PEX

PEX

Online expense management for controlling employee spending

4.9/5 (19 reviews)

PEX Overview

PEX offers commercial businesses, churches and nonprofit organizations an integrated online solution for simplifying the management of expenses. The software enables businesses to migrate from traditional methods of handling petty cash and instead issue funds to employees and volunteers via prepaid debit cards, accepted at all Visa destinations. The cards and the associated accounts can then be administered via an intuitive browser-based portal or with companion mobile apps for iOS and Android devices.

Management features include the ability to instantly view card and account balances, tracking purchases made and the funds left for each cardholder. Amounts can then be added or removed manually or scheduled automatically to cover expenditure over a certain period. Managers can also activate or block cards remotely, while cardholders can assist the expense reporting process by capturing receipts and adding the photo along with any additional notes to detailed transaction records. PEX also improves expenses visibility by tracking activity in real time, sending data to other accounting and expense management apps integrated via API while providing a plethora of rich reporting options.

Pricing

Starting from
US$8,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States

Supported Languages

English

PEX Reviews

Overall rating
4.9/5
100% positive reviews
18
Excellent
1
Very good
0
Average
0
Poor
0
Terrible
Paul B.

Great cash management tool

Used Daily for 2+ years
Reviewed on 2019/01/24
Review Source: Capterra

Anytime I've had to work with a customer service rep I've got my problem resolved. Love the software and the service

Pros

I love how easy it is to use for both my users and my administrators. It's been very easy to manage each card separately without having to call in and wait on somdone to do it for me. What used to take a lot of time now can get done in seconds.

Cons

The cards are magnetic stripe cards. not sure if new users are getting the chips or not but that would be a great upgrade.

Response from PEX

Thanks for your review, Paul. We will be rolling out chip cards in 2019. Stay tuned!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Suzy N.

Great Debt Free Resource

Used Daily for 1+ year
Reviewed on 2019/09/12
Review Source: Capterra

Pros

We love PEX because we can fund employee company spending debt free. We can control how much each employee is allowed to spend, on what and where.
Customer service is fantastic and very responsive.

Cons

The only CON is the delay in funding the account. You really have to plan ahead do account for the 4 day delay.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Katie K.

Keeps our Costs down, and our Crews Funded!

Used Daily for 2+ years
Reviewed on 2019/08/28
Review Source: Capterra

Pros

With 9 Crews on the road PEX is the lifesaver that keeps them funded for daily job needs, but keep our costs in check. With Daily Spend rules and limits, we can control how much is being spent each day. One less thing to worry about during the day to day grind! Very easy to set up and use. Crews use it just like a credit card.

Cons

Takes 1-2 weeks to get new cards. No issues other than that.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
Stephen P.

Completely revolutionized the way we track spending on film productions

Used Daily for 6-12 months
Reviewed on 2019/01/24
Review Source: Capterra

Pros

In the past we used 3" Binders, Paper, tape and Excel to track every expense on our 30+ projects a year. End Users hated the antiquated process, so did our Supervisors and we were running out of valuable space to store/find binders. Enter PEX which captures expense data automatically and has mobile photo uploads of receipts, completely revolutionizing our process.

Cons

Some vendors/film crew do not have the ability to accept credit/debit cards/online payment processors and instead prefer check or cash. Adding the ability to cut/mail checks like a standard Bill Pay offered by most major banks or ability to withdraw cash at an ATM would help keep all expense tracking under one platform!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Cathryn B.

One of the best decisions we made

Used Daily for 2+ years
Reviewed on 2019/02/06
Review Source: Capterra

This has helped us track our spending and actually get our receipts. Something we struggled with for years.

Pros

Can Instantly add money to a card, or remove it. Can determine where the money can be spent.

Cons

When there is fraudulent activity you don't receive the funds back until the case is investigated and decided in your favor.

Response from PEX

Thanks for your review. So glad PEX could help your organization grow more streamlined and simplified, Cathryn!

