About WeCounsel

WeCounsel is a telemedicine software solution that offers mental health providers and healthcare organizations a single and centralized platform from which to manage mental health services online. Incorporating HIPAA-compliant video, interactive scheduling and secure messaging as well as client management tools and eCommerce out-of-pocket billing capabilities, WeCounsel aims to provide private practices and enterprises with a simple and scalable telemedicine solution.

As a scalable solution, WeCounsel has created distinct packages to suit the different needs of small group practices and large enterprises. For individuals and group practices, users can initiate group videos with up to three people, schedule appointments with an interactive calendar and access comprehensive client files. Users can also takes notes, perform client assessments, instant message and store documents securely with 256-bit encryption.

Meanwhile, WeCounsel ensures enterprises have access to added features such as facilitated patient check-in, multi-location management and administrative scheduling. Enterprise users can also create custom workflows, determine role-based permissions and employ an interactive directory. Further enterprise benefits include user insights reporting, custom assessment template creation and eligibility checks and insurance claims submission. Moreover, WeCounsel offers enterprise users implementation and on-boarding assistance besides support from a dedicated account executive.

Key benefits of WeCounsel

  • WeCounsel supports HIPAA compliant video conferencing, providing users with a cloud-based video conferencing solution useful for remote health care.

  • WeCounsel equips users with an interactive calendar, allowing users to schedule appointments easily.

  • Users can manage documents efficiently by storing and sharing them on the WeCounsel cloud.

  • WeCounsel allows users to build comprehensive client files, granting users quick and central access to thorough patient details.

  • WeCounsel employs 256-bit AES data encryption, ensuring all patient data is stored securely.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Images

    Create interactive assessment forms
    Perform live video sessions
    Chat in real-time
    Schedule appointments
    View interactive calendar
    Complete therapy notes
    View 7 more
    WeCounsel video
    WeCounsel screenshot: Create interactive assessment forms WeCounsel screenshot: Perform live video sessions WeCounsel screenshot: Chat in real-time WeCounsel screenshot: Schedule appointments WeCounsel screenshot: View interactive calendar WeCounsel screenshot: Complete therapy notes

    Features

    Total features of WeCounsel: 37

    • ACH Payment Processing
    • Access Control
    • Activity Dashboard
    • Appointment Management
    • Assessment Management
    • Automatic Notifications
    • Calendar Management
    • Chat
    • Claims Management
    • Client Portal
    • Conferencing
    • Configurable Workflow
    • Customer Database
    • Customizable Branding
    • Customizable Templates
    • Data Import
    • Document Storage
    • File Management
    • Forms Management
    • HIPAA Compliance
    • Instant Messaging
    • Multi-Location
    • Office Directory
    • Personalized Profiles
    • Project Notes
    • Receipt Management
    • Reminders
    • Reporting & Statistics
    • Role-Based Permissions
    • SSL Security
    • Secure Data Storage
    • Task Scheduling
    • Template Management
    • User Management
    • Video Conferencing
    • Whiteboard
    • eCommerce Management

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    Reviews

    Overall rating

    4,1 /5
    (32)
    Value for Money
    4,1/5
    Features
    3,7/5
    Ease of Use
    3,7/5
    Customer Support
    4,4/5

    Already have WeCounsel?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 32
    Sasha A.
    Overall rating
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    A great way to video conference with clients

    Reviewed on 2017/01/31

    WeCounsel is a very easy-to-use platform for HIPAA compliant video conferencing, scheduling,...

    WeCounsel is a very easy-to-use platform for HIPAA compliant video conferencing, scheduling, messaging, and documentation. I love that everything is in one place.

    Despite having detailed instructions on how to use the video feature, clients still have struggled to get their video up and running on the first session.

    Some of their tech support agents are incredibly helpful and professional, while I noticed some others struggle to maintain a professional demeanor, telling me about trouble they are having with other users, and expressing outward confusion and frustration in problem solving issues, rather than confidence and putting me at ease.

    I also wish there was a toll free number you could call in the moment if you are experiencing technical issues. Especially when you have sessions scheduled and you waste 15-30 minutes trying to help your client set up their camera, it can be really annoying to "request a call" and have to wait 24 hours to hear back.

    It would be great to be able to sync the calendar with other calendars but it's still easy to use the calendar feature directly on the site.

    Overall, I highly recommend using this platform. It's very easy to navigate, upload counseling notes, and even create templates right on the site. They are very responsive to questions and helpful when you need something.

    Response from WeCounsel

    Thank you for reaching out and providing your valuable feedback. We are so happy that you are having success with the software. We are happy to conduct test calls with all of your users to make sure they are set up for success prior to your sessions. If you've had a poor experience with support staff, we'd love to hear about it in detail so we can correct the issue. We answer calls during business hours right away and are working on extending hours of operation so evening support is available to you.We are also releasing a calendar sync feature very soon and we'll be sure to let you know when it's available.

    If you have any questions/concerns I haven't answered, please call 888-958-2885 opt. 4 and let's talk.

    Laura T.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: Self Employed
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy to learn for provider's and patients

    Reviewed on 2017/01/31

    WeCounsel has allowed me to provide evaluation and psychotherapy online via a HIPAA compliant...

    WeCounsel has allowed me to provide evaluation and psychotherapy online via a HIPAA compliant platform. The format is clear and direct allowing ease of use. The site is easy to navigate and explain to patients. The cost is very reasonable. They continue to add new features and functions to improve the experience. The customer support and technical support are exceptional. Their technical support people converse in simple, direct language in helping guide providers and patients through set up or technical challenges.

