Commusoft is an all-in-one online job management software designed for the field service industry. We help businesses manage jobs, quotations, engineer diaries, certificates, invoicing, and customer communications, plus integrates with accounting solutions such as Sage, QuickBooks and Xero.
Commusoft lets users store and manage customer contacts, including their appliance details such as make, model, serial number, and more. Users can set up automatic reminder emails, SMS messages, and letters to be sent whenever a service is due. Track jobs that have been completed and easily keep customers up to date. Quotations and estimates can be quickly created and sent to clients, detailing the work that needs to be done along with costs, required parts and a final price.
Users are able to manage all types of jobs, large or small, as well as track all engineer visits along with job status, parts used, and any remedial work required. Engineers can efficiently access all information while on the go or on site via their mobile or tablet. Scheduling features include a drag and drop diary for efficient rearranging, whenever necessary. All data is synced in real time, keeping owners, managers and engineers up to speed on every job.
Commusoft enables users to complete a range of certificates, notices, and sheets while on site, as well as capture signatures electronically. Users can create custom invoices via the desktop, mobile phone or tablet and send them directly to the customer’s email inbox. Visual reports and charts provide users with business performance, revenue and expenditure at a glance. Commusoft integrates with multiple payment gateways including Stripe, SumUp, and WorldPay.
Pros
It's a fantastic piece of software that makes all aspects of running of my business so easy. I have used Commusoft for 6 years now and this latest version is even more powerful than i ever expected. Other than the improved interface on both desktop and mobile platforms the flexibility to shape this software to your own business needs is great. I particularly like the reporting function where any data reports you may want are available for you to customise and save for future use as your "own" reports. Its hard to imagine how I coped without this software using separate spreadsheets, documents, accounting and certification packages to run my business when Commusoft does it all and make it so easy. The management of jobs for yourself and employees is so easy from the initial enquiry to completion and invoicing. Maintaining your existing business with service reminders is great and the ability to have your customer details and appliance data, work history etc at your fingertips is also great, saving time and offering your customer that "personal feeling" I can talk forever about this software but won't bore you but lastly the other feature I really will benefit from on this new version is the previously monotonous task of contacting Tenants for access!! This is made so simple in Commusoft.
Cons
I've run out of space so as there are no negatives Ill continue with the Pros:
I will be adding the vehicle tracking feature to offer my customers the flexibility to see where we are in relation to their property so they can "pop out to the shop" knowing they will not risk missing us. More of a PR thing in my case I suppose but also great for slotting in an emergency job for engineers in the same area. Maybe bringing our industry "up to date"
In summary Commusoft is my best friend and can't imagine running my Plumbing and Heating business without it!!
The most important benefit is being able to relieve the Director of all the admin tasks that he has been doing up until this point. To streamline the whole procedure from taking the initial call to the job being completed and invoiced. Having all the revelvent information for every customer in one easy to access package will prove to be invaluable in the future. Information being available to all engineers quickly and easily. Completing everything in a professional and efficient manner. To be able to develop and grow the business with a more productive system in place.
Pros
The versatility of the software is incredible, it covers every aspect of what we need as a business to enable us to evolve and develop. The Xero integration is very impressive and has made the process of invoicing and payments very straightforward, even linking the customers was actually really easy. The system is overall very easy to use with help every step of the way with the help manager I usually find what I need to assist me. Having everything in one place will be very beneficial and as I progress with the system it will enable the business to achieve its full potential. The reason I wanted this software was to take as much of the admin work from the Director so that he can focus more on the job and development of the company, which this system I believe will help us achieve. I am not experienced in software packages as such, however, this software has really impressed with how easy it has been for me to grasp the basics. I am sure in time we will wonder how we ever coped without it. Everything is easily accessible and the layout and format very easy to use and pleasing to the eye. We have had a lot more estimates accepted since using the software as it gives the customers confidence in us due to the way everything is now presented to them via Commusoft. The reporting is a very useful and easy to use function, which is one of my favourite aspects of the software. Overall I am very impressed with the software and very happy I decided to go with Commusoft.
