PEX

Online expense management for controlling employee spending

5 /5 (21 reviews) Write a Review!

PEX Overview

What is PEX?

PEX offers commercial businesses, churches and nonprofit organizations an integrated online solution for simplifying the management of expenses. The software enables businesses to migrate from traditional methods of handling petty cash and instead issue funds to employees and volunteers via prepaid debit cards, accepted at all Visa destinations. The cards and the associated accounts can then be administered via an intuitive browser-based portal or with companion mobile apps for iOS and Android devices.

Management features include the ability to instantly view card and account balances, tracking purchases made and the funds left for each cardholder. Amounts can then be added or removed manually or scheduled automatically to cover expenditure over a certain period. Managers can also activate or block cards remotely, while cardholders can assist the expense reporting process by capturing receipts and adding the photo along with any additional notes to detailed transaction records. PEX also improves expenses visibility by tracking activity in real time, sending data to other accounting and expense management apps integrated via API while providing a plethora of rich reporting options.

PEX Overview

Pricing

Starting from
US$8,00/month

Pricing options

Free Trial
Free
Subscription
Value for money

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.


PEX Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

The PEX commercial prepaid debit card is accepted wherever Visa transactions are accepted
View current balance and monthly transactions.
Quickly transfer funds.
Access detailed transaction information.
Capture receipts on the go.
Seamlessly access spend controls.
The PEX platform integrates across desktop and mobile environments, linked to your PEX card.
PEX screenshot: The PEX commercial prepaid debit card is accepted wherever Visa transactions are accepted PEX screenshot: View current balance and monthly transactions. PEX screenshot: Quickly transfer funds. PEX screenshot: Access detailed transaction information. PEX screenshot: Capture receipts on the go. PEX screenshot: Seamlessly access spend controls. PEX screenshot: The PEX platform integrates across desktop and mobile environments, linked to your PEX card.

PEX Reviews

PEX Reviews

Overall rating
5
/
5
Excellent
20

Very good
1

Average
0

Poor
0

Terrible
0

Value for Money
4,8
Features
4,9
Ease of Use
5
Customer Support
4,8
100% recommended this app
Stephen P.

Completely revolutionized the way we track spending on film productions


Mark D.

PEX Cards: Simplifying your Employee Purchases

Excellent. Setup, support and adding users is a breeze.


Jennifer N.

PEX is a great alternative to reimbursement checks for regular volunteers

Having a PEX account has allowed key ministry volunteers to have a set amount of funds to use toward their ministry needs without the need for reimbursement checks or handing out too many credit cards. I would caution that recordkeeping is easiest when an individual only needs to use the card for a single expense account area.


Knalidi D.

HR Generalist/Recruiter


Paul B.

Great cash management tool

Anytime I've had to work with a customer service rep I've got my problem resolved. Love the software and the service


Stephen P.
Industry: Entertainment
Company size: 51-200 Employees

Completely revolutionized the way we track spending on film productions

Used Daily for 6-12 months
Reviewed on 2019/01/24
Review Source: Capterra

Pros

In the past we used 3" Binders, Paper, tape and Excel to track every expense on our 30+ projects a year. End Users hated the antiquated process, so did our Supervisors and we were running out of valuable space to store/find binders. Enter PEX which captures expense data automatically and has mobile photo uploads of receipts, completely revolutionizing our process.

Cons

Some vendors/film crew do not have the ability to accept credit/debit cards/online payment processors and instead prefer check or cash. Adding the ability to cut/mail checks like a standard Bill Pay offered by most major banks or ability to withdraw cash at an ATM would help keep all expense tracking under one platform!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Mark D.
Industry: Renewables & Environment
Company size: 51-200 Employees

PEX Cards: Simplifying your Employee Purchases

Used Daily for 2+ years
Reviewed on 2019/10/18
Review Source: Capterra

Excellent. Setup, support and adding users is a breeze.

Pros

It is simple to use and saves so much accounting time to track employee purchases. We used to spend days collecting receipts, figuring out who made the purchases and which GL Account they should hit. Plus we had tons of digital copies of receipts all over the place taking up valuable space on our drives.

Cons

I can't think of anything that we didn't like

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jennifer N.
Industry: Religious Institutions
Company size: 11-50 Employees

PEX is a great alternative to reimbursement checks for regular volunteers

Used Weekly for 2+ years
Reviewed on 2020/09/30
Review Source: Capterra

Having a PEX account has allowed key ministry volunteers to have a set amount of funds to use toward their ministry needs without the need for reimbursement checks or handing out too many credit cards. I would caution that recordkeeping is easiest when an individual only needs to use the card for a single expense account area.

Pros

PEX is very intuitive to set up and use. It is easy to navigate the process of requesting a card for a new user, initiating a transfer, funding individual cards, and closing accounts. Receipts can be easily uploaded on the app by the cardholders so they don't have to turn in physical receipts for recordkeeping purposes.

