submitted once they have been filled in PDF Share Forms screenshot: Button positions within templates can be automatically or manually adjusted in PDF Share Forms PDF Share Forms screenshot: Form responses can be sent to SharePoint Online document libraries or designated email accounts PDF Share Forms screenshot: Users can add accounts for form responses to be sent to, and check the connection to ensure data will be sent PDF Share Forms screenshot: PDF Share Forms provides users with instructions on how to verify if their forms are working correctly PDF Share Forms screenshot: The dashboard in PDF Share Forms includes graphs of form submission activity and the most used templates

    Features

    Total features of PDF Share Forms: 14

    • API
    • Automatic Notifications
    • Custom Forms
    • Customizable Templates
    • Data Import
    • Data Import/Export
    • Digital Signature
    • Document Templates
    • Forms Management
    • Multiple Data Sources
    • Offline Access
    • Template Management
    • User Management
    • Version Control

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    Reviews

    Overall rating

    4,4 /5
    (19)
    Value for Money
    4,3/5
    Features
    4,3/5
    Ease of Use
    4,4/5
    Customer Support
    4,6/5

    Already have PDF Share Forms?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 19
    Raquel A.
    Overall rating
    • Review Source

    Overall rating

    Reviewed on 2018/02/19

    Arthur V.
    Overall rating
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support

    Performance booster

    Reviewed on 2016/05/12

    Our company is a group of highly professional electronic engineers that specialize in lighting...

    Our company is a group of highly professional electronic engineers that specialize in lighting systems. We build and design lighting projects ranging from one bedroom apartments to stadiums. Another important aspect of our business is consulting and training and this is where we wanted to step up our game. At same point it has become a real pain to manage internal training for our staff and external training for customers and gather feedback. The management has decided that it would be more practical to invest into PDF Share Forms rather than hire more office people to admin training scheduling and documentation. We also plan to implement this solution in other aspect of the business in the near future.

    Thanks to PDF Share Forms we managed to automate a lot of processes and put them in one solid workflow. Trainees can easily access training application forms in our SharePoint environment or on our website if they are external users, fill in the forms where they can see the availability of training sessions and book dates. After the training they automatically receive feedback forms that then are routed to trainers for assessment and reporting for higher managers.

    This really helped to avoid scheduling conflicts, monitor workload for trainers and asses their performance and also gave us a lot of insight on how we can improve our training practices.

    Cons: Not everything was out of the box and it took some tinkering to set SP workflows and add some custom code. Luckily all tools are there and the support team was very helpful.

    Mike G.
    Overall rating
    • Industry: Construction
    • Company size: 501-1 000 Employees
    • Used Monthly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Forms made Easy

    Reviewed on 2019/10/16

    Being able to access PD forms from within Sharepoint makes it easier for individuals to see content

    Being able to access PD forms from within Sharepoint makes it easier for individuals to see content

    Pros

    The PDF plugin for Sharepoint is very easy to use. It is seamless and integrates into any sharepoint site.

    Cons

    I don't like how the software opens up in a new window. It would be nice if it could open inside the website that is displaying it.

    Janis U.
    Overall rating
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Transform tedious forms management into streamlined process

    Reviewed on 2016/06/14

    We've been running PDF Share Forms for some months now and overall we are very happy with the...

    We've been running PDF Share Forms for some months now and overall we are very happy with the service. It's pretty easy to use as long as you spend a little time thinking it through when setting it up and having a clear vision of what your document management should look like.

    Pros

    Constantly update the program
    Free 30 days trial with full features and tech support
    Option to use other documents formats as the base for future forms

    Cons

    Would love more flexibility in the designer
    Messy guides-and-manual section on the site. Difficult to navigate

    Nicole D.
    Overall rating
    • Industry: Retail
    • Company size: 51-200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    All I expected and more

    Reviewed on 2016/09/02

    We managed to improve handling of order forms significantly with this product. The idea was to...

    We managed to improve handling of order forms significantly with this product. The idea was to connect forms to SQL database where we store all our SKUs and let our customer fill in forms and pick exactly what they need from dropdowns populated from SQL

    Pros

    Work with external data sources. We really needed just one - SQL database

    Cons

    None in our case

    Showing 5 reviews of 19 Read all reviews

    PDF Share Forms FAQs

    Below are some frequently asked questions for PDF Share Forms.

    PDF Share Forms offers the following pricing plans:

    • Starting from: US$995,00/year
    • Pricing model: Subscription
    • Free Trial: Available

    30-day free trial, no credit card required. Basic: $995 per year - 20 active users, 20 active templates. Premium: $1950 per year - 100 active users, 50 active templates. Enterprise: custom plans starting from $4495 per year.

    PDF Share Forms offers the following features:

    • Attachment support
    • Automated field extraction
    • Digital signatures
    • Document import
    • Drafting
    • Email notifications
    • Export to Excel
    • External user support
    • Form customization
    • Form flow stage controls
    • Form integration with existing business processes
    • Form pre-population with data from multiple sources
    • Form templates
    • Image fields
    • Offline access
    • Version control

    PDF Share Forms has the following typical customers:

    Large Enterprises, Mid Size Business

    PDF Share Forms supports the following languages:

    English

    We do not have any information about what devices PDF Share Forms supports

    PDF Share Forms integrates with the following applications:

    SharePoint

    PDF Share Forms offers the following support options:

    FAQs, Knowledge Base, Forum, Online Support

    Related categories

    See all software categories found for PDF Share Forms.