About Function Tracker

Function Tracker is a comprehensive venue, event and registration management solution for all types of venues and organizations, large or small. The calendar-based solution enables organizations to manage bookings, customers, equipment, catering and staff, as well as invoicing, contracts, event ticketing, reporting, and more.

The platform’s booking tracker uses a color coded system that enables users to view all monthly, weekly or daily bookings and events at a glance. Users can add/edit event details, organize event orders and running times, as well as receive alerts for any booking conflicts. Costs and charges per person are calculated automatically, and can be adjusted at any time. Function Tracker enables organizations to create customized contracts, quotes and running sheets, as well as generate invoices and track client payments.

The menu manager allows users to manage food and beverage requirements including catering, custom menus, equipment, and decorations. Users can create individual menus or packages, and add cost and customer pricing. Room and venue management features enable users to add and manage rooms and sub rooms, room hire types and charges, as well as venues with multiple locations.

Function Tracker enables users to manage financial details, record bonds and deposits received, generate receipts, and more. Ticketing features allow organizations to sell tickets for an event and take payments via invoice or PayPal. Function Tracker also includes accounting integrations with Xero and MYOB for managing invoices and payments.

Pricing starting from:

US$62,50/month

  • Free Trial
  • Subscription

Key benefits of Function Tracker

  • Users can track customer contact details and event history efficiently with search functionalities that allow users to search by customer or event name.

  • Event organizers can manage pricing using Function Tracker's automated calculators for added discounts, additions, and more.

  • Users can manage staff costs for each event, as well as view the staff calendar to manage employee schedules for events.

  • Function Tracker can generate a variety of general and customized reports for logistics, payments, source of business, and more.

  • Function Tracker enables organizations to promote events on their website, including integration with MailChimp for creating and managing mailing and marketing lists.

  • Devices

    Business size

    S M L

    Markets

    Australia

    Supported Languages

    English

    Pricing starting from:

    US$62,50/month

    • Free Trial
    • Subscription

    Images

    Add event details and manage room hire types and charges
    View & print calendar in daily, weekly, monthly or agenda view
    Click and drag events to different days on the calendar
    Manage bookings and set system limits
    Self administer user management including secure logins
    Get updates on event status including tentative, confirmed, awaiting payment, and more
    View 7 more
    Function Tracker screenshot: Add event details and manage room hire types and charges Function Tracker screenshot: View & print calendar in daily, weekly, monthly or agenda view Function Tracker screenshot: Click and drag events to different days on the calendar Function Tracker screenshot: Manage bookings and set system limits Function Tracker screenshot: Self administer user management including secure logins Function Tracker screenshot: Get updates on event status including tentative, confirmed, awaiting payment, and more

    Features

    Total features of Function Tracker: 27

    • Accounting Integration
    • Alerts / Escalation
    • Attendance Management
    • Automated Scheduling
    • Calendar Management
    • Contact Database
    • Custom Forms
    • Customer Database
    • Customizable Reporting
    • Drip Marketing
    • Electronic Payments
    • Email Integration
    • Email Invitations & Reminders
    • Event Scheduling
    • Financial Analysis
    • Invoice Management
    • Mailing List Management
    • Multi-Location
    • Online Booking Integration
    • Reminders
    • Room Booking
    • Sales Tax Management
    • Search Functionality
    • Support Ticket Management
    • Team Calendars
    • User Management
    • Website Integration

    Alternatives

    EZOfficeInventory

    4,6
    #1 Alternative to Function Tracker
    Track and manage check-outs, locations and maintenance schedules of your assets with our cloud based asset management...

    ClubExpress

    4,3
    #2 Alternative to Function Tracker
    ClubExpress provides clubs and associations with a SaaS platform to manage both front-office and back-office...

    eSPACE

    4,4
    #3 Alternative to Function Tracker
    eSPACE is a web-based facilities management software solution that offers features such as event management, work order...

    MemberClicks

    4,4
    #4 Alternative to Function Tracker
    Associations, chambers, AMC’s, and other member-based organizations use MemberClicks’ integrated software solutions for...

    Reviews

    Overall rating

    4,5 /5
    (4)
    Value for Money
    4/5
    Features
    3,7/5
    Ease of Use
    4,3/5
    Customer Support
    4,8/5

    Already have Function Tracker?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 4
    Amy V.
    Overall rating
    • Industry: Events Services
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Fantastic, Time Saving Software

    Reviewed on 2020/04/30

    Overall the software provides a solution for quoting and communicating our products and services...