Cons

I wish transfers didn't take four business days to complete. Regular transfers are free, but it would be nice to have an Instant Transfer option even if there were a small fee involved for times when a last minute need arrises.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Knalidi D.
Industry: Food Production
Company size: 501-1 000 Employees

HR Generalist/Recruiter

Used Daily for 1-5 months
Reviewed on 2018/11/06
Review Source: Capterra

Pros

It's a decent product. Mostly intuitive.

Cons

Have to call customer service to order new cards

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Paul B.
Industry: Hospitality
Company size: 11-50 Employees

Great cash management tool

Used Daily for 2+ years
Reviewed on 2019/01/24
Review Source: Capterra

Anytime I've had to work with a customer service rep I've got my problem resolved. Love the software and the service

Pros

I love how easy it is to use for both my users and my administrators. It's been very easy to manage each card separately without having to call in and wait on somdone to do it for me. What used to take a lot of time now can get done in seconds.

Cons

The cards are magnetic stripe cards. not sure if new users are getting the chips or not but that would be a great upgrade.

Response from PEX

Thanks for your review, Paul. We will be rolling out chip cards in 2019. Stay tuned!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,6/10
Based on 21 user ratings
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PEX Pricing

PEX Pricing

Starting from
US$8,00/month
Free Trial
Free
Subscription
Value for money

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.

After 60 day trial, PEX BUSINESS pricing as follows:
$8.00 per card per month
$49.95 one-time set up fee

No fees when you spend more than $50,000 in a month*
No domestic transaction or load fees*
Free fund transfers to PEX through PEX ACH Service
Free card replacements
*1.5% international service fee always applies

Nonprofit and Ambassador pricing plans are available – see website for full details.

Value for Money
4,8/5
Based on 21 user ratings
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PEX Features

PEX Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,9/5
Based on 21 user ratings
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Categories

Additional information for PEX

Additional information for PEX

Key features of PEX

  • ACH payment processing
  • Accounting software intergration
  • Approve spending limits
  • Automated expense input
  • Employee access via web or app
  • Mobile alerts
  • Mobile receipt capture
  • PEX API available
  • PEX apps for iOS & Android
  • Prepaid corporate cards
  • Real time data
  • Real time spend monitoring
  • Real time tracking and reporting
  • Real time updates
  • Scheduled reporting
  • Set spending limits
  • Spend analysis
  • Third party integration
  • Track and limit expenses
  • Transaction history
  • Transaction monitoring

Benefits

  • PEX is web-based management solution suitable for managing the expenses of business employees or volunteers, combining online and mobile administration with prepaid Visa debit cards.
  • Use PEX to establish daily spending and transaction limits for an employee base, while specifying approved merchant categories and also specific vendors.
  • Administrators can centralize the issuing of traceable funds to cardholders on an ad hoc or scheduled basis, instantly wiring money for all sorts of purposes and eliminating the handling of physical petty cash.
  • Receipt capture feature aids expense reporting with the ability to snap a photo of a receipt while out in the field before uploading and attaching to transactions, alongside any additional notes.
  • PEX Card app for Android and iOS devices enables cardholders to access card information and view balances, while giving administrators account management tools such as adding and removing funds while on the move.
  • PEX FAQs

    PEX FAQs

    Below are some frequently asked questions for PEX.

    Q. What type of pricing plans does PEX offer?

    PEX offers the following pricing plans:

    Starting from: US$8,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    After 60 day trial, PEX BUSINESS pricing as follows: $8.00 per card per month $49.95 one-time set up fee No fees when you spend more than $50,000 in a month* No domestic transaction or load fees* Free fund transfers to PEX through PEX ACH Service Free card replacements *1.5% international service fee always applies Nonprofit and Ambassador pricing plans are available – see website for full details.

    Q. What are the main features of PEX?

    PEX offers the following features:

    • ACH payment processing
    • Accounting software intergration
    • Approve spending limits
    • Automated expense input
    • Employee access via web or app
    • Mobile alerts
    • Mobile receipt capture
    • PEX API available
    • PEX apps for iOS & Android
    • Prepaid corporate cards
    • Real time data
    • Real time spend monitoring
    • Real time tracking and reporting
    • Real time updates
    • Scheduled reporting
    • Set spending limits
    • Spend analysis
    • Third party integration
    • Track and limit expenses
    • Transaction history
    • Transaction monitoring

    Q. Who are the typical users of PEX?

    PEX has the following typical customers:

    Small Business, Large Enterprises, Non Profit, Mid Size Business

    Q. What languages does PEX support?

    PEX supports the following languages:

    English

    Q. What type of pricing plans does PEX offer?

    PEX has the following pricing plans:

    Free, Subscription

    Q. Does PEX support mobile devices?

    PEX supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does PEX integrate with?

    PEX integrates with the following applications:

    Blackbaud CRM, Certify Expense, Expensify, Microsoft Excel, Nexonia Expenses, QuickBooks Online, QuickBooks Online Advanced, Xero

    Q. What level of support does PEX offer?

    PEX offers the following support options:

    Online Support, Phone Support, Knowledge Base, Video Tutorials