    Pros

    Ease of use

    Cons

    Patients sometimes have trouble locating how to schedule an appointment. They tend to click on Calendar which seems intuitive but this does not bring up my schedule.

    Response from WeCounsel

    Thank you for reaching out to provide your valuable feedback to our team!

    The calendar in the dashboard is the calendar for the user who is logged in. Some of our clients are actually connected to more than one provider, which is why they have to navigate to your availability to view it. Thank you for providing that commentary, however, we will look into ways we can make this more clear for clients.

    We will actually soon be removing the slider and an empty field will appear instead where you can enter any amount you want. I will make sure to let you know when this change is made.

    If there is any question/concern I haven't addressed please give me a call at 888-958-2885 opt.4 and let's talk!

    Casey C.
    Overall rating
    • Industry: Mental Health Care
    • Company size: Self Employed
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Glitchy system overall

    Reviewed on 2019/08/08

    It wasn't the worst software I've tried, but definitely not the best. My biggest problem was the...

    It wasn't the worst software I've tried, but definitely not the best. My biggest problem was the forms not working--once this was an issue for over a month, and cost me business and likely impacted trust with a referral source. Support was always nice and provided refunds when there were issues on their end for extended periods of time, but I just needed a reliable product. They weren't always good about updating on fixes but responded quickly when I would check in. Appointment reminders would often direct providers and clients to other sites, which was an ongoing issues still happening when I left. WeCounsel does offer some referral opportunities, which is a feature not a lot of competitors offer. However, the reimbursement rate for these is very low and I wasn't able to opt in for that reason. The video quality was typically decent, but not as crisp as other systems. I requested phone calls to discuss some ongoing issues but never got one...I did receive a call from them after I had left the platform, though. I kept my account for a little over a year due to the hassle of switching clients and records over, but after being invited to test competitors, I had to switch. There are too many other platforms that offer more for nearly half the price.

    Pros

    Customer support was friendly, but were not always great about providing updates. They were always willing to offer refunds when there were extended issues, though.

    Cons

    Video was often glitchy and the forms would not work periodically, which impacted my ability to accept and see clients. Appointment reminders had links to wrong sites. Support never responded to clients who had opened tickets.

    Margo M.
    Overall rating
    • Industry: Mental Health Care
    • Company size: 2-10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Reality of Digital Counseling Fees/Usage

    Reviewed on 2017/01/31

    WeCounsel has a foundation that is excellent. The weaknesses are in the price and technical ease. ...

    WeCounsel has a foundation that is excellent. The weaknesses are in the price and technical ease. In theory, it is more fair to charge per usage rather than a monthly fee, or at least have that as an option. The clients very often have difficulty navigating the technology, which can be discouraging. It would be nice to be able to play videos from the Internet to clients during sessions on WeCounsel or have access to a whiteboard or something.

    Pros

    Easy for techicnally knowledgeable people. Secure, Hippa Compliant, and billing.

    Cons

    Cost, client technical issues.

    Response from WeCounsel

    Thanks for reaching out with your valuable feedback. We are happy to hear you are having success with the software. We will do test calls with each of your clients to make sure they are setup for success prior to your first sessions. Our very affordable plans offer you unlimited video conferencing so you can have as many or as few calls as you need. With the screen share option, you can play videos on your computer screen to your clients and we are excited to release the whiteboard feature very soon! We will definitely let you know when that becomes available.

    If there is a concern/question that I haven't addressed, please give me a call at 888-958-2885 opt. 4 and let's talk.

    Laura T.
    Overall rating
    • Industry: Mental Health Care
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Reasonably priced telemental health solution

    Reviewed on 2019/02/10

    Allows me to see out of state clients online.

    Allows me to see out of state clients online.

    Pros

    The software is easy to use and continually adding features. It is HIPAA compliant ensuring privacy for clients. It has integrated scheduling, billing, messaging, and document functions.

    Cons

    Occasional glitches that interfere with video chat connection.

    Showing 5 reviews of 32 Read all reviews

    WeCounsel FAQs

    Below are some frequently asked questions for WeCounsel.

    WeCounsel offers the following pricing plans:

    • Starting from: US$24,99/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    WeCounsel offers 4 packages for private practices. Basic: Free Starter: $24.99 per user/month Preferred: $39.99 per user/month Professional: $69.99 per user/month & $35/month for each additional user The WeCounsel enterprise packages start at $300/month for up to 5 seats. To receive an accurate quote, contact WeCounsel directly.

    WeCounsel offers the following features:

    • Activity dashboard
    • Appointment management
    • Billing preferences
    • Calendar management
    • Chat functionality
    • Client database
    • Configurable workflow
    • Customizable branding
    • Customizable templates
    • Data encryption
    • Data import
    • Document storage
    • Email notifications
    • File management
    • Forms management
    • Group scheduling
    • HIPAA compliance
    • Instant messaging
    • Insurance claim submission
    • Interactive assessments
    • Live/video conferencing
    • Multi-location
    • Patient portal
    • Payment processing
    • Progress notes
    • Provider directory
    • Public profile
    • Receipt management
    • Reminders
    • Reporting & statistics
    • Role-based permissions
    • Scheduling
    • Secure data storage
    • Template management
    • User access controls
    • Whiteboard
    • eCommerce (out of pocket billing)

    WeCounsel has the following typical customers:

    Small Business, Large Enterprises, Freelancers, Mid Size Business

    WeCounsel supports the following languages:

    English

    We do not have any information about what devices WeCounsel supports

    We do not have any information about what integrations WeCounsel has

    WeCounsel offers the following support options:

    FAQs, Online Support, Phone Support, Knowledge Base

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