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10

PEX Pricing

Starting from
US$8,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.

PEX Features

  • API
  • Accounting Integration
  • Accounting Management
  • Automatic Notifications
  • Compliance Management
  • Electronic Payments
  • Expense Tracking
  • Real Time Data
  • Reporting & Statistics
  • Third Party Integration

  • Activity Dashboard
  • Auditing
  • Billing & Invoicing
  • Customizable Reporting
  • Data Import/Export
  • Financial Analysis
  • Invoice Management
  • Invoice Processing
  • Multi-Currency
  • Workflow Management

Additional information for PEX

Key features of PEX

  • ACH payment processing
  • Accounting software intergration
  • Approve spending limits
  • Automated expense input
  • Employee access via web or app
  • Mobile alerts
  • Mobile receipt capture
  • PEX API available
  • PEX apps for iOS & Android
  • Prepaid corporate cards
  • Real time data
  • Real time spend monitoring
  • Real time tracking and reporting
  • Real time updates
  • Scheduled reporting
  • Set spending limits
  • Spend analysis
  • Third party integration
  • Track and limit expenses
  • Transaction history
  • Transaction monitoring

Benefits

  • PEX is web-based management solution suitable for managing the expenses of business employees or volunteers, combining online and mobile administration with prepaid Visa debit cards.
  • Use PEX to establish daily spending and transaction limits for an employee base, while specifying approved merchant categories and also specific vendors.
  • Administrators can centralize the issuing of traceable funds to cardholders on an ad hoc or scheduled basis, instantly wiring money for all sorts of purposes and eliminating the handling of physical petty cash.
  • Receipt capture feature aids expense reporting with the ability to snap a photo of a receipt while out in the field before uploading and attaching to transactions, alongside any additional notes.
  • PEX Card app for Android and iOS devices enables cardholders to access card information and view balances, while giving administrators account management tools such as adding and removing funds while on the move.
  • PEX FAQs

    Below are some frequently asked questions for PEX.

    Q. What type of pricing plans does PEX offer?

    PEX offers the following pricing plans:

    Starting from: US$8,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    After 60 day trial, PEX BUSINESS pricing as follows:
    $8.00 per card per month
    $49.95 one-time set up fee

    No fees when you spend more than $50,000 in a month*
    No domestic transaction or load fees*
    Free fund transfers to PEX through PEX ACH Service
    Free card replacements
    *1.5% international service fee always applies

    Nonprofit and Ambassador pricing plans are available – see website for full details.

    Q. What are the main features of PEX?

    PEX offers the following features:

    • ACH payment processing
    • Accounting software intergration
    • Approve spending limits
    • Automated expense input
    • Employee access via web or app
    • Mobile alerts
    • Mobile receipt capture
    • PEX API available
    • PEX apps for iOS & Android
    • Prepaid corporate cards
    • Real time data
    • Real time spend monitoring
    • Real time tracking and reporting
    • Real time updates
    • Scheduled reporting
    • Set spending limits
    • Spend analysis
    • Third party integration
    • Track and limit expenses
    • Transaction history
    • Transaction monitoring

    Q. Who are the typical users of PEX?

    PEX has the following typical customers:

    Large Enterprises, Mid Size Business, Non Profit, Small Business

    Q. What languages does PEX support?

    PEX supports the following languages:

    English

    Q. What type of pricing plans does PEX offer?

    PEX has the following pricing plans:

    Free, Subscription

    Q. Does PEX support mobile devices?

    PEX supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does PEX integrate with?

    PEX integrates with the following applications:

    Blackbaud CRM, Certify Travel & Expense, Expensify, Microsoft Excel, Nexonia Expenses, QuickBooks, QuickBooks Online, Xero

    Q. What level of support does PEX offer?

    PEX offers the following support options:

    Knowledge Base, Online Support, Phone Support, Video Tutorials