Cons
Its hard to say what I like least about the software at the moment as I havent personally come across anything negative at this point.
Overall we are really impressed with both the diary software and customer support which is fantastic, we have had to call a few times where we did not understand somtheing and the issue was explained right away and the problem solved.
Pros
We really like the option for our engineers to note the locations of the boiler, gas meter, and stopcock, this information is vital to us as we have a lot of repeat business for estate agents and often the tenants are not home and knowing the location of the boiler and gas meter really saves time for the next engineer who may not have attended the property the previous year.
Cons
One of the things we least like about using the software is the issues we sometimes have when one of our engineers says the job is complete when in fact the job has been scheduled for consecutive days which means you have to completely add a new job as you cannot add a new event on the same job. This, of course, is a user error, where the engineer has clearly misunderstood the question, the engineer does mean to say he has completed the works for that day. I think it would be great if this error could be undone without having to add a new job.
Hi EJ,
Thank you for the review, we really appreciate it and we're glad to hear that Commusoft is saving your team time.
With regards to engineers accidentally completing jobs - we understand that will happen from time to time, so we actually do have a way to undo it and un-complete the job. Our client services team will send you more information on that! :)
Thanks!
After using other programs and services for a long while and finding that there were mistakes and errors causing many man hours wasted this was a breath of fresh air.
Once you have set this up and used it for the first year it begins to make you money. Services that you would have once missed or jobs that you mislaid are a thing of the past. The system takes a little to get used to but the support is very good and fast to respond. There are a few features that could improve it further but it is tailor made for the industry so has great features already.
Overall a fantastic piece of software which is currently undergoing an overhaul to improve it further. Would highly recommend for a single man to a large company.
Pros
Ease of use
Features
Service reminders
Job information is easy to find
Saves a lot of man hours.
Cons
Maybe a simpler to use mobile app - also some sort of small safety check form when signing off jobs
The system can be a bit slow from time to time but nothing serious.
Pros
Working with Commusoft has been a great experience from the start. The training has been fantastic and made sure we knew what we were doing. When they upgraded us to their new system although it was very different they made sure we were trained again on all the changes. The new version is a massive upgrade, so we are very happy with that.
We use most of the features everyday - setting up customers, sending service reminders, invoicing and filling in certs. We just started using the MailChimp integration which means we can send marketing emails to all our customers, which is really improving our customer service
Cons
There is so many features that it can be a bit overwhelming, but having the support available an email away means we can always get help.
Small Sized Businesses: £25 per user, per month
A Paperless Office: £35 per user, per month
Automation: £65 per user, per month
Enterprise: from £90 per user, per month
Below are some frequently asked questions for Commusoft.
Commusoft offers the following pricing plans:
Starting from: GBP25/month
Pricing model: Subscription
Free Trial: Available
Small Sized Businesses: £25 per user, per month
A Paperless Office: £35 per user, per month
Automation: £65 per user, per month
Enterprise: from £90 per user, per month
Commusoft offers the following features:
Commusoft has the following typical customers:
Mid Size Business, Small Business
Commusoft supports the following languages:
English
Commusoft has the following pricing plans:
Subscription
Commusoft supports the following devices:
Android, iPhone, iPad
Commusoft integrates with the following applications:
Clear Books Accounting, Dropbox, FreeAgent, KashFlow, Mailchimp, QuickBooks Online, Sage 50cloud, Sage Accounting, Stripe, Xero
Commusoft offers the following support options:
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials
I hate writing reviews but would have felt guilty not to give credit where due with Commusoft.
The team at Commusoft and their level of service have have always been top notch! You ask - they help. Commusoft have listened to us and have developed this software accordingly to what we need - and more.
My transition to V4 was seamless and very well structured from the trial, right through to the installation and follow up support. The tutorials and online help are comprehensive.
Throughout my dealings with Commusoft, I have always felt like a valued customer and not another "number" talking to someone on the phone who doesn't care and can't wait to get you off the phone and close off the job you have asked them to help with. That make a difference and hope that will not change with the inevitable continued success of their product!!
Thank you, Thank you, Thank you!! Keep up the excellent work!!