    Overall the software provides a solution for quoting and communicating our products and services with prospective clients and current clients in a way that is clear and professional.
    It is easy to edit and update and Function Tracker is constantly innovating and working to provide updates and improvements.

    Pros

    I most like the flexibility to create packages and categories that work for my business and how easy it is to upload product data. The editing feature between creation of a quote and sending it is very helpful for us as there are a few outputs that are more suited to a caterer than an events company. The team behind the software is responsive, professional and helpful in answering questions and providing guidance and options on how best to use the software to work for my business needs. The ability to create deposit invoices and keep track of the overall event details and the third party suppliers that I may be involving is very helpful in the way I plan and coordinate events.

    Cons

    The thing I find challenging is using the custom template editor; how to go about creating my own template/ fonts etc that will reflect my brand as opposed to the standard that is offered by the software (although the output by the pre-set features is great)

    Caroline S.
    Overall rating
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support

    Research Pays Off

    Reviewed on 2011/06/22

    Having worked for the big Brands Marriott and whitbread in the UK with some ver complicated...

    Having worked for the big Brands Marriott and whitbread in the UK with some ver complicated software - that was very expensive it was extremely refreshing to eventually find a piece of software that was easy to use , easy to customise and NO capital outlay they even give you a free month . This was very useful as we used this to set the system up and load all of our exiting bookings before using it live . We never looked back - Neither will you . It punches well above its weight - better than delphi . 100 %

    Pros

    We spent over 3 months researching for something that was affordable and did not involve any capital outlay .

    Simple to use
    easy to install
    easy to train
    ability for more than 1 user at a time
    web based
    great functionality
    easy to customise

    Cons

    could not find any - everyone was helpful - only challenge i had was speed to respond to questions but they have resolved that now .

    Elise P.
    Overall rating
    • Industry: Hospitality
    • Company size: 51-200 Employees
    • Used Weekly for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Review

    Reviewed on 2019/01/25

    Have only used trial as yet, but the system is a great way to manage all of our functions within...

    Have only used trial as yet, but the system is a great way to manage all of our functions within one system that all relevant staff can see details.

    Pros

    Simple to navigate and customizable to our individual business needs.

    Cons

    Some more flexibility with some of the 'non-optional' fields. Runsheets run through footer of document, would be clearer if the runsheet information stopped at the normal margin (ie. 1.8cm) and then went to the next page.

    Lynley M.
    Overall rating
    • Industry: Hospitality
    • Company size: 51-200 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Skyline Rotorua

    Reviewed on 2019/01/23

    Better end of the month reports
    Control of Companies and clients

    Better end of the month reports
    Control of Companies and clients

    Pros

    Loading events, that it generates invoices and customers contracts

    Cons

    Making sure that all of the correct venues and menus have been loaded

    Function Tracker FAQs

    Below are some frequently asked questions for Function Tracker.

    Function Tracker offers the following pricing plans:

    • Starting from: US$62,50/month
    • Pricing model: Subscription
    • Free Trial: Available

    Mini Tracker, 1 Room: $62.50 per month Mid Tracker, 2-5 Rooms: $125 per month Major Tracker, 6-10 Rooms: $187.50 per month Super Tracker, 10-20 Rooms: $250 per month

    Function Tracker offers the following features:

    • Accounting integration
    • Attendee management
    • Automatic reminders
    • Banquet management
    • Booking management
    • Catering management
    • Client / customer management
    • Contact management
    • Custom forms
    • Customized reports
    • Document management
    • Double booking alerts
    • Email marketing
    • Event management
    • Financial reporting
    • Guest list management
    • Invoices
    • Kitchen / menu management
    • Lead retrieval
    • Location management
    • Mailing & marketing lists
    • Marketing integration
    • Registration & ticketing
    • Room block management
    • Scheduling
    • Space / room setup
    • Staff calendar
    • Tax management
    • Track payments

    Function Tracker has the following typical customers:

    Small Business, Mid Size Business

    Function Tracker supports the following languages:

    English

    We do not have any information about what devices Function Tracker supports

    Function Tracker integrates with the following applications:

    Adobe Sign, Gmail, Google Calendar, MYOB Essentials, MYOB Essentials, Mailchimp, Microsoft 365, Microsoft Outlook, PayPal, Xero

    Function Tracker offers the following support options:

    FAQs, Online Support, Phone Support

    Related categories

    See all software categories found for Function Tracker.